Regular Meeting Commission Board Room Dixie County Courthouse 214 NE Hwy 351, Cross City, FL 32628 June 06, 2024 - 10:00 AM The Boardi meetings are audio recorded. The public can hear and participate. int the meeting via conference calll by dialing 1(917/900-1022 and enter code. 32628. COMMISSIONERS Jody Stephenson, District1, Vice Chairman Daniel Wood, District: 2 Mark Hatch, District 3 David Osteen, District5 STAFF Paul Gainey, County Manager Chana Watson, County Attorney Barbie Higginbotham, Clerk of Court Verna' Wilson, Chief Deputy Clerk Joannie Morse, Deputy Clerk Victoria Darkow, Deputy Clerk 1. CALL TO ORDER Martha McCaskill, Administrative Asst/Grant Coordinator The meeting was called to order by Commissioner Stephenson. 2. INVOCATION ANDI PLEDGE TO THE AMERICAN FLAG The invocation was led by Commissioner Hatch and pledge wasl led by Commissioner Stephenson. 3. APPROVAL OF COMMISSION MINUTES Regular BOCC Meeting on 05/02/2024 Commissioner Wood. Board approved. The Motion to approve the 05/02/2024 BOCC Minutes made by Commissioner Osteen. Seconded by Meeting Minutes June 06, 2024 - 10:00 AM - Page 1 of13 Workshop with Town of Cross City and BOCC on 05/07/2024 The Motion to approve the 05/07/2024 Workshop with the Town of Cross City and BOCC Minutes made by Commissioner Hatch. Seconded. by Commissioner Osteen. Board approved. Regular BOCCI Meeting on 05/16/2024 Commissioner Wood. Board approved. 4. VOUCHER. APPROVAL Board approved. 5. CONSTITUTIONAL OFFICERS None present. Board approved. The Motion to approve the 05/16/2024 BOCC Minutes made by Commissioner Osteen. Seconded by The Motion to approve the vouchers made by Commissioner Hatch. Seconded by Commissioner Wood. The Motion to go into public hearing made by Commissioner Wood. Seconded by Commissioner Osteen. PUBLIC HEARING: THE PUBLIC HEARING MAY BE CONTINUED TO ONE OR MORE FUTURE DATES. ANY INTERESTED PARTY IS ADVISED THAT THE DATE, TIME, AND PLACE OF ANY CONTINUATION OF THE PUBLICHEARING, SHALL BE ANNOUNCED! DURING THEPUBLCHEARINGAND THATNOI FURTHER NOTICE CONCERNING THE MATTERS WILL BE PUBLISHED. APPLICATIONS for SPECIAL EXCEPTIONS A petition by Christopher Mahannah requesting a Special Exception to be granted, as provided in Section 4.3.5 SPECIAL EXCEPTIONS of the Dixie County Land Development Regulations to permit one recreational vehicle (ESA): zoning district, in accordance with the petition dated 04/19/2024 to be located on the property as described as follows: Dixie County Parcel # 2409-13.000-417.000 23 NE 796th Lane, Old Town, FL 32680; 4.88). (Commission District 1 Jody Stephenson) Tabled on 05/16/2024 The Motion to approve the special exception, for Christopher Mahannah made by Commissioner Wood. Seconded by Commissioner Hatch. Board approved. Meeting Minutes June 06, 2024- - 10:00. AM- - Page 2 of13 Motion to go back to board made by Commissioner Hatch. Seconded by Commissioner Osteen. Board approved. RESOLUTIONS RESOLUTION 2024-40 AF RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OFI DIXIE COUNTY, FLORIDA, TO APPROVE. A SPECIAL EXCEPTION TO BE GRANTED, AS PROVIDED IN SECTION 4.3.5 SPECIAL EXCEPTIONS OF THE DIXIE COUNTY LAND DEVELOPMENT REGULATIONS TO PERMIT ONE RECREATIONAL VEHICLE IN AN ENVIROMENTALLY: SENSITIVE AREA (ESA) ZONING DISTRICT, IN ACCORDANCE WITH THE PETITION DATED WHEREAS, CHRISTOPHER MAHANNAH has filed a Petition requesting Dixie County Board of County Commissioners to grant a Special Exception as provided in Section 4.3.5 Special Exceptions of the Dixie CountyLand Development Regulations to permit one recreational vehicle in an Environmentaly, Sensitive Area (ESA), Zoning District, by Petition dated April 19, 2024; and' WHEREAS, the recreational vehicle is to be located on Dixie County Parcel No.: 740.1-0004417.0600 (23 NE 769 Lane, Old Town, FL32680). APRIL19, 2024. (Commission District 1. Jody Stephenson) Tabled on 05/16/2024 Hatch. Board approved. The Motion to approve Resolution. 2024-40 made by Commissioner Wood. Seconded by Commissioner 6. SUSAN HAINES-AVMETS AUXILLARY 422 Mrs. Susan Haines of the Amvets Auxiliary presented a check in the amount of $300.00 for the Dixie County first responders. Mrs. Haines also mentioned that Amvets post 422 will be having an appreciation dinner for law enforcement and first responders in September 2024. 