July 2, 2024 Regular Meeting 12:00 Noon  City Commission Chambers 2775 Garrison Avenue Port St.Joe, Florida  UTION  HEFLORIDA CONSTITUTION  1922 Birtlplace of the FLORIDA CONSTITUTION Gop WE FRLS  City of Port St. Joe Rex Buzzett, Mayor-Commisioner Eric Langston, Commissioner, GroupI Steve Kerigan, Commissioner, Group II Brett) Lowry, Commissioner, Group II Scott Hoffman, Commissioner, Group IV  [All persons are invited to attend these meetings. Any person who decides to appeal any decision made by the Commission with respect to any matter considered ats said meeting will need ar record of the proceedings, and for suchj purpose may need to ensure that a verbatim record of thej proceedings is made, which record includes the testimony and evidence upon which the appeal is tol be based. Thel Board of City Commission of the City of Port St. Joe, Florida will not provide a verbatim record of  this meeting.]    BOARD OF CITY COMMISSION  Regular Public Meeting 12:00 Noon July 2, 2024  Call to Order Consent Agenda Minutes City Engineer Update City Attorney Old Business  Regular Meeting 6/18/24  Pages 1-4  Resolution 2024-05, FRS Loan Agreement- Lead Service Lines Project  Pages 5-6 Pages 7-8  City Projects  July 4th Fireworks - On the 4th at 10:00, Launched from thel Boat Ramp  New Business  2024/2025 Tentative Millage Rate 2024-2025 Budget Update Surplus Property Public Works Update Surface Water Plant Update Wastewater Plant Update Finance Director FEMA- Update  Pages 9-10 Page 11 Page 12-14  Grants Reimbursement- Update  Code Enforcement Update Police Department  JAGC Program Funds  Page 15    City Clerk  Grants- Update  Pages 16-17  Citizens to be Heard Discussion Items by Commissioners Motion to Adjourn    MINUTES OF THE REGULAR MEETING OF THE BOARD OF CITY COMMISSIONERS FOR THE CITY OF PORT ST.J JOE, FLORIDA, HELD AT  2775 GARRISON AVENUE, June 18, 2024, at Noon.  The following were present: Mayor Buzzett, Commissioners Hoffman, Kerigan, and Langston. City Manager Jim Anderson, City Clerk Charlotte Pierce, and City Attorney Clinton McCahill were also  present. Commissioner Lowry was absent.  CONSENT AGENDA Minutes  AI Motion was made by Commissioner Kerigan, second by Commissioner Langston, to approve the  Minutes of the Regular Meeting of June 4, 2024. Alli ini favor; Motion carried 4-0.  City Engineer City Street Resurfacing  The project is at 90% completion and Dewberry is having someone look at the core of 10th Street as  there are some questions abouti it. City Government Complex  The Master Plan has been provided to the architect and Mr. Baxley has spoken with Mr. Scott about  the plan. Monument Avenue Beacon Hill Sewer  The plans for this project are 100% complete.  Mr. Baxley and Mr. Grantland are reviewing the final as-builts for this project.  Allen Memorial Way SCOP Grant Downtown Utilities Phase 2  Comments have been received from FDOT and Dewberry is working on the 100% response.  AF Pre-construction meeting is scheduled for June 20th and FDEP will be attending the meeting.  HMGP Grant - Elevation of 12 Lift Stations  This project is out for bid. 2nd Street Parking  This project is under construction.  1    Wastewater Sprayfield Expansion CEI  The project is under construction and Dewberry is following up on it.  City Attorney Old Business  Attorney McCahill did not have anything specific for the Commission today.  Point Broadband Presentation - Jordan Becker  Mr. Becker shared that Point Broadband will begin work in the City and will be providing service for  residents and businesses. City Projects  Mr. Anderson shared that Coastal Design has started the planting of flowers on Monument Avenue  between 3rd and 4th Streets for Phase lof the FDOT Grant.  