MINUTES May 14, 2024 363 West Independence Blvd Harrisville, UT 84404  HARRISVILLE CITY COUNCIL AND WORK SESSION  Minutes of a Harrisville City Council Work Session held on May 14", 2024 at 6:00 P.M. in the Harrisville City Council Chambers, 363 West Independence Blvd., Harrisville, UT.  Present:  Mayor Michelle Tait, Council Member Karen Fawcett, Council Member Grover Wilhelmsen, Council Member Blair Christensen, Council Member Max Jackson,  Council Member Steve Weiss.  Excused: Staff:  Jennie Knight, City Administrator, Brody Flint, City Attorney, Justin Shinsel, Public Works Director, Jack Fogal, City Recorder, Mark Wilson, Chief of Police, Bryan Fife, Parks and Recreation Director, Jessica Hardy, Finance Director.  Visitors:  Marcus Keller, Brandon Johnson.  1. Discussion of FY 2024-2025 Proposed Budget  Jennie Knight explained in the packet was a budget memo. There have been a few updates to the tentative budget from the previous budget. The main focus of this discussion is the New City Hall and Police Department. Jessica Hardy explained the changes to the budget were the merit increase dropped from 3% to 2%. Marcus Keller with Crews and Associates wants to address any concerns with the new municipal complex. He never wants to put the City or anyone in a position where they will be in financial trouble. The City is approaching a point where iti is leaving the comfort zone for debt. The benefit to the City is the current bonds were issued at a low interest rate. The bonds have been getting positive arbitrage, matching interest expenses which is abnormal. The City could potentially need up to $10,000,000 more in bonds to complete the Public Works Building and the New Municipal Complex. If that amount is needed the payments could be over $700,000 a year for the new bonds. That included with the previous bonds could make the payment approximately $1,500,000 a year. This would stretch the City very thin. It would be helpful if Council can set at maximum amount of debt they are comfortable with. We want to make sure the City is in a safe position and does not default on the bonds. Delaying the project is better than defaulting on your bond payments. He reminded Council that the bonds are callable at any time. If Council decides to not move forward with the Municipal Building the 2023 series of bonds could be repaid. He advised Council that delaying could have issues with the increase in construction costs. He is helping with a project that was delayed from 2018 and was quoted at $65,000,000 it is now $109,000,000. Council Member Christensen inquired how the City was going to get the money to pay for these bonds. Jennie Knight updated Council on the City Hall and Police Department. They have completed the programming phase. The architect has gathered information on what is needed for the building moving forward. The next step is the design phase. Part of that is picking materials and making final designs. She showed an overview design of the full Municipal Complex. The road is being covered by grants and is not covered by the price listed on the overview. What direction does Council want to move in. Where does Council think cuts should happen. Staff believes a cap should be put in place. She presented on current property tax rates in the County. She showed the history of Harrisville property taxes from 2010 to 2023. With a 25% property tax increase this year it would bring in approximately $240,000 in revenue. With additional 25% increase next year would be  CITYCOUNCIL MEFING-MAYI2NN    an additional $300,000. A 25% increase of property taxes would be $85 on a property with a value of $300,000. Council Member Fawcett inquired if it saved money to separate the municipal complex and the police department and keep the old building. Justin Shinsel explained the cost is approximately $3,000,000 to update the old building to what we need. Council Member Weiss inquired if the footprint oft the old building can support the rebuild. Justin Shinsel said no realistically it cannot. We are sinking a lot of money maintaining this old building that we cannot recuperate. Bluffdale City was going to build the Public Works building three years ago at $9,000,000. Construction started this year and the cost is estimated to now be $18,000,000. Council Member Weiss inquired if the trend is widespread. Marcus Keller stated it is hitting everyone. People are hoping construction costs will only increase approximately 5% a year but it has been closer to a 15% increase per year. Jennie Knight