WORKSHOP SESSION TIFT COUNTY BOARD OF COMMISSIONERS TUESDAY, DECEMBER 5, 2023  The scheduled Workshop Session of the Tift County Board of Commissioners was called to order by Chairman Tony McBrayer on Tuesday, December 5, 2023 at 6:00 pm in the Commissioner'sl Meeting Room of the Charles Kent Administration Building. Members of the Commission present in addition to Chairman McBrayer were Commissioners Paul Webb, Greg Wood, Donnie Hester, Fred "Buck" Rigdon,  Stan Stalnaker and Melissa Hughes. Commissioner Donnie Hester led in Prayer.  PUBLIC COMMENTS: There were none to report.. APPOINTMENTS: There were none to report. PUBLICHEARINGS: There were none to report.  ITEMS TOE BE DISCUSSED AT REGULAR SESSION, DECEMBER 11, 2023 MEETING:  5.1 Alcohol Beverage License Application Submitted by Maksudur Rahman for Eldarado Food Mart LLCLocated at 4112 US 41 South = TABLED 11.13.23: County Manager. Jim Carter stated that himself, Assistant Manager Mike Walker and Commissioner Paul Webb have been to this property several times and have observed that the owner has been working to solve the parking issue. The owner has purchased the property adjacent to the store for additional parking. Commissioner Melissa Hughes asked that it go on record that the County will not be liable if someone parks in the No Parking areas and an accident occurs. The Board indicated its desire to  place this item on the Consent Agenda for approval.  5.2 Ordinance No. 2023-04- - Animal Control, Leash and' Tether Requirements = TABLED 11.13.23: County Manager. Jim Carter: stated that the committee appointed by the Chairman at the last meeting has met and there is still more work that needs to be done on the ordinance. Therefore, staff asks to table this item until the next meeting. The Board indicated its desire to  place the tabling oft this item on the Consent Agenda.  5.3 Contract with Data Cloud Solutions: Chief Tax Appraiser Hayward Becton stated that with this software, field appraisers will be ablet to collect and enter data via handheld iPads. The collected data will automatically synchronize with our CAMA system. Currently, appraisers have top print a property record card, review the parcel and then enter their data back in the office. Implementation of this product will reduce the amount of printing and paper use by the appraisers as well as increase productivity and allow for more parcel reviews. The cost is $24,727.45 and would be paid from SPLOSTVI. The Board indicated its desire to place this item  on the Consent Agenda.  Page 1of4    WORKSHOP SESSION TIFT COUNTY BOARD OF COMMISSIONERS TUESDAY, DECEMBER5, 2023  5.4 Tift County DUI-Drug Court = Supplemental Grant Award: DUI Drug Court Coordinator Michelle Calhoun stated that the supplemental grant award amount is $8,640and will be used to purchase additional drug testing supplies for the court. The grant award does not requirea match. The Board indicated its desire to place this item on the Consent Agenda. 5.5 Maintenance Agreement with Coopercraft for Security System: ITI Director Al Stephenson stated that the County utilizes video surveillance as well as automatic door locking technologyt to insure employee and public safety. This technology is currently being utilized at the Law Enforcement Center, Administration Building, Recreation, EMS, Juvenile Court and the Courthouse Building. Mobile Communications. America (formerly Coopercraft) has quoted a 12- month support agreement that would cover all S2 server and node hardware and Avigilon security camera server hardware. The agreement provides 8 am -5p pm weekday support and 24/7 emergency support oft these systems. As part of the agreement Coopercraft will perform quarterly backups, health checks, license renewals and software upgrades on both the S2 and Avigilon systems. The agreement also covers any labor charges for troubleshooting and repair oft the covered equipment. The costi is $49,500. Chairman McBrayer asked that other vendors be solicited next year to insure we are getting thel best price. The Board indicated its desire to  place this item on the Consent Agenda.  