Fairmont Board of Commissioners Special Meeting Agenda  Date:  Thursday, June 27, 2024  Time: 6:00 pm  Place: Fairmont-South Robeson Heritage Center  CALL TO ORDER  nvocation/Pledge of Allegiance Administrative Matters  a. Fee Schedule 2024-2025 (only change is increase in park/building rental b. Write-Off Uncollected Water Accounts for 2023-2024 in the amount of C. Ordinance 24-260 = Adopt FY 2023-2024 Amended Budget for d. Ordinance 24-261 = Grant Project Budget Ordinance for new Town Hall -  fees). $12,209.52. $4,372,442.00. 3,250,000.00 Adjournment Respectfully submitted,  Jerome Chestnut, Town Manager    Town of Fairmont Fee Schedule 2024-2025  Zoning Fees, Licenses and Permits  Sign Permit Zoning Permit  $50.00 $50.00 $10.00 $400.00 $400.00 $25.00 $125.00 $50.00 $400.00 $50.00 $400.00 $100.00 $15.00 $25.00 $10.00  Minimum Housing Code Inspection Conditional Use Permit Special Use Permit Septic Tank Permit Voluntary Annexation Subdivision (in combination with above) Subdivision (independent): Under 4 Lots Per Lot over 4 Lots  (Peri inspection after initial inspection)  Variance Variance Appeal Golf cart Golf cart reinspection Taxes  Beer/wine Privilege License (Set by the state)  Property taxi real & personal (motor vehicle) Vehicle fee per registered car Recreation and Festivals T-Ball May Day Crafts Food Farmers Festival Crafts Food Parade Queens Float  .73 per hundred-dollar valuation  $3.00 $20.00 $25/$35 $125.00 $50.00 $275.00 $20.00 $450.00    Police and Fire Fees Police reports Fire reports Fire Inspections Building Size  no fee no fee Fee Amount $60.00 $85.00 $130.00 $155.00 $180.00 $205.00 $230.00  Less than 5,000 sq ft 5,000 sq ft but less than 10,000 sq ft 10,000 sq ft but less than 15,000 sq ft 15,000 sq ft but less than 20,000 sq ft 20,000 sq ft but less than 25,000 sq ft 25,000 sq ft but less than 50,000 sqf 50,000 sq ft or greater  15% surcharge on Medical Facilities (including Veterinary Clinics, Rest Homes, Motels and Facilities with multiple rooms Inspections of the installation or removal of storage tanks Containing flammable, combustible, or hazardous material permit  $62.50-less than 5,000 sq ft. 5,000 sq ft. or more add Surcharge of1 15% of above fee. $255 for the 1s& $50 each additional tank  Inspection of the Installation of sprinkler, hood, standpipe, fire alarm, spray booth  $80.00 $155.00 $80.00 $25.00 $100.00 $10.00  Orautomatic extinguishing systems  Sale, possession, use, and distribution of fireworks for display Penalty for commencing work prior to obtaining a permit  Tent Permit  Re-inspection fee after second visit  24 hour cancellation notice required. Charge for missing scheduled appointment  Without prior notice    Utility Fees