7. KATRINA VANAERNAM AND SHIELA FRIERSON, DIXIE COUNTY ANTI-DRUG COALITION Ms. Katrina VanAernam spoke to the board regarding what they are doing with the opioid money they received from the county. She also stated they have purchased 5,000 bags of Deterra for prescription She also updated the board that they have distributed 83 Narcan throughout the county and that Mrs. Sheila Frierson is currently out at Bobo'ss Subdivision (Harmony Subdivision) with a team of two support specialists and al local pastor. She said one of the support specialists is state trained, the other regionally disposal and have already distributed 575. Meeting Minutes June 06, 2024 - 10:00 AM + Page 3 of13 trained and thei two pastors participating are Ed Eldridge and Goron Reddick from First Baptist Church of Mrs. Krista Campbell asked for at further explanation regarding Deterra and: statedi there is a prescription Cross City. receptacle at' Walgreens. 8. STEVE COPEIAND,SUWANNEE WATER AND SEWER MANAGER Mr. Steven Copeland stated they currently have 928 active accounts. He updated the board regarding several ongoing projects whichi include: 1. Lift station control panel - FEMA (Federal Emergency Management Agency) denied replacing the lift station and the backup plan is to reach out to the Florida Rural Water Association for possible grant. 2. Mr. Copeland is working on renaming the employee handbook, which will be called the employee 3. The audit is ongoing and due by the end of. June 2024. He stated the auditor's office has had some 4. Mr. Copeland stated he did a water audit from. January 2024 to the end of April 2024 and determined theyl have pumped out 13,500,000 gallons but have only billed for 5,800,000 gallons which leaves approximately a7 7,000,000-gallon difference. He said this was due to faulty meters. He said FEMA He said the new meters will cost a minimum of $92.00ar month versus the old ones which cost $86.05a policies and procedure manual. bouts of covid and are behind. identified 400 bad meters and the Board agreed to purchase new ones. month. 9. GREG BAILEY, NORTH FLORIDA PROFESSIONAL SERVICES Mr. Greg Bailey updated the Board on several ongoing projects, these included: 1. Emergency Operations Center (EOC)- There were two bidders, one being Scorpio Construction and the other Grey Construction. Mr. Bailey stated Grey Construction was the lesser of the two bids with an amount of $3,736,252. The county'sbudget is $3,261,000 and Mr. Bailey is asking the Board to table it until he can talk to the contractor. He stated ift the county would be willing to provide thel lime rock and dirti it would save construction about $40,000. 2. Old Town Fire Station- Mr. Bailey said the slab is scheduled to be poured. June 17th. Meeting Minutes June 06, 2024 - 10:00 AM- Page 4 of13 3. Community Development Block Grant (CDBG)- -1 The application is under final environmental review, 4. Hal Chaires Road - It has been approved by DOT (Department ofTransportation). and they sent the and they are anticipating advertisement by the end ofJ June 2024. bid packet to Paul Gainey's office for advertisement. 5. Sheriff's Office - They are still ironing out the latest revisions toi the floor plan. 10. JOHN LOCKLEAR, LOCKLEAR. AND ASSOCIATES Mr. John Locklear had nothing to bring to the Board. 11. CINDY BELLOT, LIBRARY DIRECTOR Ms. Cindy Bellot stated as of May 31st the Library has had 7,531 patrons. She updated the board about Ms. Bellot reminded the board that there is al Medicare Employee that comes and helps with Medicare the summer program and said it's going well. questions on Wednesdays. 12. STEVE FREMEN, CODE ENFORCEMENT & VETERANS SERVICE OFFICER Mr. Steve Fremen had nothing tol bring to the Board. 13. STEVE HUTCHISON, COUNTY ROAD SUPERINTENDENT Mr. Steve Hutchison had nothing to bring to the Board. 14. KAY MCCALLISTER, TOURISM DEVELOPMENT DIRECTOR Mrs. Kay Mccalister presented a press release explaining the new ordinance for short term overnight rentals and the need for both! State and County license and a State of Florida Sales Tax ID number for each property. No motion needed by the Board because the ordinance was already passed. Mrs. McCallister reminded the Board that Dixie County is the first county to open for scallop season, which will: start. June 15, 2024. 