DeFuniak Springs City Council Meeting Minutes Council Chambers June 10, 2024 1. Call to Order Mayor Bob Campbell called the meeting to order at 5:00] PM. Present: Mayor Bob Campbell; Mayor Pro-Tempore Todd Bierbaum (Seat 1); Councilmember Josh Sconiers (Seat 2); Councilmember Amy Heavilin (Seat 3); Councilmember Glen Harrison (Seat 4); Councilmember Anthony Vallée (Seat 5). Absent: Also, present were Interim City Manager Koby Townsend, City Attorney Clay Adkinson, and City Clerk Rafael. Ali 2.PRESENTATION. AND/OR PROCLAMATION 1. PRESENTATION AND/OR PROCLAMATION A. Councilmember Amy Heavilin, Life Saving Recognition Mrs. Heavilin gave recognition to Taylor Lathinghouse, Dan Cosson, Chief Sheffield, Koby Cook, and Austin Harris for saving two lives at the DeFuniak Springs Triathlon. Mr. Townsend introduced the new. Airport Manager. 3. CONSENT AGENDA A motion was made to approve the consent agenda by Councilmember Heavilin and seconded by Councilmember Bierbaum; the motion passed without objection. 4. REGULAR AGENDA A.. Additions/Deletions to the Regular Agenda Mr. Townsend stated that under 4B2 we are adding CRA Vacancy for Councilmember Heavilin. B. Approval of the Regular Agenda A motion was made to approve the Regular Agenda with the addition of 4B2 CRA Vacancy by Councilmember Sconiers and seconded by Councilmember Vallee; the motion passed without objection. June 10, 2024, Regular Meeting 1 2. CRA Vacancy Mrs. Heavilin recommend that the City Council appoint Lynn Hatcher to the CRA. A motion was made to approve the appointment of Lynn Hatcher to the CRA by Councilmember Sconiers and seconded by Councilmember Vallee; the motion passed without objection. C.Interim City Manager K. Townsend 1.FY 2023 Patrick Leahy Bulletproof Vest Partnership BVP Program. Mr. Townsend presented the BulletproofVest; program. Mr. Townsend stated that the total grant is $13,120.30 and the matched dollars are 50%. Mr. Adkinson stated that because this is a state administrator program some of the changes that we1 request, such as them being in Walton county is not applicable at this time. A motion was made to approve the FY 2023 Patrick Leahy Bulletproof Vest Partnership BVP Program by Councilmember Vallee and seconded by Councilmember Sconiers; the Mr. Sconiers asked ifc Chiefhas the: money built into his budget. ChiefHurley answered yes. motion passed without objection. 2.FY 23. Audit Update Mr. Townsend gave the Audit Update. Mr. Townsend stated that the auditors believe that they can complete the audit by early to mid- Mr. Townsend stated that they ran into issues with the asset management list and the natural gas August. usage and volume rate. 3. Finance Director Job Description Mr. Townsend presented on the Finance Director job description. Mrs. Heavilin asked for the Finance Director job description to be stricter on requirements and qualifications. Mr. Adkinson stated that for the: record the Finance Director position is not in charter. June 10, 2024, Regular Meeting 2 Mr. Adkinson stated that requirements must be stricter than the ordinance and not less strict. Mr. Townsend stated that he wants to bring the first round of applicants back to the council and then make the decision ift there is enough to start interviews. 4. Capital Improvement Projects List Mr. Townsend presented on the Capital Improvement List. Mr. Townsend stated that this version has updated cost estimates. Mr. Townsend goes on to stated that a lot of these items on the list are things that the council has seen for a long time. Mr. Townsend stated that he left off the sewer line replacement. Mr. Townsend stated that the I and Ihas been completed and staffis in the process of freviewing Mr. Towsend stated that Bypass pumps will be added on there when there is a cost estimate it. calculated. Mr. Townsend stated that he is working on PD buildout with ChiefHurly. Mr. Townsend stated that hel believes this document needs to be changed over time. Mr. Bierbaum stated that he is impressed with the updated list provided and with the cost Mr. Bierbaum asked Mr. Adkinson if there needs to be a motion to adopt this as the new CIP. A motion was made to adopt the CIP as presented by Councimember Bierbaum and seconded by Councilmember Sconiers; the motion passed without objection. Mrs. Heavilin asked if what we are about to vote on and accept is also going to include the Mr. Townsend stated there is going to be a map that shows which sewer lines need to be estimates. Mr. Adkinson answered yes. separate list such as the sewer and water. replaced. June 10, 2024, Regular Meeting 3 Mr. Bierbaum stated that Mr. Townsend is prepared to amend the list. Mr. Harrison identified issues associated with Florence Park such as restrooms, sidewalks, etc. Mr. Bierbaum stated that he supports getting restrooms on the CIP. Dan Cosson asked ift there is any plans about storm water runoffinto Chipley Lake. Mr. Townsend stated that the line item is on the list and he needs to know what the council Mr. Vallee stated that he would move the diversion of storm water above the discharge of the Mayor Campbell stated that when flooding occurs on the lake it creates al lot ofissues. Mr. Bierbaum stated that last time this issue was brought up Jacobs tested the water in the lake. Mr. Bierbaum stated that he would like to start by looking at the data from