TOWN OF GROTTOES March 11, 2024 6:00 P.M.  TOWN COUNCIL WORKSESSION AGENDA  CALLTO ORDER - MAYOR PLASTER 1. Annexation Policy Discussion 2. Public Works Surplus Equipment  3. Little League    Surplus Equipment  2017 Scag Cheetah zero turn mower with a 61" mowing deck-E Engine  has issues and deck mows uneven.  Scag Sulky zero turn mower- - age and maintenance cost  Toro Groundmaster 220 mower - age and maintenance (deck bracket is  broke)  Husqvarna zero turn mower- = age and can't gets parts  1998 Ford Contour- maintenance cost high and idles rough and cuts off    TOWN OF GROTTOES TOWN COUNCIL MEETING AGENDA March 11, 2024 7:00 P.M.  CALL TO ORDER - MAYOR PLASTER ROLL CALLING -CLERK MORRIS WELCOME CITIZENS  APPROVAL OF MIINOTES - FROM' THE MEETINGS OF FEBRUARY 12, 2024. PRESENTATION OF PETITIONS AND CLAIMS (PUBLIC COMMENT)  REPORTS OF THE STANDING COMMITTEES: 1. Finance Council member Raynes, Chair a. ACTION Approval of Financial Reports 2. Water and Sewer - Council member Bailey, Chair  3. Ordinance, Health, and Property - Council member Kohl, Chair 4. Streets and Street Lights - Council member. Justis, Chair  5. Parks, Recreation and Public Facilities - Council member Chittum, Chair  6. Special Events - Council member Leeth, Chair  7. Personnel, Fire and Police Protection - Mayor Plaster, Chair  STAFF REPORTS: 1. Town Manager 2. Town Attorney 3. Treasurer  4. Assistant to Town Manager 5. Police Chief 6. Public Works Director    7. Parks and Tourism Director  NEW BUSINESS OLD BUSINESS ADJOURN  1. Senior Signs and Banners    February 12, 2024  A work session of the Town Council of the Town of Grottoes was held on Monday, February 12,  2024, at the Grottoes Town Hall, Grottoes, Virginia.  CALL TOC ORDER order at 6:00 p.m.  Mayor Plaster called the work session of February 12, 2024, of the Grottoes Town Council to ATTENDANCE: Council Members present: Mayor. Jo Plaster, David Raynes, Joshua Bailey, Other Town Officials present were: Town Attorney Michael Helm, Town Manager Stefanie McAlister, Clerk Tara Morris, Treasurer Rhonda Danner, Public Works Director AJ Hummel, Mayor Plaster said the first item for discussion is the Grottoes Little League lease and utilities. Manager McAlister stated that staff has been working with the little league on the lease. The league is asking the town to pay all utilities. She informed Council that the league will not receive bills for town utilities. Discussion regarding the lease agreement ensued. Manager McAlister noted that in years past, based on lease agreements that were reviewed, the little league maintained and repaired the buildings on the property associated with the fields they utilize. Council member Bailey made a motion, seconded by Council member Justis, and carried by a vote of 4-0-1, voting recorded as follows: CHITTUM - ABSTAIN; BAILEY- AYE; JUSTIS - AYE; RAYNES - AYE; KOHL - AYE, to add back into the lease that the little league will maintain and repair the buildings, council will make an annual $500.00 per year donation toward the electric bill, and that the council liaison will serve as the point of contact with the little league. Council member Chittum abstained due to a conflict of interest. Council member Bailey made ai motion, seconded by Council member Justis, and carried by a vote of 4-0-1, voting recorded as follows: CHITTUM: - ABSTAIN; BAILEY- AYE;JUSTIS- AYE; RAYNES - AYE; KOHL - AYE, to approve the sub-lease of the concession stand to Goodness Gracious LLC. Council member Chittum abstained due to a conflict of interest. Council member Bailey made a motion, seconded by Council member Kohl, and carried by a vote of 4-0-1, voting recorded as follows: CHITTUM - ABSTAIN; BAILEY - AYE; JUSTIS AYE; RAYNES -4 AYE; KOHL - AYE, to approve the replacement of the yellow corrugated tube with a safer red padding around the outfield fences. Council member Chittum abstained due Mayor Plaster said the next item on the agenda is to set a Council Retreat. She said at the retreat they will be discussing their part with the comprehensive plan, training for FOIA/COIA,  Jim Justis, Eddie Chittum and Michael Kohl. Absent Tim Leeth  Parks Director Austin Shank and Police Chief Jason Sullivan.  toa conflict ofi interest.    reviewing Roberts rules, and discussing what next year will carry. After discussion the Retreat  was set for March 20, 2024 at 5:30 p.m. and will conclude by 8:30 p.m.  Mayor Plaster adjourned the meeting at 6:37 p.m.    February 12, 2024  A regular session of the Town Council of the Town of Grottoes was held on Monday, February  12, 2024, at 7:00 p.m. at the Grottoes Town Hall, Grottoes, Virginia.  