PROPOSED AGENDA Bermuda Run Town Council Meeting Tuesday,June 11, 2024 6:00PM Bermuda Run Town Hall Mission: "The Town of Bermuda. Run exists to provide core public services that enhance the quality oflife for its residents and an environment. for the business  DERMUD  community to thrive".  1. Call to Order 2. Pledge of Allegiance 3. Moment of Silence  a. Recognition of Quorum  "lt is the intent of the Town Council to solemnize the proceedings of this meeting and the business brought before the governing board, to offer the opportunity) for a reflective moment of silence."  4. Town of Bermuda Run Code of Ethics Statement-Town. Attorney Brian Williams  5. Adoption of the Agenda Motion: Motion: 7. Citizens' Comments 8. Presentation  Second: Second:  In Favor: InF Favor:  Opposed: Opposed:  6. Approval of the May 14, 2024, Town Council Meeting Minutes  A. Joe Crapster, Duke Energy-Government & Community Relations Manager Mr.. Joe Crapster will give an overview oft the functions, services, improvements and  responsibilities of Duke Energy  B. Smith Grove Fire & Rescue, Chief Don Howard and Kendall Howard  Chief Howard will provide overview of fire, medical and rescue services provided to the  community. 9. Proposed Action Items  A. Public Hearing FY: 2024-2025 Recommended Budget  The Town Manager's recommended budget fort the General Fund is balanced at $2,643,500, Gate Operations Fund is balanced at $700,099 and Utilities Fund is balanced at $791,700.  Mayor Brannon opens the public hearing Mayor Brannon closes the public hearing  The Town Council may act tonight to adopt the proposed budget ordinance as presented, may approve as amended, or take. no action. A budget, however, must be adopted prior to. July1, 2024.  Motion:  Second:  In Favor:  Opposed:  10. Town Manager Report/Comments a. Monthly Account Detail Report 11. Council / Mayor Comments  12. Adjourn Motion:  Second:  In Favor:  Opposed:    Town of Bermuda Run Town Council Meeting Minutes May 14, 2024 - 6:00 PM  The Town Council ofBermuda Run held its scheduled meeting on Tuesday, May 14, 2024 at Council Members Present: Mayor Mike Brannon, Mike Ernst, Rae Nelson, Christy Schafer,  6:00 PM. The meeting was held at the Bermuda Run Town Hall.  Melinda Szeliga, and JeffTedder  Council Members Absent: Also Present:  Andrew Meadwell, Town Manager; Cindy Poe, Town Clerk; and Brian  Williams, Town Attorney  Call to Order Mayor Mike Brannon called the meeting to order.  Pledge of Allegiance Moment of Silence  It is the intent oft the Town Council to solemnize the proceedings oft this meeting and the business brought before the governing board, to offer the opportunity ofai reflective moment of silence Town of] Bermuda Run Code of] Ethics Statement - Town Attorney Brian Williams  Adoption of the Agenda  Council Member Mike Ernst made a motion to approve the agenda as presented. Council. Member Melinda Szeliga seconded the motion. The motion was approved by a vote offive (5) inj favor and none  opposed.  Approval of the April 9, 2024 Council Meeting Minutes  Council Member. JeffTedder made a motion to approve the April 9, 2024 Council Meeting Minutes. Council. Member Christy Schafer seconded the motion. The motion was approved. by a vote offive (5) in  favor and none opposed. Citizen Comments- -1 None  Proclamation - Older American's Month - Mayor Brannon  Davie County Sheriff's Office Update - SheriffJD Hartman and Community Officer Mike Foster  1. Proposed Action Items  A. Approval of Solid Waste/Recycling Services Contract-Republic Services Republic Services was the lowest responsible bidder with a 15% increase from previous year. Five-year contract as opposed to three, and expanded service routes for Kinderton  Village. Also, agreement for Town event sponsorships.    Staffr recommend action to allow the Town Manager and Town Attorney to negotiate and Council Member Mike Ernst made a motion to approve action to allow the Town. Manager and Town. Attorney to negotiate and execute the agreement. Council Member. Rae Nelson seconded the motion. The motion was approved by a vote offive (5) inj favor and none  execute the agreement.  opposed.  B. Approval ofInterlocal Agreement with Davie County Attorney toi negotiate and execute the agreement.  