TOWN OF GROTTOES October 11, 2023 6:00 P.M.  TOWN COUNCIL WORKSESSION AGENDA  CALLTO ORDER. - MAYOR PLASTER 1. Pay Structure Presentation 2. Year End 2023 Financial Review 3. Shendun Hills Plat Review    TOWN OF GROTTOES TOWN COUNÇIL MEETING AGENDA October 11, 2023 7:00 P.M.  CALLTOORDER- MAYOR PLASTER ROLL CALLING- DEPUTY CLERK WHETZEL  WELCOME CITIZENS  APPROVAL OF MINUTES - FROM THE MEETINGS OF SEPTEMBER 11, 2023. AND  THE: SPECIAL MEETING ON SEPTEMBER 14, 2023.  PRESENTATION OF PETITIONS AND CLAIMS (PUBLIC COMMENT)  REPORTS OF THE STANDING COMMITTEES: 1. Finance - Council member Raynes, Chair a. ACTION Approval of Financial Reports 2. Water and Sewer - Council member Bailey, Chair  3. Ordinance, Health, and Property - Council member Kohl, Chair 4. Streets and Street Lights - Council member Justis, Chair  5. Parks, Recreation and Public Facilities - Council member Chittum, Chair  6. Special Events Council member Leeth, Chair  7. Personnel, Fire and Police Protection - Mayor Plaster, Chair  STAFF REPORTS: 1. Town Manager 2. Town Attorney 3. Treasurer  4. Assistant to Town Manager 5. Police Chief 6. Public Works Director    7. Parks and Tourism Director  NEW BUSINESS  1. Planning Commission recommendation of the plat and subdivision of land for Shendun  Hills Subdivision.  OLDI BUSINESS ADJOURN    September 11,2 2023  A work session of the Town Council of the Town of Grottoes was held on Monday, September  11,2023, at the Grottoes Town Hall, Grottoes, Virginia.  CALLTO ORDER order at 6:00 p.m.  Mayor Plaster called the work session of September 11, 2023, of the Grottoes Town Council to ATTENDANCE: Council Members present: Mayor Jol Plaster, Tim Leeth, David Raynes, Joshua Other Town Officials present were: Town Attorney Michael Helm, Town Manager Stefanie McAlister, Town Clerk Tara Morris, Treasurer Rhonda Danner, Public Works Director AJ Mayor Plaster asked for a motion to amend the agenda to interview for the town council vacancy. Council member Justis made ai motion to amend the agenda to add closed session for the interviews of candidates for the town council vaçancy. Council member Raynes seconded the motion. Council member Justis said we need to check with the candidates to see if they are available for interviews tonight. The vote carried by a vote of 5-0, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; RAYNES - AYE; KOHL - AYE, LEETH- - AYE. Manager McAlister asked the council to set another date for a special meeting ift the candidates cannot meet tonight. Council decided on' Thursday September 14, 2023 at 6:00 p.m. Mayor Plaster said we will discuss the rezoning request. Manager McAlister informed the council that the developer/ landowner offered a proffer stating that the plan submitted for the rezoning will strictly be adhered to. She stated that aj proffer is a voluntary condition that the landowner is offering. Manager McAlister said that condition would stay with the property ift the rezoning is granted even if the property ownership changed. Council member Justis asked about the residential section since the plan has three houses shown and could have up to six houses. Attorney Helms said the proffer is the entire plan which they are proffering to keep the plan as Mayor Plaster said the next item on the agenda is pool discussion. Council member Bailey asked ifeveryone received his email. He said a citizen brought up the idea of leasing the pool to the nonprofit that is working to repair it. Council member Justis expressed concern that this still wouldn'ttake the liability off the town. Attorney Helms said a contract agreement would have to be drafted to cover all parties' responsibilities. Council member Kohl said he could take the idea tot the committee to see if they are interested. Council member Leeth said he would like to make sure the pool is safe first but thinks it's a great idea. Manager McAlister said we could see ift the  Bailey, Jim. Justis and Michael Kohl.  Hummel, Parks Director Austin Shank and Police Chief Jason Sullivan.  presented ift the rezoning is granted.    