CALL TOC ORDER  Mayor Plaster called the regular session of February 12, 2024, of the Grottoes Town Council to ATTENDANCE: Council Members present: Eddie Chittum, Joshua Bailey, Jim Justis, Mayor Jo Other Town Officials present: Attorney Michael Helm, Town Manager Stefanie McAlister, Clerk Tara Morris, Treasurer Rhonda Danner, Public Works Director A.J. Hummel, Park  order at 7:00 p.m. Mayor Plaster asked for a roll call.  Plaster, David Raynes, and Michael Kohl. Absent Tim Leeth.  Director Austin Shank, and Police Chief Jason Sullivan.  APPROVAL OF MINUTES  On motion by Council member Raynes, seconded by Council member Justis, and carried by a vote of 5-0, voting recorded as follows: CHITTUM- AYE; BAILEY- AYE; JUSTIS - AYE; RAYNES - AYE; KOHL - AYE, the Council approved the minutes of the January 8, 2024,  meetings as presented.  PRESENTATION OF PETITIONS AND CLAIMS (public comment)  Mary Robertson said she was here tonight to say thank you for the work you do. She said she wanted to thank A.J. and his staff for edging along Edgewood Street after the street paving. She said the public works did a great job. Ms. Robertson said years ago her husband attended the Planning Commissioners course and has the books from the course if the town would like them. She also asked that next year when we post the winners of the home decorating contest if we could put them on the sign out front. She said when they read it in the council chatter the decorations were already down and they missed seeing them decorated. Ms. Robertson said speaking of the council chatter she would like to see more town information on what staff have been doing. She feels citizens need to know what a good job staffi is doing for the town. John and Nancy Dinges addressed the council with an issue in the 500 Block of 14th Street. He said the property owner at 506 14th Street has at least 11 cats that are roaming free around the neighborhood and two dogs, one of which is tied in the yard. He said the cats are digging in the neighbor's flower gardens and using the bathroom on the welcome mats at their front door. He asked if the town could enforce the town code 48-1(F) which limits the number of dogs and cats aj person can have to three of each. Mr. Dinges said the state code states all cats and dogs should have tags and none of these cats do. He said his daughter got scratched on their property by one oft the free roaming cats. He was advised by the officer to contact animal control or that he could    live trap them and take them to the SPCA or Cats Cradle. Mr. Dinges said a council member in the neighborhood knows about this and that he had to put up aj privacy fence tol keep the cats from using his kids sandbox as a litter box. April Thornton said she is concerned if these cats have their vaccines and that they keep reproducing. Mayor Plaster thanked them for coming  tonight and said we will look into this matter. REPORTS OF STANDING COMMMITTEE:  FINANCE- - Council member Raynes made a motion, seconded by Council member Kohl, and carried by a vote of 5-0, voting recorded as follows: CHITTUM - AYE; BAILEY- AYE; JUSTIS - AYE; RAYNES - AYE; KOHL- AYE, to approve the financial reports for the month WATER ANDSEWER - Council member Bailey thanked the public works staff for all the  ofJ January.  hard work repairing the water leaks with minimal interruption in service ORDINANCE, HEALTH, AND PROPERTY = noi report STREET AND STREET LIGHTS = no report  PARKS, RECREATION AND FUBLICFACIEITES - no report  SPECIAL EVENTS = no report  PERSONNEL, FIRE AND POLICE PROTECTION = no report  STAFF REPORTS  TOWN MANAGER. Manager McAlister gave a quick review of her staff report. She pointed out that the Central Shenandoah Planning District Commission met with thel Planning Commission and has begun the first steps for the comprehensive plan update. Manager McAlister said she has also compiled a list of major projects that she will be working on this year. She said the last item isl Dominion Energy will be upgrading the transmission lines from Harrisonburg to Grottoes then from Grottoes to Dooms. She said Dominion Energy will be sending out a mailer and holding a meeting at South River to explain the project. This project construction is expected to start in  2026.  ATTORNEY. No report.  TREASURER. Treasurer Danneri informed the council that the budget verses actual will be emailed out tomorrow. Manager McAlister said the 2020 audit is complete and they have started ASSISTANTTOTOWN MANAGER. A written report was provided. There were no additional  the 2021 audit.  