CITY OF SANTA FE REGULAR MEETING April 30, 2024 7:30P.M. COUNCIL CHAMBERS 12002 HWY.6, SANTA FE, TEXAS  ECONOMIC DEVELOPMENT CORPORATION  MINUTES  The meeting was called to order at7 7:30 p.m. by President Bob Wylie.  Roll Call:  Present:  President Bob Wylie Secretary/Treasurer Terri O'Connell Director Johnny Helpenstill Director Ryan McCamy Director Gary Summerville Vice-President Matt Crable Director Pam Schwertner  Absent:  The Invocation was given by President Bob Wylie, and the pledge to the U.S. Flag and to the Texas Flag was led  by President Wylie. Citizens' Comments There were no comments from citizens. Reports  a. Approval of Board Minutes from the Regular Meeting on March 26, 2024 and Special Meeting of March Motion by Secretary/Treasurer O'Connell to approve the Minutes from the Regular Meeting on March 26, 2024, and Special Meeting on March 28, 2024, seconded by Director McCamy. The motion passed  28,2024. unanimously.  b. Current Budget Update & Financial Statements, period ending March 2024  Economic Development Corporation (EDC) Executive Director Rudy Zepeda gave an overview of the current  budget and financial statements as of March 31, 2024:  Current Revenue $383,109.65 Current Expenses $246,441.08 Ending Fund Balance $3,132,715.74  Current Net Revenue over Expenses approximately $136,669  Sales Tax Report March 2024  Executive Director Rudy Zepeda gave an overview of the Sales Tax Report for March 2024 Sales:  March total revenue to the EDC was $74,113 which represents 2.9% over the current budget    Minutes (cont) 3/26/2024 Page2of5  This is up 2.3%1 from March 2023 and is up 5.4% Year-to-Date from last year.  d. Quarterly Investment Report October-December. 2023  Current cash accounts include:  Book Value is $3,104,473 Bookl balance $3,132,715.74  Received $31,924.38 in interest in period ending March 31st, 2024  Mr. Zepeda stated that EDCi is doing quite well ini terms ofi interest, and we are above ourp projections.  e.C Current Economic Development Status Report  Executive Director Rudy Zepeda presented an overview oft the Community Services Department for January  2024:  Total Permits issued- -4 422 permits were issued in March 2024 87 New Residential permits were issuedi in March 2024  New Subdivisions Centennial Oaks (3 permits), Maple Landing (1 permit), Mulberry Farms (1 permit), Tower Road Estates (approved to proceed with interior infrastructure) Major ongoing projects: Big Horn BBQ, Hubcap Grill, Whataburger, Starbucks, and RC Systems  Old Business Corporation  a. Discussion with possible action regarding the branding and logo for the Economic Development  Economic Development Coordinator Jesica Portie presented thet three selected logos on mugs and fabric to showcase their appearance when embroidered. The purpose was to visualize the logos on testing products Executive Director Rudy Zepeda indicated thati ift thel board is satisfied with one of the logos, the next stepi is implementation. He asked the board if they prefer EDC staff to handle the launch and promotion or ift they  and gather feedback from board members for refinement.  wish to remain involved in the process. Feedback from Board Members and City Manager: Secretary/reasurer Terri O'Connell: Favored the circle logo with the tree. Director Gary Summerville: City Manager Alun Thomas: Director Ryan McCamy: tot fiti nicely. border.  Suggested adding more gold tot the letters in the circle logo. Suggested making "City of Santa Fe" more prominent in the logo.  Proposed adding SFEDC" in the center oft the circle, which would slightly reduce the size Recommended keeping "Economic Development Corporation Santa Fe Texas" on the    Minutes (cont.) 3/26/2024 Page 3of5 Next Steps:  EDC staff to incorporate suggested modifications.  The board agreed on EDC: staff tol handle the launch and promotion of final logo.  Motion by Secretary/reasurer O'Connell to approve logo, seconded by Director Summerville. The motion passed b. Discussion with possible action regarding utilizing social media platforms to showcase the logo once  by roll call vote unanimously. selected. selected.  Mrs. Portie proposed utilizing social media platforms to showcase the logo since the logo has now been Motion by Secretary/Treasurer O'Connell to approve creation of Linked in account, seconded by Director  Johnny Helpenstill. The motion passed by roll call vote unanimously.  