ZONING HEARING BOARD SOLICITOR REQUEST FOR PROPOSALS (RFP) ROYALTON BOROUGH DAUPHIN COUNTY, PENNSYLVANIA JUNE: 2024  ROYALTON BOROUGH, a Pennsylvania Borough located in Royalton, Dauphin County, Pennsylvania, is soliciting proposals for a Solicitor to serve the Borough's Zoning Hearing Board, in accordance with this Request for Proposals (RFP). The RFP is available at the Royalton Borough Building, 101 Northumberland Street, Royalton/Middletown, PA 17057, between the hours of 8:30 AM and 4:30 PM or on the ROYALTON BOROUGH website at All proposals must be received on or before 4:00 PM on July 26, 2024, prevailing time. Proposals shall be submitted and delivered to: Royalton Borough clo Amy Burrell, Borough Manager, 101 Northumberland Street, Royalton/Middletown, PA 17057 in a sealed envelope clearly marked on the exterior "Proposal for Zoning Hearing Board Solicitor". ROYALTON BOROUGH reserves the right to reject any and all proposals, with or without cause, and waive any immaterial defects, irregularities or minor informalities in the proposals. The Borough also reserves the right to negotiate with all qualified candidates or cancel the RFP, in part or in its entirety, when the Borough determines that such action is in the best interests of  www.royatonpacom.  thel Borough, in its sole discretion. ROYALTON BOROUGH 101 Northumberland Street Royalton/Mirdletown, PA 17057    REQUEST FOR PROPOSALS  ROYALTON BOROUGH ZONING HEARING BOARD  SOLICITOR  1.1 PUBLIC NOTICE AND PROPOSALSUBMISSION:  ROYALTON BOROUGH, a Borough located in Dauphin County, Pennsylvania (hereinafter referred to as "Borough"), is pleased to issue this Request for Proposals  ("RFP"): fora Zoning Hearing Board Solicitor.  All proposals must be received on or before 4:00 pm on July 26, 2024, prevailing time. Proposals shall be submitted and delivered to: Royalton Borough clo Amy Burrell, Manager, 101 Northumberland Street, oyalton/Middletown, PA 17057 in a sealed envelope clearly marked on the exterior "Proposal for Zoning Hearing Board Solicitor". Emailed and faxed  proposals will not be accepted.  Royalton Borough reserves the right toi reject any and all proposals, with or without cause, and waive any immaterial defects, irregularities or minor informalities in the proposals. The Borough also reserves the right to negotiate with all qualified candidates or cancel the RFP (in part ori in its entirety) when the Borough determines that such action isi in the  best interests of the Borough, in its sole discretion. Questions relating to this proposal may be submitted to:  2. CONTACT PERSON:  Amy Burrell, Manager ROYALTON BOROUGH 101 Northumberland Street Koyalton/Middletown, PA 17057 (717)944-4831  3.COMMUNITY INFORMATION:  ROYALTON BOROUGHiS: al Borough located in Dauphin County, Pennsylvania. The Borough, which is comprised of a total area of 0.34 square miles and has a population of 1083 residents (2010 Census). Additional information about the Borough can be  found online at the Borough's website www.royaltonpa.com 4. APPOINTMENT OF A ZONING HEARING BOARD SOLICITOR:  A.A Royalton Borough Zoning Hearing Board Solicitor shall be appointed by a majority vote of the Royalton Borough Zoning Hearing Board. The appointed individual must be an attorney-at-law, licensed in the Commonwealth of B. The Zoning Hearing Board Solicitor shall serve at the discretion ofits Board. The contract shall be considered "at-will" and may be terminated at any time, for any  Pennsylvania and be ai member of the Bari in good standing.    reason, upon ai majority vote of the Zoning Hearing Board in its sole discretion. C. The Solicitor and/or firm shall receive such compensation as agreed upon and determined by the Borough. Compensation fort the Zoning Hearing Board Solicitor shall be approved by a majority vote of the Royalton Borough Council. D. The Zoning Hearing Board meets as needed with meetings started at 6:00 PM,  prevailing time.  5. DUTIES OF THE ZONING HEARING BOARD SOLICITOR:  The duties and responsibilities of the Zoning Hearing Board Solicitor shall include,  but not necessarily be limited to, the following:  Review and aid in the preparation of legal documents pertaining to the Zoning The timely preparation of Opinions, Findings of Fact/Conclusions ofLaw, and Orders for all Zoning Hearing Board appeals/hearings in accordance with the requirements of the Commonwealth of Pennsylvania Municipalities Planning Code (MPC) and all applicable laws of the Commonwealth. Attend and provide knowledgeable legal advice at all: regular, special, and continued sessions oft the Zoning Hearing Board, as requested. Maintain availability to provide timely responses to Borough administrative Conduct legal research and render legal opinions and assistance to the Zoning Assist the Zoning Hearing Board with interpretations of codes, ordinances, case law, and other applicable laws/regulations, as requested. Represent the Zoning Hearing Board as needed in court proceedings. Cooperate with the Borough regarding any matters pertaining to the Zoning  Hearing Board.  staff. Hearing Board.  Hearing Board.  