comments from staff and no questions or comments from Council members.    POLICE CHIEF. A written report was provided. There were no additional comments from staff PUBLIC WORKS. Manager McAlister said that they have successfully replaced the leaking valve at the well lot and will be inserting more valves throughout the town to be able to minimize RECREATION AND' TOURISM DIRECTOR. A written report was provided. There were no additional comments from staff and no questions or comments from Council members.  and no questions or comments from Council members.  the number of citizens disrupted when major leaks occur.  Mayor Plaster declared the meeting adjourned at 7:23 p.m.  Mayor  Clerk    GROTTOES  Staff Report#1  LIVIRGINIA  MEMORANDUM  TO: FROM: DATE:  Mayor and Town Council Stefanie McAlister, Town Manager 7March 2024  SUBJECT: Staff Report 1. Annexation Policy  The town has a standing policy regarding providing services (water, sewer, trash) to areas outside town but within out designated growth area. At the end of 2001 the town and Rockingham County entered into an annexation agreement. This agreement allows the town to annex any properties requesting town services such as water and sewer as long as they are within our growth area. A realtor representing the landowner, recently requested that the town consider annexing six to-be-created lots on a 40+ acre parcel of land off Cary Street, owned by James and Jacinta Weaver, and currently in our growth area. The property is zoned R3 by the County. A copy oft the agreement and a copy of the preliminary plat are attached. This item will be discussed during the work session. The town is leasing the property at 204 Aspen Avenue (the old jail site) for the site ofa food truck. The proprietors of the food truck have many: years of cooking and restaurant experience and specialize in Mexican cuisine. They will be utilizing the building for water access, restroom for workers only, and electrical service. We will be working with them to ensure site layout and safety. Owner Juan Malaga has stated that he intends to have regular hours at the site and cover both lunch and dinner services. The lease  2. EIC Carreton Mexican Grilll Lease Agreement  agreement will be reevaluated in six months.  3. Third Well Tie-in Progress  Engineer Rob Mangrum continues to make progress on site design for the area of the third well. Surveys have been completed and driveway design is underway. Mr. Mangrum and Public Works staff will be working to determine the new water line route. A site entrance permit will need to be obtained from VDOT, and easements for the water  line will be sought once final placement is determined. 4. - Rockingham County Development Tracker  Rockingham County has launched a new resource to track development activity occurring throughout the County. The application tracks rezoning and special use permit requests under review and approved, site plans under review and approved, building permits under review, projects under construction, and recently completed building projects. The application is user-friendly and easy to navigate, providing the public with a clear vision of the County's development pipeline. Information will be updated weekly.    THE COUNTY OF ROCKINGHAM THE TOWN OF GROTTOES ANNEXATION AGREEMENT  AND  THIS AGREEMENT is made and entered into this 16 day of Dctober 2001, by and between Rockingham County, a political subdivision oft the Commonwealth of Virginia ("County"), and the Town of Grottoes, a municipal corporation oft the Commonwealth  of Virginia ("Town")  RECITALS  A. The County adopted a Comprehensive Land Use Plan for Rockingham County which promotes growth in and around the incorporated towns oft the County and encourages the development of an Annexation Agreement between the Town and County for the annexation into the Town of those areas shown on Exhibit A and designated by this Agreement as the Grottoes  Growth Area (GGA). B.  The Town and County wish to enter into an Agreement defining annexation rights  pursuant to $ 15.2-3231 of the Code of Virginia, 1950, as amended.  C.  The Town and County have agreed to allow the' Town to annex as much oft the  GGA by ordinance as the Town deems necessary, subject to this Agreement.  D. The Town wishes to relinquish its right to seek independent city status. E. The Town and County have negotiated this Agreement regarding annexation which will bei in the best interests of all the citizens oft the County, including the citizens of  the Town and the GGA.    