July 4th Fireworks  Fireworks will begin at 10 P.M. from the Frank Pate Boatramp. The TDC provided additional funds  for fireworks this year which will enhance the show.  New Business FLC. Annual Conference  The annual conference will be held August 15 - 17 this year and Commissioner Kerigan volunteered  to be the voting delegate for the City. Public Works - John Grantland  Mr. Grantland did not have any updates for the Commission.  Surface Water Plant - Larry McClamma  Mr. McClamma did not have any additional information for the Commissioners.  Wastewater Plant - Kevin Pettis Bar Screen Replacement Task Order  A Motion was made by Commissioner Hoffman, second by Commissioner Kerigan, to approve the Bar Screen Replacement Task Order with Dewberry in the amount of $25,000. All in favor, Motion Mr. Pettis shard there is 9" ofi freeboard in the pond. The plant has been wrestling with keeping the  carried 4-0.  filters clean and had resumed spraying as of Monday.  a    Finance Director. - Mike Lacour  FEMA  Mr. Lacour will seek reimbursement when the Clifford Sims Park Project has been completed.  Grants Reimbursement Updates  FRDAP has made their visit to the parks and noted the need for signage stating when the parks are  open. Once proof of the signage is provided, reimbursement will be made.  Code Enforcement addressed with the owners.  Mr. Anderson noted there are 27. -2 28 substandard structures ini town and these are being  Tan Smiley shared his thoughts on property being demolished.  Demo Request  A Motion was made by Commissioner Hoffman, second by Commissioner Kerigan, to assist with the voluntary demolition oft the following properties. All in favor; Motion carried 4-0. A Lien for the cost of tipping fees will be attached to the property and the county will do the demolition.  253 Avenue E, Parcel #05885-000R- - Eric K. McNair  170. Avenue F, Parcel #05860-000R = Patricia and Stephanie Leslie  305 Avenue B, Parcel #05970-000R - Arthur L. Walker and Helen Yvonne Bridges 186 Avenue E, Parcel #05828-000R - Santana Harris and Wihelmina Williams  Police Department - Chief Richards  Chief Richards shared that parking downtown is a nightmare. The department has been issuing tickets and some violators have been indignant about their ticket. Faded diagonal lines will be Mayor Buzzett noted the need to amend the Parking Ordinance and asked Attorney McCahill to  repainted sO drivers will be aware that is a no parking area.  begin reviewing it. City Clerk - Charlotte Pierce Current Grants Update  Clerk Pierce shared that compliance, reports, and grant reviews are on-going. She also reminded  the Commissioners that their Form 1 Reports are due shortly.  Citizens to be Heard  Robert Branch again shared his concerns about vehicles parking on Marvin Avenue for ball games.  3    Christy McElroy shared her concerns about the traffic coming into Port St. Joe, the well designed Honeyville Ball Park, and water issues with the County. She volunteered to provide a copy of the Charles Gathers voiced his concerns about homes being demolished and the need for policy and procedures prior to doing this. Mr. Anderson noted that there are policies and procedures, Code Enforcement has them, and a voluntary request for demolition of homes has been made for the Tan Smiley asked about air conditioning at the Washington Gym. Mr. Anderson shared that repairs Mr. Smiley asked that an additional bathroom be added to Peters Park and not be locked during the day. Mr. Anderson noted there are 3 bathrooms there, the Workforce Board has keys for the  County water document she was referencing to Mayor Buzzett.  residents listed above.  had been made and as of yesterday everything was up and running.  bathrooms, and they are to unlock and lock by them daily.  Discussion Items by Commissioners another term without opposition.  