15. TIM. JOHNSON, SOLID WASTE DIRECTOR Mr. Tim. Johnson had nothing to bring to the Board. Meeting Minutes June 06, 2024- - 10:00 AM - Page 5 of13 16. LEON WRIGHT, BUILDING AND ZONING OFFICIAL Building and Zoning Official Leon Wright updated on the code changes and said theyl had FEMA verbiage end up in the building code when its should have gone into the county ordinances instead. He said they have also added a square footage limitation, and his argument is that the building code was never Mr. Wright states they will unlock the contractor portal so that building contractors can access it themselves without going intoi the office, which willi ini turn help take the backlog off the Building and He also stated that he received the permit package yesterday for the new Dollar Store going out on the written to restrict the size of the building, but to prevent force applied to it. Zoning front desk staff. old Higginbotham location and that it will be a mini market. 17. SCOTT PENDARVIS, 9IICOMMUNICATIONS DIRECTOR &I.T. ADMINISTRATOR Mr. Paul Gainey presented for Mr. Scott Pendarvis who was out of the office. Mr. Gaineyi is asking for approval to apply for an upgrading mapping solution for 911 int the amount of $40,640 for first year The motion to approve to apply for an upgrading mapping solution. for 911 in the amount of $40,640 for first year grant. start up made by Commissioner Osteen. Seconded by Commissioner Hatch. Board grant start up. approved. 18. DARIAN BROWN, DIRECTOR OF EMERGENCY SERVICES Mr. Darian Brown updated the Board on ongoing projects. He stated the HMGP (Hazard Mitigation Grant Program) is due tomorrow,. June 07, 2024, and they are in the process of submitting. He said that all the projects for the HMGP grant will put the County over the percentage allotted, but there is generally more money coming. Mr. Brown. stated that they have only received 2 (two) bids for thet fire: stations. He explained they were only allotted 3.7 million dollars 2 years ago, and the bids came in at more than the allotted amount. He Mr. Brown: stated that regarding the Horseshoe Beach Fire Station they have found 2 (two) parcels of land outside of the 5 (five) mile radius, but they may be able to work around this, by adding another said Mr. Greg Bailey is working diligently to get the cost down. truck in the town. Meeting Minutes June 06, 2024- = 10:00 AM- - Page 6 of13 Mr. Brown asked for approval by the board to make Mr. Greg Bailey engineer for designing fire stations The motion to approve making Mr. Greg Bailey the engineer for designing. fire stations 3(three) and 6 (six) made by commissioner Wood. Seconded by Commissioner Osteen. Board approved. Mr. Brown said he and Chief Ferguson will bet traveling to the state EMS meetings next week regarding Mr. Brown updated the board on their use oft the opioid money that was provided to them, which is helping the Paramedicine Program. He stated that Mrs. Allison with the Paramedicine Program had Mr. Brown states that he has been in contact with multiple facilities trying to move forward with more healthcare for our community. He has a meeting with the Department of Health tomorrow morning, June 07, 2024, and another meeting scheduled on. June the 19th with the FQHC( (Federally Qualified 3(three) and 6 (six). the Paramedicine Program. 1,097 reports last year. Health Care Center) and Palms Medical. the money and who doesn't. Commissioner Hatch askedi if the County's prioritizing of these projects affects the ranking and who gets Mr. Brown answered thati is both correct and incorrect. He explained that the county has the Local Planning Mitigation Council that meets and lays out the ranking for the projects and then it goes to the state HMGP Boards for the final decision. He said Chief Garner submits al letter fore each project and lays out the ranking system put forth by the planning committee, but it will not totally affect the final ranking. He said the state makes the final decision, but yes, we do have ani influence. 19. GAILCARTER, INDIGENT CARE Mrs. Gail Carter was not present at the meeting. 