City of Hogansville City Council Work Session Meeting Agenda Monday, May 20, 2024-5 5:00 pm  HOGANSVILLE  GEORGIA  Meeting will be held at Hogansville City Hall  Mayor: Jake Ayers Council Post 1: Michael Taylor, Jr* 2025 Council Post 2: Matthew Morgan 2025 Council Post 3: Mandy Neese Council Post 4: Mark Ayers Council Post! 5: Kandis Strickland 2027 WORK SESSION - 5:00 pm ORDER OF BUSINESS  2025 2027 2027  City Manager: Lisa E. Kelly Assistant City Manager: Niles Ford City Attorney: Alex Dixon Chief of Police: Jeffrey Sheppard City Clerk: LeAnn Lehigh  N Mayor Pro-Tem  1. Royal Theater  Meeting to be held at Hogansville City Hall, 111 High Street, Hogansville Ga. 30230    HOGANSVILLE GEORGIA 05/20/2024  Meeting held at Hogansville City Hall, 111 High Street, Hogansville GA 30230  Work Session Meeting  Call to Order: Mayor. Jake Ayers called the Work Session to order at 5:06 pm. Present were Council Member Michael Taylor, Council Member Matthew Morgan, Council Member Mandy Neese, Council Member Mark Ayers, and Council Member Kandis Strickland. Also present were City Manager Lisa Kelly, Assistant City Manager Niles Ford, City Attorney Alex Dixon, Police ChiefJeffrey Sheppard, and City Clerk LeAnn Lehigh.  ORDER OF BUSINESS 1. Royal Theater  City Manager Lisa Kelly and Royal Theater Managing Director Rob Dippel discussed the items still needed to get the theater up and running. They gave Mayor and Council a spreadsheet showing expenses and funds, which shows ashortfall of $105,234.60: needed for the additional start-up costs. The Theater will: need a loading dock for loading equipment in and out for performances. Wheelchair accessible seating is planned to be added next to the sound booth in the back oft the theater. Mr. Dippel also explained that the theater will need a scissor lift for the stage, furniture for offices, concession design and equipment, curtains and rigging, and acoustics. Thel Mayor and Council agree that some oft the expenses could bej paired down, such as purchasing second-hand furniture or less expensive or used concession equipment. Staffagreed that they don'te expect the shortfall number tol be that high once they get actual quotes and start purchasing furniture and equipment. The curtains and acoustics are on the regular meeting agenda fort tonight's meeting. The curtains and rigging would cost $48,221 and the acoustics will cost $64,175. Staffi is recommending the Council to approve the purchase oft these items at the regular meeting tonight. Mrs. Kelly and Mr. Dippel also gave thel Mayor and Council al Royal Theater Budget for Sept 24-June 25. This budget was based on 121 Live Events, 61 Film Screenings, and Concessions. Council agreed they would like more than 6 films shown for the year and quarterly large acts on stage, with local entertainment on Saturdays the rest of the year. Council also expressed that they would like summer movies for kids on Tuesday matinee, and a movie for adults on Fridays each week. They all agreed that they want consistency with the scheduling of events. Both Mrs. Kelly and Mr. Dippel explained the ideas for fundraising opportunities, naming campaigns, memberships and event sponsorships. They also discussed staffing needs for the theater once open and operational. Mr. Dippel said he will need a part-time Box-Office Managetr/Admimsmative Assistant tol help with contractors and day to day operations. He also will need a Tech Director and plans to hire that on a show-by-show basis but would eventually Mrs. Kelly and Mr. Dippel talked about the opening Gala, that willl be ai fundraising event to start thel Royal Theater Council was asked to consider how they would like the theater to eventually be governed in thei future. City owned and operated, City Owned and operated, but appoints a Commission to. Advise, or City Owned - non-profit operates. The City Attorney would be consulted regarding liquor sales. There is noi timeline for the decision oft the operations of the theater, but Council was asked to begin thinking about how they would prefer it to be operated in  want it to be a full-time position.  events. The Gala willl be al black-tie event sometime the beginning ofl November 2024.  the future. May 20, 2024    ADJOURNMENT Respectfully, LeAnn Lehigh City Clerk  Mayor Ayers adjourned the Work Session at 6:53 pm.  May 20, 2024