Commissioner Hoffman expressed his appreciation to the voters for returning him to office for He also shared information he received from Kim Bodine concerning the Summer Program at the Washington Site. There were 175 available spaces for the summer program, any child that hada completed application by the due date was not turned away. Currently there are 137 participants attending the program and the only child that was denied was one who is visiting from another area. Commissioner Kerigan did not have any additional items to share with the Commission.  No local students have been turned away.  Commissioner Langston stated that he supports proving for local students first, the Washington Gym Program is a great summer program, and that he supports Mrs. Bodine and the program. He also Mayor Buzzett congratulated Commissioners Hoffman and Lowry on being unopposed for another  invited everyone to the Juneteenth Celebration Saturday. term and stated that he is looking forward to working with them.  Motion to Adjourn meeting at 1:20 P.M. Approved this  There was no other business to come before the Commission, and Mayor Buzzett adjourned the  day of  2024.  Rex Buzzett, Mayor  Date Date  Charlotte M. Pierce, City Clerk  4    RESOLUTION 2024-05  "A RESOLUTION OF THE CITY OF PORT ST.. JOE, RELATING TO THE STATE REVOLVING FUND LOAN PROGRAM; MAKING FINDINGS; AUTHORIZING THE LOAN APPLICATION; AUTHORIZING THE LOAN AGREEMENT; ESTABLISHING PLEDGED REVENUES; DESIGNATING AUTHORIZED REPRESENTATIVES: PROVIDING ASSURANCES; PROVIDING FOR WHEREAS, Florida Statutes provide for loans to local water utilities to finance the construction WHEREAS, Florida Administrative Code rules require authorization to apply for loans, to establish pledged revenues, to designate an authorized representative; to provide assurances of compliance with loan program requirements; and to enter into al loan agreement; and WHEREAS, the State Revolving Fund loan priority list designates Project No. LS 230170 as WHEREAS; THE CITY OF PORT ST. JOE intends to enter into a loan agreement with the Department of Environmental Protection under the State Revolving Fund for project financing. NOW, THEREFORE, BEJ ITI RESOLVED BY THE. BOARD OF CITY COMMISSIONERS AS SECTIONI I. The foregoing findings are: incorporated herein by reference. and made aj part SECTION II. THE CITY OF PORT ST. JOE is authorized to apply for a loan to finance the SECTION II. The revenues pledged for the repayment of the loan are water and sewer  CONFLICTS,SEVERABILITY,AND EFFECTIVE DATE."  ofwater facilities; and  eligible for available funding; and  FOLLOWS: hereof. Project. revenues.  THE CITY OF PORT ST. JOE has liens on water and sewer: revenues. assurances and commitments required by the loan application.  SECTION IV, The Mayor is hereby designated as the authorized representative to provide the SECTION V. The Mayor is hereby designated as the authorized representative to execute the loan agreement which will be binding obligation in accordance with its terms when signed by both parties, The Mayor is authorized to represent the company in carrying out the company's responsibilities under the loan agreement. The Mayor is authorized to delegate responsibility to appropriate staff to carry out technical, financial, and administrative activities associated with SECTION VI. The legal authority for borrowing moneys to construct this Project is THE CITY SECTION VII. All resolutions or part of Resolutions in conflict with any of the provisions of  the loan agreement. OF PORT ST.JOE.  this Resolution are. hereby repealed.  