CITY OF PINEY POINT VILLAGE CITY COUNCIL Aliza Dutt, Mayor Michael Herminghaus, Council Position1 Dale Dodds, Council Position 2 Joel Bender, Council Position 3, Mayor Pro Tem Margaret Rohde, Council Position 4 Jonathan C. Curth, Council Position 5 PROVISIONAL COUNCIL CHAMBERS 325 PINEY POINT ROAD HOUSTON, TEXAS77024 Robert Pennington, City Administrator David Olson, City Attorney Phone (713)7 782-0271 wwdtyopnepont.com TEXAS THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING TUESDAY, MAY: 28, 2024 6:00 PM NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE WILL HOLD A REGULAR COUNCIL MEETING ON TUESDAY, MAY 28, 2024, AT 6:00 P.M. LOCATED AT 325 PINEY POINT ROAD, PINEY POINT' VILLAGE, TEXA5,TODISCUSSI THE AGENDA ITEMS LISTED BELOW. DECLARATION OF QUORUM AND CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. CITIZENS WISHING TO ADDRESS COUNCIL - Any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, ifar member of the public comments or inquires about a subject that is not explicitly identified on the agenda, amember of the Council or a. Staff Member may only respond by stating specific factual information or reciting existing policy. The City Council may not deliberate or vote on the non-agenda matter. IV. PUBLICI HEARING 1. Public Hearing on the Specific Use Permit Request for Extended Hours at Memorial Drive Elementary School, 11202 Smithdale Road. Spring Branch Independent School District is seeking approval from the Planning and Zoning Commission and City Council to extend its work hours within the city. This extension is necessary to provide additional time for the builder, Marshall Construction, to meet the crucial timeline for the final completion of Memorial Drive Elementary School. V. NEW BUSINESS 2. Consideration and possible action on an ordinance (ORD 05.2024-D) related to amending the Specific Use Permit Request for extended hours at Memorial Drive 3. Consideration and possible action on approval of the Council Meeting Minutes. a) Regular Session Meeting Minutes held on April 15, 2024. b) Special Session Meeting Minutes held on May 14, 2024. Elementary School, 11202 Smithdale Road. CITY OF PINEYI POINT VILLAGE COUNCIL AGENDA c) Special Session Meeting Minutes held on May 20, 2024. 4. Hear and accept the City of Piney Point Village's annual financial report and audit presentation fori fiscal year 2023 byi independent auditor BrooksWatson & Co. 5. Consideration and possible action on the Memorial Villages Police Department. a) Update on activities. b) MVPD 2023. Audit. c) MVPD 2025 Budget. d) E-Bicycles (ORD 2024.04). a) Update on activities. b) VFD Audit. c) VFD 2025 Budget. d) VFD Financials. e) VFD Agendas & Minutes. 6. Consideration and possible action on the Village Fire Department. 7. Consideration and possible action regarding the Mayor's Monthly Report. a) Emergency Management of Storm Related Activities. 8. Consideration and possible action regarding the City Administrator's Monthly Report, including but not limited to: a) Financial Related Items i. Financial Report-I March 2024. ii. Property Tax Report. iii. Budget Calander. iv. Disbursements (greater than $10,000). b) Update on Current Specific Use Permit Projects. c) Update on Phase Traffic Signal Rebuild. investment account signatories for the city. a) Amegy Bank (RES 05.2024-E). b) TexPool Investments (RES 05.2024-F). c) Texas Class Investments (RESC 05.2024-G). 9. Consideration and possible action on resolutions authorizing changes in depository and 10. Consideration and possible action on a reduction of fee permits related to storm damage 11. Consideration and possible action regarding a resolution (RES 2024.05-H), the from. June 17, 2024. appointment to the Planning and Zoning Commission. 12. Consideration and possible action on the Engineer's Report. b) Fence Request - 11303 Somerland Way. a) School Zones. 13. Discuss and consider possible action on any future agenda items, meeting dates, and similar matters. a) Special Council Meeting - Monday, June 10, 2024. b) Engineering Meeting- Wednesday, June 12, 2024. c) Beautification Meeting-TBD. CITY OF PINEYI POINT VILLAGE COUNCIL AGENDA d) Regular Council Meeting - Monday, June 24, 2024. e) City Holiday - Thursday, July 4, 2024. VI. EXECUTIVE SESSION 14. The City Council will now hold a closed executive meeting pursuant to the provision of Chapter 551, Texas Government Code, in accordance with the authority contained in: d) Section! 551.071- Consultation with City Attorney. e) Reconvene into an open session. 15. Consideration and possible action on items discussed in the Executive Session. VII. ADIOURNMENT CERTIFICATION Icertify that a copy of the May 28, 2024, agenda of items to be considered by the Piney Point Village City Council was posted inap place convenient tot the public on May 24, 2024, inc compliance with Chapter 551 of the Texas Government Code. RLZE Robert Pennington City Admnistzator/Chyseretn, In compliance with the Americans with Disabilities Act, the City of Piney Point Village will provide reasonable accommodations for persons attending City Council meetings. This facility is whee/choir-ocessible, and accessible parking spaces are available. To better. serve you, your requests should be received 48 hours before the meeting. Please contact Robert Pennington at 713-230-8703. The City Council reserves the right to adjourn into a Closed Executive. Session at any time under the Texas Government Code, Section 551.071 to consult with an attorney. MEMORANDUM CITY OF PINEY POINT VILLAGE TO: City Council FROM: R. Pennington, City Administrator MEETINGI DATE: May 28, 2024 SUBJECT: Public Hearing on the Specific Use Permit Request for Extended Hours at Memorial Drive Elementary School, 11202 Smithdale Road. Agenda Item: 1 Informational Summary This public hearing is an official meeting held by the City Council where members of the public are allowed to provide comments, testimony, or opinions on a proposed plan, policy, law, or Spring Branch Independent School District is seeking approval from the Planning and Zoning Commission and City Council to extend its work hours within the city. This extension is necessary to allow the builder, Marshall Construction, to meet the crucial timeline for the final completion decision before it is finalized ori implemented. ofMemorial Drive Elementary School. Recommendation The council's primary responsibility is to oversee an open forum where citizens may express their perspectives without engaging in advocacy for or against proposals during the public hearing. Establishing predetermined time limits to ensure the efficient management of the agenda may be beneficial for the council. MEMORANDUM CITY OF PINEY POINT VILLAGE TO: City Council FROM: R. Pennington, City Administrator MEETINGI DATE: May 28, 2024 SUBJECT: Consideration and possible action on an ordinance ORD0S2024-D)related to amending the Specific Use Permit Request for extended hours at Memorial Drive Elementary School, 11202 Smithdale Road. Agenda Item: 2 Informational Summary Spring Branch Independent School District is seeking approval from the Planning and Zoning Commission and City Council to extend its work hours within the city. This extension is necessary to allow the builder, Marshall Construction, to meet the crucial timeline for the final completion This item was on the Thursday, May 23, agenda of the Planning and Zoning Commission. The City Council highly values the Commission's recommendation on any changes to the original ofMemorial Drive Elementary School. Specific Use Permit, as this decision is a collaborative effort. Recommendation The staff recommends that the council take into consideration the potential disruption to the surrounding neighborhood, in addition to the requirements of the school district, in order to adequately prepare for the timely commencement ofthe public school year. Attachment: ORD. 05.2024-D (Draft) UPDATED 5.20.24 ORDINANCE NO. 2024- AN ORDINANCE OF THE CITY OF PINEY POINT VILLAGE, TEXAS, IN ACCORDANCEWITE DIVISION40F/ ARTICLEIOF CHAPTER740F1 THE CITY'S CODE OF ORDINANCES, ESTABLISHING AND APPROVING. AN AMENDMENTTO THATSPECIFICUSEI PERMIT GRANTED! PERORDINANCENCENO.202.11.28 FOR1 THE PURPOSE OF CONSTRUCTING AI NEW REPLACEMENT SCHOOL BUILDING AND RELATED IMPROVEMENIS ONTHE MEMORIAL DRIVEI ELEMENTARY SCHOOL TRACT; AMENDING THE MEMORIAL DRIVE ELEMENTARY SCHOOL SPECIFIC USE PERMIT TO PROVIDE FOR THE ALLOWANCE OF ADDITIONAL CONSTRUCTION WORK HOURS INSIDE THE BUILDING AND CONDITIONS FOR SUCH EXTENDED WORK HOURS; PROVIDING FOR THE CONTINUED FULL FORCE AND EFFECT OF ORDINANCE NO. 2022.11.28, EXCEPT AS ADMENDED HEREIN; PROVIDING FOR. A PENALTY OF AN AMOUNTI NOT TO EXCEED $2,000 FOR EACH DAY OF VIOLATION OF ANY PROVISION HEREOF; PROVIDING A SEVERABILITY CLAUSE; ANDI PROVIDING ANI EFFECTIVEDATE. WHEREAS, the City of Piney Point Village (the' "City"), pursuant tol Division 4 of Article IIof Chapter 74 oft the City's Code ofOrdinances, did hereby approve a Specific Usel Permit onl November 28, 2022 for Memorial Drive Elementary School for a new replacement school building and other WHEREAS, the City finds itt to be in the best interest of the health, safety, and welfare ofits citizens to approve the following amendment to the