Storm water fee Water Deposit fees Water1,000 gallon minimum Sewer 1,000 gallon minimum Minimum Bill  no fee $27.60 $36.15 $25.50 $89.25 $3.50 $4.24 $55.20 $72.30 $10.00 $35.00 adjusted from sewer only $1,000.00 $1,000.00  $100 homeowner/S150 Orenter  Sanitation (household garbage/limbs & leaves) Water price per additional thousand gallons Sewer price per additional thousand gallons Double Water rates for out-of-town Customers Double Sewer rates for out-of-town Customers Late fee (applied after the 10th) Non-payment fee (applied after the 20th)  Pool fill up *Water Tapi fee *Sewer Tapf fee landowner Meter Tampering Fee Garbage Fees Additional Trashcan  *Plus cost for distance exceeding 35 feet. Boring cost, if any will also be at the expense of the  $100.00  Yard debris pick up (doesn'ti include household items) included in trash pick up  $10.00 $25.50 $8.00 $12.00 $6.00 $10.00 $5.00 $12.00 $12.00 $12.00 $7.00 $12.00  Commercial Sanitation 90- gallon trash cans Household Debris pick up fees (peri item)  Mattress Carpet Chair Couch Tires Stove Water Heater Refrigerator V/Computer/Plectronts Freezer    Park: and Building Rental Fees Employee Fire Hall Rental Fairmont Community Park *Shelter Reservation *FDC Pavilion ini the Pines  Fire Hall  $250.00: six-hour block  $125.00: six-hour block plus (employee only, once a year)  $50.00 per shelter for four hours use $75.00 no power $100.00 with power for four hours use  Fairmont-South Robeson Heritage Center  Room C1 C2 C3 C3/C4 C3/C4/C5  Name  Area 832 832 *1,242 *3,287  Seating Capacity  Base Rate 8-hour block $150.00 $500.00 $200.00 $350.00 $450.00  Classroom: 1 Classroom 2 Small Conference Room 1 Medium Conference Room1 *2,320 Large Conference Room  45 45 45 100 240  *Includes the 450 sq ft stage  MAXIMUM SEATING CAPACITY IS298    2023-20241 Water Write Offs  CUSTOMER SHANE MITCHELLA ALDRICH MELANIEA ALLEN ANGELIQUE'S! ESSENTIALSI LLC MALIKAI LESHAEE BALDWIN VICKIEE BELINDAE BALDWIN PAMELA COLEMANI BALDWIN ANGELAF PAULINE BARABY ASHLEY LATISH BARNWELL DARENI MIGUELE BASTIDAS GAIL, JACKSON BLUE BROCKI DYLANE BRAYBOY BRIARWOOD CUSTOM MEATS LLC KIMBERLY DENISE BUIE ANTHONY QUINNE BURNS TODDE EDWARD CARTER LATISKA CHAVIS SHYASIA CHAVIS KEITHANA ANDREASE CHRISTIAN SEAN DEPAULI DAVIS TESIAL URANIAI DUNBAR DRIVET THROUGH: SHOP ERICAS SHERRELL ELLERBY ALYSSA MARIE ELLIS GALE EVANS WILLIAM FLOYD KARENE FORD JAMES TERRANCE GRAHAM GRANDMA'S: SNACKS SHACK KELSEY KAY GRIFFIN KRISTENJ JARED GUIDER ANNIE CHEIDELBURG RICHARDJ JOHNI LATHAM HALEY BREANNAI HENDERSON BELINDAJLOCKLEY MARCELLIUS MARICE! LOVE MICHELLE MCDUFFIE BOBBY MCMILLAN DIANAI LIMINGSTONI MCMILLIAN LARRYI MCNAIR MONIQUE/ ALISE MCNEILL LAKISHAI KIMBERLY MERRITT CHANNINGI