5    SECTION VIII.Ifany section orj portion ofas section oft this Resolution proves to bei invalid, unlawful, or. unconstitutional,; it shall not bel held to: invalidate or impair the validity, force, or SECTIONIX. This resolution shall become effective immediately upon its passage and  effect of any other section or part oft this Resolution.  adoption.  PASSED and ADOPTED this  day ofJ July, 2024.  ATTEST  Charlotte M. Pierce, City Clerk  Rex Buzzett, Mayor  6    Current City Projects 7/2/24  Maddox Park Drainage- Need more info. from engineer to bid and direction Clifford Sims Park Repairs- RJ Gorman has completed construction and the Centennial Bldg. Rehab- Under construction with Monolith Construction. Lighthouse Complex Sleeping Beauty Rehab- The bid has been awarded Monolith Construction and the State has approved the modified plans. Sewer Rehab. CDBG-DR- Grant Funding Approved 5/21, Grant Agreement Received, The CCTV work is complete and Anchor Engineering is working on Long Ave. Paving- Final pay request to mill and resurface 1"on the entire Beacon Hill Sewer- The Lift Station is Operational & the Collection System is 11/7/23 Dewberry has provided a conceptual drawings for the 10th Street Ballfields based on League Representatives. A decision by the Board is needed on how to proceed along with the required funding. 9/15/23 Dewberry tasked to Survey & Topo the new City Hall Complex with Conceptual Plan options. Dewberry has now been tasked to handle the Civil Engineering and permitting. MLD Architects is working on a task order for a 9/26/23 Dewberry tasked to work on the Expansion of Zone 3 at the WW Sprayfields. The bid was awarded to North Florida Construction on 4/16/24 Downtown Waterline Replacement Phase I, construction began 11/13/23 by Downtown Waterline Replacement Phase II- The SRF Funding has been 2/11/24 A Task Order was signed with Dewberry to survey the alley between Bay & Harbor Street for potential stormwater improvements. The  from the Board.  rock bid was awarded to Monolith Construction.  the rehab/freplacement plans.  road to be completed in the Summer 2024  under Construction. City staff is preparing to install the taps.  complete set of plans  to clear the property. Monolith.  approved and the bids have been received.  7    survey is complete and we are waiting on the H & HS Study to determine the 3/5/24. A Task Order was signed for Dewberry to design the paving of 3/19/24. A Task Order was signed with Dewberry to design the $1.5 M 2nd Street parking Improvements. The contract was awarded to F&F Contractors and the project is scheduled to begin the week of 5/20/24.  best course of action.  Monument Ave. from 19th Street to Allen Memorial. Legislative Approp. for multiple roads to be paved.    Sectionl- Completed by Property Appraiser  1. Current year taxable value ofr real property for operating purposes: 2. Current year taxable value of personal property for operating purposes: 3. Current year taxable value of centrally assessed property for operating 4. Current year gross taxable value for operating purposes:  696,003,771 28,886,263 $ 303,704 725,193,738 (Line1 1 plus Line 2p plus Line 3) 69,503,835 $ 655,689,903 (Line 41 minus Line 5) $ 595,160,259 1 0  purposes:  5. Current year net new taxable value: 6. Current year adjusted taxable value: 7. Prior year FINAL gross taxable value: (From priory yeara applicable Form DR-403 series) 8. Number of TIF Work Sheets: 9. Number of DEBT Work Sheets:  (Add new construction, additions, rehabilitative improvements increasing assessed value by at least 100%, annexations, and tangible personal property value over 115% oft thep previous year's value. Subtract deletions.)  Section II- Completed by Principal Taxing Authority  10. Prior year operating millage levy: 11. Prior year ad valorem proceeds:  3.5914 2,137,459 (Line 7 multiplied byl Line 10 divided! by 1000)  (lf priory year millage was adjusted then use adjustedr millage from Form DR-422.)  