organization would be interested in doing this and if so, we would need to set a time frame to get this all completed. Council member Justis feels it's an option worth looking into. Mayor Plaster said the next item for disçussion is the audio/visual recording of council meetings. Clerk Morris said included in your packet was an estimated cost for audio visual set up to record and store meetings based on system type. She said costs will depend on whether our current audio equipment is compatible and if we want to include other features. Clerk Morris said other localities use these companies and they offer options that can be added to later, such as codification, agenda and meeting management and community development. She said they would have to update our website to be able to host the recordings of the meetings. Clerk Morris said there is one. locality that uses iPad with a software program and a youtube channel to record their meetings, but the feeds are not always the best. She did state that if council wants to go that route, we will have to have it installed and trained on how to use the equipment. Council member Kohl said he cannot believe it costs SO much. Council member Bailey said if we are going to invest in a program like this, we should get one that we can add to in the future.  Mayor Plaster adjourned the work session at 6:42 p.m.    September 11,2023  AJ joint public hearing and the regular session of the Town Council of the' Town of Grottoes was held on Monday, September 11,2023, beginning at 7:00 p.m. at the Grottoes Town Hall,  Grottoes, Virginia. CALLTOC ORDER  Mayor Plaster called the joint public hearing of the Grottoes Town Council and the Grottoes ATTENDANCE: Planning Commission Members present: Chairman Dylan Nicely, Gleamer Sullivan, René Ehlenfeldt, Darrel Baker, Eddie Chittum, Jean Stoll, and Michael Kohl. Council Members present: Mayor Jo Plaster, Jim Justis, Joshua Bailey, David Raynes, Tim Mayor Plaster said the reason for the public hearing is to hear citizen comments on a request to Speaking for the request - Donald Shifflett stated hastily that Phil should be able tol build whatever he wanted on his property and that he didn'thave a problem with it. He said he got a Larry Ayers said he is an adjoining property owner and a previous planning commission member. He said after reviewing the plan he feels it's a well laid out plan and provides a good Speaking against the request - Gloria Munson said she has raised six kids at her house and now they have lost the deer that was in the wooded area. She said she is glad Grottoes is growing and feels the plan is good but asked why you would want to build more than the zoning allowed. Scott Sacra spoke against the rezoning stating that he didn't feel the correct VDOT numbers were used in the study. He said we don't need the added strain to ouri infrastructure and feels this Mark Keeler asked the planning commission and town council to deny the request for spot zoning. He said this would set a troublesome precedence. Mr. Keeler said the carefully zoned B- 3 area allows for single and two-family dwellings and stated would be better than the density the Melanie Richardson spoke against the rezoning stating that Grottoes is a great small town and feels this is clearly spot zoning. She stated that allowing this rezoning would change the dynamics of their neighborhood. She also feels this would create too much traffic on Augusta  Planning Commission to order at 7:01 p.m. on September 11,2023.  Leeth, and Michael Kohl.  rezone 4.059 acres from B-3 tol R-7.  letter about this but not the storage buildings beside him and walked out.  buffer between the existing houses and potential development.  isa a money deal.  R-7 allows.  Avenue.    Steve Driver stated that he is the engineer that carefully developed this plan. He said this plan could be developed with the least disturbance to the land, keeping it more like how it is today. Mr. Driver said the road design meets all VDOT regulations and is not close to warranting a turn lane. He stated the B-1 will be developed as business and if the R-7 area is approved it will be  developed with 24 townhouses in rows of four.  There was no discussion from the Council or Planning Commission.  Mayor Plaster closed the public hearing at 7:50 p.m. and turned the meeting over to the Planning Chairman Nicely asked the Commission if they had any comments or questions about the request. Chairman Nicely said with the proposed plans verses what's permitted in the B-3 zoning there would not be much difference in infrastructure or the amount of traffic on Augusta Avenue. He said if the developer puts aj permitted business there it could create more traffic than the proposed plan would. Commission member Chittum asked ift the apartments across the road are also zoned B-3. Manager McAlister said she understands that the apartments were already there when the zoning was