Memorial Drive Elementary School Specific Use Permit to allow for additional construction work hours inside the Project's school building, subject to BEITORDAINED BY1 THECITY COUNCILOF THE CITY OF PINEYI POINT improvements, subjectt to certain conditions (the" "Project"), and certain conditions; now, therefore, SECTION1. Ina addition tot thes stated construction workl hours permitted under Chapter 10, Article 1, Section 10- lofthe City's Code ofOrdinances, construction: activities fori interior finishing work ont thel Project willl be permitted beginning as of the Effective Date oft this Ordinance through September 30, 2024 during the following additional times (the "Extended. Hours"): Monday through Friday Saturday Sunday 6:00am until 7:00am 7:00pm until 10:00pm 6:00pm until 810:00pm 89am-unti-8.00pm Formatted: Indent: Left: 2.75", Firstl line: 0.25" Formatted: Font: (Default) Times NewF Roman, 11pt Formatted: Font: (Default) Times New Roman, 1lpt No work shall be conducted on Sundays or the City-observed Holidays of Memorial Day, Independence Day, and Labor Day. SECTION2. Construction activities during the Extended Hours shall strictly adhere to the following requirements: 1. Works shall only be conducted insidet thel Project's school building; 2. School building doors shall remained closed,t tot the extent possible; 3. Nor noisef fromt the work conducted: insidet the building shalli reachb beyond thel Project'sproperty 4. No exterior work or construction activities shall occur outside the school building, regardless 6._Ally vehicles shall bep MA-rTAS Project areas. away fromr resident- 7-8.0 Other than thati required for emergency or security purposes, alll lights shalll bet turned offi by-at 8-9.Onsite security staff will be present at all times to ensure work hours and noise levels are enforced, lights aret turned off, and thel building is properly secured; and boundaries; ofthei noisel level generated; onlys streets; 5. No deliveries ors staging ofr materials willl be permitted; 6-7.All workerl breaks shall bet takeni inside thel building: the end oft thel ExtendedI Hours period; SECTION3. Except as expressly amended by the provisions hereof, the terms andj provisions in Ordinance! No. 2022.11.28s shall continue tog governt thel Project anda allp provisionsi in Ordinance No.: 2022.11.28 shall remain ini full force and effecta ass statedt therein. SECTION4. Any person, firm or corporation who intentionally, knowingly, recklessly, or with criminal negligence violates any provision of this Ordinance shall be deemed guilty ofar misdemeanor and, upon conviction, shall be finedi in an amount not to exceed $24,000.00 per offense. No penalty shall be greater orl less than thep penalty providedi for the same ors similar offense undert thel laws oft the State of Texas. Each day ofa any violation shall constitute as separate offense. SECTION5. Int the event any clause, phrase, provision, sentence or part oft this Ordinance or the: application of thes same to any person or circumstances shall for any reason be adjudged invalid orl held unconstitutional by a court of competent jurisdiction, its shall not affect, impair, ori invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council oft the City of Piney Point Village, Texas, declares that it would! have passed each and every part oft the same notwithstanding the omission ofa any such partt thus declared tol bei invalid or unconstitutional, whether there be one or morej parts. SECTION6. This ordinance: shall bei inf full force and effect after its passage, with an! Effective! Date oft the date adopted by the City Council oft the City of Piney Point Village, Texas; andi iti iss sO ordained. PASSED, APPROVED, ANDA ADOPTED THIS DAYOF. 2024. MAYOR ATTEST: CITY SECRETARY ORDINANCE NO. 2022.11.28 AN ORDINANCE OF THE CITY OF PINEY POINT VILLAGE, TEXAS, IN ACCORDANCE WITH DIVISION 40F ARTICLETOFCHAPTR7E OFT THE CITY'S CODE OF ORDINANCES, ESTABLISHING AND APPROVING ISSUANCE OF A SPECIFIC USE PERMIT FOR DEMOLITION OF CERTAIN MPROVEMENIS, RE- PURPOSING OF CERTAINING EXISTING IMPROVEMENIS, CONSTRUCTION OF NEW REPLACEMENT FACILITY, AND INSTALLATION OF CERTAIN RELATED ACCESSORY STRUCTURES, AS WELL ASCERTAINI DRAINAGE IMPROVEMENTS, AND TREE REPLACEMENT AND PLANTING, ALL ON THE MEMORIAL DRIVE ELEMENTARY SCHOOL TRACT, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR A PENALTY OF AN AMOUNT NOT TO EXCEED $2,000 FOR EACH DAY OF VIOLATION OF ANY PROVISION HEREOF; AND PROVIDING FOR SEVERABILITY. WHEREAS, the City ofP Piney Point Village (the "City") finds it to be ini the best interest of the health, safety, and welfare of its citizens to approve the following improvements on the Memorial Drive Elementary School tract subject to certain conditions; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE, TEXAS: Section 1. The facts and recitations set forth in the preamble of this Ordinance are Section2. The City hereby establishes and approves issuance ofa a specific use permit, as outlined by the terms of this Ordinance, to permit demolition of certain improvements, re- purposing of certain existing improvements, renovation of certain existing improvements, construction ofa new replacement facility, and installation of certain related accessory structures, as well as certain drainage improvements, and tree replacement and planting, all on the Memorial Drive Elementary School tract (collectively called the "Improvements"). Such improvements are further described under the Project (Memorial Drive Elementary School - Replacement) description below, as well as identified in the Plans attached! hereto as Exhibit C-K, described in the Detailed Scope of Work attached hereto as Exhibit A, and the timing oft the project is further outlined in the Timeline of Work attached hereto as Exhibit B, all made aj part oft this Ordinance hereof. City Council approval of the proposed Improvements provided for in this Ordinance is subject to adherence to the specifications provided for in this Ordinance, obtaining applicable hereby found to be true and correct and are hereby adopted. building permits, and other conditions provided for below: In addition to the Improvements identified in the Plans attached hereto as Exhibit C-K, 1. The demolition portion of the Project will include removal of all existing flatwork, drives, parking areas and sidewalks, totaling approximately 82,020 square feet. Ofthe the Project (Memorial Drive Elementary School - Replacement) shall include: 1 10,262 square feet of existing impervious play areas on the site, approximately 6,603 square feet will be removed. All existing MEP equipment, both indoors and outdoors, will be removed. Abatement will be performed by Spring Branch ISD through an authorized agent oft the State prior to the start of demolition. Mandatory notices will be filed 10 days in advance of the work commencing. All building components except the existing Library and Gymnasium will be demolished and removed from the site. Some trees will be removed. The project team engaged with an independent Urban Forestry team to evaluate the viability ofevery tree going forward and those deemed unhealthy now have been added to the list ofremoval. Specific and intentional criteria have been added to the Contract Documents to define requirements for the preservation ofall trees tagged to remain int the project. Select existing playground equipment andi its associated fall protection: zones will be removedreplaced inl kind during the reconfiguration ofthe play fields. Care will be given to those areas underneath the existing canopy/drip line oft the legacy trees to the North and East oft the playfields; iti is intended that these areas will be hand excavated to minimize potential damage from heavy machinery. 2. The following sitework: a. There is approximately 54,306 square feet of new concrete drives and parking areas proposed as part of the project. The drives and parking areas will be located on the east and west sides of the property. There is approximately 34,537 square feet of proposed sidewalks and a total of approximately 10,049 square feet ofi impervious play area (existing to remain and proposed.) b. The existing site only allowed for 30 on-site parking spots with off-site, street accessed parking spots directly adjacent and in front of the school. The Project will provide additional parking stalls for a total of 60 spots on-site, while planning for 161 head-in street parking stalls accessed from Smithdale Road. Bus and Parent Drop off lanes have been modified per the Traffic Control Management Plan which is attached hereto as Exhibit K. The District agrees to revisit its traffic study six (6) months after occupancy by students and again when enrollment reaches 500 students. The District further agrees to use its best efforts to mitigate any significant impact that is attributable and roughly Ac covered play structure will be provisioned directly behind the gymnasium. This is an open-air structure above approximately 3,588 square feet of poured concrete play surface. Basketball goals and court markings will enhance this d. Anexercise track will meander around the newj playfields and wind underneath some of the boundary trees. This will be used for both PE instruction, as well as serve the community using it for after-hour exercise. Benches and tables for proportionate to the District's development. zone. 2 viewing will be co-located in strategic spots near the playfields. All will be installed on concrete pads and their respective square footages have been e. The building structures and connected canopies cover 68,696 square feet oft the 7.973 acres site. Thist represents 9.789ofimpervious lot coverage. Thej paving structures, driveways, and playground equipment cover 171,177 square feet of the 7.973 acres site. This represents an additional 29.51% of impervious coverage. For both combined items, the Project is under the maximum allowable total impervious lot calculation of 50%, withat total impervious cover calculation of 49.29%, with the remaining allowance reserved for any future modifications as may be required to meet educational public purposes. included in the impervious lot coverage calculations. 