FCALT  CITY OF CALLAWAY COMMUNITY REDEVELOPMENT AGENCY TUESDAYJUNE: 25,2024 TIME: FOLLOWING COMMISSION MTG. AT 6:001 P.M. CALLAWAY ARTS & CONFERENCE CENTER SO0CALLAWAYPARK WAY CALLAWAY,FL 32404 AGENDA  CRACHAIR PAMN! HENDERSON CRAI BOARD MEMBERS SCOTTI DAVID DAVIS GRIGGS, VICE-CHAIR BOB PELLETIER KENNETH AYERS, JR.  FLORIDP  CALL TO ORDER  INVOCATION & PLEDGE OF ALLEGIANCE  ROLL CALL  APPROVAL OF MINUTES  September 12, 2023  Regular Meeting  REGULAR AGENDA  1. Berthe Spillway Engineering PUBLICPARTICIPATION ADJOURNMENT  Ashley Clerk City  gRopk  Ifap person decides to appeal any decision made by the City Commission with respect to any matter considered: at the meeting, ifa an appeal is available, such person will need a record oft the proceeding and such person may need to ensure that a verbatim record oft the proceeding is made, which record includes the testimony and evidence upon which the appeal ist to be based. Any person requiring a special accommodation att this meeting because ofa disability orp physical impairment should contact Callaway'sCity Clerk, at 6601 E. Highway 22, Callaway, FL 32404;orby Ify you are hearing or speechi impaired, and you possess TDD equipment, you may contact the City Clerk using the Florida Dual Party Relay  phone at (850): 871-6000 atl least five calendar days priort tot ther meeting. System, whicho can ber reached atl 1-800-955-8770 (Voice) or 1-800-955-7661 (TDD).        CITY OF CALLAWAY COMMUNITY REDEVELOPMENT AGENCY MEETING MINUTES SEPTEMBER 12, 2023- 5:48P.M.  The Callaway Community Redevelopment Agency (CRA) met in budget hearing session with Pamn Henderson, Chairman, David Griggs, Vice-Chair and Board Members Scott Davis, Bob Pelletier and Kenneth Ayers, Jr. in attendance. Also present was Eddie Cook, CRA Director; Kevin Obos, City Attorney, Janice L. Peters, City Clerk; David Schultz, Finance Director; Tim Legare, Leisure Services Director, Bill Frye Director of Public Works, Bonnie Poole, Director of Code Enforcement and Lisa  Mayo, Director ofUtility Billing.  The meeting was called to order by Board Chairman Henderson at 5:48 p.m. CRA Resolution No. 2023-01 Adopting the FY2023/24 CRA Budget.  REGULAR AGENDA  City Clerk Peters read CRA Resolution No. 2023-01 by title as follows:  A RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE CITY OF CALLAWAY COMMUNITY REDEVELOPMENT AGENCY FOR THE 2023/2024 FISCAL YEAR BEGINNING OCTOBER 1, 2023, AND ENDING SEPTEMBER 30, 2024; PROVIDING FOR SEVERABILITY AND PROVIDING  AN EFFECTIVE DATE. Cemetery Fencing  City Manager Cook briefly reviewed projects within the CRA budget.  Brittney Woods - Tables and Pavilions, Paved Parking and Dog Park  Motion:  Motion made by Board Member Pelletier and seconded Board Member Ayers to approve CRA  Resolution No. 2023-01, adopting the CRA budget for FY2023/24. Chairman Henderson called for Public Participation.  Billy Hall, 504 Camellia Avenue, asked about restrooms for Brittney Woods. Brief David Agosta, 6609 Pridgen St., commented on bathrooms as well as the budget in  discussion ensued. general.  Motion carried unanimously upon roll-call vote.  ADJOURNMENT  There being no further business, the hearing adjourned at 6:00 p. m.  Pam Henderson, Board Chairman  Attest:  Ashley Robyck, City Clerk  City of Callaway CRA Budget Hearing Minutes - September 12, 2023  Page 1        - G) E  D a  m 6    Agenda Item # 21  CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY  DATE: JUNE 11,2024  ITEM: BERTHE SPILLWAY REPLACEMENT 1.F PLACED ON AGENDA BY: Eddie Cook, City Manager  2. AGENDA: PRESENTATION PUBLIC HEARING OLD BUSINESS REGULAR  3. IST THIS ITEM BUDGETED (IF APPLICABLE)7: YES Nol K  Will be funded by the CRA  4. BACKGROUND: (WHY,WHAT, WHO,WHERE, WHEN,HOW, & IDENTIFY ALLA ATTACHMENTS)  The Berthe Bridge Spillway is becoming more deteriorated and has developed leaks and underground caverns. It has become unstable, and failure would be considered an environmental issue due to upstream wetlands. Staff is currently searching for additional grant funds to assist in the repair and have produced two available grants that will be applied. Due the concern for the environmental issues, we need to start the engineering. If a grant is received, we will add the Itis our intent to use CRA funds for the engineering of the project due to general fund balance. Discussion for funding the construçtion of the project will be discussed during the budget process.  engineering back into the grant project.  1-510 -G0G-57 Sbrmkw Berlh Sllog  ATTACHMENIS:  N2  1. BDI Task Order for the Berthe Bridge Spillway replacement for the not to exceed amount  of$325,438.  2. Preliminary Spillway cost estimate.  5. REQUESTED MOTION/ACTION: APPROVE TASK ORDER WITH BDI FORI ENGINEERING OF THE BERTHE BRIDGE  SPILLWAY REPLACEMENT FOR THE NOT TO EXCEED AMOUNT $325,438.    BASKERVILLE-DONOVAN, INC. ENGINEERING THE SOUTH SINCE 1927  14101 Panama City Beach Parkway Panama City Beach, Florida 32413 Phone: 850.382.1740  PROFESSIONAL SERVICES PROPOSAL ROGERS POND SPILLWAY REPLACEMENT Berthe Avenue - Callaway, Florida April 115,2024  BASAERVILEDONOVAN, INC., a Florida Corporation (hereinafter "BDI") agrees to perform and complete the following survey, engineering and permitting services (hereinafter Services") for the City of Callaway (hereinafter "City"), ina accordance with the terms and conditions oft the existing Continuing Services contract (including any addendums or extensions tot this contract) between the City and  Consultant.  Project Location: South Berthe Avenue and Minneola Street, Callaway, Florida  Project Name: Rogers Pond Spillway Replacement of Work dated April 15, 2024 and attached hereto.  Project Description/Scope of Services: BDI will provide the professional services contained int the Scope Compensation: Thet total feef for all survey, geotechnical, engineering and permitting willl be Three Hundred Twenty-Five Thousand, Four Hundred Thirty Eight Dollars and Zero Cents ($325,438.00)as Please note that thet typical ratio of proposed engineering fees to estimated construction costs is based strictly upon site civile engineering design fees only and does not include subcontractor fees.  detailed in the attached man hour breakdown spreadsheet.  Rogers Pond SpillwayF Replacement  April 15, 2024  Pageiof1l  Pensacola, FLI Panama City Beach, FLI Tallahassee, FLI Mobile, AL Surveying & Maoping L3 00003401 Engineeriny E3. 00003-10 Landscape Archilecture! LC- C000126  wbaskenvlacmovancon