stated if this is something that is going toi impact truth in taxation, we want Council to make informed decisions. Marcus Keller explained the resolutions to issue lease revenue bonds are not binding. They just get the legal process going. Council can decide to vote yes on the resolution and then decide not to issue bonds further down the road. Council Member Weiss inquired where is point of the City still functioning but getting what is needed. Jessica Hardy explained that financially she does not want to see the City get too far into debt. She does not feel comfortable issuing large amounts of debt currently. Marcus Keller clarified with a truth int taxation would yout feel more comfortable issuing more debt. Jessica Hardy stated only at $3,000,000. That would require an increase of 22.5%. Council Member Weiss inquired if they would need that this year. Jessica Hardy stated that depends when the bonds are issued. Marcus Keller stated timing would play a large affect. When doing Truth in Taxation you could scale that over ai few years. Harrisville is at a disadvantage. Most cities rely on income tax not property tax. If Council does two years of 25% you could issue $7,000,000 in new bonds. Council Member Fawcett inquired can we go to the architect and say this is our budget what can we get fori it. Jennie Knight inquired if she meant with the already issued bonds. Council Member Fawcett stated yes that is correct. Jennie Knight stated yes, we can do that. Staff wants to get Council's opinion on how to proceed. Council Member Weiss inquired if we move forward with the bond resolutions and gather more information we can still back out if needed, but we should consider how much extra will it cost due to the increase in construction costs. Does Council want to keep moving forward or stop. Council Member Fawcett stated she would be ok with a tentative yes, and then once they have more information pulling back later if decided. Marcus Keller stated the bonds are up to the amount Council makes in the motion. Council can set a potential cap at $10,000,000 and come back before issuance and change it to $7,000,000 as an example. Jennie Knight explained this has been a similar experience to building the Public Works Building. There is always a cost you do not expect. Staff is trying to provide all available information to Council. Our commitment is to  provide an accurate and balanced budget.  2. Adjourn Christensen.  Council Member Weiss motioned to adjourn the meeting, second by Council Member  The vote on the motion was as follows: Council Member Wilhelmsen, Yes Council Member Weiss, Yes Council Member Christensen, Yes Council Member Jackson, Yes Council Member Fawcett, Yes  CITYCOUNCIL MEFTING-MAYIIA    The motion passed unanimously. The meeting adjourned at 6:56P.M.  Minutes of a regular Harrisville City Council meeting held on May 14th, 2024 at 7:00 P.M. in the Harrisville City Council Chambers, 363 West Independence Blvd., Harrisville, UT.  Present:  Mayor Michelle Tait, Council Member Karen Fawcett, Council Member Grover Wilhelmsen (via zoom), Council Member Blair Christensen, Council Member Max  Jackson, Council Member Steve Weiss.  Excused: Staff:  Jennie Knight, City Administrator, Brody Flint, City Attorney, Justin Shinsel, Public Works Director, Jack Fogal, City Recorder, Mark Wilson, Chief of Police, Bryan Fife, Parks and Recreation Director, Assistant Chief Of Police Dennis Moore, Jessica Hardy, Finance Director, Seargent Nick Taylor, Officer Micheal Marcus Keller, Brandon Johnson John Macedone, Cassie Joiner, Kambree Martin, Haven Hogge, Rachel Daniels, Jim Flint, Elisabeth Hansen, Tyra Makela, Michelle Walters, Javier Jimenez, Massimo Fry, Kelly Martin, Jennifer Moore, Paul Davis, Arnold Tait, Marvin Farrell, Crystal Woolsey, Jackie Anderson, Craig  Duffy,  Visitors:  North, Ashley Rasmussen.  1. Call to Order.  Mayor Tait called the meeting to order and welcomed all in attendance.  2. Opening Ceremony. 3. Consent Items  Council Member Weiss opened with the Pledge of Allegiance.  a. Approval of Meeting Minutes for April 9th, 2024 as presented.  Motion: Council Member Christensen made a motion to approve the meeting minutes for April  9th, 2024 as presented, second by Council Member Fawcett.  The vote on the motion was as follows: Council Member Wilhelmsen, Yes Council Member Weiss, Yes Council Member Christensen, Yes Council Member Jackson, Yes Council Member Fawcett, Yes The motion passed unanimously CTYCOENCIEMIEETING-MAYIR,N    4. Employee Recognition  a. Recognition of Jason Keller as a Special Event Planner.  