Pursuant to $ 15.2-3231 ofthe Code of Virginia, 1950, as amended, the Town and County, in consideration oft the mutual covenants and agreements contained herein, agree to perform the following acts and to be bound by the following statements and principals in  settlement of all annexation issues.  1. ReinehmatfQ-ses  The Town hereby permanently relinquishes  its right to seek city status.  2.  Annexation ofAll or Portion ofLand  The Town shall have the right to  annex all or any portion of the GGA by ordinance(s) enacted any time after the effective date of this agreement; provided, however that any area annexed shall be contiguous with the then corporate Town limits. Any annexation ordinance adopted shall meet all requirements oflaw and, whether required by law or not, the Town shall first hold aj public hearing on such ordinance and advertise the hearing for two consecutive weeks in ai newspaper of general circulation in the Town and County. The Town shall give written notice oft the hearing to the County. Any annexation ordinance(s) adopted shall provide for an effective date of either June 30 or December 31 oft the year off final adoption. Certified copies of any and all annexation ordinances shall be filed where required by law, including with the Clerk oft the Circuit Court of Rockingham County, Virginia, the Secretary of the Commonwealth of Virginia, and all other appropriate local, state and federal agencies that require notice ofannexation, but the failure to file with any such local, state or federal agency shall not affect the validity of any such  ordinance. 3.  The Annexation Ordinance. Any annexation ordinance adopted by the' Town  shall include, but not bel limited to:  a.  A metes and bounds description of the property tol be annexed.    b. C. 4.  A map showing all parcels to be annexed. An accurate census oft the area to be annexed.  Extension of Services.  The Town shall extend water and sewer services to  the property lines ofall property owners, including residential, commercial and industrial, in any annexed area in accordançe with then existing policies oft the Town, such extension of water and sewer services to be concluded within five (5) years from the date of annexation ift those services are requested by property owners. The Town shall provide street lighting within five (5): years from the date ofannexation. Other municipal services will be extended by the Town into annexed areas on the effective date of each annexation. All such services will be oft the same  quantity and quality as are available generally within the entire town  5.  Equalization ofUility Charges. The Town agrees that simultaneously with  the execution oft this Agreement, it will equalize the rates it charges for water and sewer customers outside of its boundaries but within the GGA sO that the rates are the same as those  charged within its corporate boundaries.  6.  Apriculture. The Town has no desire to annex acreage which is principally and  actively devoted to agricultural production unless such acreage is largely embraced by property appropriate for annexation and cannot, int the judgment oft the Town, be reasonably excluded therefrom. The Town commits that it will continue to protect existing farm lands within any annexed area through the use of zoning and land use ordinances, including the land use assessment system. The Town states its intention to allow the continued agricultural use of any farm land which it annexes by way of favorable ordinances, subject to best management  practices. 7.  Development ofArea. Although the Town does not commit itselfto annex any    oft the land within the GGA it does intend to consider seriously requests for annexation and the needs therefor and the feasibility thereof within these areas from time to time. The goal of both the Town and County is protection of the water shed in both the GGA and the area of the County immediately surrounding the GGA, to provide for orderly development oft the land and to serve the needs of the area as and when they arise. The County pledges as to any lands within the GGA that it will consult with the Town before approving subdivisions and rezoning. The County's obligation to consult shall be complied with ifthe Town is given twenty (20) days to comment on any final subdivision plat. As to zoning, the County shall give thirty (30) days' written notice of each public hearing date to the Town and the' Town shall give its written comments to the County at least seven (7) days prior to such public hearing. The right to make such changes prior to annexation is reserved by the County but the Town shall be consulted in each instance. No public hearing concerning the unannexed portion ofthe GGA, either de jure or de facto, shall be held by either body without at least twenty (20) days' notice toi the other.  