MINUTES POLK STATE COLLEGE District Board ofTrustees Meeting Monday, May 20, 2024. - 4:00 p.m. Polk State Lakeland Campus, LTB 1100  Dr. Angela M. Garcia Falconetti called the May 20, 2024, District Board of Trustees meeting to order Members Present: Ms. Ashley Bell Barnett, Ms. Ann Barnhart, Mr. Greg Littleton, Ms. Teresa  at 4:05 p.m.  Martinez, Ms. Cindy Hartley Ross, and Mr. Ashley Troutman  Members Absent:  Special Recognition: Dr. Angela Garcia Falconetti  a. President Garcia Falconetti introduced Dr. Michael Bleich, Interim Dean ofl Nursing, who joined the meeting via Zoom. Dr. Bleich shared that his tenure with the College would be ending in a couple ofweeks. He thanked President Garcia Falconetti and thel District Board ofTrustees for their support during his time at the College. He then provided ai timeline of his efforts and main priorities and goals while serving as Interim Dean ofNursing.  Agenda:  Mr. Littleton moved, seconded by Ms. Bell Barnett, to approve the agenda for May 20, 2024.  All members voted affirmatively. Consent Agenda Items: Ms. Cindy Baker Board action is required. agenda. Board action is required.  a. Tangible Personal Property Deletions for May 2024 - Approved on consent agenda. b. Polk State College Personnel Actions Report for April 2024 - Approved on consent Ms. Bell Barnett moved, seconded by Mr. Troutman, to approve the consent agenda items for April Those items included under the Consent section are self-explanatory and are not expected to require discussion before action. Items will be enacted by one motion. If discussion is desired by any Board member on any item, the item should be identified and removed from the Consent agenda for separate  and May 2024.. All members voted affirmatively.  action.  Approval of] Board Minutes a. April 22, 2024, Board Minutes All members voted affirmatively. a. Legislative Update  Mr. Littleton moved, seconded by Ms. Barnhart, to approve the April 22, 2024, Board minutes.  President's Report - Dr. Angela Garcia Falconetti    Polk State College May 20, 2024 Page 2  District Board ofTrustees Meeting Minutes  The 2024 Legislative Session concluded on March 8.  Governor DeSantis has yet to sign the General Appropriations Act (GAA).  b. House Bill 1285  President Garcia Falconetti reminded the Board that HB 1285 proposes aj pilot project concept to offer the Associate in Arts degree and relevant baccalaureate degree programs in an online format to out-of-state students for $290 per credit hour. Polk State was selected as one ofthree Florida College System (FCS) colleges to participate in the pilot program. More information regarding the implementation of the bill is needed and thel Florida Department ofEducation is currently scheduling a meeting to occur in early June. The Board will be informed as the College learns  more details.  Carlos Alvarez, Founder of Civica Network  President Garcia Falconetti met with Mr. Alvarez and toured the City of Hialeah Educational Academy (COHEA) on May 71 to discuss the high school civics model. d. Commissioner Manny Diaz Florida Department ofEducation Convenings President Garcia Falconetti and Chair Teresa Martinez will attend the Commissioner's Convening with Presidents and Board Chairs from both the State University System (SUS) and the FCS May 3011 p.m. to 4j p.m. Miami Dade  Wolfson Campus  The purpose oft the Presidents' Convening is to continue dialogue and identify collaborative strategies for improving articulation and expanding pathways to high-quality postsecondary education for all Floridians. Discussion topics will include current legislation, implementation, teacher  preparation, and updates on accreditation.  President Garcia Falconetti and Provost Amy Bratten will attend the Commissioner's Summit on Growing Florida's' Teacher Pipeline May 31 I 8:30 a.m. to 2:30 p.m.1  Miami Dade Wolfson Campus  During the Summit, leaders in the SUS, FCS, and school districts will engage in work that promotes collaboration and innovation to meet  Florida'st teacher workforce demands.  e. Spring 2024 Semester  Summer Enrollment as of7 7:30 a.m. on May 20 FTE up 4.9% Total Headcount up 4.9%  Select Events  Spring Commencement - Two Ceremonies May 21 I 10:30 a.m. and 6:30 p.m. I  RP Funding Center    Polk State College May 20, 2024 Page3  District Board ofTrustees Meeting Minutes  Approximately 403 students walked during the 10:30 a.m. ceremony and Kenneth C. Thompson Institute of Public Safety (KCTIPS) Graduation May 211  approximately 418 walked at 6:30 p.m. 6p p.m.  Polk State College Center: for Public Safety (CPS)  g. Presentation: Federal Compliance Report for 2022-2023 Academic Year  President Garcia Falconetti requested Mr. Bobl Evans, Interim Executive Director, Student Financial Services, to provide aj presentation to the Board oft the Corrective Action Plan for Federal Financial Aid. Awards Audit for the fiscal year  ending June 30, 2023.  Mr. Evans provided an overview oft the areas reviewed: Overall compliance with federal requirements  Operational effectiveness Finances Academics Results oft the Audit Two Findings Federal Refunds (R2T4) (NSLDS): for students the President.  Reporting of Enrollment to the National Student Loan Data System Formal response to the State. Auditor General has been provided by The State Auditor General's Report has been submitted to the U.S. ED has not yet issued their determination letter to the College. Summary of corrective actions has been created. Detailed corrective action steps will be prepared for review by the Work will continue throughout the balance ofthe summer/fall on  Next Steps  Department ofEducation (ED).  