changed to B-3. Commission member Kohl stated that he appreciates the proffer statement and thinks it's a good use of the land his only problem is changing the zoning. He said spot zoning is not something this town wants to set aj precedence on and that we already Attorney Helm explained spot zoning as a small area within al larger area to be changed to benefit one person. He said this is consistent with the surrounding zoning and is clearly not spot zoning. Mr. Helm said in this case the developer is looking to change the entire property.zoned Chairman Nicely said he cannot make a motion, but he is in favor of the plan. He said he feels On a motion from Commission member Ehlenfeldt, seconded by Commission member Chittum, and carried by a 5-2 vote, voting as follows: SULLIVAN- NAY; EHLENFELDT - AYE; NICELY- AYE; BAKER - AYE; CHITTUM - AYE; KOHL - NAY; STOLL - AYE, to recommend the approval to council for the rezoning of the 4.059 acres from B-3 to R-7.  Commission.  have too much mixed zoning.  B-3 to R-7 not just a small section in the B-3: zoned area.  this was a very well thought out plan and a good use for this property.  Chairman Nicely adjourned the meeting at 7:56 p.m.  CALL TOORDER  Mayor Plaster called the regular session of. January 9, 2023, of the Grottoes Town Council to ATTENDANCE: Council Members present: Jim Justis, Joshua Bailey, David Raynes, Michael  order at 7:57 p.m. Mayor Plaster asked Clerk Morris for a roll call.  Kohl, and' Tim Leeth. ABSENT: Mark Sterling.    Other Town Officials present: Attorney Michael Helms, Clerk Tara Morris, Town Manager Stefanie McAlister, Treasurer Rhonda Danner, Public Works Director A.J. Hummel, Parks/Tourism Director Austin Shank, and Police Chief. Jason Sullivan.  APPROVAL OF MINUTES  On motion by Council member Raynes, seconded by Council member Justis, and carried by a vote of 5-0, voting recorded as follows: RAYNES - AYE; BAILEY - AYE; LEETH - AYE; KOHL - AYE,JUSTIS- - AYE; the Council approved the minutes oft the August 14, 2023  meetings as presented.  PRESENTATION OF PETITIONS AND CLAIMS (public comment)  Scott Sacra addressed the council and stated that he appreciates the Police Chief's attempts to Mary Robertson addressed the council stating that she is against the rezoning request. She said Grottoes is a small town and with all the development it throws off an identity crisis. Ms. Robertson said there are now over 500 houses within a stones throw. She said with Walker Trucking across the street and the trucks taking both lanes on Augusta Avenue to turn the traffic congestion is already a nightmare and she is concerned with the public health and safety of Cheryl Keeler said she is deeply invested in her home, its neighborhood, and this town. She said she finds it hard to believe that R &L Construction cannot move forward with little land disturbance and still meet the permitted uses of the B-3 zoning. She feels the permitted uses in B- 31 fits their neighborhood better than the higher density townhouses which seem to be for the developer's advantage. Ms. Keeler stated that she understands that ift this rezoning is not approved that retaliation could happen as stated at the previous meeting and feels their home and neighborhood is in a risky place. She asked the council to keep in mind of old development when Brad Richardson spoke against the rezoning request. He stated that inj previous staff reports it talked about strain on our water and sewer and how we needed to improve those and now we are wanting to add more strain to the systems. He also spoke about the traffic on Augusta Avenue and the dangers of turning left on and off that street. He said this will increase the traffic making the street more dangerous. He asked the council to not approve the rezoning request. Joe Sullivan addressed the council about the traffic problem along Forest Avenue. He said that engineering practices all conclude that stop signs or yield signs should not be used for speed control. He said most complaints about speed come in the summer and that is because people are outside. Mr. Sullivan said he doesn'tt think people only drive faster in the summer. He suggested  make their area a little safer.  Grottoes.  approving new development and asked them tol keep the zoning as it is.    using more of the speed sign devices to remind people oft their speed as they are traveling through town but doesn'ti feel we should be placing more. stop signs to control speed.  