3. The following utility scope: a. Water Service: a new public 8" water line will be constructed on the west and north sides of the proposed building. The 8" public water line will connect to the existing public water line in Smithdale Road (on the southwest side) and to the existing public water line in Oak Lane (on the northeast side of the site). The new 8" public water line will be located within a new 10' wide easement dedicated toto the Memorial Villages Water Authority. The proposed building will be serviced by a 3" domestic water line connection to the new 8" public water line. The existing 3" domestic water meter will be re-used and a new reduced pressure backflow preventer will be provided. A new 6" fire water line will serve the new building. This line will also be connected to the new 8" public water line and will have a 6" double check backflow on the line. b. Sanitary Sewer: the new building will have two new sanitary sewer service connections to the existing public 8" sanitary sewer line located in a 10' utility easement running north/south along the east side of the side (adjacent to the Oak Lane right-of-way). There will be one new 8" service connection near the southeast corner of the new building and one new 8" service connection near Storm/Sewer Drainage/Detention: All proposed site drainage will be collected internally to the site into underground storm sewer lines. The new storm sewer lines will connect into the public City storm sewer system in three plaçes. i. One system will connect on-site near the northeast corner of the new ii. The second connection will be located at the southeast corner oft the site iii. The third location is at the southwest corner of the site and it will tie the northeast corner of the building. building to a public 36" City storm sewer line; into a public 42" storm line; and into a public 18" storm sewer system. 3 Per City criteria, detention is being provided for the increased impervious area of the Project. There is an increase of impervious area of 10,934 square feet which results in a detention requirement of 8,876 cubic feet. By using over- sized underground storm sewer pipes, as referenced in the City approved Drainage Plan, there is 9,853 cubic feet ofdetention provided in the new design, exceeding the current City requirements. 4. The following tree disposition and landscape plan: a. Athird-party Urban Forestry team was engaged to perform an onsite field walk and assessment of every tree on the property, PPV City Arborist was invited and attended this survey. At this walk, it was determined that 41 oft the existing trees will contribute towards the target plantings for this site. b. By City Ordinance, the property owner must achieve Ix tree / per 2,000 square feet of site. This site is 7.973 acres = 347,304 sf/2,000 = 173.652 trees of qualifying species, health and caliper (3" minimum) must be present to satisfy criteria. For purposes ofthis tracking, the design team is rounding up toa at target This project is unique in that it is an educational facility and must provide a certain amount of open field space to facilitate its PE instruction curriculum. Additionally, some community teams and individuals utilize the playfields and playground equipment outside of school operational hours. The District is attempting to balance the tree density requirements with the very real need to d. Care has been given to preserve existing trees by providing pre-construction preparation requirements, on-going protection, and watering regimes through SBISD has engaged a licensed Landscape Architect team to design the new plantings and specific irrigation needs of the new site. In addition to the preserved trees, a total of133 new trees are proposed to be integrated into a Some of these plantings fall inside of an aerial easement governed by CenterPoint Energy, and will require review and acceptance by that outside jurisdiction, who has indicated that this approach is acceptable to such entity. Proposed planting details are provided further in the packet on the Tree Ourp proposed planting strategy currently achieves the target treej plantings(174) ons site. We are noting that the success of this strategy is contingent upon, discovery of any unknown field conditions (hidden utilities), and the survivorship of existing contributing stock during the construction phase of174 trees needed. create open play zones, to the benefit of all users. the duration of construction. comprehensive design oft the campus. Disposition Plan, which is attached hereto as Exhibit G. 4 duration. Ifduring the construction phase, ort thej period up to one year following substantial completion, there is al loss ofexisting trees that causes the site to fall under the minimum number of trees per the City's Tree Ordinance, such trees will be replaced at or near point of removal with a qualifying tree within a reasonable amount oft time. 5. The following architecture: a. Approximately 84,507 square feet of new construction will be placed on the site integrated into the 10,344 square feet of existing space to remain, with a max building height of 32'- 2" above average grade line; satisfying the maximum allowable building height limit of35'-0"above: average grade line. b. Thec existing campus was as series ofs single and double loaded classroom wings, much of which were connected and accessed by outdoor covered canopies. The new building will be fully conditioned and all corridors will be enclosed and SBISD is looking to retain any portion of the campus that could meet current Educational Specification criteria. Thei new building will repurpose the existing gymnasium and library spaces, finish floors will be matched in elevation to the new slab through gradual incline accomplished over the horizontal length of d. The new building is centrally sited to allow front entry procession, and ample room on either side for separated parent and bus arrivals to use perimeter drives and turnarounds. The Library will be street forward and a prominent beacon of learning on display to the community. Also, near the front will be a multi- purpose room that can be accessed from a secured vestibule, allowing for independent use from the rest of the facility and lending itself to after hour The new project has included, but is not limited to the following safety systems and provisions: Automatic Sprinkler System tied into Fire Alarm System, fire extinguishers, smoke detection systems, visual locks in each classroom, access control and intrusion detection systems, security cameras, life safety generator, emergency egress lighting system, controlled entry vestibule, impact resistant glazing at reception, numbered exterior doors, and emergency responder radio The classroom wing will be a 2-story building with (12x) grade level classrooms double stacked. All classrooms have windows to the exterior along the perimeter, and views to interior Learning Courtyard across the circulating corridor. Built in storage, flexible teaching stations, student furniture and presentation technology round out the standard classroom provisioning. weather protected. corridors. meeting events. system (ERRS). 5 g. The Cafeteria will offer dual service as an eating environment and as seating to the raised stage for student performances, and guest speakers. It is near the Gymnasium for spill over capacity at larger events. It has been strategically located and provisioned with large expanses of glass to take advantage of the connecting views to the outdoor Learning Courtyard, as well as out to the playfields. Based on its intentional placement near both drop offs, it can also support morning pre-school staging, as well as after school cuing. h. The outdoor Learning Courtyard is meant to provide visual and physical connections for the entirety of the campus to the outdoors. In the classroom wing, special extended instruction zones, called FLEX spaces will open directly onto it for easy access from the classrooms. A portion of the overall space willl be dedicated to the early learners and is nestled in aj protective space near their classrooms. Art and Sciencel Labs will have a shared, dedicated patio Special Education classrooms have been located near administrative support teams and the Clinic. They have views ofthe outdoor) Learning Courtyard and as separate entry to ease in supporting specialized transportation needs. Physical education spaces and amenities include indoor gymnasium withrock climbing wall and age-appropriate sports equipment, covered outdoor play, age separated play structures, PE programmed exercise berms, outdoor track, (2x) soccer fields, (2x) kickball / baseball fields with backstops. Additional tables, benches, and covered structures have also been planned and are itemized in the permit sets under current review by the City. k. (1x)2,5001 Ib. capacity hydraulic elevator by Otis will bei installed and inspected where outdoor instruction can be supported. by a third party. 