12. Amount, if any, paid or applied in prior year because of an obligation measured 9 0  bya dedicated increment value:  (Sum ofe eitherl Line 6c orl Line 7a for all DR-420TIF forms) 2,137,459 (Line 11 minus Line 12) $ 0 (Sum ofe either Line 6b orl Line 7e fora all DR-420TIF forms) 655,689,903 (Line 61 minus Line 14)  13. Adjusted prior year ad valorem proceeds: 14. Dedicated increment value, ifa any:  15. Adjusted current year taxable value:  9    Section - I- Completed by Property Appraiser  16. Current year rolled-back rate:  3.2599 (Line 130 divided! by! Line 15, multiplied by 1,000) 3.5914 $ 2,604,461 Line 171 multiplied byl Line 4, divided by 1,000)  17. Current year proposed operating millage rate: 18. Total taxes to be levied at proposed millage rate:  (Questions 19-21 do not appear in eTRIM)  Section II (continued) - Principal Taxing Authority  22. Total adjusted prior year ad valorem proceeds of the principal taxing authority, all $  2,137,459 (The sum ofL Line 13f from all DR- 420f forms) 3.2599 (Line 22 dividedt byl Line 15, multiplied by 1,000) 2,364,059 (Line 4r multiplied byl Line 23, divided! by 1,000) 2,604,461 (Total ofl Line 181 from allD DR-420 forms) 3.5914 (Line 25 divided by! Line 4, multiplied by 1,000) 10.17 Line 26 divided byl Line 23, minus 1, multiplied by 100)  dependent special districts, and MSTUS levying a millage:  23. Current year aggregate rolled-back rate:  24. Current year aggregate rolled-back taxes:  25. Total of all operating ad valorem taxes proposed to be levied by the principal taxing authority, all dependent districts, and MSTUS, ifany:  26. Current year proposed aggregate millage rate:  27. Current year proposed rate as a percent change of rolled-back rate:  First Public Budget Hearing  Hearing Date and Time:  mm/dd/yyyy ---- EST  Timezone: Location Street:  10    Budget Guidance Timeline 2024-2025 Fiscal Year June 26, 2024  Department Heads to develop first draft budgets by. June 18, 2024,  Budget review with Department heads and City Staff completed by June 25, 2024,  Draft Budget to City Commissioners by July 2, 2024, 1$Public Workshop, July 16, 2024 @ 11:00 am 2nd Public Workshop, August 6, 2024 @ 11:00: noon 3rd Public Workshop, August 20, 2024 @ 11:00a am  4th Public Workshop, TBD 1st Public Hearing, TBD @ 5:01pm Public Advertising, TBD  2nd Final Public Hearing, TBD @ 5:01pm Process Complete Budget Final October 1,2 2024  I    Vehicle Surplus List Public Works  6-26-24  1. 2008 Ford F250 Utility Bo0y-1FDW25I8EDI224 (Doesnotrun) 2. 2006 Ford F350 Super Crew-1FTWW31P66EC94098 (Does notrun) 4. 2006 Chevrolet: 2500 Utility Boay-IO8HC2AURSE13097 (Runs needs work)  3. 2003 Ford F150-2 2FTRF1794CA21806 (Runs) 5. 2008 Ford Taurus - 1FAHP24W186162401 (Runs)  12    Vehicle Surplus List City Hall  6-26-24  1. 2015Dodge Charger- 2C3CDAAG4FH806275 (Runs) 122,878 miles  13    Vehicle Surplus List City Hall  6-26-24  1. 2010Ford Fusion Hybrid-3FADPOL30AR340534 (Runs)  14    ONSTIT  The City of Port St. Joe  Bintleplace FLOREDA MB CONSTITUTION   CESN M  : :  * ,  June 24, 2024 Mr. Cody Menacof Office of Criminal Justice Grants Department of Law Enforcement 2331 Phillips Road Tallahassee, FL32308 Dear Mr. Menacof,  In compliance with State of Florida Rule 11D-9, F.A.C., City of Port St. Joe Commissioners approve the distribution of $55,521 (total allocation available) of Federal Fiscal Year 2023 Edward Byrne Memorial  JAGC Program funds for the following projects for Gulf County:  Subgrantee  Title  Dollar Amount $24,999.00 $30,522.00  Gulf County Board of County Commissioners Law Enforcement Equipment  City of Port St.. Joe Sincerely,  Law Enforcement Equipment  Rex Buzzett Mayor City of Port St. Joe  5  ww.ctyolporsype.om Post Office Box 278 305 Cecil G. Costin, Sr. Blvd. Phone (850) 229-8261 Fax (850)227-7522  Port St. Joe, Florida 32457 "An Equal Opportunity Employer"    Grants Updated- 7/2/24  Title  Amount  Status  MWFWMD/NERDA $971,850  Draft Stormwater Master Plani Complete. Water Quality portionis Hazard Mitigation. Elevation of(12) lift stations and switch gear for Washington Gym Generator Power, Submitted 3/6/20. 