8.  Planning. A comprehensive plan for the use and development oft the entire GGA  shall be developed no later than two years from this date by the Town. Before adopting the plan the Town shall refer it to the Planning Commission ofRockingham County who shall study and comment on it to the Board of Supervisors oft the County. The County, through the Board of Supervisors, shall then make whatever comments it desires to the Town. The County and Town agree to promptly notify each other of any requested or planned changes in land use, zoning, special use or development regulations which would affect the GGA. The County and the Town further agree to solicit, welcome, and carefully consider the views of each other in this  regard.  9.  NoAnnexation Outside AgreedA Area. Town agrees that until the entire GGAis    annexed it will not voluntarily seek to annex any other areas within Rockingham County. Citizens' petitions for annexation shall be processed in accordance with the applicable provisions  oft the Code of Virginia in effect at the time oft the petitions.  10. Sections are Severable. In the event any section oft this Agreement is found to be illegal or unconstitutional by a court of competent jurisdiction, such finding shall apply only to that Section and all other provisions shall remain in full force and effect, except that ifthe Town's renunciation of city status is held illegal or unenforceable County shall have the right to withdraw its consent to annexation and terminate this Agreement as to any area not theretofore annexed and Town shall the right to rescind its agreement under paragraph five (5) to equalize  utility charges.  11. Costs and Attorney's Fees. Each party to this Agreement shall pay its own  attorney's fees; all other costs of annexation shall be paid by Town.  12. Rightt to Modify or Amend. The Town and County reserve the right to modify this Agreement by joint consent and in writing whenever the needs oft the Town and County and  ofthe citizens of each require such modification or amendment.  13. Entire Agreement. This written Agreement constitutes the entire agreement  between the County and Town on thei issue ofannexation oft the GGA.  WITNESS the following signatures and seals.  COUNTY OF ROCKINGHAM Byhe AGw, Chairman, Board of Supervisors  ATTEST:  IOk County Administrator    TOWN OF GROTTOES  DAMSE  ATTEST:  tarafllaaho  Clerk    CARYS SIRET   TOWN  EST  $ CQ4 *    Shenandoah National Park  AAPUSING Coung  Figure 2-11b Grottoes & Vicinity  Key to Features RosdN  Conceptual Land Use Plan - 2020 & 2050:  County Shenar  2854Landuse    Treasurer's Staff Report March 2024 Audit  Staff Report #3  We are still pulling samples and answering standard procedure questions for the FY21 audit. Iwill  continue to keep you updated on the progress. Maximum Investment Sweep Account  For the month of February, we have earned $7,942.75 in interest. The interest rate was 2.40%.  Taxes  The revenue totals below are as of March 6, 2024. Second notices were sent out in February.  Real Estate: $283,000B Budgeted: 107% Collected $304,044 Personal Property: $87,908 Budgeted: 101% Collected $88,864 Vehicle License Fee: $45,000 Budgeted: 104% Collected$46,956  Utility Billing  Billing Period: 2/52023-02/152024 Billing Date: 03/05/2024 Due Date: 04/05/2024 Total Billing Amount: $187,609.76 Number of Bills Generated: 1389 Number of bills printed: 1016 Number of bills emailed: 373 Difference from previous billing: +9  Accounts Payable Date: February 2024 Number of Checks: 123  Total January AP Expense: $314,484.68  GolfCart Decals  Golf cart decals went on sale March 1. Ifresidents wish to operate their cart in the town limits, they must bei inspected by our police department and a decal displayed by April 15, 2024.  Business License  Business license renewal letters will be mailed April 1. Business licenses are due yearly on July 1.    Staff Report #4  GROTTOES  VIRGINIA  Land Development Staff Report  March 2024  Zoning Permits issued (February 2024)  2024 total to date 9Total Permits 2024 Total Dwellings 4 Single-Family OTownhouse units  41 Permits IS Single-Family OTown houses 2Fence 1Storage shed.  