6. REQUIRED KNOWLEDGE, EXPERIENCE AND ABILITIES:  Candidates must demonstrate al high degree ofknowledge, experience, and abilities with  the following:  Knowledgeable in local government ethics, Right-to-Know and Sunshine Laws. The operation of local government units in the Commonwealth of Experience inj public notification, legal advertising, and records management. Extensive knowledge of the Commonwealth of Pennsylvania Borough Code, the Pennsylvania Municipalities Planning Code (MPC) and all related statutes. Extensive knowledge of all case law concerning land use and zoning in the  Pennsylvania.  Commonwealth of Pennsylvania.  7. CONFLICT OF INTEREST:  The successful candidate appointed to the Zoning Hearing Board Solicitor position shall not have any conflicts of interest with the Borough and shall address and resolve any    individual matters involving a conflict ofinterest in advance ofa appointment. Any and all potential conflicts ofinterest shall be disclosed as part oft the submittal ofaj proposal to be considered for appointment to the Zoning Hearing Board Solicitor position.  8.1 MANDATORY CONTENTS OF PROPOSAL:  Contact Information. Please provide the following contact Name and address of proposal respondent firm/organization. Name, address, telephone number, facsimile number, and email address ofthei individual responsible for the preparation oft the proposal. Name, address, telephone number, facsimile number and email address oft the principal professional that would be assigned to the Borough Zoning Rate Proposal. Thej proposal shalli include: a Rate Schedule: fort the principal, associates, and paralegals (as applicable) for the Fiscal Year 2024, Fiscal Year 2025, and Fiscal Year 2026. The Borough operates on a calendar year budgetary cycle. The Rate Schedule shall include personnel classifications, rates per hour, direct expenses (ex. transportation costs, photocopies) and any other administrative costs that may be applicable. Ifa retainer rate is included, please provide a description of what work falls under that charge. Executive Summary. An executive summary ofn not more than two (2) pages, identifying and substantiating why the respondent is best qualified to serve in the professional capacity of Royalton Borough Zoning Hearing Board  information:  Hearing Board.  Solicitor.  Staffing Plan. A staffing plan listing the person(s) who will be assigned to the engagement ift the respondent is selected (as applicable). The staffing plan shall include the designation of the person who would be the respondent's principal legal professional assigned to and responsible for all services required under the engagement. This portion oft the proposal shall include the relevant resume for the individual(s) who will be assigned. The information shall include, at a minimum, a description of the principal's relevant professional experience, years and type of experience, and number of years  employed by the respondent.  Relevant Experience. A description of the respondent's experience in providing and performing similar professional servicesoftype described int the RFP. Provide specific examples of work within the scope of professional  services required under and set forth within this RFP.    Location of Business Offices. The location of the respondent's office, if other than the respondent'si main office, at which the respondent proposes to perform the professional services required under and set forth within this RFP. Describe your presence in the Commonwealth of Pennsylvania and  Dauphin County.  References. Please provide a minimum of three (3) references, including at least two (2) municipal clients, for whom services have been provided for at least two (2) years. Provide the contact names, titles, and phone numbers for  each reference.  Litigation/Professional Sanctions. Ift the respondent or any principal therein has been engaged as a defendant in any litigation involving a sum of one- hundred thousand- dollars ($100,000.00) or more and/or has been subject to any professional disciplinary action over the last three (3) years, the respondent shall provide a description of the litigation and/or disciplinary action. A description of any ongoing investigations and/or litigation matters involving the respondent, its directors, officers and principals and any individuals employed by the respondent that relate to the performance ofthe respondent in the proposed field of expertise shall also be included in the  proposal, ifapplicable.  Conflicts of Interest. Specify whether or not the respondent has any actual or potential conflicts of interest with the Borough. Include a disclosure of clients who have dealings with the Borough, including all boards and commissions. Explain how your firm would handle such conflicts. Insurance. Respondents shall provide documentation and evidence ofinsurance coverage for professional lablity/ma.practice coverage.  9. INTERVIEW(S):  The Borough reserves the right to interview any, all, a portion of, or none of the respondents submitting a proposal that is responsive to this RFP. Although interviews may take place, the proposal should be comprehensive and complete. The Borough reserves the right to request clarifying information subsequent to the submission of any  proposal received by the Borough.  10. SELECTION AND APPOINTMENT:  The Borough will select the respondent deemed most advantageous to the Borough and in the best interests of the Borough, in its sole discretion. Price, the qualifications of professional(s) and staff, and relevant references are among the factors to be considered by thel Borough. Thel Borough shall not bei required to appoint the lowest cost respondent.