New Business  a. Presentation and discussion regarding Project Warpath for the City of Santa Fe; assistancei in funding the improvement of Warpath. Ave in Santa Fe, TX, from asphalt tot full concrete  City of Santa Fe Street department superintendent Bily Creppon explained the City proposed funding an infrastructure project to upgrade Warpath Ave. from asphalt to concrete and a potential median for student safety. The proposal captured the board's interest, but thel board ultimately decided to postpone their approval oft the project to allow for the formation of as small committee. This committee, comprising representatives from the School District, Santa Fe EDC, and the City, will seek to establish the extent of any city-planned improvements to the roadway. The City and Santa Fe EDC recognize that the Santa Fe Independent School District (SFISD) may have long-term traffic plans for that street; therefore, this committee's purpose is to generate input fromi interested parties ont the city'sbasic construction plan so1 that the Santal Fel EDC can further Motion by Director Ryan McCamy to postpone the item and to select someone from the City of Santa Fe, Santa Fe Economic Development Corporation, and the Santa Fe Independent School District to be part of the committee in order to discuss further possibilities, seconded by Director. Johnny Helpenstill. Thei motion passed b. Discussion with possible action on creating ani independent website and domain name for the  submit an infrastructure grant project to the City Council.  by roll call vote unanimously.  Economic Development Corporation.  Mrs. Portie presented three quotes for the EDC's website development, with Civic Plus offering the lowest due tot their existing relationship with the City. The new website will extend from the City's main site but! have its own domain, focusing on: showcasing the benefits of doing business in Santa Fe. Thep project is expected tot take six months. Civic Plus's pricing was discussed: a prorated cost of $1,974.71 and annual recurring services for Motion by Secretary/Treasurer Terri O'Connell to select Civic Plus for website implementation, seconded by  $2,750.00.  Director Ryan McCamy. The motion passed by roll call vote unanimously.    Minutes (cont.) 3/26/2024 Page 40f5  Discussion with possible action regarding establishing guidelines, criteria, and application procedures for the Business Expansion Attraction and Retention (BEAR) program package incentives The Economic Development coordinator Jesica Portie explained the BEAR program draft. Ms Portie touched based in what the program consists of which were the grant categories, guidelines, criteria, and application procedures for the BEAR program. This program incentives are subject to council approval. Ms. Portie suggesting that the BEAR program budget be adjusted and approved by Council yearly. Thep program packet and application were handed outf for the board members toi take home to review. The packets are tol be returned to Ms. Portie 2 weeks before the May EDC Meeting to allow time to addi to agenda packet.  for council approval.  No motion required at this time.  d. Discussion and guidance regarding budget allocations for the FY2025 budget.  Mr. Zepeda informed thel EDC Board that the projected revenue from sales taxes for fiscal year 2025is approximately $1,074,391. He reviewed current expenses to provide the board with an overview of the EDC's financial status, noting that some services will need adjustments. The discussion was open, but the board had  no questions or comments. No Motion is required at this time.  e. Discussion with possible action on establishing a deadline for the amended agreement between the EDC and the property owner, located at Anna Court and FM1764, who assisted in the FM1764  water/server extension project.  Executive Director Zepeda informed the board that he submitted the EDC Board proposals to Mr. Amato on March 6 and had two subsequent communications, which are attached. Int these communications, hei indicated that thel board would consider setting a deadline for the proposals. On April 18, Mr. Amato suggested that the "plugs" would be a more cost-effective solution, but no further communication or decision has been received Motion by Secretary/reasurer O'Connell to set a deadline for Mr. Amato on a decision related toi the proposed option in al letter dated March 5th, 2024, seconded by Director McCamy. The motion passed by roll call vote . - Discussion with possible action regarding the building of offices at City Hall for use by the  from him.  unanimously.  Economic Development Coordinator.  Executive Director Zepeda informed the board that on April 11, the City Council approved constructing additional office space for the EDC Coordinator. Ms. Portie will draft the Scope of Work (SOW) and design the Request for Proposals (RFP). The bids will be evaluated and presented to the board for contract Director Summerville motioned to proceed with obtaining quotes for the office construction at City Hall, seconded by Director McCamy. The motion was unanimously approved by roll call vote.  selection at the May 281 EDCI board meeting.    Minutes (cont.) 3/26/2024 Page 5of5  Citizens' Comments and Announcements  None  Motion by President Wylie to adjourn the meeting, second by Director Ryan McCamy. The motion passed, and the  meeting adjourned at 8:43p p.m.  ATTEST:  Bob President Wylie,  BBw  Director  2hs