REPORTS OF STANDING COMMMITTEE:  FINANCE- - Council member Raynes made a motion, seconded by Council member Kohl, and carried by a vote of 5-0, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; RAYNES- - AYE; LEETH - AYE; KOHL  AYE, to approve the financial reports for the month  of August.  WATER AND SEWER - no report  ORDINANCE, HEALTH, AND PROPERTY no report  STREET AND: STREET LIGHTS - Council member. Justis stated that the streets committee  will meet on September 25, 2023.  PARKS, RECREATION AND PUBLIC FACILITIES - no report SPECIAL EVENTS - Council member Leeth said the senior citizens luncheon will be on Saturday, October 7th and we will offer dine in and delivery again this year. PERSONNEL, FIRE AND POLICE PROTECTION: -noi report  STAFF REPORTS  TOWNMANAGER. Manager McAlister said there is an action item on her staff report for the bid acceptance of the wireless radio read water meters. Council member Bailey made a motion to accept the bid proposal from Consolidated Pipe and to add on the remaining meters needed to complete the project. He stated this will make the total project $317,000.00 and that the $230,000.00 will come from the ARPA allocation and the remaining $87,000.00 will come from reserve funds. Council member Leeth seconded the motion, and the vote carried by a vote of 5-0, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; RAYNES - AYE; LEETH- ATTORNEY. Attorney Helms clarified spot zoning and stated this request would not be considered spot zoning. He also mentioned that the permitted uses for B-3 could cause more ofa TREASURER. A written report was provided. There were no additional comments from staff ASSISTANTTOTOWN MANAGER. A written report was provided. There were no additional  AYE; KOHL-AYE.  traffic concern than the proposed plan for the rezoning. and no questions or comments from Council members.  comments from staff and no questions or comments from Council members.    POLICE CHIEF. Chief Sullivan said the streets committee will meet to discuss traffic pattern PUBLIC WORKS. A written report was provided. There were no additional comments from RECREATION ANDTOURISM DIRECTOR. A written report was provided. There were no additional comments from staff and no questions or comments from Council members. NEW BUSINESS- Council member Leeth made a motion to approve the rezoning request, Council member Raynes seconded the motion, and the vote was recorded as 2-3, voting recorded as follows: JUSTIS - NAY; BAILEY - NAY; RAYNES AYE; LEETH - AYE; KOHL  changes throughout the town.  staff and no questions or comments from Council members.  NAY, motion denied. OLDI BUSINESS - none ADJOURNMENT  Mayor Plaster declared the meeting adjourned at 8:36 p.m.  Attest  Mayor  Clerk    September 14, 2023  A Special Meeting of the Town Council of the Town of Grottoes was held on Thursday, September 14, 2023 at  6:00 p.m. at the Grottoes Town Hall, Grottoes, Virginia.  CALLTOORDER  Mayor Plaster called the special meeting of September 14, 2023 of the Grottoes Town Council to order at 6:00 p.m. The special meeting was called for the interviews of candidates for the vacant town council position. Mayor ATTENDANCE: Council Members present: Joshua Bailey, Jim Justis, David Raynes, Michael Kohl and Tim  Plaster requested roll call.  Leeth.  Other Town Officials present were: Town Clerk Tara Morris.  CLOSED SESSION  On motion by Council member Leeth, seconded by Council member Justis, and carried by a vote of5t to 0, voting recorded as follows: BAILEY - AYE; JUSTIS - AYE; RAYNES - AYE; KOHL - AYE; LEETH - AYE; the Council recessed the meeting from 6:01 p.m. to 7:27 p.m., for a closed meeting pursuant to Section 2.2-3711(A) On motion by Council member Leeth, seconded by Council member Justis, and carried by a vote of 5to0, voting recorded as follows: BAILEY - AYE,JUSTIS-AYE: RAYNES-AYE; KOHL-AYE; ;LEETH-A AYE; the Mayor Plaster read the certification of the closed session, to the best of your knowledge that only public business matters lawfully exempted from open meeting requirements under section 2.2-3711(A)1 of the Code of Virginia, as only such public business matters that were identified in the motion by which a closed meeting called, were heard, discussed, or considered in the closed meeting J. Bailey; sO certified, J.. Justis; SO certified, J.I Plaster; sO On ai motion by Council member Leeth, seconded by Council member Bailey, carried by a vote of3to2, voting recorded as follows: BAILEY - AYE;JUSTIS - NAY; RAYNES - AYE; KOHL -i NAY; LEETH- AYE; to appoint Eddie Chittum to fill the vacant position on town council and to appoint Maite Taylor to fill Eddie  subparagraph 1 fori interviewing candidates for the vacant town council position.  