5.6 Intersection Improvement - Ferry Lake Road at New River Church Road: County Manager. Jim Carter stated that New River Church Road and Ferry Lake Road are primary travel arteries to and from Tift County High School. During peak travel times, before and after school, the number of motorists utilizing thei intersection is exceptionally high, and traffic, especially on New River Church Road, becomes severely backed up. Currently, traffic flowi is controlled by stop signs located on the north and southbound travel lanes of New River Church Road and left turn lanes on Ferry Lake Road. Adding turn lanes to New River Church Road and signaling alli intersection travel lanes will allow for controlled, uniform traffic flow. The original estimated project cost The original project scope did not envision having to relocate underground utilities which will require the acquisition of additional right-of-way. Property acquisition, and the relocation of utility lines coupled with thei inflationary cost of construction are the main contributors to the difference in price between the initial cost estimate and the actual bid price. The Board indicated its desire to place this item on the Regular Agenda for further discussion. 5.7 Alcohol Beverage License Renewals: County Clerk Miriam Jordan provided al list of businesses that have submitted their applications for renewal. All background checks have been performed. Mrs.. Jordan also advised the Board that there were two (2) businesses that decided to no longer sell alcohol and several who just have not submitted. a renewal application. Two (2) notices were mailed and a call made to each current license holder who had not submitted their renewal application. The Board indicated its desire to place this item on the Consent. Agenda.  was $790,975 and the low bidi for the project is $2,461,926.33.  Page 2 of4    WORKSHOP SESSION TIFT COUNTY BOARD OF COMMISSIONERS TUESDAY, DECEMBER: 5, 2023  5.8 Appointment of County Clerk: County Manager. Jim Carter: stated that the Code of Ordinances provides that a county clerk will be appointed each year. The Board indicated its desire to place  this item on the Regular Agenda.  5.9 Appointment of County Attorney: County Manager. Jim Carter stated that the Code of Ordinances provides that the Board shall have the right to and authority to employ a county attorney. The Board indicated its desire to place this item on the Regular Agenda.  5.10 Purchase of Property for Cover Material Needed at Landfill: County Manager. Jim Carter: stated that in February 2023, the Board was made aware that the ability to mine suitable soil/dirt on- site at the landfill is ending. The depletion ofa all suitable on-site cover material would require an alternate source of cover material/dirt to bei identified. Landfill staff recommends purchasing 294 acres of land adjacent to the landfill to allow mining to continue on-site with no daily operational cost increase. The property is being offered by the Lindsey's for a cost of $3,500 per acre fora at total cost of $1,029,000. At the time this was discussed, the Board agreed with: staff's The other option discussed with the Board was to purchase cover material from ai third party provider. The projected cost to purchase cover material is $180 per load. The landfill utilizes between 45 and 50 loads of cover material per day which costs approximately $9,000. To purchase cover material for the next two (2) years, the cost would be $2,400,000. Ift the Board is still in agreement, Mr. Carter stated that a vote is needed to authorize the Chairman to execute the necessary documents to purchase this property fort the joint SWM Enterprise Fund. The Board indicated its desire to place this item on the Consent Agenda.  recommendation.  ITEMS FOR DISCUSSION ONLY: There were none to report. COUNTY MANAGER'S COMMENTS: There were none to report. COUNTY ATTORNEPSCOMMENTS: There were none to report. COMMISSIONERS COMMENTS:  Commissioner Donnie Hester asked about the status of street lights at Golden Road and Hwy 319 and also at Old Omega Road and Hwy 319. Public' Works Director. Jason. Jordan will look into this. Commissioner Hester also stated that the contractor is doing a good job on Youmans and Dorminey  Streets.  Page 3 of4    WORKSHOP SESSION TIFT COUNTY BOARD OF COMMISSIONERS TUESDAY, DECEMBER5, 2023  Commissioner Melissa Hughes asked about the status ofr removing dilapidated structures. County Manager. Jim Carter: stated that a meeting was held with key personnel and a plan is being formulated. Ms. Hughes also asked ift the County could employ a grant writer to get grants for those who need  assistance with affordable housing. EXECUTIVE SESSION: There were none to report.  There being no further discussion, the Work Session was adjourned.  AARA Vice Chairman Stan Stalnaker, District4 A  Commissioner Donnie Hester, District1 Duclinoa Aluplion) Commissioner Melissa Hughés) District2  CommissionerFved" "Buck" Rigdon, District5 5 Commisstoner Greg Wood, District6 A ATTEST: Micnbglu  t  Ahaant  Commissioner Paul Webb, District3  January 8, 2024  Page 4 of4