Continued agreement for services including tax collection, but excluding Planning and Zoning (see item F). Staff recommend action to allow the Town Manager and Town Council MemberJ JeffTedder made ai motion to approve action to allow the Town. Manager and Town, Attorney to negotiate and execute the agreement. Council Member Melinda Szeliga seconded the motion. The motion was approved by a vote offive (5) inj favor and C. Resolution of Approval for Sewer and Stormwater Engineering Services-Hazen & Council Member Christy Schafer made ai motion to approve the resolution as, presented. Council Member Mike Ernst seconded the motion. The motion was approved by a vote of D. Resolution of Approval for Transportation and Stormwater Engineering Services-  none opposed. Sawyer  The Town Manager is recommending approval of] Resolution  five (5) inj favor and none opposed. Wetherill Engineering, Inc.  The Town Manager is recommending approval of Resolution  Council Member. Rae. Nelson made ai motion to approve the resolution as presented. Council Member Melinda Szeliga seconded the motion. The motion was approved by a vote offive  (5) inf favor and none opposed.  E. Resolution of Approval for Stormwater Engineering Services-LJB, Inc. The Town Manager is recommending approval of Resolution  Council Member.efTedder made a motion to approve the resolution as presented. Council Member Christy Schafer seconded the motion. The motion was approved by a vote offive F. Approval of] Planning Administration Services Contract-Benchmark CMR, Inc. Scope of work and hours are being negotiated. Benchmark has a close relationship with the Staff recommend action to allow the Town Manager and Town Attorney to negotiate and Council Member Christy Schafer made ai motion to approve action to allow the Town Manager and Town. Attorney to negotiate and execute the agreement. Council. Member Melinda Szeliga seconded the motion. The motion was approved by a vote offive (5) in  (5) inj favor and none opposed.  Town and has provided services in the past.  execute the agreement.  favor and none opposed.  Comprehensive Plan Progress Status  Mayor Mike Brannon shared a spreadsheet with the Council showing that 35 out of40 action items  have noted progress.    Town Manager Report/Comments  a. Monthly Account Detail Report  b. Presentation of] FY 24-25 Budget - Public Hearing to adopt the proposed budget  planned for the June, 2024 Council Meeting  Mayor Comments - May events were a success (Food Truck Friday, NCAA GolfEvent, Car show). Upcoming events - Smith Grove Fire Dept. 50th Anniversary Celebration on Saturday, May 18: from 10 am-2 pm. Saturday, May 18 at 4:30 pm - Sam' 's Ice Cream hosting Davie County Senior Services  fundraiser. May 25 at 7 pm - The TAMS in concert.  June Council Meeting - Presentation by representative ofI Duke Energy.  Adjourn none opposed. Approved  With noj further business to discuss, Council Member Mike Ernst made ai motion to adjourn. Council Member JeffTedder seconded the motion. The motion was approved by a vote offive (5)i inf favor and  Respectfully Submitted  Mike Brannon, Mayor  Cindy Poe, Town Clerk    BERMUD  Budget Message 2024-2025 Fiscal Year  June 11,2 2024  The Honorable Mike Brannon, Mayor Members oft the Town Council Bermuda Run, North Carolina  Pursuant to Section 159-11 of the North Carolina General Statutes, I am pleased to present the recommended budget for the fiscal year beginning July 1, 2024, and ending June 30, 2025, for your review and consideration. Aj public hearing is required to allow town residents an opportunity toj provide public comment on the proposed budget before final adoption by the Town Council no later than June 30, 2024.Irecommend a public hearing to consider the proposed budget be set for The Town of Bermuda Run operates three funds: The General Fund, the Gate Operations Fund The General Fund, which is the basic operating fund for Town services, is proposed to be balanced at $2,643,500. The Town Charter has capped the maximum property tax rate allowed at fifteen cents per one-hundred dollars of valuation.) Iam proposing thet taxi rate to: remain unchanged at the historic level of fifteen (0.1500) cents per one-hundred dollars of valuation. Any increase in the taxi rate beyond fifteen cents would require a vote of the town residents through a referendum.  Tuesday,June 11, 2024, at 6:00PM at' Town Hall.  and the Utilities Fund.  General Fund Revenue Highlights  Ad Valorem Taxes Collected History: (Percent collected average is 99%)  FY 2019-2020 $846,251  FY 2020-2021 $877,291  FY2 2021-2022 $966,906  FY 2022-2023 $990,546  Ad Valorem Tax Revenues are budgeted at $1,015,000. This estimate is based on  property tax revenues of $925,000 and motor vehicle taxes of $90,000. Ad Valorem Tax Revenues 38% oft total projected revenues.    