council returned to open session.  certified, D. Raynes; sO certified, M. Kohl; sO certified, and T.I Leeth; SO certified.  Chittum's position on the planning commission.  ADJOURNMENT  Mayor Plaster declared the meeting adjourned at 7:31 p.m.  Attest Mayor  Clerk    Staff Report #1  GROTTOES  EVIRGINIA3  MEMORANDUM  TO: FROM: DATE:  Mayor and Town Council Stefanie McAlister, Town Manager 50ctober 2023  SUBJECT: Staff Report  1. Banking Account Adjustment  During conversation with representatives of Atlantic Union Bank the question of how to accrue more interest on the Town's bank account was posed. The bank's VP of treasury management suggested that given the town's monthly average balance in the general funds account, it should implement the Maximum Investment Sweep account with positive pay services to protect large cash positions. With this type of account, the interest income far outweighs associated fees. There will be a consolidated fee drafted from the account, however, the Town will earn more in interest at approximately $9,000  per month.  2. Water Usage Amounts Post Line Replacements  Atkins Excavating has completed the water line replacements along portions of 7th and 13th streets. These areas had been problematic due to leaking and were ranked high in need of replacement. During the last week of September town public works staff worked with Atkins to get all the connections established. Initial data including well water draw metering and usage throughout town indiçate that our overall usage has decreased. This is positive and shows that the line replacements have helped with water "waste". Aftera few times of residential meter reading we will have al better idea of the positive effects of  the replacements.  3. Comprehensive Plan Update  As you are aware there are professional services funds available in the current budget to allow for a consultant to work on updating the' Town's comprehensive plan. The Central Shenandoah Planning District Commission has been contacted to see if they have availability to work on the update in the near future. They responded that they would not be able to provide an answer about the PDC's availability until the end of October. They need time to make sure they will have staff available for the project. If they can make it work, the earliest they could start would be in the calendar year 2024. They will also need  to revisit the cost and expect that it will exceed $25,000.    Staff Report #3  Treasurer's Staff Report October 2023  Audit  The FY20 audit is in the review process. Ireceived an email on October 3rd asking a final review question. We will be getting a draft to review shortly and expect the finalized copy by the end of  this month, and we will be moving forward with scheduling FY21.  Budget VS. Actual  At the September meeting the annual 2023 budget VS. actual report was provided to council and department heads. This item will be on the workshop agenda for discussion ifa anyone has any  questions.  Online Payment Update  Effective September 29th our new online payment service went live. This service will now allow ALL town-related payments to be made by card. Notices have been posted on Facebook as well as our website. We are currently not able to take in office card payments until we: reçeive our new card machine which is excepted by the end of the year. Currently we have a handout with a QR code and online payment instructions available for residents when they come in to make a  card payment. Taxes  We received our real estate and personal property county draft files last month. These files have been updated and returned to the county for processing. Taxes are mailed out yearly on 1/5 and  due on 2/5 for the previous calendar year. Business License (July 1-June30)  Currently we have one delinquent business license customer. A follow-up final notice has been  sent to this individual. Utility Billing  Second notices for delinquent accounts will be sent out Tuesday, October 10th. The due date for  the notices will be October 20th and cut-offs will happen October 23rd.    