Jacobs and Mrs. Heavilin asked Mr. Townsend to have someone make an executive summary of the water thinks about this. lake level. establishing al baseline on where we: are. quality data. Mr. Vallee stated that the testing being done is testing for bacteria. Mr. Heavilin asked who is1 monitoring the lake bacteria levels. Mr. Townsend stated that he can get with. Jacobs to provide additional testing other than bacteria Mr. Vallee stated to the public that ift there is al bad test from the lake the public will know about on the lake and share this information with the public once: it is made available. it. Mr. Heavilin asked how do we let the public know about al bad test. Mr. Townsend stated that he will find out how communication on a bad test has come out in the pass. Mr. Vallee stated that he wants to get the real numbers for restrooms for thel budget workshop. 5.1 Budget Workshop Date June 10, 2024, Regular Meeting 4 Mr. Townsend asked the City Council toi identify dates for a Budget Workshop. Al Budget Workshop was scheduled for June 17th at 41 PM. Mr. Townsend stated that his goal is to streamline the budget process this year. D. Planning Director C. Wallace 1.1 Final Detailed Plan for the Wendy's Restaurant Located on Highway 331 South Mr. Wallace presented on the Final Detailed Plan for the Wendy's Restaurant Located on A motion was made to approve Final Detailed Plan for the Wendy's Restaurant by Councilmember Bierbaum and seconded by Councilmember Heavilin; the motion passed Highway 331 South. without objection. 5. PUBLICHEARING/ORDINANCES A. Planning Director C. Wallace 1.2024-RZ-05, Michael McCormick, on behalf of Parallel Ten, has requested a rezoning, changing the designation from R-2, Multi-family Residential to Mixed-Use Mr. Wallace presented on 2024-RZ-05. Mr. Wallace stated that this development will be a using spot zoning because anytime you have a Mr. Wallace stated that C1 and the Historic District are the only district that allows residential district that doesn'texist you will have spot zoning. use along with commercial use. Mr. Vallee stated that is a way some people want to live. Mr. Vallee stated that hel has concerns with the portion that is not included. Mr. Vallee asked if these are under the same ownership. Mr. Wallace answered that they are Mr. Cosson stated that when he was on the planning board people would change the zoning on a under different ownership. property and then they would sell the property and make a profit. Mr. Cosson asked ifwe could create a master plan for the city. June 10, 2024, Regular Meeting 5 Mr. Cosson stated that we should also work on the land and development code. Mr. Sconiers stated that where the property isi it agrees with the commercial designation. Mrs. Heavilin asked if he wanted to change that from residential to mixed-use which would Mr. Adkinson stated that the owner can do anything that is allowed within the land use and Mr. Bierbaum stated that this could potentially lead to: more affordable housing ift they live above allow for him tol build an apartment downstairs. Mr. Wallace answered yes. zoning category. ac commercial business. Mr. Bierbaum stated that he does not] have an issue with mix used anywhere. Mr. Harrison stated that it seems like the investori is trying to make use ofthe land that he has. Mr. Vallee stated that he has an issue with the road access behind the restaurant because it is currently R2. Mr. Vallee stated that the road is serving only a commercial use. Mr. Adkinson stated that ift the state owns the road, there is no taxable value. Mr. Adkinson stated that we can't accept anything that the state already has the right ofv way. A motion was made to approve 2024-RZ-05 and conduct public hearing and 1st reading by Councilmember Bierbaum and seconded by Councilmember Vallee; the motion passed 2. 2024-SSA-06, Michael McCormick, on behalf of Parallel Ten, has requested a small- scale map amendment to the Future Land Use Map (FLUM) changing the designation without objection. from Medium Density Residential to Mixed-Use Mr. Wallace Presented on 2024-SSA-06. A motion was made to approve 2024-SSA-06 and conduct public hearing and 1st reading by Councilmember Bierbaum and second by Councilmember Heavilin; the motion passed without objection. June 10, 2024, Regular Meeting 6 3.2024-RZ-06, Michael McCormick, on behalf of Panoply Properties, LLC, has requested a rezoning, changing the designation from R-2, Multi-family Residential to C-2, Commercial Mr. Wallace Presented on 2024-RZ-06. A motion was made to approve 2024-RZ-06 and conduct public hearing and 1st reading by Councilmember Heavilin and second by Councilmember Sconiers; the motion passed 4. 2024-SSA-07, Michael McCormick, on behalf of Panoply Properties, LLC, has requested a small-scale map amendment to the Future Land Use Map (FLUM) changing the without objection. designation from Medium Density Residential to Commercial Mr. Wallace Presented on 2024-SSA-07. A motion was made to approve 2024-SSA-07 and conduct public hearing and 1st reading by Councimember Bierbaum and second by Councilmember Heavilin; the motion passed without objection. B. City Attorney C. Adkinson tract ofland at on North 1st Street Mr. Adkinson presented on 2024-Amnex-01. 