DORRIS CITY COUNCIL MINUETS REGULAR MDETING AT CITY HALL  06/03/2024 Adjourned 06/17/2024 Adjourned Monday,June 24, 2024 AT 6:00 PM  Call to order: Mr. Weed Flag Salute: Mr. Weed  Roll Call: Mr. Weed, Donald Clontz, Rob Baldwin Business of the Audience: None Motion passed unanimously. 2. Siskiyou County Sheriff's Report: None  1. Approval of Agenda: Mr. Baldwin Made a motion to approve the agenda. Mr. Clontz Seconded.  3. Update on the 4th ofJuly from Lions Club representative Kay Scholer. Ms. Kay Scholar gave 4. Approve starting the establishment of a Quiet Zone working with Caltrans and RCEB. Council moved number 41 to number 5 due to tardiness of201 sl Portland representative. Bret Mobley was present, gave presentation on starting the establishment ofa Quiet Zone working with Caltrans and RCEB. Council requested city admin reach out to city planner and to Caltrans for 5. 201 SI Portland would like to discuss extending payment plan for W/S/G. 201 S Portland representative was preset gave presentation on current situation. Mr. Baldwin madea a motion to have the water sewer garbage bill caught up by September 1st. Mr. Clontz seconded. Motion passed unanimously. Mr. Weed made a motion to remove fees and 102 S Sate St. would like council to dismiss the: abatement, dismiss the dog, and forgive her water bill. 102 S: state st representative was present gaye presentation on abatement letter for property 121 N Oregon, dog letter and the water bill for 121 N Oregon. Dog letter was dismissed by council under thei information provided from admin and representative. Council requested that abatement officer and sheriffi is contacted to get thei issue of the abatement letter resolved by Friday the 28". Council also requested that the renter of121 N Oregon be contacted and sent the abatement letter for the property. Representative then gave presentation on water bill for 121 N Oregon and the missed LIWHAP money. Admin had explained that the funds must be received by the city before they are shown on the account. No further discussion o1 7. SB2: and LEAP grant extensions and revisions: Item tabled and city admin was requested to 8. Approve. Amendment number two to. Agreement 19-PGP-13779 SB2 planning grant so that the City may utilize all of the remaining funding available in this grant: Mr. Weed made a motion to  presentation on 4th ofJuly. Discussion no action  funding options. Will be revisited on later date,  penalties. Mr. Baldwin seconded. Motion passed unanimously.  action.  reach out to City Planner and Caltrans for funding options.    Approve. Amendment number two SB2 planning grant sO that the City may utilize all ofthe remaining funding available in this grant. Mr. Clontz Seconded. Motion passed unanimously 9. Cal-Ore will start charging for email starting August 1st, 2024 $5.00 per email. The city currently has 6€ emails for a total of $30.00: Mr. Baldwin made a motion to continue with Cal- Ore and to pay the additional fees for city emails. Mr. Weed seconded. Motion passed 10. Approve First Amendment to the Franchise Agreement between Waste Management and the City ofI Dorris: Mr. Clontz Made: a motion to. Approve First Amendment to thel Franchise Agreement between Waste Management and the City of Dorris. Mr. Baldwin Seconded. Motion 11. Approve amended MOU between the City ofl Dorris and Siskiyou Economic Development Council, GNS, Siskiyou County, and 8 other cities. For CDBG CV2 &CV3 Coronavirus Round 2&3: Joanna Wynant city admin presented on the topic and stated that the city was granted an extension to close out the grant. Mr. Weed made a motion to approve amended MOU between the City ofDorris and Siskiyou Economic Development Council, GNS, Siskiyou County, and 8 other cities. For CDBG CV2 &CV3 Coronavirus Round 2&3. Mr. Clontz Seconded. Motion 12. Approve Contract Change order #1 for the Water Distribution System Improvement Project RB Aldrich a 