Accounts Payable Date:  September 2023 $332,334.91  Number of May Checks: 97 Total June AP Expense:    Staff Report #4  GROTTOES  892 VIRGINIA  Land Development Staff Report  October 2023  Zoning Permits issued (September 2023)  2023 total to date 88 Total Permits 2023Total Dwellings 14Single-Family 147 Townhouse units  6Permits OSingle-Family OTown houses 1Roof over deck/porch 2Solar panels 1Sign 2F Fence  Forest Station - (21sS Street) - Construction continues on the first group of six townhouses. Cherry Street Townhouses Construction continues on the Cherry Street Townhouses. R-7 Area East of Cherry Avenue - Development, other than single family residential, will have to have aj plan submitted and go before the Planning Commission and Town Council for review and a decision. The developers will have to run all service lines and construct the roads to state standards. In Shady Creek - Site plan review has been completed and approved by town staff and all departments at Rockingham County for Phases 3-7.7 This includes an additional 144 housing units. The developer has obtained the easements for the left turn lane off Eastside Highway. Construction may begin inj phases 3- Shendun Hills Subdivision - A plan has been submitted showing the desired lots and other required information in the B-3 and R-1 zoning, for the creation of the Shendun Hills Subdivision. This plan meets all the code requirements as permitted uses and will not require any conditional or special use permits. The planning commission reviewed the plan at their September 26, 2023 meeting and are  this area construction has begun on 16th Street and 14th Street.  5 but the left turn lane must be completed before phase 6 (townhouses) can begin.  unanimously recommending approval of the plan to the town council.  Respectfully submitted:  Tara Morris, Assistant to Town Manager    Staff Report #5  Grottoes Police Department  Staff Report October 2023 Staffing Chief Sergeant Officer  Authorized 1 4  Filled 1 1 3  Vacant 0 0 1  Officer B. Weaver's last day with the Grottoes Police Department was October 6, 2023. He has accepted a position with Woodrow Wilson Rehabilitation Center Police Department as a police Sgt Knight and part-time officers are covering the vacant patrol shifts that were created by Ofc. Weaver's resignation and Chief Sullivan is covering open patrol shifts created by vacation and Thej police department has received two applications for employment and one of the candidates  officer.  time off requests.  isc currently in the background investigation phase of the application process.  Staff Development:  Chief Sullivan has completed Levels 1 and 2 NIBERS training that will assist with submitting accurate incident reports to the Virginia State Police for the required Community Policing Act  reports.  Respectfully submitted: Jason Sullivan Chief of Police    os o    Staff Report #6  October 2023  PUBLIC WORKS STAFF REPORT  Staffing  Authorized 1 1 1 4 1 3  Filled 1 1 1 4 1 1  Vacant 0 0 0 0 0 2  Public Works Director Asst. Public Works Director Public Works Crew Leader Maintenance/Utilitues Tech Wastewater Treatment Operator Part-Time Seasonal Laborer  Continuing development in new areas of town will mean more roads that willl be brought into our system that will need tol be maintained, plowed with snow, paved, etc., as well as more. septic tanks, at utility lines. Maintaining sufficient staffing levels is  critical and: should be evaluated periodically.  STREETS  21st.St. is open for traffic there a fewi items like seeding that will be completed soon. With development east of Birch Avenue, the developers are also working to construct road extensions of14th and 16th Streets. As required by code all streets are constructed  to VDOT standards. WATER AND SEWER Septic Tanks  Staffare working a rotating schedule to get the septic tank pumping back ona consistent schedule. In the future, we will bej pumping businesses in town with higher sewer usage (i.e., restaurants and convenience stores) more frequently, once ay year, ata minimum. Currently there are 1,107 septic tanks in town. Besides working on a consistent rotating schedule of pumping, staff also pump tanks as requested by citizens. The EPA: suggests that septic tanks should bej pumped every 5 years. Since our system is designed differently than at typical residential septic tank and drain field system, pumping should not be necessary that frequently. However, the staff is working to ensure that all tanks are inspected at a minimum every 5 years, and al log citing the  condition of thet tanki is kept. Wastewater Plant  Mr. Wolverton does great work for thet towni in running, complying, and maintaining the  WWTP.    