Forest Station - (215t Street) - Construction of the first group of six townhouses continues. Cherry Street Townhouses Construction continues for the Cherry Street Townhouses. R-7 Zoned area east of Cherry Avenue - Single family residential development continues. The developers are running all service lines and constructing the roads to state standards. This development is not considered a subdivision since the streets are already platted and the developer is following the town code for zoning and land use. The Town has an agreement with Rockingham County that they provide all erosion and sediment control (E&S) and storm water management oversight for development in the town. County staff members have been in contact with the developer about this project. Based on DEQ regulations, which the county enforces when development is occurring, this project will likely be considered a common plan of development. Therefore, the county may require that the developer submit site plans and apply for E&S and DEQ permits and approvals for all current and future development in this area. The costs for engineering and permits is currently unknown and an unplanned expense for the Shady Creek - We have not heard from the developer as to whether this project will be starting up 700 Dogwood Avenue - Construction is underway at 700 Dogwood Avenue. This is an approved conditional use permit allowing for al building containing a commercial store front with a two-family Aspen Avenue Apartments - The developer for the Aspen Avenue apartments has reached out to staff about changing the project from a six-unit apartment building to a duplex. Staff explained that all the infrastructure would still need to be built out the same and that a new sight plan would have to be  developer.  again this spring or not.  residential back.  submitted and the review process would start over. Tara Morris, Assistant to Town Manager  Respectfully submitted:    Staff Report #5  Grottoes Police Department  Staff Report March 2024 Staffing Chief Sergeant Officer  Authorized I 4  Filled 1 1 1  Vacant 0 0 3  Sgt. Knight and Ofc. Shipley have been reassigned to the daylight shift on their respective patrol Ihave contacted Captain C. Danner and Major. J. Suters with the Rockingham County Sheriff's office and made them aware of staffing levels. They were forwarded a copy of our schedule to pass on to the patrol shift supervisors SO that they are aware of when the Sheriff's office will need The police department is actively trying to recruit certified officers to fill the current vacancies Currently, there are two uncertified individuals for whom an in-person interview will be offered  rotation. Iwill be using part-time officers to cover night shift patrol.  to handle calls for service due to lack of coverage.  within the department.  ift the vacant positions are not filled with certified officers.  Training:  Ofc. Shipley will be attending Field' Training Officer school in April 2024. Once completed this will make Ofc. Shipley a certified DCJS Field Trainer. He will be utilized to train newly hired  certified officers as well as uncertified officers.  Respectfully submitted: Jason Sullivan Chief of Police.    u  ojo    Staff Report #6  March 2024  PUBLIC WORKS STAFF REPORT  Staffing  Authorized 1 1 1 4 1 3  Filled 1 1 1 4 1 1  Vacant 0 0 0 0 0 2  Public' Works Director Asst. Public' Works Director Public' Works CrewLeader Maintenance/utiltes Tech Wastewater Treatment Operator Part-Time Seasonal Laborer  Continued development in town will mean more roads that will be! brought into our system that will need to be maintained, plowed of snow, paved, etc. Maintaining sufficient: staffing levels is critical and should be evaluated periodically. Troy Dovel has been hired toi fill the  Maintenance position. STREETS  The roadway on Cary St. needs patching due toi the water leak that occurred on 1/11/2024. Staff will repair that area as soon as the pavement plant reopens, there isa significant amount of pavement that will need removed and replaced.  WATER AND SEWER SepticTanks  Staff are working a rotating schedule to get the septic tank pumping back ona consistent schedule. Int the future, we will be pumping businesses in town with higher sewer usage (i.e., restaurants and convenience stores) morei frequently, once ay year, at aminimum. Currently there are 1,107 septic tanks int town. Besides working on a consistent rotating schedule of pumping, staff also pump tanks as requested by citizens. Of that total number oft tanks, 335 (33%) have not been pumped int the last 10 years and are our priority. The EPA: suggests that septic tanks should be pumped every5 5 years. Since our system is designed differentlyt than at typical residential septic tank and drain field system, pumping should not be necessary thati frequently. However, the staff isv working to ensure that all tanks are inspected at a minimum every 5) years, and al log  citing the condition of thet tank is kept.    