QUITMAN CITY COUNCIL REGULAR MEETING MINUTES Tuesday, May 7, 2024 6:30 P.M.  CALLTOORDER  The meeting was called to order by Mayor Zinda McDaniel at 6:32 PM. Council Members Don Morgan, Mattie Neloms, Lula Smart, and Kechia Harrison were present. Interim City Manager Dr. Nancy W. Dennard and City Attorney Karla Walker were also in attendance by Zoom. The meeting was accessible to the public through Zoom.  II. INVOCATION  Invocation was given by Pastor Leory Hunter III. PLEDGE OFA ALLEGIANCE Led by: Mayor. Zinda McDaniel IV.ADOPTION OFAGENDA  Upon motion by Donald Morgan and second by Mattie Neloms to adopt agenda as  presented. Voting Yes (Morgan, Neloms, Smart, Harrison). V.APPROVALOF MEETING MINUTES  A. Regular Meeting Minutes- -April 2, 2024 B. Called Meeting Minutes- April 16, 2024  Upon motion by Lula Smart and: second by Mattie Neloms to approve Regular Meeting Minutes from April 2 ,2024 and Called Meeting Minutes from April 16. 2024, were  approved. Voting Yes (Neloms, Smart, Harrison, Morgan) VLAPPROVALOF BUSINESS LICENSES  a. Meraki Designz (315 E: Screven Street) Braiding/Hair Studio  b. Community Veterinary Clinics, LLCdba VIP Petcare (1203 W Screven Street) - temporary vet clinic set upi inside Tractor Supply Store twice monthly for 1.5hours. Upon motion by Lula Smart and: second by Mattie Neloms to approve the business license request, were approved. Voting Yes (Neloms, Smart, Harrison, Morgan)  VII. POLICE! DEPARTMENT PROPOSED BUDGET- ChiefHart    a. $7.00 increase in starting pay: for new officers b. $7.00 increase in pay for current officers c. Need six new computers for patrol cars  d. Add al bathroom, evidence room and conference room onto the police building e. Improve the police department sO that it qualifies for State Certification f.F Request Flocka camera system- will present information on May 21, 2024  VIII. FIRE DEPARTMENT. PROPOSED BUDGET- ChiefDemps  a. Increase pay: for all firefighters c. New roof for fire station d. Need five sets of new turn out gear IX. CITYMANAGERS REPORT A. Informational Items  b.) New: set of battery-operated extrication tools (jaws of life)  1. Paint the Town Mural Competition was successful Myra Hurst "Quitman Court House Brooks County" BCHS Art Department "Let's Quit Man" Enrique Molina' "God Bless Quitman" RioArtist "Honky Tonk Blues Man"-1  st Place Winner @ 6:00  2. 2024 Budget Meeting Calendar has been developed, next mtg. May 21st  3. GMA Conference. June 20th- - June 25th Savannah GA 4. ESG Dinner Invitation- June 21st Vic's on River, Savannah 5. FEMA category E (building damage) and category F (utility damage) is 6. GDOT Notice of Failure to Submit Information for Utility Coordination May,1 2024- The initial request was sent on August 22, 2023, reminder was sent October 16, 2023, with noi response from the City. When Dr. Dennard became aware oft the request, she contacted Tom Sloope of Carter & Sloope, and they consented to complete thej job. Through miss  ongoing    communications with GDOT the plans were submitted to the wrong department. David Frost, project manager for ESG confirmed this matter  has been resolved. B. Action Items  1. Upon motion by Don Morgan and second by Kechia Harrison to allow Clifton Underground Utilities to use at temporary billable water meter on ai firel hydrant to obtain water for use installing AT&T fiber optics from Quitman - Boston, GA was approved. Voting Yes  (Morgan, Neloms, Smart, Harrison).  2. Upon motion by Donald Morgan and second by Kechia Harrison to approve new ESG contract int the amount of$1,333,196.00. Voting  Yes (Morgan, Neloms, Smart, Harrison).  X. PUBLIC COMMENTS  a. Don Morgan stated that the old Quitman jail is to be visited by Ghost Buster of b. Possible new group life insurance policy for City employees- Don Morgan will  Pavo, GA on: 5-9-24, with a Saturday overnight stay.  follow up with citizen by 5-9-24 c. Inquiry about animal control services grants and City Council's appointments. Pursuant to OCGA50-14-(0).  d. Concerns with planning board meeting timeliness, City'si inability to acquire State  XI. EXECUTIVE SESSION  Time in 8:14PM motion by Mattie Neloms and seconded by Lula Smart was approved. Time out 9:40PM motion by Mattie Neloms and seconded by Don Morgan. To discuss/deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating ofaj public officer or Upon motion by Lula Smart and: second by Kechia Harrison to approve CKH Consulting,  Voting Yes (Neloms, Smart, Morgan, Harrison). Voting Yes (Neloms, Smart, Morgan, Harrison).  employee; (OCGA50-4-(6)    LLC's proposal to provide staff augmentation services in accounting to the City of Quitman Upon motion by Lula Smart ands second by Mattie Neloms to approve Karlal Baena as City  was approved. Voting Yes (Morgan, Neloms, Smart, Harrison). Clerk was approved. Voting Yes (Morgan, Neloms, Smart, Harrison).  XII. ADJOURN  Upon motion by Don Morgan and seconded by Lula Smart to adjourn at 9:50  PM. Voting Yes, (Morgan, Smart, Neloms, Harrison).  MODop Mayor  cB Karla Baena, City Clerk  Ba  Approved Date: (/10/24