A.J. met with Rob Mangrum, PE: at the WWTP and they began discussing ways to make the plant run more efficiently and tol look: at ways to upgrade the plant in the future. Since that meeting the town has contracted the services of Mr. Mangrum to conducta wastewater treatment plant capacity and condition assessment report. The report will alsoi investigate planning the dredging ofl lagoon Ai iffound to be necessary.  Water worked on.  Our staff is updating the GIS map oft the utilities whenever. a new asset is found or is The: staffi is working with SLM Enterprises to install a totalizer in the elevated tankt to read the tank level. There has been a delay installing the totalizer SLM needs the assistance of Southern Corrosion to install an access point on the water tank for the probe. This will allow the pumps to cut on using tank level. They are currently cut on by line pressure which fluctuates and is hard to adjust. We will also be able to keep the Staff has beeni investigating options for having valves installed on waterlines throughout town that allow portions of the network to be cut offv when repairs are necessary. Currently, because of faulty valves or lack of valves, for sever or complicated line breakage repairs water needs to be cut off to all oft town to do the repair as quickly and safely as possible. Staffl hopes to discuss this and other priorities like line replacements and available funding with the water and sewer committee in the coming weeks.  tanks fuller.  New construction  The Public' Works Department conducts inspections for all new water, sewer, and street installations throughout town. There are several active construction sites. Staffis always planning for water and sewer service increases. Residential construction is Glo fiber isi in the process of running conduit in the alleys and easements around town which in turni is keeping the PW: staff busy marking utilities and repairing sewer laterals.  underway on the extension of16th Street.  VEHICLE. AND EQUIPMENT MAINTENANCE  The department supplies preventative maintenance for the' Town's equipment and vehicles, including thej police department. The Town received a new utility truck which will benefit staffwith snow removal and the establishment of crews.  PARKS AND FACILITIES  Public works staff are working with Parks to get projects at both locations done.  2    Carried gravel into cave Moved dirt Repaired leak Removed trees Repaired leak Added dirt seed,straw Sewer Fixed yard Installed sign  9/1/2023 Maintenance 9/1/2023 Maintenance 9/5/2023 Maintenance 9/5/2023 Maintenance Painter Park 9/7/2023 Maintenance 9/7/2023 Maintenance 9/7/2023 Maintenance  Caverns Brush site 401 6th.St. 202 7th.St. 1442 Mandolin Ave. 98 ASt.  JP,TB,DS,BK Move gravel into cave  Parks Streets Water Parks Water Water Streets  JS,DS LR,JS,BK JS,LR,BK LR,JS,BK BK,DS DS,BK JS,LR JP,DS BK,LR TB,LR DS,BK,LR LR,BK DS,BK BK,JS,LR JS,LR BK TB,DS,JP,BK DS,LR,JP JS,BK BK JS,LR,BK BK,JS,LR JS,LK JP,JS,LR,BK JP,BK JP,JS,LR JS,LR JS,LR JS,LR JS,LR JS,LR  Move dirt Water leak 2" main Remove dead trees Water leak 2" main Dirt around septic tank settling Fix Yard Install stop sign  9/8/2023 Maintenance 21st.& Cherry 9/10/2023 Homeowner 7075th. St. 9/11/2023 Maintenance 601 Riverside 9/12/2023 Homeowner 607 14th.St. 9/12/2023 Maintenance 400 17th.St. 9/12/2023 Homeowner 6036 6TH.St. 9/13/2023 Homeowner 9/13/2023 Maintenance 9/14/2023 Maintenance  Pump septic tank CI. Pumped septic tank Sewer Install water meter Installed water meter Water Pump septic tank CI. Pumped septic tank Sewer  Replace culvert Pump septic tank CI. Water leak 2" main Repair yard signs Test Chlorine around town Install new fence at brush site Replace/straighten signs Replace signs base Replace and move water meter from driveway Pump septic tank remove flags Pump septic tank Ditch work Pump septic tank Pump septic tank Pump septic tank Pump septic tank Pump septic tank  Replaced culvert Pumped septic tank has tree roots Repaired leak Repaired yard signs&post Tested Chlorine Installed new fence Parks Replaced/straighten signs&post Replaced signs  Streets Sewer Water Water Streets Water  100 Berkeley Ave. 1602 Dogwood Ave. 401 6th.St.  Pump septic tank CI. Pumped septic tank Sewer  Replace/straighten Replacedstaightened  9/14/2023 Maintenance Dogwood Ave. 9/15/2023 Maintenance 9/18/2023 Maintenance 9/18/2023 Maintenance 9/20/2023 Maintenance 3rd.& Aspen 9/20/2023 Maintenance 200 Park Ave.  