4" diameter. PVC pipe was not connected properly had to make a reconnection to the new pipe that he was installing to avoid any future problems. Mr. Baldwin made a motion to Approve Contract Change order #1 for the Water Distribution System Improvement: Project RB Aldrich a 4" diameter PVC pipe was not connected properly had to make a reconnection to the new pipe that he was installing to avoid any future problems. Mr. Weed seconded. Motion 13. Approve Resolution 24-08 A Resolution adopting al list of projects forl Fiscal year 2024-2025 Funded by SB1: Thel Road Repair and Accountability Act of 2017.Mr weed made motion to Approve Resolution 24-08. A Resolution adopting a list of projects for Fiscal year 2024-2025 Funded by SB1: Thel Road Repair and Accountability Act of2017. Mr. Baldwin Seconded. 14. Approve Resolution 24-09 A Workplace Violence Prevention Plan. Mr. Baldwin made a motion to Approve Resolution 24-09 a Workplace Violence Prevention Plan. Mr. Clontz Seconded. 15. Staff Report Pre-Auditor on new Internal Control, Financial Management, Assets, Liabilities, and Fund Balance, Revenue, Uniform Guidance, Grants, Cost Accounting/Expense, Purchasing and Contracting Policies and Procedures: Mr. Weed made a motion to approve Staff] Report Pre-Auditor on new Internal Control, Financial Management, Assets, Liabilities, and Fund Balance, Revenue, Uniform Guidance, Grants, Cost Accounting/Expense, Purchasing and Contracting Policies and Procedures. Mr. Clontz Seconded.. Motion passed unanimously. 16. Approve Resolution 24-07 a resolution adopting Internal Control, Financial Management, Assets, Liabilities, and Fund Balance, Revenue, Uniform Guidance, Grants, Cost Accounting/Expense, Purchasing and Contracting Policies and Procedures. Mr. Baldwin madea motion to Approve Resolution 24-07 a resolution adopting Internal Control, Financial Management, Assets, Liabilities, and Fund Balance, Revenue, Uniform Guidance, Grants, Cost  unanimously.  passed unanimously.  passed unanimously.  passed unanimously.  Motion passed unanimously.  Motion Passed unanimously.    Accoumting/Expense, Purchasing and Contracting Policies and Procedures. Mr. Clontz 17.Approve Mission Statement Vision Statement for the City of Dorris. Mr. Weed made a motion to. Approve Mission Statement/ Vision Statement for the City ofl Dorris: Mr. Baldwin seconded. 18. Closed Session-Employee appointment, evaluation, dismissal pursuant to (Gov. Code 54957) Public Works: Approved hiring of summer workers. No other discussion or action.  seconded. Motion passed unanimously.  19. Admin & Staff- Council Reports Financials  A. City Truck to Tulelake/Newell: Joanna Wynant City admin Gave update on MOU between City of Dorris and' Tulelake. We have not received word back from Tulelake. Council requested that we reach out again. Noi further discussion or action. B. Update on Sewer Pump: Joel Leonard city public works gave presentation; the pump has still C. Update on Heater: Council requested a quote for thel heater and installation. No further D. Update on Badger: Joanna Wynant gave update stating we: are getting closer. We hope to have 2 month worth of fake meter reads ready shortly. No discussion ora action. E. Update on Public Bathrooms: Council requested to revisit the topic after the 4"ofJuly. F. Pick a datei in October for LOLA dinner: Council requested October 23"l for thel Lola 20. Future Agenda: Mou with Tulelake, Sewer pump, Heater, badger meter, Public bathrooms,  yet to be delivered. discussion or action.  dinner at the community center. Will be revisited. Lola Dinner, Sb2/Leap to be on Agenda Aug 1st  Consent. Agenda - Mr. Weed made a motion to approve the consent agenda and combine items A&B.  Mr. Clontz Seconded motion passed unanimously.  a. Approval ofl Payment of Bills  b. Approval of Minutes of thel May 20th, 2024 Meeting  Adjourned: 7:39 pm  Abner Weed Mayor  Jocelyn Ibarra City Clerk