CITY OF OAKI HILL CITY COMMISSIONMEETNG CITY COMMISSION CHAMBERS-CIYHALL 234 South US1 Oak Hill, FL32759 386)345-3522  F OAK  FLORIDP  May 13, 2024 6:00 pm MINUTES  A. OPENING 2. Invocation 4. Roll Call  1. Mayor Gibson called the meeting to order at 6:00pm 3. Mayor Gibson led the Pledge of Allegiance  Present: Mayor Gibson, Vice Mayor Lindlau, Commissioner Catigano, Commissioner Hyatt  Absent: Commissioner McGee with phone call Others Present: Jerome Adams, Mike McGraff B. AGENDAI MODIFICATIONS  City Administrator. Adams removed item K2 and added Fencing for Nancy Cummings Park under Public  works.  C.P PRESENTATONS/BRIEF ANNOUNCEMENTS 1. Proclamation - National Travel and' Tourism Week  Mayor Gibson read al Proclamation for National Travel and' Tourism Week, May 19-25, 2024  and presented thel Proclamation to Debbie Meihls and Mike Arman D. CITIZEN PARTICPATION/PUBLC INPUT NON-AGENDAITEMS)  Roger. Jennings 181 Randle Questions about refunding hookup to newl homeowners. He was told that the Cityi is not paying for new owners tol hook up to the sewer project and would like clarification. His home had a previous home on it soi it was not a vacant piece of property. Mayor Gibson indicated he did not knowi that ther reimbursement would not applyt to new homeowners. City Administrator. Adams clarified that this is a septic to sewer retrofit project. As such only existing nomes/nomeowners will ber reimbursed for hooking upi to the sewer. New homes will not get reimbursed. Mr. Jennings clarified that there was septic on his property that was abandoned before he purchasedi it. Mayor Gibson stated he willi investigate this further. John Peterson 129 Randle stated that he had a meeting on 04/24 at his house City Administrator. Adams was given emails from Commissioner Catigano regarding his hook up situation. City Administrator, Adams stated hel has not been ablet to read them. Mr. Peterson then stated that at the 04/22 meeting Commissioner McGee stated Mr. Peterson had come    before the Commission before asking for money. Mr. Peterson wanted to clarify he never asked the Cityf for money, but he would liket thes same consideration as other residents of IHE. He wanted to knowwhot the overseer of this project was and were they qualified. Mayor Gibson stated' Volusia County Utilities and Mead and Hunt weret the overseers of the program. Mr. Peterson also asked how many people in IHEI have 140-foot sewer run to connect to their hook Brian Fran 196 Randle speaking about the placing of the actual equipment. Hel has a double lot and asked them to put the hook up ont the west side oft the property. Installers instead wanted to puti it on the west side of his property, which was noty what was discussed. This was Greg Livingston: 206 Randle He built a new home where there had previously been al home. He was told in September he would have to abandon his septic and connect to the sewer. Now hei is being told he will not be reimbursed fort the conversion because iti is a new! build. He City Administrator. Adams stated that additional information is coming to light. He will needi to Dru Ann' Welch 222 Cypress Ave spoke about the upcoming Memorial Day Ceremony at Ricky" Taylor 183 E/ Ariel Rd. Has notes from the 05/2022 meeting held at the pump house on Ariel. The question was asked about pits for double lots. The response was every other 501 feet for pit location. Citizens were also advisedi ift they had issues with pit location, they were to view plans at Mead and Hunt's truck. When Metro marked the pit locations, he was asked if the location was acceptable. He said no and they accommodated moving the pit where it  up, most people have 40-5 501 feet on average.  aj problem, andi they didn't seem tol know what they were doing.  wants tol know why hei is not going to get reimbursed. review the details of these cases as iti is a retrofit program.  Saints & Sinners Cemetery.  needed tol be. None F. CONSENT AGENDA 2. Minutes - March 25th 3. Minutes - April gth 4. Minutes April 22nd  E.CITY ADMINISTRATION REPORTS  1. Minutes - March 11, Financial Workshop  Motion to accept Minutes Commissioner Hyatt Second Vice Mayor Lindlau  Action Approved unanimously  G. CITY ATTORNEY None H. CITY PLANNER None    I. CITY ENGINEER None None  J.VOLUSIA COUNTY: SHERIFFI ITEMS K. CITY ADMINISTRATOR. MATTERS  1. Applied Ecology Agreement- - Groundwater Sampling Indian Harbor Estates  This is the same company' who did thei initial water testing before the sewer hookups. Total cost not to exceed $43000 on an annual basis. Mayor Gibson stated the County was reimbursing the Cityf for that testing and asked if the County will reimburse this time as well. City Administrator. Adams stated he will have to check with the County. Commissioner Catigano expressed concern that this was not budgeted for and asked howl long the monitoringy would continue. Itwas explained this is a one-time  cost and monitoring would take more than one year. Motion to Approve Vice Mayor Lindlau homes are not hooked up?  