The recognition for Detective Keller was tabled for another date.  b. Part 107 Certification.  Jack Fogal presented Dennis Moore with a certificate for completing his Part 107 FAA  certification.  5. Business Items.  a. YCC activities update  Tyra Makela explained the YCC had an election and voted in officers. lan Greenhaulgh was voted the YCC Mayor. Tyra Makela has been a longstanding member and is proud that he is their representative. She thanked Council for the support they give to the YCC. She assisted at the Safe Kids' Day. They gave away over six hundred bike helmets. She helped check in volunteers and stamp passports at stations. She was able to speak at a town hall meeting at North Ogden Junior High. She was happy to represent her community and Harrisville City. Mayor Tait thanked Tyra Makela for her presentation and stated she heard about her presentation at North Ogden Junior High and that she did a wonderful job  b. Future Farmers Of America Presentation  Cassie Joiner is an agriculture teacher at Fremont High School. Kambree Martin shown hogs at the fair for three years. Rachel Daniels is next year's president. She sells goats at the fair. Haven Hogge raises livestock every year. It has taught her responsibility. Jake is a 4H representative. 4H teaches responsibility. Last year they had to split from the County. The last few years he has been able to teach younger kids how to show hogs and sheep at the fair. Cassie Joiner stated these kids are the cream of the crop. This is a growing program that teaches kids a lot. They had seven teachers when she started and now will have seventeen. They are going to City Councils to encourage people to attend the County fair. Please encourage people to purchase an animal or donate. They appreciate the donation last year and are hoping to the Council can support them again. Council Member Fawcett stated she had  some kids in the program and it is hard work.  Public Hearing - to receive input from the public for and/or against the proposed Ordinance, Harrisville Ordinance 557; an ordinance vacating a 20-foot-wide and 35-foot-wide public utility easement on lot 1 and 2 within Motion: Council Member Weiss made a motion to open the public hearing for Harrisville Ordinance 557; an ordinance vacating a 20-foot-wide and 35-foot-wide public utility easement on lot 1 and 2 within the Ascension Lutheran Church Subdivision, second by  the Ascension Lutheran Church Subdivision.  Council Member Fawcett. The vote on the motion was as follows: Council Member Wilhelmsen, Yes Council Member Weiss, Yes Council Member Christensen, Yes Council Member Jackson, Yes Council Member Fawcett, Yes  CITYCOUNCIL MIETING-MAYI2N    The motion passed unanimously.  Jennie Knight shared the exhibit for the subdivision amendment oft the two lots of the Ascencion Lutheran Church Subdivision. This ordinance will vacate two easements on the lots. New easements will be dedicated on the new recorded plat. This will make lot two more buildable.  There was no public comment given.  Motion: Council Member Weiss made a motion to close the public hearing for Harrisville Ordinance 557; an ordinance vacating a 20-foot-wide and 35-foot-wide public utility easement on lot 1and 2 within the Ascension Lutheran Church Subdivision, second by  Council Member Christensen. The vote on the motion was as follows: Council Member Wilhelmsen, Yes Council Member Weiss, Yes Council Member Christensen, Yes Council Member Jackson, Yes Council Member Fawcett, Yes The motion passed unanimously.  d. Discussionpossipe action to adopt Harrisville Ordinance 557; an ordinance vacating a 20-foot-wide and 35-foot-wide public utility easement on lot 1 and 2 within the Ascension Lutheran Church Subdivision.  Jennie Knight explained this is the vote on the ordinance in business item C.  Motion: Council Member Christensen made a motion to adopt Harrisville Ordinance 557; an ordinance vacating a 20-foot-wide and 35-foot-wide public utility easement on lot 1 and 2 within the Ascension Lutheran Church Subdivision, second by Council Member  Weiss.  The vote on the motion was as follows: Council Member Wilhelmsen, Yes Council Member Weiss, Yes Council Member Christensen, Yes Council Member Jackson, Yes Council Member Fawcett, Yes The motion passed unanimously.  e. iscussionpossiple action to adopt Harrisville Ordinance 533; an ordinance amending the General Plan Map and Official Zoning Map for  certain parcels on West Harrisville Road.  