LYNN MOODY ALEXIS SHONTA MORRIS LISA DNITKIN DAWNI MELISSA OWENS MICHAELAI LASHAY PAIGE SHANDAI MARIAF PATTERSON AUBRIONNA: SHYNEICE PITTMAN ANTHONY PITTMAN JOLONDAI REAVES JOLETHA GABRIEL ROBINSON YVONNE BR ROWELL BELINDA GAIL SCOTT LACOURTNEYI MI DSINGLETARY JOANNE SMITH THES STAGE DORLENE TAYLOR KRISTIE KASHE TAYLOR TEMPLE OFT TRUTHI MINISTRIES  WATER SEWER SANITATION LATEFEE NONPAYMENT TAMPERING FEE TOTAL  $ 27.59 $ 36.15 $ 25.50 $ 10.00 $ $ 59.73 $ 90.83 $ 106.50 $ 20.00 $ $ 6.28 $ 34.43 $ 24.29 $ $ 55.18 $ 72.30 $ 51.00 $ 20.00 $ $ 8.82 $ 25.50 $ $ 33.74 $ 25.50 $ 68.58 $ 45.00 $ $ 11.83 $ 36.15 $ 25.50 $ 10.00 $ $ 26.28 $ 34.43 $ 54.29 $ 45.00 $ $ $ 14.24 $ 10.00 $ $ 59.48 $ 81.62 $ 51.00 $ 10.00 $ $ 67.39 $ 103.29 $ 8.39 $ 25.50 $ $ 15.30 $ 25.50 $ $ 65.33 $ 84.59 $ 51.00 $ $ 39.84 $ 74.53 $ 51.00 $ 20.00 $ $ 65.52 $ 87.98 $ 51.00 $ $ 55.88 $ 82.77 $ 76.50 $ 30.00 $ $ 55.45 $ 76.11 $ 51.00 $ 10.00 $ $ 66.73 $ 109.63 $ $ 106.11 $ 143.53 $ 51.00 $ 10.00 $ 32.58 $ 42.06 $ 24.29 $ 6.91 $ 36.15 $ 25.50 $ $ 69.60 $ 109.72 $ 76.50 $ 10.00 $ 36.78 $ 56.37 $ 48.58 $ 10.00 $ 29.34 $ 38.27 $ 47.48 $ 10.00 $ $ 45.44 $ 57.77 $ 25.50 $ $ 28.46 $ 25.50 $ 38.06 $ 72.30 $ $ 25.72 $ 36.15 $ 25.50 $ $ 28.29 $ 36.99 $ 39.74 $ 10.00 $ 33.89 $ 43.78 $ 25.50 $ 12.75 $ 43.29 $ 72.30 $ 51.00 $ 10.00 $ 49.39 $ 80.30 $ $ 101.03 $ 142.70 $ 76.50 $ 10.00 $ 26.28 $ 34.43 $ 34.16 $ 10.00 $ 31.09 $ 65.50 $ 51.00 $ 20.00 $ $ 27.59 $ 36.15 $ 40.15 $ 10.00 $ $ 22.84 $ 24.29 $  35.00 $ 70.00 $ $ $ 62.58 $  $ 134.24 $ 347.06 $ 65.00 $ 170.47 $ 261.06 $ 34.32 $ 59.24 $ 228.87 $ 83.48 160.00 24.24 $ 237.10 $ 260.68 $ 33.89 $ 40.80 $ 206.05 $ 220.37 204.50 $ 350.15 $ 192.56 $ 221.36 $ 310.64 $ 104.47 $ 68.56 300.82 $ 315.20 $ 186.73 $ 160.09 $ 162.95 $ 53.96 $ 110.36 87.37 $ 150.02 100.00 $ 285.92 $ 176.59 $ 174.69 $ 365.23 $ 128.29 $ 139.87 100.00 $ 337.59 $ 148.89 $ 47.13 $ 111.40 $ 212.88 $ 138.84 $ 286.48 $ 33.12 $ 209.47 $ 46.47 $ 109.50 $ 47.83 $ 257.72 $ 98.24 $ 92.40 $ 1,296.15 $ 38.88 $ 185.54 $ 54.99 $ 73.48 $ 7.16 $ 205.35 $ 333.51 148.48  $ $ $ $  DENE'JAI DIAMOND1 TREVON BAKER $ 50.49 $ 71.40 $ 48.58 $  $ $ $ $  $ 44.31 $ 70.98 $  35.00 $ 70.00 $ 5.13 $ 35.00 $ 105.00 $ $ 35.00 $ 5.54 $ 35.00 $ 70.00 $ 35.00 $ 35.00 $ 34.24 $ 35.00 $ 70.00 $ $ 35.00 $ 35.00 $ 34.41 $ 35.00 $ 70.00 $ 35.00 $ $ $ 35.00 $ 52.46  $ 20.00 $ $ $ $ $  $ 10.00 $  $ $  FLORALI DESIGNS & GIFTS BY KORIE $ 55.18 $ 93.52 $ 76.50 $ 20.00 $  $ $ $ $  $  $ 10.00 $  BRANDONI DAYSHAUNI MCDOUGALD $ 29.69 $ 38.69 $ 25.50 $  $ $ $ $ $ 10.16 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 10.00 $ $ $ 7.16 $ $  $  $ 29.35 $ 82.05 $ $ 73.38 $ 94.34 $ $ 53.40 $ 85.44 $ 66.73 $ 86.29 $ 71.00 $ 10.00 $ $ 7.62 $ 25.50 $ 33.28 $ 52.61 $ 68.58 $ 55.00 $ 10.32 $ 36.15 $ $ 31.27 $ 78.23 $ $ 22.33 $ 25.50 $ $ 55.18 $ 72.30 $ 51.00 $ 10.00 $ $ 27.59 $ 36.15 $ 25.50 $ $ 27.59 $ 64.81 $ $ 764.83 $ 531.32 $ $ 13.38 $ 25.50 $ $ 59.38 $ 77.38 $ $ 29.49 $ 25.50 $  $  69.24 $ 9.00 $ 38.78 $ 35.00 $ 35.00 $  SOUTHEAST CLEANING. SOLUTIONS $ 11.83 $ 36.15 $ 25.50 $  $  $  $  $ 32.91 $ 68.86 $ 48.58 $ 20.00 $ 62.88 $ 120.34 $ 105.29 $ 45.00 $ 27.59 $ 36.15 $ 39.74 $ 10.00 $    2023-2024' Water Write Offs  CHERYL DENISET THOMPSON MARQUISE QWALEK1 TOWNSEND CLINTONI EDWARDT TYREE SELENAI MARIE VAUGHT DAVID EARLY WRIGHT AMANDAI WYNN  $ 55.18 $ 72.30 $ 51.00 $ $ 27.59 $ 36.15 $ 42.49 $ $ 22.92 $ 42.08 $ 25.50 $ $ 55.88 $ 97.72 $ 76.50 $ 10.00 $ $ 12.98 $ 25.50 $ 60.48 $ 93.07 $  $ $ $ $ $ 10.00 $  18.48 $ $ 35.00 $ $ $  $ 196.96 $ 106.23 $ 90.50 $ 275.10 $ 38.48 163.55 200.00 $ 12,209.52  >  $ 2,398.30 $ 4,720.62 $ 2,942.83 $ 602.91 $ 1,344.86 $  Most oft these customers havel beene enteredi intot the NCI Debt Setoffp program and ift theya are eligiblet fora a state taxr refund, we willg get our money.    TOWN OF FAIRMONT 24-260  2023-2024 AMENDED BUDGET ORDINANCE  BEI IT ORDAINED byt the Board of Commissioners oft the Town of Fairmont, N.C. meeting in special session this 27th day of June 2024, that thei following fund revenues and department expenditures together with  certain restrictions and authorizations are adopted:  SUMMARY  GENERAL FUND POWELL BILL FUND WATER & SEWERI FUND FEDERAL DRUG FUND STATE DRUG FUND CEMETERY FUND TOTAL SECTION I GENERAL FUND Source FLORENCE FEMA FLORENCE NCEM MOTOR VEHICLETAX REVENUE CURRENT TAXI REVENUE PRIOR YR TAXI REVENUE PENALTY INTEREST  $2,580,529.00 $104,789.00 $1,661,308.00 $100.00 $2,661.00 $4,000.00 $19,055.00 $4,372,442.00  RBEG ECONOMIC DEVELOPMENT FUND  REVENUE ANTICIPATED  Amount $108,920.00 $36,307.00 $109,657.00 $718,013.00 $84,444.00 $23,592.00 $5,903.00 $285.00 $9,088.00 $30,475.00 $2,060.00 $16,095.00 $2,270.00 $5,000.00 $2,223.00 $142,159.00 $10,640.00 $20,966.00 $879,095.00 $5,688.00 $1,330.00 $2,915.00 $325,377.00 $1,733.00 $36,294.00 $2,580,529.00  PRIVILEGE LICENSE- BEER & WINE CABLE/VIDEO TAXI REVENUE RENT -F PUBLIC BLDGS. FIRE INSPECTIONS MISC. MAYI DAYI DONATIONS SENIOR CITIZEN PROGRAM SPECIAL PROJECTS FRANCHISE TAX BEER & WINE NCI DEPT OF INSI FIRE GRANT SALES TAX ABC REVENUE COURT FEES ZONING FEES SANITATION REVENUE SOLID WASTE DISPOSAL TAX SALE OF FIXED ASSETS SUBTOTAL  Page 1    TOWN OF FAIRMONT 24-260  2023-2024 AMENDED BUDGET ORDINANCE  SECTION I GENERAL FUND Department GOVERNING BODY ADMINISTRATION CLERK ELECTIONS FINANCE TAX LEGAL PLANNING, CODES ENFORCEMENT PUBLIC BUILDING POLICE POLICE DISPATCH FIRE DEPT. STREET SANITATION PARKS & RECREATION