6. Mechanical System: The cooling services for the building will be generated by two- air cooled chillers each rated for 175 tons. The chilled water will be pumped to all chilled water coils serving the conditioned spaçes. The heating services for the building will be generated by two-condensing type boilers each rated for 1800 MBH output. The hot water will be pumped to all hot water coils serving the conditioned spaces. Air distribution to the occupied spaces will be provided by a combination of large central station air handling units, fan-coil units and VRF units. Outside air will be pre-treated before being delivered to the occupied spaces. Outside air quantities are sized to comply with code and to maintain appropriate pressures within the conditioned spaces. Separate exhaust systems are provided for Restrooms, dryers and for Kitchen equipment. Roof mounted equipment will consist of air-cooled condensing units (16x), Heat Recovery Unit (lx), Toilet Exhaust Fans (12x), Kitchen Exhaust Fans (3x), Dryer Exhaust Fans (3x), Air Intake Vents (6x) and ReliefVents (4x). Portions of this equipment will be concealed in a sunken equipment well with vertical surrounds that will restrict direct viewing from the ground. All Mechanical 6 equipment will be controlled by an electronic energy management system, and all Mechanical systems are specified to be air balanced and commissioned prior to 7. Electrical System: CenterPoint (CNP) Power Service: a new power service will be brought to the site using the existing CNP power poles and new underground conductors to a new CNP pad- mounted transformer. The new CNP pad-mounted transformer will serve a new 3,000. Amp Main Switchboard (480/277v, 3ph, 4W). The new Main Switchboard will provide power for all lighting, equipment and miscellaneous power requirements in the new building and on the site. All lighting will be new and willl bel LED type fixtures. Indoor lighting will be controlled by daylighting and occupancy sensors as required by code and outdoor lighting will be controlled by energy management schedules. Emergency power for the emergency lighting, fire alarm, security, Information Systems, and other owner selected systems will be provided by one-300 KW natural gas generator. A new fully addressable fire alarm system will serve the new: facility. All systems will be grounded as per the NEC. 8. Plumbing and Fire Protection: All piping, all fixtures and all equipment will be new for the building and for the site related plumbing and fire protection systems. Domestic Cold-Water services will be provided by an underground 3" water line that will serve all fixtures and equipment requiring water. Domestic Hot Water services will be provided by two-condensing low NOX water heaters each rated at 199 CFH and 95% thermal efficiency. Isolation valves and shock arrestors will be provided at all fixture groups and at each piece of equipment. Domestic Cold Water and Hot Water piping will be Type K copper below grade and Type L copper above grade. Sanitary waste and vent piping will be provided for all plumbing fixtures, floor drains and equipment requiring waste services. Floor drains willl have a combination oft trap primers and trap guards. Sanitary waste and vent piping will be Schedule 40 PVC piping where not located in a return air stream and CPVC when located in a return air stream. Storm drainage will be provided for all roofs through primary and overflow roof drains or scuppers. Storm drain piping will be Schedule 40 PVC piping where not located in a return air stream and CPVC when located in a return air stream. The elevator pit will have one-50GPM: submersible sump pump for water removal. A newi medium pressure natural gas service will be routed underground to a new CenterPoint Energy gas meter and regulation station that will reduce the service to low pressure. The low-pressure gas piping will be routed in the building to all water heaters, all cooking equipment and toall dryers. The building will be fully sprinklered in accordance with NFPA. 9. Both new construction and connections into existing buildings to remain will be accomplished using steel framed structure and cold formed metal framed exterior walls with brick veneer. Foundations will be poured on site, with first level floor slab designed as slab on grade construction, with drilled and underreamed piers. occupancy. 7 10.Safety of staff and all visitors drives the provisioning of adequate parking and paving lighting on the project - inj particular, any areas where pedestrian and vehicular traffic may overlap. The nationally recognized benchmark of ANSI/IES RP-8-21 technical guidelines was used to set the lower limits for foot candles in these areas. All new site (parking) fixtures selected will have the latest energy efficient lamping types, be pole mounted, face into the property at the perimeter, and have downward directing light pollution shields. They will not exceed allowable limits for footcandles as measured at the property edges. There are no plans for landscaping or ambient site lighting. Building wall packs to provide safe navigation to and specific operational use ofe entry points have been provided. These lights follow the exterior outline oft the building and generally are no closer to property edge lines than existing conditions. In most cases - they sit further away from neighbors than the previous campus design. The only portion ofthej project that is of2-story height is the classroom wing facing the western property line. It has been strategically pulled further away from the property line than the existing building and sits approximately 100' away from the fence line, and on average All new Interior lights were specifically selected reduced power draw to comply with current energy code watts/sqft and to meet 2018 IECC energy efficient criteria. They are controlled by occupancy sensors and will "time out" after 20 minutes ofinactivity, causing the lights to turn off automatically if no motion is detected. Further, they can be controlled through the Building Automated System (BAS) remotely. Normal use of the Facility requires after hours custodial maintenance, cleaning and restocking to ensure it is fully operational for the following day. These hours can vary, but protocols are in place for lights to be turned off after the teams have completed their tasks. The District agrees to establish protocols for rooms that have windows facing outwards towards the property lines, to ensure that blinds in such rooms are closed by 9pm every Additional information and proposed hours of operation for exterior and interior 11.SLR (Acoustical Engineer of Record) has modeled the expected sound level at the property line surrounding the MDE School due to the new mechaniçal equipment that is] planned for the replacement project. Our model shows that the averaged predicted sound levels should be equal to or lower than the current mechanical equipment noise levels that we measured on September 8, 2022. Using this information as a basis, we The new mechanical equipment for the MDES campus will be designed to satisfy the criteria of the near peer. jurisdiction of Spring Valley Village Noise Ordinance (cross dated to the time of the PPV building permit submission). The sound levels produced over 200' away from neighboring residences. night to help reduce the amount of light that escapes the facility. lighting is provided in EXHIBITL. recommend the following noise limits for the future equipment: 8 by the new MDES mechanical equipment when operating at normal steady state conditions should not exceed 55 dBA at the fence line of the adjacent property when measured 5' above the ground. The ambient sound level shall be subtracted from the fence line measurement to derive only the mechanical noise contribution at the fence line. Sound measurements shall ber made with a Typelor Type 2 calibrated sound level meter utilizing the A-weighting scale and the slow meter response as specified by the American National Standards Institute (A.N.S.I. S1.4-1984/85A). Measurements recorded shall bet taken to provide aj proper representation oft the sound being measured. The microphone oft the meter shall be shielded by use ofa windscreen and positioned sO as not to create any unnatural enhancement or diminution of the measured sound. 