Jennie Knight explained this parcel is located at approximately 736 W. Harrisville Rd. The City has received an application to rezone the northern portion from A1 to Manufacturing. The Southern portion oft the loti is already zoned Manufacturing. A public hearing was held at the Planning Commission Meeting on May 8, 2024. The Planning Commission after receiving public  CITYCOUNCIL MEETING-MAY 14.2024    comment gave a positive recommendation to rezone the property. Council Member Fawcett asked Jennie Knight to review some oft the public comments. Jennie Knight explained we held a public hearing two years ago and May gth 2024. Some comments we received were about the downstream ditch users retaining water rights and about maintaining the A1 uses. Justin Shinsel explained this parcel is split zoned. Per state statue you are allowed to move a prescriptive easement but you cannot affect the flow. It is the same ditch on the City's property. We are working with Western Irrigation to perform any work that needs to be done not during watering season. Council Member Wilhelmsen inquired what zone the property will become. Jennie  Knight explained it will go from A-1 to MP-1.  Motion: Council Member Jackson made a motion to adopt Harrisville Ordinance 533; an ordinance amending the General Plan Map and Official Zoning Map for certain parcels  on West Harrisville Road, second by Council Member Weiss.  The vote on the motion was as follows: Council Member Wilhelmsen, Yes Council Member Weiss, Yes Council Member Christensen, Yes Council Member Jackson, Yes Council Member Fawcett, Yes The motion passed unanimously.  f. Discussion/possible action to adopt Harrisville Ordinance 555; an ordinance adopting a clustered development plan for property located at approximately 863 North Harrisville Rd. based upon application filed with  the City.  Jennie Knight reviewed the staff memo included in the packet. In 2021 the City received an application for a clustered development. The City has been working with the developer for several years to mitigate the flood plain issues. The Planning Commission held a public hearing on May 8th, 2024. The development is surrounded on all sides by A1 zone. The density is laid out in the MDA. The open space will include 12 acres dedicated to the City as a regional flood basin. The detention basin will be located int the flood plain. The CC&Rs are outlined in the development agreement. The development meets the R-1-10z zone lot size. Escrow and guarantee period will be set up according to the Harrisville City Code Title 12. Staff recommends adoption with this ordinance as long as compliance with Title 12 is met as well as anything else included in Council's motion. Council Member Jackson asked how you can put a development in an agricultural zone. Jennie Knight explained this is a legislative matter that is adopted with the MDA. Council Member Fawcett inquired how you can build in a flood plain. Jennie Knight explained no house will be located in the floodplain. Council Member Fawcett inquired about the wetlands litigation. Craig North stated he is unaware of the litigation it might be a typo that should say mitigation. He is filing permits with the state to be in compliance with all wetlands requirements. Justin Shinsel stated through development there is always unknown challenges. We have had questions about flood irrigation. State code states that you must contain your owni flood irrigation. We do have restrictions on not building basements. The roads will be built up which will help with flooding and water. Dixon Creek runs through the property. They will need to do some drudging and clean up. They will need to get stream alteration  permits from the state to pipe the stream under roads.  CITY COUNCIL MEFTING-MAYI4    Motion: Council Member Weiss made a motion to adopt Harrisville Ordinance 555; an ordinance adopting a clustered development plan for property located at approximately 863 North Harrisville Rd. based upon application filed with the City, second by Council  Member Christensen.  The vote on the motion was as follows: Council Member Wilhelmsen, Yes Council Member Weiss, Yes Council Member Christensen, Yes Council Member Jackson, Yes Council Member Fawcett, Yes The motion passed unanimously.  g. Discussion/possible action to adopt Harrisville Resolution 24-07; a resolution authorizing the issuance of lease revenue bonds by the Local  Building Authority of Harrisville City.  