1.2 2024-Annex-01, Daryl Hooks has submitted a request for the annexation of a 3.3 acre A motion was made to approve 2024-Annex-01 by Councimember Sconiers and seconded 2. 2024-Amnex-02, Mark Bird has submitted a request for the annexation of a 40 acre tract by Councilmember Vallee; the motion passed without objection. ofl land on Woodyard Road Mr. Adkinson presented on 2024-Annex-02. A motion was made to approve 2024-Annex-02 by Councilmember Sconiers and seconded by Councilmember Heavilin: the motion passed without objection. Mr. Adkinson Iet the council know about the preliminary injunction on form 6 filers. 6.1 REQUEST TO BE ON THE AGENDA June 10, 2024, Regular Meeting 7 7.CITIZEN COMMENTS 8.CITY ATTORNEY 9. LEGISLATIVE REQUESTS A. Councilmember Anthony Vallee, Water Oaks Mr. Vallee informed the council about the dangers of Water Oaks coming down during rainy weather. Mr. Vallee stated that the goal is to remove these Water Oaks on as schedule. Mr. Vallee stated that he would like to see the Grants Department pursue grants that help remove these trees from the right ofway. Mr. Vallee asked ifthis would require ai motion. Mr. Adkinson answered yes. Mrs. Heavilin stated that shel has conçerns about thej private property portion. Mr. Vallee stated that on the private property portion, we are not going on someone's private Mr. Harrison stated that these kinds oft trees decay from the inside and we should work with the A motion was made to direct the Tree and Beautification Board to develop a policy brochure for the elimination of Water Oaks and to place Water Oaks on the prohibited plant list and to prohibit water oaks from being plated on right of aways and to prohibit planting water oaks on commercial landscapes within the city limits by Councilmember Mr. Bierbaum stated that as a' Tree City, its seems like banning trees seems to go against that title. property without the consent ofthe property owner. Tree Board to develop aj plan. Vallee and seconded by Councilmember Sconiers. Mr. Bierbaum shared a story about a Walnut Tree that almost hit his house. Mr. Bierbaum stated that hel has concerns about banning Water Oaks because they are a native to Mr. Bierbaum stated that he does not think the government should be telling him what he can the area. grow on his property. Mr. Vallee stated that there are already plants that are on the prohibited plant list. Mr. Vallee mentioned times when Water Oaks have fallen and caused property damage. June 10, 2024, Regular Meeting 8 Mr. Vallee stated that he understands Mr. Bierbaum's point of view. Mrs. Heavilin asked how we could police this. engineers review landscape plans. Mr. Vallee stated that this is something that is already done through Public Works and when our Mrs. Heavilin asked ifMr. Vallee could adjust his motion to remove the ban on private property planting. Mr. Vallee stated that the ban is only for right of aways and development orders. Mr. Adkinson asked Mr. Vallee to make a motion to have the Tree and Beautification Board to develop a policy and materials for Water Oaks and have it go through the Planning Board and A motion was made to have the Tree and Beautification Board develop a policy and materials for Water Oaks and have it go through the Planning Board and Code Review Board before coming back to the City Council for approval by Councilmember Vallee and seconded by Councilmember Sconiers; the motion passed without objection. Mr. Cosson stated that Water Oaks are very dangerous because you cant see when they are Councilmember Vallee. asked if City staff could identify grants for the removal of Water Oaks on public-and private-property and let council know there availability. the Code Review Board before coming back to the City Council for approval. decaying. 10. EXECUTIVE COMMENTS Mr. Townsend stated that.Mrs. McDaniel is currently serving as the Finance Director. Mr. Townsend stated that,on June 12th we have professional headshots. Mr. Townsend stated that he would develop an info card for the public on why trash and other materials are not getting picked up. Mr. Bierbaum stated that bulk pick-up is an issue that needs Mr. Townsend stated that he spoke with the bank about Old City Hall and they are still in their Mrs. Heavilin asked how long is the bank's due diligence period. Mr. Townsend answered 90 to be addressed. due diligence period. days. Mr. Townsend provided an update on the alleyways. Mr. Townsend stated that hel has identified grants for urban planning and forestry. June 10, 2024, Regular Meeting 9 Mr. Townsend mentioned to the community that he welcomes them to come to the budget Mr. Townsend stated that he has sent the site plan for pickleball courts to the City Council. workshop. Mr. Townsend announced that LakeFest is. June 21-22. 11.COUNCIL COMMENTS Mrs. Heavilin asked when the CRA meets. Mr. Adkinson answered on the fourth Wednesday of Mr. Vallee asked when the playground would be open. Mr. Townsend answered that he would Mayor Campbell asked if we could open the lake more for older kids to be able to swim. Mr. the month. provide a notice to the public once they were ready. Vallee answered that it is up to the City Manager. 12. Adjournment Mayor Campbell adjourned the meeting at 6:54 PM. Approved: Bob S4 Campbel,ltyor ATTEST: Minutes taken by Rafael Ali City Clerk Proper notice having been duly given DEFUNAAN CORPORATE SEAL 1901 - June 10, 2024, Regular Meeting 10