12.The following Space Program: a. The SBISD Elementary School Program was tailored to thiss specific application and in alignment with community needs and is planned to serve up to 550 students for the life of the building. The proposed design provides (2x) classrooms in addition to the (22x) currently used int the existing campus. These additional classrooms will provide flexibility to meet any population changes within the current elementary school feeder pattern. All departmental areas were reviewed with SBISD Academic Leadership prior to planning of the new b. This facility was designed to support approved student to teacher ratios and the cascading square foot requirements, as set forth by Texas Educational Agency The Administration area includes the Main Entry, Reception, Admin offices, Records, Counseling and Diagnostic spaces, and support spaces needed to run the day-to-day operations of the campus. It will house the Faculty Lounge, Workroom, and Storage in a centralized area. It hosts the Clinic Area that has separate spaces for al Nurse's office, treatment, restroom, and storage. d. Thel Media Center (Library) is sized to seat up to (3x) classrooms at ai time with additional spacing for drop ins. The circulation desk offers visual command of the area and provides an easy point ofapproach for students needing assistance. Off stage support rooms include a Librarian Work Room/Office, Technology Office, A/V Storage, separatel Literacy Library, and a Virtual/Broadcast Room. In keeping with the District's commitment to digital integration into learning, the resource materials are also available online and the Media Center supports dedicated student computers specific to research and exploration. Music Instruction is facilitated in a dedicated classroom with specialized storage; students use this space on a rotational basis. Art Instruction is facility. (TEA) Standards, have been satisfied. 9 facilitated in a dedicated classroom, with al kiln, specialized storage, and access to an outdoor patio; students use this space on a rotational basis. Science Instruction is facilitated though a dedicated classroom / lab space that also has access to an outdoor patio; students use this space on ai rotational basis. An new cafetorium will host meal service as well as provide gathering space for assemblies, special speakers, or live performances. The adjacent full-service kitchen will be used toj prepare meals on site and is accessed directly from the service yard to receive food product deliveries that will be stored in built in The Gymnasium space is being refreshed from an equipment andi interior finish out perspective. It will open internally to the Cafetorium, and externally out h. Grossing factors were allocated during the planning phase to ensure that MEP infrastructure, technology rooms, and circulating spaces were accommodated refrigeration. /f freezer units. onto the play fields via the covered play court. in the final footprint. 13.The following specific use permit requests: a. Site fencing: In alignment with Spring Branch ISD Design and Construction standards, portions of the property will be secured by fencing. Any fence frontage line along Smithdale drive is proposed to be a black ornamental steel fenceof6-0"height. Access controlled gate openings will allow pedestrian and equipment access. The remainder of the perimeter fencing will abut neighbors along portions of the west, east and north property lines. This project is proposing to enclose the entirety oft the playfields witha6-0"highl black vinyl faced galvanized metal fabric: fence. There arei no gates proposed fort this portion of the fence enclosure. Note, many of the adjacent properties already have existing 8' wood fences along shared property lines with the campus. The school fencing will be installed on the district property. A Fencing Diagram is b. Monument Signage: A new monument sign with a small inset electronic display board is proposed along Smithdale Road at the parent drop off drive/ front entry corner of the site and will be set back a minimum of10'-0" inside ofall property lines. The new sign will be powered and can be controlled by a programmable timer with remote interface capabilities. The lighted portion of the sign will be allowed to scroll messages on, have up to 3 colors, and will remain static for 2 minutes before changing. Operational hours of display may be between thel hours of6:30 am - 9:00 pm, 7 days a week. Materials to match the building exterior have been carefully selected to allow the sign to blend in. The sign will host the school's address in a prominent fashion for first attached hereto as ExhibitJ. 10 responders, and be visible from both directions of approaching traffic. The proposed sign meets PPV sign ordinance height limits but exceeds allowable square foot size by 17.5 square feet per face. Details are provided in attached Exhibit H. Generator: Emergency power for the emergency lighting, fire alarm, security, Information Systems, and other owner selected systems will be provided by one-300KW: natural gas generator. The exterior grade generator is permanently located inside oft the Service Yard and screened from view by a brick surround. The anticipated noise levels ofthe generator havel been included in thej projected equipment analysis provided by the Acoustical Engineer; it will be tested post installation and commissioning to ensure it falls within projected tolerances. Acoustical modeling shows that City of Piney Point Village Noise Ordinance d. Roof Top Equipment: Roof mounted equipment will consist of air-cooled condensing units (16), Heat Recovery Unit (1), Toilet Exhaust Fans (12), Kitchen Exhaust Fans (3), Dryer Exhaust Fans (3), Air Intake Vents (6) and Relief Vents (4). Portions of this equipment will be concealed in a sunken equipment well withy vertical surrounds that will restrict direct viewing from the ground. These units are typical of commercial grade design and placement and Decking: Pervious decking constructed within the outdoor learning courtyard, provided that any decking in the interior courtyard should be categorized as C Outdoor Classroom: Open air outdoor classroom structure located within the g. Playground Equipment and Shade Structures: Playground equipment and shade structures located within the playfield area, not to exceed 35 feet in h. Drivewayssidewals: All driveways and sidewalks, including paved walking paths, shall comply with the Plans and Detailed Scope of Work attached as criteria are met. are appropriate selections based on project typology. pervious cover. outdoor learning courtyard. height. exhibits to this Ordinance. Section 3. Nonmaterial Amendments to the Specific Use Permit. City staff is authorized to consider a minor, nonmaterial change to the Memorial Drive Elementary School Plans, Improvements or other conditions provided herein if such proposed change is considered minor and non-substantive, and if such proposed change has no adverse effect or impact on any adjacent property owner. City staff will require an engineer, architect, or other qualified expert, on behalf of the Memorial Drive Elementary School, to provide written confirmation, with evidence if applicable, that the proposed change satisfies the two-part test provided for in this 11 Section. IfCity staff determines that the proposed change does satisfy the aforementioned test, then aj permit may bei issued for such change; provided, however, if City staff determines that the proposed change does not satisfy the test, then Memorial Drive Elementary School will be required to apply for another Specific Use Permit to obtain permission to proceed with the proposed change. Requested Administrative Changes must not: Violate any other current City Ordinance, except non-substantive changes to those Exceed any maximum noise level requirements contained in the original SUP, as Exceed drainage calculations, other than those approved by the City Engineer; Exceed the approved design square-footage by more than 2% of that approved in the original SUP, as long as additional square-footage does not exceed impervious Make any changes to the stated height(s) of the approved building(s); Make any changes to the stated height and type of fencing approved in the original Violate the City's Tree Ordinance, or any tree allotments specified in the original SUP; Make any changes to signage specifically granted in the SUP that is within 1001 feet of the front property line, or add any permanent signage that is within 100 feet of the front For purposes oft this Section, City staffi includes the City Administrator, Building Official, City Engineer, City Attorney, and the Mayor. Any administratively permitted changes will be plaçed on the next regular City Council agenda under City Administrator's report as an ordinances granted specific waivers from in the original SUP; measured at the affected property line(s); coverage requirements; SUP; property line. informational item sO that the public is informed ofs such change. Section 4. Any person who intentionally, knowingly, recklessly, or with criminal negligence violates any provision ofthis Ordinance shall be deemed guilty ofa misdemeanor and, upon conviction, shall be fined in an amount not to exceed $2,000.00 per offense. No penalty shall be greater or less than the penalty provided for the same or similar offense under the laws of the State of Texas. Each day ofany violation shall constitute a separate offense. Section 5. In the event any clause, phrase, provision, sentence, or part of this Ordinance or the application of the same to any person or circumstances shall for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council of the City of Piney Point Village, Texas, declares that it would have passed each and every part of the same notwithstanding the omission ofany such part thus declared tol be invalid or unconstitutional, whether there be one or more parts. Section 6. All ordinances or parts of ordinances inconsistent ori in conflict herewith, are, to the extent ofsuch inconsistency or conflict, hereby repealed. PASSED, APPROVED, AND ADOPTED this 28 day of November 2022. 