Sales & Use Tax Revenues History:  FY 2019-2020 $486,533  FY2 2012-2021 $486,533  FY Z 2021-2022 $465,766  FY 2022-2023 $452,956  Sales and Use Tax Revenues are budgeted at $460,000. The current allocation formula Davie County uses to distribute sales tax allocation to town is the ad valorem distribution formula. Town staff and Iwill closely monitor projected revenue streams throughout the budget year due to continued market volatility, rising interest rates, the ongoing economic  recovery, and inflationary concerns.  The Sales and Use Tax represents 17% of total projected revenues.  Unrestricted ntergoyernmental Revenue History:  FY 2019-2020 $221,371  FY 2020-2021 $221,372  FY 2021-2022 $209,732  FY 2022-2023 $235,616  Unrestricted Intergovernmental Revenues are budgeted at $227,400. This projection is consistent with the current year-end estimate. These state allocated funds are distributed Unrestricted Intergoyermmental Revenues consist of State allocated: Utilities Franchise Tax, Cable Franchise Tax, and Beer & Wine Tax. The General Assembly has looked at the elimination ofc or the reduction oft the Franchise Tax. This will: need tol be closely monitored in conjunction with membership in the North Carolina League of Municipalities. Unrestricted Intergoyernmental Revenue represents 9% of total projected revenues.  on a quarterly or annual basis.  General Fund Expenditure Highlights  Street Repairs and Maintenance: $445,000 has been designated for on-going street paving maintenance projects, street right-of-way maintenance and snow removal. This investment represents 45% of property tax revenues, which shows the Town Council's Residential Trash & Recycle Pickup: $361,217 has been designated for trash and recycling pickup for Town: residents. This represents a 15%i increase from the current fiscal Town Streetlights: $105,000 has been designated to pay for streetlights. This represents Community Officer: $120,025 has been designated for the Community Officer Program five-year agreement to reimburse Davie County Sheriff] Department for services rendered. Salaries and Employee Benefits: $419,000 has been designated for a total of four full- time employees at Town Hall. This includes ai new position that is expected to be onboard after July 2024, this represents 17% of the total budget. For many smaller municipalities, this area represents close to 50% of budgeted expenditures. The practice of contracting  commitment toward focused services.  year.  10% of projected property tax revenues.  The current agreement ends in November 2027.  town services has been fiscally helpful over the years.    The Gate Operations Fund:  The Town also administers a Gate Operations Fund, as approved by the North Carolina General Assembly. This fund receives revenues from "gate fees" assessed only to parcels of property that lie behind the gated portions of the Town. The Gate Operations Fund is proposed to balance at $700,099. This proposed budget will need to increase due to inflationary pressures of operations and management (ex. Utilities, cleaning, general maintenance of gate houses). The per parcel gate  fee is to remain at $566.76.  Gate Operation Fund Revenue Highlights  Property Owner Gate Fees are: recommended at $608,700. This represents an annual fee BRCC Entrance Fee is recommended at $70,983. This represents approximately ten percent (10%) oft the total estimated expenses, as agreed upon when the fence assets and  of$ $566.76 per parcel.  operations were deeded over to the Town. Gate Operation Fund Expenditure Highlights  Gate Attendant Services are projected at $497,550. This is a 7% increase. This provides for three shifts of twenty-four hours a day, seven days a week. This represents 71% of  budgeted expenditures.  The Utilities Fund:  The third fund the Town administers is the Utilities Fund. The Utilities Fund is proposed to balance at $791,700. The fund operates and maintains a wastewater collection system of pump stations and sewer lines. This system serves residents in the original section of the Bermuda Run Country Club area, as well as residential subdivisions along Bing Crosby Boulevard.  Utilities Fund Revenue Highlights  Sewer Service Revenues are projected at $791,700. This projection is based on mirroring the rates Davie County Public Utilities has set for East Davie sewer customers. Therefore, all Town residents pay the same: rates for water and sewer.  