LIBRARY BORDER BELTI MUSEUM SPECIAL EVENTS UNITED WAY SOUTH ROBESON RESCUE NON-DEPARIMENTAL SUBTOTAL  EXPENDITURES AUTHORIZED  Amount $20,504.00 $107,048.00 $76,867.00 $3,605.00 $127,117.00 $33,129.00 $10,553.00 $31,459.00 $180,973.00 $955,985.00 $44,214.00 $143,369.00 $293,229.00 $274,062.00 $46,995.00 $14,333.00 $1,000.00 $15,121.00 $1,000.00 $5,500.00 $194,466.00 $2,580,529.00  SECTION II POWELL BILL FUND Source FUND BALANCE POWELL BILL ALLOC. SUBTOTAL Department PERSONNEL EXPENSE MAINTENANCE DRAINAGE STREET SWEEPER LEASE SUBTOTAL  REVENUE. ANTICIPATED  Amount $12,536.00 $92,253.00 $104,789.00 Amount $32,550.00 $15,538.00 $28,725.00 $27,976.00 $104,789.00  EXPENDITURES AUTHORIZED  Page 2    TOWN OF FAIRMONT 24-260  2023-2024 AMENDED BUDGET ORDINANCE  SECTION III WATER & SEWER FUND  Source INTEREST WATER REVENUE SEWER REVENUE WATERI/SEWER REVENUE- MISCELLANEOUS SEWER CONTRACT REVENUE SEWER CONTRACT O/M TAPSICONNECTIONS LATE FEES RECONNECTIONS SUBTOTAL Department NON-DEPARIMENTAL WATER/SEWER ADMINISTRATION WATER TREATMENT WATER MAINTENANCE SEWAGE TREATMENT SEWERI MAINTENANCE SEWER CONTRACT 0&M SUBTOTAL SECTION IV Source SUBTOTAL Department NON-DEPARIMENTAL SUBTOTAL SECTION V Source STATE DRUG FUNDS SUBTOTAL Department NON-DEPARIMENTAL SUBTOTAL  REVENUE ANTICIPATED  Amount $5,898.00 $522,246.00 $681,409.00 $8,242.00 $333,547.00 $59,601.00 $5,000.00 $23,157.00 $22,208.00 $1,661,308.00 Amount $322,148.00 $468,987.00 $162,037.00 $171,790.00 $417,764.00 $78,707.00 $39,875.00 $1,661,308.00  EXPENDITURES AUTHORIZED  FEDERAL DRUG FUND  REVENUE ANTICIPATED  Amount $100.00 $100.00 Amount $100.00 $100.00  FEDERAL DRUG FUND BALANCE  EXPENDITURES AUTHORIZED  STATE DRUG FUND  REVENUE. ANTICIPATED  Amount $2,661.00 $2,661.00 Amount $2,661.00 $2,661.00  EXPENDITURES AUTHORIZED  Page 3    TOWN OF FAIRMONT 24-260  2023-2024. AMENDED BUDGET ORDINANCE  SECTION VI Source LOAN REPAYMENTS SUBTOTAL Department ECONOMIC DEVELOPMENT SUBTOTAL SECTION VII Source FUND BALANCE SUBTOTAL Department LABOR, SUPPLIES & EQPT. SUBTOTAL  RBEG-ECONOMIC DEVELOPMENT FUND  REVENUE. ANTICIPATED  Amount $4,000.00 $4,000.00 Amount $4,000.00 $4,000.00  EXPENDITURES AUTHORIZED  CEMETERY FUND  REVENUE ANTICIPATED  Amount $19,055.00 $19,055.00 Amount $19,055.00 $19,055.00  EXPENDITURES AUTHORIZED  SECTION VIII TAXI RATE ESTABLISHED  An Ad' Valorem Tax Rate of. .73 per $100 fully valuation is hereby established as the official tax rate for the Town of Fairmont for the fiscal year 2023-2024. This is based on an estimated valuation of $106,254,503 and an estimated collection rate of 94%.  SECTION IX  UTILIZATION OF BUDGET AND BUDGET ORDINANCE  This Ordinance and thel Budget Document shall be the basis of the 2023-2024 Fiscal Year.  