12 - Mark Kobelan Mayor - ATTEST: Robert Rlb 24 Pennington City Administrator/City: Secretary 13 Exhibit A Ins support oft this Special Use Permit request, the following written Scope of Work document is hereby incorporated by attachment. 14 Exhibit! B MEMORIAL DRIVE ELEMENTARY ESTIMATED PROJECT SCHEDULE PROJECT ENGAGEMENT & DESIGN PROJECT KICKOFF FACT FINDING PHASE DESIGN PHASE WITH CONCURRENT PAT MELTINGS DOCUMENTATION PHASE PROCUREMENT WITH CONCURRENT PERMIITING DEMOLITION & CONSTRUCTION CAMPUS MOVES OFF-SITC CAMPUS MAKE READY+ DEMOLITION CONSTRUCTION CAMPUS MOVE IN+ ACTIVATION OPEN FOR CLASSES OCTOBER 2021 3MONTHS 6MONTHS 4MONTHS 3MONTHS JANUARY 2023 2-3 MONTHS 18-20 MONTHS 2MONTHS AUGUST2024 15 Exhibit C-K consideration: Ins support oft this Special Use Permit request, the following plans and diagrams are submitted for EXHIBIT C-S SITE PLAN I Existing EXHIBIT: D - SITE PLANIE Proposed EXHIBIT E-] FLOOR PLANILevel 1 EXHIBIT F-E FLOOR PLAN |Level 2 EXHIBIT G- TREE DISPOSITION PLAN EXHIBIT H-1 MONUMENT SIGN I Plan and Details EXHIBITI-F ROOF TOP EQUIPMENT PLAN EXHIBITJ - FENCING DIAGRAM EXHIBIT K TRAFFIC FLOW MANAGEMENT PLAN 16 MEMORANDUM CITY OF PINEY POINT VILLAGE TO: City Council FROM: R. Pennington, City Administrator MEETINGI DATE: May 28, 2024 SUBJECT: Consideration and possible action on approval of the Council Meeting Minutes. Agenda Item: 3 Informational Summary The following is the draft ofi minutes from the following council meetings. a) Regular Session Meeting Minutes held on April 15, 2024. b) Special Session Meeting Minutes held on May 14, 2024. c) Special Session Meeting Minutes held on May 20, 2024. Recommendation and May 20, 2024. Staff recommends approving minutes from the council meeting on April 15, 2024, May 14, 2024, MINUTES OF A CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, APRIL 15, 2024, 6:00 P.M. AT ECCLESIA CHURCH, 325 PINEY POINT ROAD, PINEY POINT VILLAGE, TEXAS. Councilmembers Present: Mayor Mark Kobelan, Michaell Herminghaus, Dale Dodds, Joel Bender, and Aliza Dutt. Councilmembers Virtual:. Jonathan Curth (via phone). City Representatives Present: Bobby Pennington, City Administrator; David Olson, City Attorney; Solace Southwick, Police Commissioner; James Huguenard, Police Commissioner; Eric. Jones, Police Commander; Henry Kollenberg, Fire Commissioner; Howard Miller, Fire Chief; Joe Moore, City Engineer; Annette Arriaga, Building Official. I. Call To Order At 6:00 p.m., Mayor Kobelan declared a quorum and called the meeting to order. Council ledi the Pledge of Allegiance to the United States of America Flag. II. III. Citizens Wishing to Address Council There were no comments from the public. NEWI BUSINESS 1. Consideration and possible action on the Memorial Villages Police Department Monthly Report: a.) Update on activities, b.) MVPD 2023 Review of Services and FY23 Budget Equitable Funding Review, c.) MVPD Budget Amendment to reclassify fiscal year 2023 budget line items, providing a surplus of In March, the MVPD responded to and handled 1,440 calls and incidents for Piney Point Village alone. Additionally, 1,027 house watch checks were conducted, and 286 citations, with 191 Thel MVPD presented the 2023 Review of Services and FY23 Budget Equitable Funding Review. The data supports a recommendation that funding continue to remain equal at 33.3% per village. The MVPD proposed moving $48,600 between operating accounts in the fiscal year 2023 budget The department presented a draft ordinance for the council to review regarding policy Councilmember Herminghaus moved to approve the MVPD budget amendment line item reclass $48,600. d.) E-Bicycles (ORD 2024.04). warnings, were issued during this period. without affecting the net budget. recommendations for e-bike regulations. as presented. The motion was seconded by Bender. AYES: Herminghaus, Dodds, Bender, and Dutt. NAYS: None. The motion carried. 2. Consideration and possible action on the Village Fire Department Monthly Report: a.) Update on activities, b.) VFD Regular Agenda (03/27/24). In March, VFD responded to 208 calls and incidents across all the villages ini the service area, with an average response time of 4 minutes and 38 seconds. Out of these 208 calls, 36 were related to Chief Miller and Commissioner Kollenberg provided updates on the department's operations and Piney Point and had an average response time of 4 minutes and 47 seconds. activities. Not further action was taken. 3. Consideration and possible action on the monthly report presented by the Mayor. The mayor gave an update on Greenbay. The mayor delivered farewell remarks and expressed gratitude fori the communityssupport during his tenure. 4. Consideration and possible action on the City Administrator's Monthly Report, including but not limited toa a) Financial Related Items (Financial Report = March 2024, Property' Tax Report, Investment Report, Disbursements); b) Update on Current Specific Use Permit Projects; c) Arbor Day Foundation - 2023 Recognition. The Council discussed the additional fees and time associated with SFEC SUP. Cary Moran was recognized for her efforts in establishing the city as a member of Tree City USAi in Councilmember Bender moved to approve the Quarterly Investment Report ending March 31, 2023. 2024, as presented. The motion was seconded by Dodds. AYES: Herminghaus, Dodds, Bender, and Dutt. NAYS: None. The motion carried. Councilmember Bender movedi to approve disbursements as presented. The motion was seconded by Herminghaus. o AYES: Herminghaus, Dodds, Bender, and Dutt. NAYS: None. The motion carried. 5. Consideration and possible action on Spring Branch Independent School District's request for additional accessory: structures at the new Memorial Drive Elementary, specifically twot flagpoles. Councilmember Bender motioned to approve the measure as it was deemed minor and nonsubstantive to the requirements of the Specific Use Permit. The motion was seconded by Dodds. AYES: Herminghaus, Dodds, Bender, and Dutt. NAYS: None. The motion carried. 6. Consideration and possible action on Spring Branch Independent School District'srequest for additional but limited work hours on the interior construction of Memorial Drive Elementary. too complete the project before August 15, when students return. oft the requested change through a public hearing scheduled for May 28th. The Council discussed SBISD's request to extend work hours beyond Section 3 of the current SUP The Council requestedt that SBISDI notify neighborsabout extended hours and provide public notice Not formal action wast taken. 7. Consideration and possible action on authorizing HDR to negotiate a change order for additional point repairs in the Williamsburg Drainage Improvements Project. Achange order is recommended to fund concrete point repairs on North or South Country Squire to address areas where the pavement holds standing water. HDR's priority is a two-panel Councilmember Dodds motioned to authorize HDR to negotiate a change order not to exceed $42,000 for additional point repairs in the Williamsburg Drainage Improvements Project. The replacement on North Country Squire. motion was seconded by Bender. AYES: Herminghaus, Dodds, Bender, and Dutt. NAYS: None. The motion carried. 8. Consideration and possible action on the signage of the four school zones within the city, including flashing beacons. J.M Moore estimates that the probable construction cost for all four school zones is $136,000. The flashing beacons can be procured through HGAC: as a possible cost alternative. J.M Moore discussed the current school zone configurations and possible adjustments. Discussion continued on drafting the school zone ordinance. Staff is to negotiate potential change order options for signage available under the HGAC quote and present these options at the May meeting. Not formal action was taken. 9. Consideration and possible action on the Engineer's Report. The discussion included the light additions at SFEC, which violate the SUP and the Smithdale Estates Bypass intake structure. Not formal action was taken. 10. Consideration and possible action on approval of the Regular Session Meeting Minutes held on March 25,2024. Councilmember Herminghaus moved to approve the meeting minutes from March 25, 2024, as presented. The motion was seconded by Bender. AYES:H Herminghaus, Dodds, Bender, and Dutt. NAYS: None. The motion carried. 