MADISON COUNTY BOARD OF ELECTIONS Board of Elections Conference Room ABSENTEE SESSION January 30, 2024 3:00 P.M. MINUTES CALL TO ORDER Chair Wallin called the meeting of the Madison County Board of Elections to order at 3:00 p.m. In attendance were Jerry" Wallin, Chair; Dyatt Smathers, Secretary; Brian Ball, Member; Debbie Ponder, Member; Jacob Ray, Director; and one member of the public. Agenda: Motion (DS, BB) to approve the agenda as presented. The motion passed unanimously (4-0). Members Reports: Secretary Smathers reported on the North Carolina State Board of Elections/North Carolina Emergency Management tabletop exercise that he attended with the director at the Sheriff's office. Discussion ensued about Board of Elections emergency planning. Director's Report: No director's report. Preparatory Steps to Count Ballots: The voting equipment was not opened during this Absentee Meeting. Absentee Ballots' Approval for January 30, 2024, Meeting: NEW BUSINESS Civilian (CIV) Ballots: Hot Springs Precinct: Motion (DS, JW) to approve, one CIV Absentee Ballot. The motion passed unanimously (4-0). BALLOT DUPLICATION No ballots were duplicated. PREPARATORY STEPS TO SECURE COUNTED BALLOTS The voting equipment was not opened during this Absentee Meeting. Page 1of2 Other Matters: (4-0). Motion (DS, BB) to approve the following poll-workers as presented. The motion passed unanimously Beech Early Voting Site: Linda Campbell Terry Hopkins Laurie Pedersen Cheryl! Williams Election Day: Cheryl Williams Democrat Assistant at Ebbs Chapel. Terry Hopkins Democrat Assistant at Sandy Mush. Public Comment: Cheryl Williams complimented the Board on their thorough Absentee Board Meeting procedures. ANNOUNCEMENTS: Next Absentee Meeting: Tuesday, February 6, 2024, at 11:15a.m. Motion to adjourn at 3:55 p.m. (DS, BB) and motion carried (4-0) Chair V, Secretary Page 2 of2