Wastewater Plant  Currently the WWTP operates at about 75%- 80% of its operating capacity. Therei isa need to begin planning for the dredging of Lagoon A. Overt the years sludge accumulates inl lagoons and should be periodically removed. Our understanding is that this has not happened in Lagoon A. As sludge builds the capacity of the lagoon diminishes and makes the processing less tolerant of infiltration. There is muchi involved with al lagoon dredging project especially considering that thisi is a clay lined lagoon. Staff will continue to investigate how to move forward with this project. Mr. Wolverton does great work for thet town in running, complying, and maintaining the A.J. met with Rob Mangrum at the WWTP and they began discussing ways to make the plant run more efficiently and to look at ways to upgrade the plant ini thei future. The manhole has been installed on! Holly Ave. to place a1 totalizer to read the inflow of sewage. This will let us keep a record of wet and dry events and 1&1 issues.  WWTP.  Water  Town staff int the coming months will be! busy getting 2"and 8" main line valves Our staff is updating the GIS map of the utilities whenever a new asset ist found or is The staff is working with SLMI Enterprises to install at totalizer int the elevated tank to read1 thet tank level. The access point has been installed on the water tanki fort the probe. This will allow the pumps to cut on using tankl level. They are currently cut on! by line pressure which fluctuates andi is hard to adjust. We will also be ablet to keep the tanks fuller. Thet town staff is also working with Rob Mangrum with plans to get the 3rd. well  installed to helpi isolate for leak repairs.  worked on.  connected to the water: system. New.construction  The Public' Works Department conducts inspections for all new water, sewer, and street installations throughout town. As we alll knowthere is al lot of construction aroundi town. The town staffi is always looking and trying to plan ont the water and sewer service increases. Glo1 fiberi isi int the process of running conduit int the alley ways around town which int turn is keeping the Town staff busy marking utilities. R&L construction is alsoi in full swing of building houses on 16".St. Kenny Mayi is in the process of construction on  14t.St.    VEHICLE. AND EQUIPMENT MAINTENANCE vehicles, including the police department.  The department supplies preventative maintenance for the Town's equipment and  The pressure washer has been installed on the pumpi truck.  PARKS ANDFACILITIES  Public works staff are working with Parks & Tourism staff to get projects at both parks completed. With the hiring of Park Ranger 2s, we will be working on training these staff members to ensure that they're upt to date on procedures and safetyinformation.    Installed valve box & backfilled Repaired 2" main Pumped septic tank Pumped septic tank Repaired 2" main Yard work Top soiled along installed Cleaned out  Install valve box & backfill Water leak 2" main Pump septic tank Pump septic tank Water leak 2" main Yard work from leaks Place gravel along Edgewood Top soil along Edgewood Leaking service line & Repaired & install meter,setter Read water meters  2/1/2024 Maintenance 2/2/2024 Maintenance  Well lot 2033rd. St.  DS,KS,BK,LR,JP DS,JP,LR JS,LR JS,LR DS,JS,BK,LR DS,LR,JS DS,LR,JS WM,LK,JS DS,LR,BK DS,BK  Water 3Hrs. Water 2.5Hrs. Sewer 2Hrs. Sewer 2Hrs. Water 8Hrs. Water 2Hrs.  2/5/2024 Maintenance 702 Gum Ave. 2/5/2024 Homeowner 700 Gum Ave. 2/5/2024 Maintenance 2/6/2024 Maintenance  Teter Rd. Water leaks  2/6/2024 Maintenance Edgewood St. 2/7/2024 Maintenance Edgewood St. 2/7/2024 Maintenance 40011th. St. 2/9/2024 Homeowner 2/12/2024 Maintenance Water meters 2/21/2024  Placed gravel Streets 2Hrs. Edgewood Streets 3Hrs.  Water 5Hrs. Water 7Days  A1/29 St.  Culvert backing up end of culvert Streets 1Hr.  Replaced Pumped septic tank Fixed sewer lateral Replaced meter lid Installed post culvert Repaired 2" main Repaired 2" main Repaired 2" main Removed pavement  2/16/2024 Maintenance  20520th.  BK DS,LR BK,DS DS,BK LR,JS DS,LR,JS DS,LR,JS TB,DS,LR,AJ TB,DS,JS,LR  Replace water meter water meter Water 1Hr.  2/16/2024 Homeowner 300A 15th. St. 2/20/2024 Maintenance 202 16th. St. 2/21/2024 Homeowner 2/21/2024 Maintenance Randall Rd.& 340 2/26/2024 Maintenance Edgewood St. 2/27/2024 Maintenance 2/27/2024 Maintenance 2/28/2024 Maintenance 2/29/2024 Maintenance  Pump septic tank Fix sewer lateral Broke meter lid  Sewer 2Hrs. Sewer 1Hr. Water 1Hr. Streets 1Hr. Water 2Hrs. Water 2Hrs. Water 4Hrs.  