20. HOLYHOUGHTON, COUNTY EXTENSION AGENT Mrs. Holly Houghton was not present at the meeting. 21. ANGIE CROWLEV.HUMAN RESOURCES ADMINISTRATOR Mrs. Angie Crowley had nothing to bring to the Board. Meeting Minutes June 06, 2024-1 10:00. AM - Page 7 of13 22. PAUL GAINEY, ACTING ASSIGNMENT COUNTY MANAGER 1. Request Board approval to move forward with the sale of the property located at 255 SE917StC Old Town, Fl., parcel 3610.135665.001350050, to the highest bidder, Heather Davis Rev Trust, in the The Motion to approve to movej forward with the: sale of the property located at 2555E917St0ld) Town, Fl., parcel 3610133650013002 to the highest bidder, Heather Davis Rev Trust, in the amount of $2500.00 made by Commissioner Wood. Seconded by Commissioner Hatch. Board approved. 2. Request Board approval to move forward with the sale of the property located at 243 SE914 St Old Town, Fl., parcel 361013566501200, to the highest bidder, Heather Davis Rev Trust, in the The Motion to approve to move) forward with the sale oft the property located at2435E9145:0ld) Town, Fl., parcel 361013-565.0020030, to the highest bidder, Heather Davis Rev Trust, in the amount of $2500.00 made by Commissioner Osteen. Seconded by Commissioner Wood. Board approved. 3. Request Board approval for the SHIP Rehab Reimbursement for Leticia Hernandez in the amount of The Motion to approve the SHIP Rehab Reimbursement for Leticia Hernandez in the amount of $20,289.55 made by Commissioner Osteen. Seconded by Commissioner Hatch. Board approved. 4. Request Board approval fori the SHIP Release of Lien for Deborah. Jones in the amount of $12,500.00. The Motion to approve the SHIP Release of Lien for Deborah Jones in the amount of $12,500.00 made 4. Request Board approval for the SHIP Down Payment assistance for Jessica Mathis in the amount of The Motion to approve the SHIP Down Payment assistance for Jessica Mathis in the amount of $25,000.00 made by Commissioner Osteen. Seconded by Commissioner Hatch. Boarda approved. 6. Request Board approval to accept the FY 2024-2025 Detailed Work Plan Budget - Arthropod Control The Motion to approve to accept the FY 2024-2025 Detailed Work Plan Budget-Arthropod Control to submit for the reimbursement program made by Commissioner Osteen. Seconded by Commissioner 7. Request Board approval to accept the FY 2024-2025 Operational Work Plan for Mosquito Control to The Motion to approve to accept the FY 2024-2025 Operational Work Plan for Mosquito Control to submit for the reimbursement program made by Commissioner Osteen. Seconded by Commissioner amount of $2500.00. amount of $2500.00. $20,289.55. by Commissioner Osteen. Seconded: by Commissioner Wood. Board approved. $25,000.00 to submit for the reimbursement program. Wood. Board approved. submit for the reimbursement program. Wood. Board approved. Meeting Minutes June 06, 2024 - 10:00 AM- Page 8 of13 8. Request Board approval to advertise and accept sealed bids for NE 82nd Ave from NE 592nd St to SR The Motion to approve to advertise and accept sealed bids for NE 82nd Ave from NE! 592nd St to. SR55 (US1 19) made by Commissioner Osteen. Seconded by Commissioner Wood. Board approved. 9. Request Board approval to advertise and accept sealed bids for NE! 592nd from US 19 to NE: 272"d Ave. The Motion to approve to advertise and accept sealed bids for NE 592"d from US 19 to NE 272"d Ave 10. Request Board approval to allow Shelbi Lindee, Dixie County High School Coach, to conduct a Soccer Camp at Roy Ward Little League Field under SK Soccer, from July 22, 2024, to July 26, 2024. The Motion to approve to allow Shelbi Lindee, Dixie County High School Coach, to conduct a Soccer Camp at Roy Ward Little League Field under SK. Soccer, from July 22, 2024, to July 26, 2024, made by 11. Request Board approval to execute the Airport Property Lease Agreement between Dixie County and The Motion to approve to execute the Airport Property Lease Agreement between Dixie County and Todd Begue made by Commissioner Wood. Seconded by Commissioner Osteen. Board approved. 