11. Discuss and consider possible action on any future agenda items, meeting dates, and similar matters. There are four meetings scheduled in May: o An engineering meeting on May 8th, o A beautification meeting on May 13th, and Aspecial council meeting TBD with a tentative date of Tuesday, May 14, for Election Certification, and o A regular council meeting on Tuesday, May 28th. May 27th is a City Holiday in observance of Memorial Day. EXECUTIVE SESSION UNDER TEXAS GOVERNMENT CODE Section 551.072, Real Estate Property. Section 551.074. IV. 12. The City Council executive meeting pursuant to the provision of Chapter 551, Texas Government Code, ina accordance with the authority contained in Section 551.071, Consultation with City Attorney and The council convened into an executive session, and Councilmember Curth ended the phone connection at 7:36 p.m. The council reconvened into the regular public meeting at 7:47 p.m. 13. Consideration and possible action on items discussed in the Executive Session. Councilmember Bender moved to approve the 7660 Woodway lease agreement that extends the lease to February 28, 2033. The motion was seconded by Dodds. AYES: Herminghaus, Dodds, Bender, and Dutt. NAYS: None. Ther motion carried. No other formal action was taken from the Executive Session. V. ADIOURNMENT 14. Adjourn. Councilmember Bender made a motion for adjournment, seconded by Councilmember Herminghaus. Mayor Kobelan adjourned the meeting at 7:48 p.m. PASSED AND APPROVED this 28th day of May 2024. Aliza Dutt Mayor Robert Pennington City Administrator, /City Secretary MINUTESOFACITY OFPINEYI POINTVILLAGE: SPECIAL COUNCIL MEETING TUESDAY,MAY14,2024,6:00 P.M. ATECCLESIA CHURCH, 3251 PINEY POINTI ROAD,PINEY POINT VILLAGE, TEXAS. Councilmembers Present: Mark Kobelan (Incumbent-Mayor), Aliza Dutt (Mayor-Elect), Michael Herminghaus, Dale Dodds, Joel Bender, Jonathan Curth, and Margaret Rohde (Council-Elect). City Representatives Present: Bobby Pennington, City Administrator; David Olson, City Attorney; James Huguenard, Police Commissioner; Solace Southwick, Police Commissioner; Ray Shultz, Police Chief; Henry Kollenberg, Fire Commissioner; Howard Miller, Fire Chief; Gracie Moylan, Engineer Representative; Annette Arriaga, Building Official Director; Michelle Yi, Finance Director. C CallToOrder At6 6:10 p.m., Mayor Kobelan declared a quorum and called the meeting to order. Council led thel Pledge of Allegiance to the United States of America Flag. II. Pledge of Allegiance III. Citizens' Wishingto Address Council No one requested to address the Council. 1. Consideration and possible action to consider Resolution No. 2024.05, a resolution and order of the City Council of the City of Piney Point Village, Texas, canvassing the returns and declaring the results of the May 4, 2024, General Election for the purpose of electing City Council Alderman Position 3, City Council Alderman Position 4, and Mayor. The City received the official results on May 13, 2024. The official results, which are the canvassed returns, show Aliza Dutt as Mayor, Joel Bender as Position 3, and Margaret Councimember Herminghaus moved to approve a resolution (RES. 2024.05) and confirm the order canvassing the returns and declaring the results of the May 4, 2024, General Election for the purpose of electing City Council Alderman Position 3, City Council - Alderman Rohde as Position 4. Position 4, and Mayor. Bender Seconded the motion. AYES: Herminghaus, Dodds, Bender, Dutt, and Curth. NAYS: None. The motion carried. 2. Administer the oath of office for the City Mayor, City Council Alderman Position 3, and City Council Alderman Position 4. The honorable Judge Klevenhagen administered the oaths of office to Aliza Dutt as City Mayor, Joel A. Bender as Alderman Position 3, and Margaret Rohde as Alderman Position 4. The newly elected officials assumed their positions after taking the oath. 3. Consideration and possible action to consider Resolution No. 2024.05-A, to formally acknowledge the outgoing mayor's service and contributions to the community. Councimember Herminghaus moved to approve a resolution (RES. 2024.05-A) to formally acknowledge the outgoing mayor's service and contributions to the community. Bender seconded the motion. NAYS: None. The motion carried. AYES: Herminghaus, Dodds, Bender, Rohde, and Curth. 4. Consideration and possible action regarding Resolution No. 2024.05-B, the selection of Mayor Pro Tempore. Councimember Dodds moved to approve a resolution (RES. 2024.05-B) the selection of Mayor Pro Tem. Herminghaus seconded the motion. o AYES: Herminghaus, Dodds, Bender, Rohde, and Curth. NAYS: None. The motion carried. 5. Consideration and possible action regarding Resolution No. 2024.05-C, the appointment to the Planning and Zoning Commission, and recommendation of a Chairperson. The Council discussed the need to fill the three vacant Planning and Zoning Commission positions. It was recommended by the Council that the appointment action be included on the agenda for the next council meeting for thorough consideration on the three vacancies. Councimember Dodds moved to approve a resolution (RES. 2024.05-C), the recommendation of Don Jones as the chairperson of Planning and Zoning. Bender The Council also discussed the recommendation of the chairperson. seconded the motion. NAYS: None. The motion carried. AYES: Herminghaus, Dodds, Bender, Rohde, and Curth. 6. Consideration and possible action regarding school zones and planned purchase and placement of school zone signage and flashing beacons. Discussion was held regarding the beacon connectivity and disposal of existing signage. CTC Option A is priced at $125,597. CTC Option B is a quote without connectivity at $108,317, and Option C involves the removal and disposal of all existing signage at SBISD needs more time to review MDE zone limits. The current zone is very broad, and Engineering proposes a condensed zone and we are requesting their official opinion. Councimember Rohde proposed approving "Option A," which is priced at $125,597.00. The motion includes a contingency of an additional $40,000 for potential beacon and signage additions. The motion further includes that HDR return with three bids for the removal of existing signage and negotiate with the HGAC vendor for the final amount. The motion was $32,200. seconded by Bender. NAYS: None. The motion carried. AYES: Herminghaus, Dodds, Bender, Rohde, and Curth. 7. Consideration and possible action on any future agenda items, meeting dates, and similar matters. It was noted that Monday, May 27, is a city holiday, and the Regular Council Meeting is scheduled for Tuesday, May 28, as adjusted for Memorial Day. 8. Executive Session. There was no call for an executive session. There was no executive session. 9. Consideration and possible action on items discussed in the Executive Session Adjournment. Councimember Bender made a motion for adjournment, seconded by Councimember Dodds. Mayor Dutt adjourned the meeting at 6:44 p.m. PASSED AND APPROVED this 28th day of May 2024. Aliza Dutt Mayor Robert Pennington City Administrator/Cily Secretary MINUTES OF A CITY OF PINEY POINT VILLAGE SPECIAL COUNCIL MEETING TUESDAY, MAY 20, 2024, 4:00 P.M. AT ECCLESIA CHURCH, 325 PINEY POINT ROAD, PINEY POINT VILLAGE, TEXAS. Councilmembers Present: Aliza Dutt, Michael Herminghaus, Dale Dodds, Joel Bender, Jonathan Curth, and Margaret Rohde. Councilmembers Absent: Dale Dodds. Attorney; Ray Shultz, Police Chief. City Representatives Present: Bobby Pennington, City Administrator; David Olson (Phone), City CallToOrder At4 4:02 p.m., Aliza Dutt declared a quorum and called the meeting to order. Council led thel Pledge of Allegiance to the United States of America Flag. II. Pledge of Allegiance III. Citizens Wishingto Address Council No one requested to address the Council. 1. Consideration and possible action on extending the disaster declaration declared on May 17, 2024. Councilmember Herminghaus motioned to extend the disaster declaration for seven days. Councimember Bender seconded the motion. AYES: Herminghaus, Bender, Rohde, and Curth. NAYS: None. The motion carried. 2. Consideration and possible action on extending the temporary curfew order declared on May 17,2024. Councimember Bender motioned to terminate the temporary curfew order effective May 20, 2024. Councimember Herminghaus seconded the motion. AYES: Herminghaus, Bender, Rohde, and Curth. NAYS: None. The motion carried. 3. Consideration and possible action on debris removal. The administration has provided information regarding the expected debris removal process inH Harris County Precinct 3. Additionally, there has been discussion about establishing a The Council discussed long-term improvements to the local grid system and the inspection staging facility where residents can properly dispose of storm debris. oft trees within the utility easement. Not further action was taken. 4. Discuss and consider possible action on any future agenda items, meeting dates, and similar matters. The next meeting is the regular Council Meeting scheduled for May 28. 5. Executive Session. There was no call for an executive session. There was no executive session. 