25% match. Clifford Sims Parki Repairs due to Hurricane Michael. Approved  on hold.  FDEM FEMA Historic Resources/Hurritane Michael CDBG-DR National Park System/Huricane Michaci Historic Resources/Huricane Michael USDA COVID-19 Rescue Plani EDEO FDEPWater ProtectionFunds FDEP Water Protection Funds FDEP FRDAP FDOT/SCOP NOAA FDOT Phasel FDOT Phase I  $660,943 $5,000 1.4M $497,495 59,996,000 $83,000 $327,707 $4,000,000 $1,786,545  Approved 12/16/22 4/21/23  Centennial Bldg. Rehab. Grant awarded.  Sewer Rehab- City Wide Approved 5/21. CCTVwork approved. Washington Gym Rehabilitation: Submitted by UR. Approved and will be administered thrut the State of Florida Division of Historical Cape San Blas Lighthouse Complex The project has been re bid, Waiting on: Approval of the amended scope of work by the State. Potential 65% loan/35% grant for new Government Complex. The Grant Agreement: signed 9/15/21.Funds received. $1,000,000 allocated for: 10"StreetSports Complex & $786,545 forRoad  Resources  project is on hold. Paving already spent.  $675,426.00 Commercial District Waterline Replacement. Grant Approved  4/8/22. Phase lunder construction.  $965,000 $4,300,000 $218,895 $150,000  System Wide Septic to Sewer for 1751 connections. Grant Application approved 11/10/21. Accepting Applications forservice. Beacon Hill Sewer. Grant Application Approved 11/9/21. The collections system is out for bids and the lift station is being. Resilient Florida (Study of PSJ). Submitted 8/30/21, Working with Core Park Splash Pad & Restroom, 25% City Match. Submitted 8/27/23. Second Request. Was not approved.  constructed. UF.  $575,417.65 Application for re-surtacing Allen Memorial., Approved on3 8/23/22  forthe 2024 fiscal year  5280,000 $1,563,611 $100,000 $129,580  Stormwater Management (H&H) Study, Approved 4/21/23 Hwy 98 Beautification Grant, Approved 12/16/22. Coastal has  Phase II Application submitted 12/19/23 completed the design. Out for bids Phase I approved 1/10/24  Ilo    Legislative Request $1,500,000  Road Paving, submitted by Clark Smith approved in the 23/24 State Lead and Copper Service Line inventory. Additional $9,800 Grant/ Downtown Water line Replacement Phase I. Approved, Application  2023 FDEP/SRF FDEP/SRF  Budget. Grant being worked thru FDOT.  $102,000 Grant $1,506,338 Grant $1,000,000 TBD, up to $15,000,000 $750,000  Loan/$98,000 $10,200 Loan Approved as well. Loan/$655,456 submitted on 11/2/23  Legislative Request $500,000  Fire/Police Public Safety Facility Road Paving Workforce Housing Project Submitted 11/10/23  2023 Army Corps of Engineers Gulf Consortium  Stormwater Improvements, Application submitted on 10/18/23 Signed the sub-grant agreement with Gulf County on 10/31/23 for Rural Infrastructure Fund, Workforce Housing Access Road. Application submitted 11/3/23. Was not approved. Police Dept. Occupant Protection. Application submitted on Police Dept. -Speed & Aggressive Driving. Application submitted on  the ESAD Purchase re-imbursement  Dept. of Commerce $2,000,000  FDOT FDOT FDOT  $47,302 $84,302  2/27/24. 2/27/24. in March 2024.  $561,884.66 Ave C& D Paving SCOP Grant. Application submitted the first week  Historic Resources (FDHR) FDEP  $1,000,000  Washington Gym Improvements. 25% match required. City/County/  UF partnership. Application submitted 5/31/24.  $84,000,000 Waste Water Plant Improvements. Application submitted 5/29/24.  1