Seconded Commissioner Hyatt  Carrie' Werning Indian Creek Rd. when will thet testing start, andi isi iti feasible to start this ifa all the A discussion continued verifying that approximately 120 people havel hooked up. The decision was to wait to move: forward until more people had hooked upi to the sewer. Commissioner Catigano mentioned setting up at trigger point to begin the testing. Mayor Gibson suggested it would be better until a minimum of 75% of the 300 residents have hooked upt to the sewer. Commissioner Catigano  suggested starting once the minimum of 50% had hooked up. Motion was modified with the caveat of 50% Action Unanimous approval  2. Halifax Humane Society Contract 2024/25  Removed. L. OLD BUSINESS None M. NEW BUSINESS  RESOLUTION NO. 2024-09  ARESOLUTION OF THE CITY OF OAKI HILL, FLORIDA, GRANTING THE ABANDONING AND VACATING OF APPROXIMATELY 157+/-1 FTBY: 20.54H-FITRAVELNG NORTH & SOUTH OF PALM AVENUE; PARCEL# 9505-01-00- 0013 REPEALING RESOLUTIONS IN CONFLICTHEREWITH: PROVIDING FOR SEVERABILITY AND APPLICABILITY, AND ESTABLISHING, AN EFFECTIVE DATE. Motion Vice Mayor Lindlau Second Commissioner Hyatt Action Unanimous approval ARESOLUTION OF1 THE CITY OF OAK HILL, FLORIDA, GRANTING THE ABANDONING AND VACATING OF APPROXIMATELY: 288--FTBY21.49*- FT1 TRAVELING NORTH & SOUTH OFI PALM AVENUE; & AN UNNAMED ROAD ABANDONING AND VACATING OF APPROXIMATELY: 220.08FT+/- BY: 20.0OFI#-TRAVELING EAST & WEST: PARCEL: # 9505- 01-00-0080 REPEALING RESOLUTIONSIN  RESOLUTION NO. 2024-10    CONFLICT HEREWITH; PROVIDING FOR: SEVERABILITY AND APPLICABILITY, AND ESTABLISHING Motion' Vice Mayor Lindlau Second Commissioner Catigano Action Unanimous approval Al RESOLUTION OF1 THE CITY COMMISSION OF1 THE CITY OF OAK HILL, FLORIDA, AUTHORIZING THE CITY COMMISSION TO PARTICIPATE IN AJOINT MEETING WITHTHE CITY OF EDGEWATER CITY COUNCIL: AND THE CITY OF NEW: SMYRNA BEACH CITY COMMISSION TO DISCUSS AND ACT UPON MATTERS OFI MUTUAL INTEREST RELATED TO ECONOMICI DEVELOPMENT IN SOUTHEAST VOLUSIA; PROVIDING FOR CONFLICTING RESOLUTIONS; ANDI PROVIDING ANI EFFECTIVE DATE. Motion Commissioner Hyatt Second Commissioner Catigano Action Unanimous approval  AN EFFECTIVE DATE.  RESOLUTION NO. 2024-11  N. CITY GOALS None  O.BOARDS AND COMMITTEES  1. Economic Development- - Mike Arman.  Working on cooperation between the cities. Advent Health is having a meeting on theiri future plans this week and he will suggest a quick care center ont their land. Daytona State College is having a coordination meeting with city representatives to see what business trainingis  needed. P. PUBLIC WORKS  Mark Bell Public Works Supervisor spoke about thei fencing proposals for Nancy Cummings Park that have been received and are upi for consideration. This areai is now an open ditch where we had grass before. The ditch is done and the culvert pipes are installed. The Motion ist to give thej job to 5FS Motion Vice Mayor Lindlau Second Commissioner Catigano ActionUnanimously, approved Commissioner Hyatt thanked the Charter Review Committee. And wast told that no applications have Commissioner Catigano wanted itt tol be on record that. John Peterson had not asked for anything from the City, but the same consideration others are receiving as far as being able to grant a preference wherei the vati is installed. Mr Peterson has 3 lots, one divided in half and wasi not given consideration as to where thei installation was placed. Additionally, the Commissioner wanted to knowift the City has a response plan for Hurricane Preparedness. Commissioner Catigano suggested we work on this. Mayor Gibson talked about working the Emergency Management Desk some) years ago and the phone never rang. He stated that our citizens are: self-reliant. Perhaps sending out a mailer of emergency numbers would bei in order. Hei thanked the Charter Review Committee, and Mr. Barlow, Mr. Simpson and Mr. Parker fort their help with the Charter Review. Sara Wheeler 142 Oak Street thanked the Commission for recognizing the need to put a plani in action for hurricane season and more.  Fencing $10,184.09.  Q.COMMENTS AND CONCERNS FROM THE COMMISSIONERS  been received fort the Deputy Clerk position.  R. ADIOURNMENT  The meeting was adjourned: 8:57 pm    Note: Ina accordance with Resolution. 2006-17, a three (3) minutei time limitation per speaker will be imposed. Aspeaker may address the Commissioni for a maximum oft three (3)r minutes during the Public Participation portion oft the meeting, andi for a maximum oft three (3) minutes during anys specific Agenda topic. Pursuant to Florida Statute 166.041 (3) (A), if ani individual decides to appeal any decision made withr respect to any matter considered: ata ar meeting or hearing, the individual will needa ar record oft the proceedings and willr needt to ensure thata a verbatim record oft the proceedings is made.  ATTEST: de  hoone Adams City Administrator  DouglasA AGibson OAH Mayor