Brandon Johnson with Farnsworth and Johnson is the Bond Council for the City. A lease revenue bond means the City would lease the building from the Building Authority. If this is adopted by the Council you would then meet as the Board of Trustees of the Local Building Authority and vote on the resolution. The resolution states it would issue $10,000,000 in bonds. This number can be decreased. That amounts lets you bond up to that amount including not issuing any bonds. You are not obligating the City with this resolution you are, just moving forward with the potential ofi issuing the bonds. Mayor Tait clarified we meet as the Council then meet as the Board of Trustees and vote on the same thing. Brandon Johnson stated yes you are correct. Iti feels weird but that is what is legally required. Marcus Keller explained that's why Brandon Johnson is part of our Bond Council there are a lot of legal requirements we need to  make sure we meet.  Motion: Council Member Weiss made a motion to adopt Harrisville Resolution 24-07; a resolution authorizing the issuance of lease revenue bonds by the Local Building Authority of Harrisville City, second by Council Member Jackson.  The vote on the motion was as follows: Council Member Wilhelmsen, Yes Council Member Weiss, Yes Council Member Christensen, Yes Council Member Jackson, Yes Council Member Fawcett, Yes The motion passed unanimously.  Motion: Council Member Jackson made a motion to convene as the Local Building Authority of Harrisville City, second by Council Member Christensen.  The vote on the motion was as follows: Council Member Wilhelmsen, Yes  CITYCOUNCILI MEFTING-NAVYIE3DA    Council Member Weiss, Yes Council Member Christensen, Yes Council Member Jackson, Yes Council Member Fawcett, Yes The motion passed unanimously.  6. CONVENE as Board Of Trustees of The Local Building Authority.  a. Discussionpossiple action to adopt Harrisville Resolution 24-08; authorizing the issuance of lease revenue bonds by the Local Building  Authority of Harrisville.  Brandon Johnson clarified this is the same resolution as business item g. You are now acting as  the Board of Trustees for the Local Building Authority.  Motion: Board Member Fawcett made a motion to adopt Harrisville Resolution 24-08; a resolution authorizing the issuance of lease revenue bonds by the Local Building  Authority of Harrisville, second by Board Member Weiss.  The vote on the motion was as follows: Board Member Wilhelmsen, Yes Board Member Weiss, Yes Board Member Christensen, Yes Board Member Jackson, Yes Board Member Fawcett, Yes The motion passed unanimously.  Motion: Board Member Weiss made a motion to reconvene as the Harrisville City  Council, second by Board Member Christensen. The vote on the motion was as follows: Board Member Wilhelmsen, Yes Board Member Weiss, Yes Board Member Christensen, Yes Board Member Jackson, Yes Board Member Fawcett, Yes The motion passed unanimously. 7. Business Items (cont.)  h. Discussion/possible action to adopt 2025 tentative budget  Jennie Knight explained this is adopting the 2025 tentative budget discussed int the work session that occurred earlier tonight. Jennie Knight asked Jessica Hardy how the Garbage Fund is. Jessica Hardy explained we have $200 int the account. It is holding steady and starting to maintain itself. Jennie Knight stated in the next newsletter we will inform residents of a potential  second can increase and how to turn in the second can if they want.  CITYCOUNCIL MEETING-MAYI 14.2024    Motion: Council Member Weiss made a motion to adopt the 2025 tentative budget,  second by Council Member Christensen. The vote on the motion was as follows: Council Member Wilhelmsen, Yes Council Member Weiss, Yes Council Member Christensen, Yes Council Member Jackson, Yes Council Member Fawcett, Yes The motion passed unanimously.  Discussion/possible action to set the public hearing for FY 2024 Amended  Budget.  Jennie Knight explained this is a formal action taken by Council to set the public hearing for the FY 2024 Amended Budget. This is used to make any changes to needed to alleviate any  deficits. The public hearing date will be June 11, 2024.  Motion: Council Member Christensen made a motion to set the public hearing for FY 2024 Amended Budget on June 11, 2024, second by Council Member Fawcett.  The vote on the motion was as follows: Council Member Wilhelmsen, Yes Council Member Weiss, Yes Council Member Christensen, Yes Council Member Jackson, Yes Council Member Fawcett, Yes The motion passed unanimously.  Discussion/possipe action to adopt the sewer management plan.  