Adopted this 27th day of. June, 2024.  By:  Charles Kemp, Mayor  Attest:  Jennifer H. Larson, NCCMC, Town Clerk  Page 4    0888 0  60 - a 5 88888 & 2  0 5  A o 2 5 N  0 888 88 88 o  888  600  0 3  à 1888 0 888  88888  000 0  680  ai    8888888 8810898  o08  888888 88800 oe    898 3  00 8° 8888  88988  888888 3888 o 3    8888 5  2 00 4 3 0 e8 o 9 10 5 aico 4 #8 0  88 8 9 6  268  1  1  88888888888  ge 8  8888 fr a    5  N  00 85 -  00 C 8888 09 s Na    88888888 0000000  888888 0000  38888888 000000  88888888 0000000 0  88888888 000  292    o S  a    0%%e  5 888    a  10          a    0 C 82 5  0 8888 C 30 N 11 65 7  9  s  e    0 000 538 Bo 009  0 888888888888  888880  esi  9 LU    - L 6  8  2 5   00    8888 0000  o  0  aioi  1    28888 888 8 0000 0jo  8    Ordinance: 24-261  Grant Project Ordinance for the Town ofl Fairmont  Regional Economic Development Reserve Grant #10883 - Town Hall Project  BE IT ORDAINED by the town council of the Town of Fairmont, North Carolina that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project Section 1: This ordinance is to establish a budget for a project to be funded by the North Carolina Office of State Budget and Management. The Town of Fairmont will receive $3,250,000 from the North Carolina General Fund Directed Grant - Regional Economic Development Reserve #10883 appropriated by thel North Carolina General Assembly. These funds will be used to build ai new Town Hall. Section 2: The following amounts are: appropriated for thej project and authorized for expenditure:  ordinance is hereby adopted:  Employee Expenses - Grant management, project staffing Goods Expenses IT & Security Equipment Contract & Services - Engineering, Design, & Construction  $ 100,000 $ 250,000 $2.900.000 $3,250,000  Section 3: The following revenues are anticipated to be available to complete thej project:  North Carolina Regional Economic Development Reserve Grant  $3,250,000  Section 4: The Finance Officer is hereby directed to maintain sufficient specific detailed accounting Section 5: The Finance Officer is hereby directed to report the financial status of the project to the Section 6: Copies of this grant project ordinance shall be furnished to the Budget Officer, the Finance Section 7: This grant project ordinance expires on June 30, 2026, or when all the Regional Economic Development Reserve grant funds have been obligated and expended by the town, whichever occurs  records to satisfy the requirements oft the grantor agency and the grant agreements.  governing board on ai monthly basis. Officer and to the Clerk to' Town Council.  sooner.  Adopted this 27th day of. June 2024.  Charles Kemp, Mayor  Jennifer H. Larson, NCCMC, Town Clerk