DS,LR,S,BK,JP contractor damaged  3017 7th. St.  Stop sign post bent Replaced post Streets 1Hr.  Install post & reflectors & reflectors at  at culvert Water leak 2" main Water leak 2" main Water leak 2" main Rent rd. saw cut bad pavement from water leak  201 5th. St. 2005th. St. 2005th. St. Cary St.  installed gravel Streets 7Hrs.    Staff Report #7  Parks & Tourism Staff Report  February 2024 Staffing: Parks & Tourism Director Parks & Tourism Assistant Director Parks Coordinator Park Ranger II Park Rangerl Park Aide  Authorized 1 1 2  Filled 1 1 1 2 9 0  Vacant 0 0 0 0  Park. Aide and Park Ranger I positions replace the prior terminology of Tour Guide. Previously, there were 21 authorized tour guide positions. Staff will determine employee numbers once each position type is filled. With this improved staffing structure, we anticipate needing fewer overall employees. Parks & Tourism generated $43,610.161 in revenue for the month of February. To compare them with previous  Revenue:  years please reference the charts at the end of this report.  1. Subterranean Sound: As ar reminder, the promotion of this concert series began on 12/22nd with tickets going live at 8:30 am on 12/26th, the day after Christmas. At75 seats each for a total of8 concerts, 2 shows sold outi in less than 21 hours, 6 shows were: sold out within 81 hours. This marked the largest single day of sales in thel Parks & Tourism Department's history; $20,345.88 on 12/26/23. Since that time, it was decided that additional concerts be facilitated for the bands who are interested, which expanded our 8 conçerts to 12. This development was announced to thej public on Friday 1/5th with tickets going live on 1/13th. The subsequent 5 shows sold out within 31 hours, the first 2 selling out in 15 min and 20 min. This marked the second largest single day of sales at $16,875.98 on 1/13th. With all 13 shows sold out, subsequently boosting December and. January revenues, we' re now anxious to see increased revenue: in February(+$6,000) and March due to drink and merchandise sales  associated with the concert series.  2. Self Sufficient Parks & Tourism Department. As planned, your Parks & Tourism Department has reorganized its staffing model to expand its capacity to capture business, pursue new revenue opportunities, plan more community events, and most recently, absorb the facility & grounds maintenance responsibilities. Specifically on the latter, I'd like to recognize the Public Works Department as a whole andi identify some individuals who have prioritized positive interdepartmental cooperation. Tyler Breedan, your Public Works Assistant Director, Dustin Sponagle, Crew Leader, and Brandon have provided excellent training and support to our park rangers. Our staff have really  enjoyed the quality ofinteraction with the Public Works Department.    Revenue per Month by Fiscal Year  2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 114,666.02 109,906.75 109,049.62 96,790.05 83,045.02 121,183.39 126,333.08 121,896.53 82,400.00 90,052.60 86,369.02 75,955.14 73,099.04 90,498.86 95,857.62 60,252.18 53,621.00 47,728.97 44,111.49 48,171.93 45,446.76 55,187.46 71,849.43 72,362.94 15,989.60 16,933.85 20,391.97 18,631.61 18,618.06 17,038.43 29,243.19 37,149.92 35,916.00 46,890.09 33,851.06 19,130.58 28,944.34 44,157.10 54,117.45 77,932.89 89,339.00 68,952.85 29,959.89 93,205.09 90,247.33 82,750.64  July August October January March April May June 140,000.00 120,000.00 100,000.00 80,000.00 60,000.00 40,000.00 20,000.00 0.00 -20,000.00  September 40,864.00 46,500.01 42,753.13 39,037.34 45,294.81 49,867.95 53,129.49 52,043.89 November 29,960.14 35,864.01 31,040.05 35,719.21 28,575.92 45,122.38 45,510.93 48,813.49 December 19,065.81 25,078.17 26,501.92 28,439.56 15,788.80 43,131.17 39,826.13 56,869.12 February 19,589.22 24,394.21 22,570.37 25,357.98 16,009.96 27,089.55 37,269.68 43,610.16  56,393.64 59,677.04 65,301.31 45,428.42 62,606.36 58,972.15  -777.78 55,284.51 66,405.33 77,696.74 50.60 48,287.55 53,997.59 57,678.58  Total 591,826.74 654,971.06 609,864.94 416,466.11 551,599.86 703,926.54 771,272.96 492,998.23  July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June  2017 2018 2019 2020 2021 2022 2023 2024  Total Revenue  900,000.00 800,000.00 700,000.00 600,000.00 500,000.00 400,000.00 300,000.00 200,000.00 100,000.00 0.00  771,272.96  703,926.54  654,971.06  591,826.74  609,864.94  551,599.86  492,998.23  416,466.11  -  Inll  2017  2018  2019  2020  2021  2022  2023  2024