Justin Shinsel explained every year the City must do a sewer management plan. In order to submit it to the state it must be presented to Council. Part of that plan is extensive cleaning and using a camera to inspect sewer lines every year. There has not been a backup in the City lines this year. They try to keep up on all maintenance and paperwork. Part of the plan includes Highway 89 being torn up and a new sewer line for the Ben Lomond Development. Jake Bussio  put the plan together. He is certified by the state to put the plan together.  Motion: Council Member Christensen made a motion to adopt the sewer management  plan, second by Council Member Fawcett. The vote on the motion was as follows: Council Member Wilhelmsen, Yes Council Member Weiss, Yes Council Member Christensen, Yes Council Member Jackson, Yes Council Member Fawcett, Yes CITYCOUNCIL MEETING-MAY 14.2024    The motion passed unanimously.  k. D Discussion/possible action to adopt Harrisville Ordinance 556; an  ordinance repealing good business programs.  Jennie Knight explained we recently adopted the new business license fees. Previously the study removed the discount to companies with asset protection. This is repealing the code that  allows that discount.  Motion: Council Member Jackson made a motion to adopt Harrisville Ordinance 556; an ordinance repealing good business programs, second by Council Member Weiss.  The vote on the motion was as follows: Council Member Wilhelmsen, Yes Council Member Weiss, Yes Council Member Christensen, Yes Council Member Jackson, Yes Council Member Fawcett, Yes The motion passed unanimously.  8. Public Comment  Mayor Tait opened the public comment period.  Marvin Farrell isi interested in the irrigation and storm water. As the developments are being discussed it needs to be disclosed that no more storm water can be put in the Western Canal. He is a representative of the Western Canal Company. The canals can be moved but it needs the shareholders' approval. He is asking the Council to be sensitive to where storm water and Michelle Walters explained the entire length of her property is to the west oft the approved cluster development. Ift they are building the land up it could cause flooding on her land. She did not realize the City could have legal ramifications for not allowing cluster developments. She liked these A1 lands. She does not like that this is going to be the lowest density allowed.  irrigation is being used. You need to be responsible for your water.  Mayor Tait closed the public comment period. 9. Mayor/Counci Follow-up busy taking care of the parks.  Bryan Fife explained Parks and Recreation is getting busy with baseball and t-ball. His team is Justin Shinsel stated Ben Lomond is seeing some development. They should have a preconstruction meeting with Dixon Creek soon. Across the highway Ashlar Cove is seeing movement. Hopefully the Public Works building should be going vertical in the next few days. Mark Wilson explained the department received a grant from the Department of Highway Safety. They received two lidar systems. The new officer will be brought for a swearing in on  His team is busy trying to maintain storm drains and roadways.  June 11, 2024.  CITYCOUNCILMEETING-MAY 14.2024    Jennie Knight explained staff has been very busy. We rely on Council providing staff with the direction they want the City to proceed with. The moderate-income housing plan needs to be updated to make sure we are compliant. We need to show that we are making progress with our strategies. There are some new requirements that staff will attend trainings on to make sure we are current with new requirements. We may need to review ordinances to meet those new requirements. We are within the time frame to show compliance before we need to set new  goals.  Mayor Tait shared that there was a wonderful senior luncheon today.  Council Member Weiss stated this September the League Convention will be held in Salt Lake. The one in St. George was very beneficial. He recommends all who can attend do sO. Council Member Weiss motioned to adjourn the meeting, second by Council Member Fawcett.  10. Adjournment  The vote on the motion was as follows: Council Member Wilhelmsen, Yes Council Member Weiss, Yes Council Member Christensen, Yes Council Member Jackson, Yes Council Member Fawcett, Yes The motion passed unanimously. The meeting adjourned at 8:07 P.M.  A  SLORPOR.veT SEAL UTAH  TAIT  Pah MICHELLE Mayor  ATTEST: A Jaçk_Fogal) City Recorder  Approved this 11th day of June, 2024  CITYCOUNCILMEETING-MAY 14.2024