time oft the next State audit. the corrective plans.  h. Presentation: Ellucian Banner Update  President Garcia Falconetti requested Dr. Mary Clark, Vice President for Institutional Effectiveness, Accreditation, and Research, to provide an update to the Board on the implementation of Ellucian Banner Enterprise Resource o An ERP is the data backbone for the College it is responsible for the collection, storage, and interpretation of academic, operational, and The College selected Ellucian Banner in January 2022 utilizing a selection process facilitated by ai multi-disciplinary technical team. Ellucian Banner's product offers an integrated digital campus called the Polk Portal, where students and employees can:  Planning System (ERP).  financial data ini real time.  Communicate    Polk State College May 20, 2024 Page 4  District Board of1 Trustees Meeting Minutes  Locate information Accomplish tasks Implementation Timeline  September 2023 -) Banner Finance Self-Service May 20, 2024 - Banner Financial Aid Self-Service June 3, 2024 - Banner Student Self-Service June 24, 2024- - Banner Employee Self-Service  Ellucian Banner communication and training for students and employees have been disseminated and continue tol be developed as progress is made Al live demonstration of Ellucian Banner is slated to occur during the June  oni implementation. 24 Board meeting.  Attorney's Report: a.  President's 2023-2024. Annual Evaluation  Attorney Don Wilson distributed thel President's2024. Evaluation Summary for thel Board'sreview and adoption. He noted the Board unanimously agreed that President Falconetti had met expectations in all evaluation categories. He added that ift the Board adopts the annual evaluation, the evaluation and the tool used to evaluate the President will then be submitted to the Florida Department of Education's) Division of Florida Colleges to comply with Florida statute. Ms. Bell Barnett moved, seconded by Mr. Littleton, to approve and adopt the President's 2024  Annual Evaluation. All members voted affirmatively. b. President's 2024-2025 Annual Contract the next Board meeting on June 24, 2024. Business Services Action Items: Ms. Cindy Baker  Attorney Don Wilson noted that the President's? 2024-2025 Annual Contract would be tabled until  a. Approval ofl RFP #24-02 Website Design, Development, Hosting, and Maintenance- Ms. Baker presented and recommended for approval the ranking and recommendation of] RFP Ms. Barnhart moved, seconded by Ms. Ross, to approve RFP #24-02 Website Design, Development, Hosting, and Maintenance and to enter contract negotiations with the top tiered Business Services Informational Items: Ms. Cindy Baker and Mr. Reggie Webb a. Investment Interest Comparison for April 2024 - Ms. Baker presented and reviewed the College's Investment Interest Comparison for April 2024: for the Board'si information.  #24-02 Website Design, Development, Hosting, and Maintenance.  firm Echo. All members voted affirmatively.  No Board action required.    Polk State College May 20, 2024 Page5  District Board of Trustees Meeting Minutes  b. Financial Statements for April 2024-Ms. Baker presented and reviewed the Financial Statements for April 2024 for the Board's information. No Board action required. Capital Project Status Report for May 2024- - Mr. Webb presented and reviewed the Capital Project Status Report for May 2024 for the Board's information. Nol Board action d. College-Wide Comprehensive Safety Inspection, FY 2023-2024 - Mr. Reggie Webb presented and reviewed the College-Wide Comprehensive Safety Inspection, FY 2023-  required.  2024 for the Board's information. No Board action required.  Items Removed from the Consent Agenda: Academic & Student Services Action Items:  None. None.  Academic and Student Services Informational Items:  a. Projected Summer 2024- Summer 2025 Education Abroad/Away Experiences Dr. Amy Bratten - Dr. Bratten presented and reviewed the Projected Summer 2024- Summer 2025 Education Abroad/Away Experiences for the Board'si information. No  Board action required. Collegiate High School Report: Rick Jeffries  a. Polk State Lakeland Collegiate High School Enrollment Statistics 2024-2025 - Mr. Mr. Jeffries presented and reviewed the 2024-2025 Polk State Lakeland Collegiate High School b. Polk State. Lakeland Gateway to College Collegiate High School Enrollment Statistics 2024-2025 - Mr. Rick Jeffries on behalfofDr. Meesha Downing-Townsend Mr. Jeffries presented and reviewed the 2024-2025 Polk State Lakeland Gateway to College Collegiate High School Enrollment Statistics for the Board's information. No Board action  Enrollment Statistics for the Board's information. No Board action required.  required.  Polk State Chain ofLakes Collegiate High School Enrollment Statistics 2024-2025- Ms. Patrice Bryant-Thigpen presented and reviewed the 2024-2025 Polk State Chain of Lakes Collegiate High School Enrollment Statistics for the Board's information. No Board action  Ms. Patrice Bryant-Thigpen  required. None.  First Reading Board Rules (No action required): Second Reading Board Rules (Final Approval):    Polk State College May 20, 2024 Page 6 None. Board Discussion: meeting at 4j p.m. Adjournment:  District Board ofTrustees Meeting Minutes  The next DBOT meeting will occur on Monday, June 24, 2024, at the Polk State Winter Haven Campus in WST 126 with a 3 p.m. Budget Workshop, immediately followed by a Regular Board  Having no further business, the meeting adjourned at 5:40 p.m.  Gtbo2y Date  Ms. Teresa DBOT Chair  Ao  esh ghrke 6b4/b024  Dr. Angéla M. Garcia Falconetti  Date'  President