12. Request Board approval to executei the Task Work Orderi from Lockleari to provide engineeringservices for the Dredging oft the Town of Horseshoe Beach Canal System in the amount of $284,000.00. The Motion to approve to execute the Task Work Order, from Locklear to provide engineering services for the Dredging of the Town of Horseshoe. Beach Canal System in the amount of $284,000.00 made by 13. Request Board approval to execute the Task Work Orderi from Locklear to provide engineeringservices for the Dredging oft the Town of Suwannee Canal System int the amount of $183,000.00. The Motion to approve to execute the Task Work Order from Locklear to provide engineering services for the Dredging of the Town of Suwannee Canal System in the amount of $183,000.00 made by Commissioner Hatch. Seconded by Commissioner Osteen. Board approved. 14. Request Board approval to execute the Task' Work Orderi from Locklear to provide engineeringservices for the! Shired Island Hurricane Repair Project ini the amount of $198,000.00. The Motion to approve to execute the Task Work Order from Locklear to provide engineering services for the Shired Island Hurricane Repair Project in the amount of $198,000.00 made by Commissioner 55 (US19). made by Commissioner Wood. Seconded by Commissioner Osteen. Board approved. Commissioner Hatch. Seconded by Commissioner Osteen. Board approved. Todd Begue. Commissioner Osteen. Seconded. by Commissioner Wood. Board approved. Osteen. Seconded by Commissioner Wood. Board approved. Information Items: 1. Reminder of the Budget and Finance Workshop on June 20, 2024, 3:00 pm at the BOCC meeting room. 2. Reminder of the FAC Conference June 24-28, 2024, in Orlando. Meeting Minutes June 06, 2024 - 10:00. AM - Page 9 of13 3. Mosquito Control Director update. Mr. Gainey stated the County met with Levy County Manager and Director of Mosquito Control. He: said that Dixie County originally was going to enter an interlocal agreement with Levy County but has since decided toj just hire Levy County Mosquito Control Employee, Matt Weldon, as a part time Dixie County. The County met withi the FDACS (Florida Department of Agriculture and Consumer employee for and are waiting on Levy County toi issue al letter stating they are ok with their full-time ap part-time position with another county. He said after this the County should be able employee to start back with Services) to have mosquito control services. 4. Shady Oaks Road cut out Should be repaving as we speak 5. Closing of the Boat Ramps Mr. Gainey stated that they have decided to follow suit with the Gilchrist. County procedures for closing the boat ramps, which means that when the FWC (Florida Fish and Wildlife, Commission) issues the no wake zones the boat ramps will be closed. Mr. Gainey asked the Board for authorization for himself or Mr. Garner to close the boat ramps after receipt of notification. initiating no wake zones. Commissioner Hatch said, yes, provided the commissioners get notified. as well. Mr. Gainey agreed. Commissioner Hatch asked who will put the signs out? Mr. Garner and Mr. Hutchison said one of the two of them will make sure they get put out. Commissioner Stephenson recommended. the Board look into leaving the closure attendants so that the County can contact them for sign postage. Mr. Gainey asked if he could get an' official vote. with the signs park passed Commissioner Hatch stated. that hey would like to see the procedure written and get an Ordinance Attorney Watson stated that the County has an idol speed ordinance already in place and: she will review before voting. this ordinance and have itreadyf for the. June 20th BOCCI meeting. 23. CHANA WATSON,COUNTY, ATTORNEY Attorney Chana Watson Stated that the Florida Crown Workforce has been trying to get an interlocal agreement drafted for all attorneys int this district to combine with. Alachua County. She said they originally wanted Alachya to run it and our County would have little say, but they have come back with an agreement that all attorneysi in the districts will have a set number ofr members/votes (Alachua-4, She: said the new agreement is al little better but still not equal, and she brought it to the Board for Columbia-3, Bradford-2, Dixie-2, Gilchrist-2, and Union-2). tentative approval pending the final draft. Commissioner Hatch asked whati is the supermajority? Attorney' Watson said they have not made that clear in the agreement. Meeting Minutes