Utilities Fund Expenditure Highlights Asset Inventory Assessment.  The Town is receiving funding for an Asset Inventory Assessment of the wastewater collection system toj provide proactive management: for on-going lines maintenance and the desire to eventually deed the system over tol Davie County Public Utilities. With the results oft this assessment a Capital Improvement plan will need to be developed to address any identified deficiencies. The Town Council ini its wisdom has set aside funds over the years  for these types ofimprovements and will need to continue this practice.  This is my second budget message to the Mayor and Town Council. It is my honor and privilege to assist the Council in ongoing implementation ofi its plan for the Town's future success.  Yours i/PublicService, Apdrew Meadwell, Town Manager 7    ERMUL  Town of Bermuda Run Budget Ordinance 2024-2025  BEI IT ORDAINED by the Governing Council of the Town of Bermuda Run, North Carolina: Section 1: Iti is estimated that the following revenues willl be available in the General Fund for the fiscal  General Fund:  year beginning. July: 1, 2024, and ending June 30, 2025:  Revenue Total  $2,443,500 $200.000 $2,643,500  Powell Bill Fund Balance Appropriation  Section 2: The following amounts are proposed to be appropriated in the General Fund fori the operation of the town government and its activities for the fiscal year beginning July 1, 2024, and ending June 30,  2025:  General Government Community Services Transportation Debt Service Total Expenditures  $789,008 $896,242 $958,250 $0 $2,643,500  Gate Operations & Maintenance Fund:  Section 3:ltise estimated that thet following revenues willl be available int the Gate Operations Maintenance Fund for1 thet fiscaly year beginning. July 1, 2024, and ending. June 30, 2025: The per parcel gate fee remains  at $566.76.  Revenue  $700,099  Section 4:7 Thet following amounts are proposed to be appropriated ini the Gate Operations & Maintenance  Fund for the fiscal year beginning July 1, 2024, and ending June 30, 2025:  Expenses  $700,099  Utility Fund:  Section! 5: Iti is estimated that the following revenues willl be available in the Utility Fund fort the fiscal year  beginning July: 1, 2024, and ending June 30, 2025:  Revenue  791,700.00  Section 6: The following amounts are proposed to be appropriated in the Utility Fund for the operation ofs sewer utilities for the fiscal year beginning July 1, 2024, and ending June 30, 2025.  Expenses  $791,700.00    Tax Levy:  Section 7: The levied tax rate is held constant ati the rate of fifteen cents (0.1500) per one hundred dollars ($100) valuation of the property as listed for taxes as ofJ January 1, 2024, for the purpose of  raising revenue included int the General Fund in Section 2. Section 8: Authorizations- Budget Officer  A. The Budget Officer shall be authorized to reallocate appropriations within departments, and among various line accounts not organized by departments, as necessary. B. The Budget Officer shall be authorized to execute interdepartmental transfers, within the same fund, not to exceed ten percent (10%) oft the appropriated monies for the department whose allocation is reduced. Notification ofs such transfers shall be made to the Town Council at its next . Interfund transfers as established in the Budget Ordinance may be accomplished without  meeting following the date oft transfer. additional approval from the Town Council.  Section 9: Restrictions- - Budget Officer  A. Interfund and interdepartmental transfer of monies, except as noted in Section 8, shall be B. Utilization ofappropriations contained in contingencies may be accomplished only with  accomplished by Town Council authorizations only. specific approval of the Town Council.  Section 10: Utilization of Budget Ordinance  This ordinance shall be the basis oft the financial plan fort the Town of Bermuda Run municipal government during the 2024-2025 fiscal year. The budget officer shall administer the budget and shall ensure that operating officials are provided guidance and sufficient details to implement their appropriate portion of the budget. The Finance Department shall establish and maintain all records, which are in accordance with the Budget Ordinance, and the appropriate statutes of the State of North Carolina  Attest Clerk  Adopted this day of Mike Brannon, Mayor Town of Bermuda Run  2024  Date    87 be