MADISON COUNTY BOARD OF ELECTIONS Board of Elections Conference Room  ABSENTEE SESSION March 4, 2024 5:00 P.M.  MINUTES CALLTOORDER  Chair Wallin called the meeting oft the Madison County Board of Elections to order on March 4, 2024, at Suite E, Room 16, 5707 US 25-70 Hwy, Marshall, 28753. In attendance: Jerry Wallin, Chair; Dyatt Smathers, Secretary; Brian Ball, Member, Member; Debbie Ponder, Member; Jacob Ray, Director. Motion (DS, BB) to approve the agenda as presented. The motion passed unanimously (4-0).  Agenda:  Minutes Approval: passed unanimously 4-0. Members Reports:  Motion (JW, DS) to approve the February 27, 2024, meeting minutes as presented. The motion  Member Ball complimented the Board of Elections staff on preparations for Election Day. Secretary Smathers complimented Board of Elections staff and early voting poll workers. Member Ponder complimented Board of Elections staff and inquired about the voting booth  setup at the early voting sites.  Chair Wallin thanked the Board of Elections staff for their hard work.  Director's Report:  The director provided copies of Numbered Memo 2023-04" and "Photo ID Exception Form Workshop" highlighted key points and asked the board to review the handouts to prepared for the Provisional and  Canvass meetings.  Preparatory Steps to Count Ballots:  The Board verified the voting equipment chain of custody for the Absentee DS200. The Board verified the public count of eighteen on the Absentee DS200.  NEW BUSINESS  Absentee Photo ID Exception: Motion (DS, JW) to accept two photo ID exceptions and approve those two CIV Absentee Ballots. The motion passed unanimously (4-0). Beech Glen Precinct: Motion (BB, DS) to approve three CIV Absentee Ballots. The motion Ebbs Chapel Precinct: Motion (DS, JW) to approve six CIV Absentee Ballots. The motion was  passed unanimously (4-0). passed unanimously (4-0).  Page 1 of2    Grapevine Precinct: Motion (DS, BB) to approve one CIV Absentee Ballots. The motion Mars Hill Precinct: Motion (DS, BB) to approve seven CIV Absentee Ballots. The motion North Marshall Precinct: Motion (DS, BB) to approve three CIV Absentee Ballots. The motion Revere-Rice Cove Precinct: Motion (DS, BB) to approve one CIV Absentee Ballots. The Walnut Precinct: Motion (DS, BB) to approve one CIV Absentee Ballots. The motion passed  passed unanimously (4-0). passed unanimously (4-0). passed unanimously (4-0). motion passed unanimously (4-0). unanimously (4-0).  BALLOT DUPLICATION  Ballots that would not tabulate were duplicated by the bi-partisan team of the Board Members.  PREPARATORY STEPSTO! SECURE COUNTED BALLOTS  The Board recorded the ending ballot count of forty-six ballots and sealed the machine for storage.  Other Matters:  No other matters were discussed. Public Comment: No public comment. ANNOUNCEMENTS:  Next Absentee Meeting: Tuesday, March 5, 2024, at 3:00 p.m. Motion to adjourn at 6:18 p.m. (DS, JW) and motion carried (4-0)  Chair Secretary  Page 20 of2