Town Brush site Town  Streets Streets  Water leak in meter Dug up fixed leak and  installed new setter Water Moved water meter from driveway Fixed water leak Pumped septic tank Sewer and removed flags Streets Pumped septic tank Sewer Ditch work Repaired sewer lateral Pumped septic tank Sewer Pumped septic tank Sewer Pumped septic tank Sewer Pumped septic tank Sewer Pumped septic tank Sewer  9/21/2023 Homeowner  603 6th.St.  Water Parks  9/22/2023 Maintenance Grand Caverns DS,JP,LR,BK Water leak 2" main  9/22/2023 Homeowner 205 2nd.St. 9/25/2023 Maintenance 9/25/2023 Homeowner 1103 Forest Ave. 9/26/2023 Maintenance 9/27/2023 Maintenance 204 16th.St. 9/28/2023 Maintenance 9/28/2023 Maintenance 305 6th.St. 9/28/2023 Maintenance 9/28/2023 Maintenance 703 Aspen Ave. 9/28/2023 Maintenance 1000 Aspen Ave.  Change banners and Changed banners  6th.St. 21st.St. 307 6th.St. 304 6th.St.  Streets Sewer  DS,JP,TB Repair sewer lateral  3    Staff Report #7  Parks & Tourism Staff Report  October 2023 Staffing: Parks & Tourism Director Parks & Tourism Assistant Director Parks Coordinator Park Ranger II Park RangerI Park Aide  Authorized  Filled 1 I 0 11 0  Vacant 0 0 0 1  Park Aide and Park Ranger I positions replace the prior terminology of Tour Guide. Previously, there were 21 authorized tour guide positions. Staff will determine employee numbers once each position type is filled. With this improved staffing structure, we anticipate needing fewer overall employees. Parks & Tourism generated $52,043.89 in revenue for the month of September. To compare with previous  Revenue:  years please reference the charts at the end of this report. Grand Caverns Park/John EI Painter Park:  1. Phase 2 Communications in Grand Caverns: This project, funded by Parks Department ARPA money, is nearing completion. We've now finished the installation of communication wiring and have connected each location. All that remains nowi is for final programming of hardware. 2. GPR study of the community pool with TRC was completed on 9/14/2023. The findings should be submitted in a report any day now which will be made available to Town Council. 3. Fall Festival promises to be even bigger than last year. If you like to hand out candy to trick-or- treaters but don't get enough opportunity from your home. Please consider participating at the Fall Festival'st trunk-or-treat section. Last year wel had over 700 children with their parents participating in this event. If you're interested inl helping, please let me know. Haunted Cave also promises to be even bigger than last year. Here too there are opportunities to volunteer, if not attend. For either special event, you can learn more on the Grand Caverns  Facebook page.  Respectfully submitted, Austin Shank Parks & Tourism Director    Revenue per Month by Fiscal Year  2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 114,666.02 109,906.75 109,049.62 96,790.05 83,045.02 121,183.39 126,333.08 121,896.53 82,400.00 90,052.60 86,369.02 75,955.14 73,099.04 90,498.86 95,857.62 60,252.18 53,621.00 47,728.97 44,111.49 48,171.93 45,446.76 55,187.46 71,849.43 15,989.60 16,933.85 20,391.97 18,631.61 18,618.06 17,038.43 29,243.19 19,589.22 24,394.21 22,570.37 25,357.98 16,009.96 27,089.55 37,269.68 35,916.00 46,890.09 33,851.06 19,130.58 28,944.34 44,157.10 54,117.45 77,932.89 89,339.00 68,952.85 29,959.89 93,205.09 90,247.33 82,750.64  July August October January February March April May June  September 40,864.00 46,500.01 42,753.13 39,037.34 45,294.81 49,867.95 53,129.49 52,043.89 November 29,960.14 35,864.01 31,040.05 35,719.21 28,575.92 45,122.38 45,510.93 December 19,065.81 25,078.17 26,501.92 28,439.56 15,788.80 43,131.17 39,826.13  56,393.64 59,677.04 65,301.31 45,428.42 62,606.36 58,972.15  -777.78 55,284.51 66,405.33 77,696.74 50.60 48,287.55 53,997.59 57,678.58  Total 591,826.74 654,971.06 609,864.94 416,466.11 551,599.86 703,926.54 771,272.96 234,192.60  140,000.00 120,000.00 100,000.00 80,000.00 60,000.00 40,000.00 20,000.00 0.00 -20,000.00  July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June  2017 2018 2019 2020 2021 2022 2023 2024  Total Revenue  900,000.00 800,000.00 700,000.00 600,000.00 500,000.00 400,000.00 300,000.00 200,000.00 100,000.00 0.00  771,272.96  703,926.54  654,971.06 609,864,94  591,826.74  551,599.86  416,466.11  234,192.60  Il  2017  2018  2019  2020  2021  2022  2023  2024    AUGUSTAA AVE, PBAI3  TERRA ENGINEERING AND LANDSOLTONS.P PC PLANNING LANDSIR RVEVING.  SHENDUN HILL: SUBDIVISION  PRELIMINARYI BY-RIGHT SUBDIVISION PLAN IVIL ENGINEERING