June 06, 2024-1 10:00 AM- Page 10of13 Commissioner Osteen said he has been fighting this fora al long while. He said it should be one vote each County. for Commissioner Hatch told him to keep fighting. Commissioner Hatch asked what are the Florida Crown's responsibilities. Mr.. Jeff Hardison of Hardisonink said that The Florida Crown Workforce is meant to provide with workers and workers with jobs. employers Attorney' Watson stated there are. still problems with the new agreement thatneed to be. fixed but the County is being pressured to move: forward and to be done by the end of the summer. Attorney' Watson asked the Board ift they wanted to tentatively approve the interlocal agreement. The Board recommended, getting a better option and Attorney Watson said: she will return ai response to the Florida Crown' Workforce with the information discussed. 24. BARBIE HIGGINBOTHAM, CLERK OFCOURT Mrs. Barbie Higginbotham stated: that the Dixie County Court House has been approved to start the process of issuing passports. 25. COUNTY COMMISSIONITEMS Commissioner Hatch asked the County to look at placing flashing stop signs at Eugene Curve and the Mr. Gainey stàted there js ai flashing stop sign ati that location, but the lights are not working, and Commissioner Osteen requested approval for ar memorial bench to be placed at Horseshoe Parki in honor of Mrs. Barbara Drown's husband (George Drown) who passed away from al heart attack while The Motion to approve a memorial bench to be placed at Horseshoe Parki in honor of Mrs. Barbara Drown's husband (George Drown) who passed away from a heart attack while scalloping last. Summer made by Commissioner Osteen. Seconded by Commissioner Hatch. Board approved. rumble strips on. 55A for maintenance. willl looki into getting it working. they scalloping last Summer. Meeting Minutes June 06, 2024- - 10:00 AM - Page 11 of13 Commissioner Osteen stated he has a citizen interested in donating cement work for a water slide or splash pad in Horseshoe and asked the County to try and find funding for help with this. He also asked if after the budget is done ift the County could look into purchasing a log crusher or if the Commissioner Stephenson stated that hel has been receiving calls about the highways that the County has patched with lime rock, and: suggested maybe using cold patches or asphalt soi it will hold up better. Mr. Hutchison stated he would look into it, and they! have a new: asphalter, Kevin Lamar, and will check Commissioner Stephenson stated that the property owner on Wayne Bell Clyde. Jones Road wants signs Commissioner Stephenson: also recommended checking into gettingstreetights for the Purvis Landing Mr.. John Cherry of CFEC (Central Florida Electric Cooperative) said they would cost $60.00 for each light. County can'tafford to purchase one, maybe leasing one. with him. or barricades posted sO people won'trun into his yard. intersection because of fatalities that have occurred. 26. PUBLICCOMMENTS AND CONCERNS No public comments at this time., % Meeting Minutes June 06, 2024-1 10:00 AM-E Page 12of13 27. ADJOURN Commissioner Osteen made the motion to adjourn. Commissioner Wood: seconded. Board approved. BOARD OF COUNTY COMMISSIONERS DIXIE COUNTY, FLORIDA UM - Mry Jamie Storey, Chairman Kh OUNTLEC aO Barbie Higginbotham, Auditor PLEASE BE ADVISED thati ifap person decides to appeal any decision made by the Board with matter considered at suchi meeting orhearings, he/ she willr needar record of the proceedings, respect to any purpose, he/ she will need to ensure that a verbatim record of the proceedings is made, which record includes and fors such the testimony ande evidence upon which the appeal is to be based. "Persons with disabilities requesting reasonable accommodations to participate in this contact (352) 486-4931 (Voice & TDD) or via Florida Relay Service at (800) 955-8771." proceeding should The Board meets thej first Thursday of each month at 10:00 AM and the third Thursday of each month at PM. Individuals that would like to be placed on the agenda should call Barbie Higginbotham, Clerk 6:00 4:00 PM on the Friday Preceding the Boardi meeting, at (352) 498-1200. of Court, by Meeting Minutes June 06, 2024- -1 10:00AM- - Page 13of13