6. Consideration and possible action on items discussed in the Executive Session Adjournment. Councilmember Bender made a motion for adjournment, seconded by Councilmember Rohde. Mayor Dutt adjourned the meeting at 4:50 p.m. PASSED AND APPROVED this 28th day of May 2024. Aliza Dutt Mayor Robert Pennington City Administrator/Clty Secretary MEMORANDUM CITY OF PINEY POINT VILLAGE TO: City Council FROM: R. Pennington, City Administrator MEETINGI DATE: May 28, 2024 SUBJECT: Presentation by BrooksWatson & Co. ofFiscal Year 2023 Financial Audit and consider acceptance as presented. Agenda Item: 4 Summary: As required by State Statute, Chapter 103, an independent audit ofthe City's accounts and records has been made by the certified public accounting firm of BrooksWatson & Co., PLLC, for the year ending December 31, 2023. The annual financial statement, including the auditor's opinion, ist to be filed with the office of the City Secretary within 180 days after the last day oft the City's fiscal year. Conclusion: The audited financial statements and annual financial report are hereby presented to the Mayor and City Council for the year ending December 31, 2023. Recommendation: Accept the City's Fiscal Year 2023 Annual Financial Report including the Federal Singal Audit prepared by the accounting firm of] BrooksWatson & Co., PLLC. Attachment(s): Piney Point Village 2023ACF(draf) Federal. Single Audit Report (draft) DRAFT ANNUAL FINANCIAL REPORT of the City of Piney Point Village, Texas For the Year Ended December 31, 2023 DRAFT (This page intentionally left blank.) DRAFT City of Piney Point Village, Texas TABLE OF CONTENTS December 31, 2023 INANCIALSECTION Independent Auditor's. Report Management's Discussion and Analysis Basic Financial Statements 1 5 Government-Wide Financial Statements Statement of Net Position Statement of Activities Fund Financial Statements 18 21 22 23 24 25 27 Balance Sheet - Governmental Funds Governmental Funds Governmental Funds of Activities Reconciliation of the Balance Sheet to the Statement of Net Position- Statement of Revenues, Expenditures, and Changes in] Fund Balance- Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement Notes to the Financial Statements REOUIRED SUPPLEMENTARYINFORMATION Schedule of Revenues, Expenditures, and Changes in Fund Balances- Schedule of Changes in Net Pension Liability and Related Ratios Schedule of Employer Contributions to Pension Plan Schedule of OPEB Liability and Related Ratios Budget and Actual General Fund 59 60 61 63 DRAFT (This pagei intentionally left blank.) DRAFT BW&C BROOKSWATSON & CO. CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENTAUDITORS REPORT To the Honorable Mayor and Members of the City Council City of Piney Point Village, Texas: Report on the Financial Statements Opinions Wehave audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the City of Piney Point Village, Texas (the "City"), as of and for the year ended December 31, 2023, and the related notes to the financial statements, which collectively comprise the City's basic financial statements as listed in the table In our opinion, the accompanying financial statements present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of City of Piney Point Village, Texas, as of December 31, 2023, and the respective changes in financial position for the year then ended in accordance with accounting of contents. principles generally accepted in thel United States of America. Basis of Opinion We conducted our audit in accordance with auditing standards generally accepted in the United States of America (GAAS) and standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are: further described in the Auditor's Responsibilities for the. Audit of the Financial Statements section of our report. We are: required tol bei independent of the City of Piney Point Village, Texas and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. Wel believe that the audit evidence we. have obtained is sufficient and appropriate to provide al basis for our audit opinions. Responsibilities of Management, for the Financial Statements The City's management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal cont trol relevant to the 14950 Heathrow Forest Pkwy I Suite 530 I Houston, TX 77032 I Tel: 281.907.8788 IE Fax: 888.875.0587 I "wBoaksasencfAcom 1 DRAFT preparation and fair presentation of financial statements that are free from material misstatement, In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City's ability to continue as a going concern for one year after the date that the financial statements are whether due to fraud or error. issued. Auditor's Responsibility, for the Audit oft the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and toi issue an auditor's report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAASwill always detect a material misstatement whenitexists. Thei risk of not detectingamaterial misstatement resulting from fraud isl higher than for one resulting from error, as fraud mayinvolve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence thej judgment madel by ai reasonable user based ont thei financial statements. Inj performing an audit in accordance with GAAS, we: Exercise professional judgment andi maintain professional skepticism throughout the audit. Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate: in the circumstances, but noti for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, no such opinion Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City's ability to continue as a going disclosures in the financial statements. ise expressed. presentation of the financial statements. concern for a reasonable period of time. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit. 2 DRAFT Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, the general fund budgetary comparison information, the schedule of changes in net pension liability and related ratios, the schedule of employer contributions to pension plan, and schedule of changes in the other postemployment benefits liability and related ratios, be presented to supplement the basic financial statements. Such information, although not aj part of thel basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing thel basic financial statementsi in an appropriateoperational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing theinformation: for consistency Wihmangememfanepanses too ourinquiries, thebasic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We donot express an opinion or provide any assurance on thei information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated May 22, 2024 on our consideration oft the City'sir internal control over financial reporting and on our tests ofi its compliance with certain provisions of laws, regulations, contracts and grant agreements, and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control over financial reporting and compliance. signature added upon finalization and issuance BrooksWatson & Co., PLLC Certified Public Accountants Houston, Texas 3 DRAFT (This pageintentionally left blank.) 4 DRAFT MANAGEMENTS DISCUSSION AND. ANALYSIS 5 DRAFT (This pagei intentionally left blank.) 6 DRAFT City of Piney Point Village, Texas MANAGEMENT'S DISCUSSION. AND. ANALYSIS (MD&A) December 31, 2023 As management of the City of Piney Point Village, Texas (the "City"), we offer readers of the City's financial statements this narrative overview and analysis of the financial activities of the City for the fiscal year ended December 31, 2023. Financial Highlights The City's total combined net position is $38,766,232 at December 31, 2023. Of this, $5,791,655 (unrestricted net position) may be used to meet the City's ongoingo obligations to its citizens and At the close of the current fiscal year, the City's governmental funds reported combined fund As of the end of the year, the unassigned fund balance of the general fund was $5,594,228 or The City had an overall increase in net position of $2,004,604. The majority of the City's net creditors. balances of $5,873,327, an increase of $242,885. 60% of total general fund expenditures. position is invested in capital assets and restricted for specific purposes. Overview of the Financial Statements The discussion and analysis provided here are intended to serve as an introduction to the City's basic financial statements. The City's basic financial statements consist of three components: 1) government- wide financial statements, 2) fund financial statements, and 3) the notes to financial statements. This report also includes supplementary information intended to furnish additional detail to support the basic financial statements themselves. Goyernment-Wide Statements The govermment-ide financial statements are designed to provide readers with a broad overview of the The statement of net position presents information on all of the City's assets, liabilities, and deferred inflows/outtlows with the difference reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. Other non-financial factors, such as the City's property tax base and the condition of the City'sir infrastructure, need tol be considered in order to assess the overall health of the City. The statement of activities presents information showing how the City's net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses City's finances, in a manner similar to aj private-sector business. 7 DRAFT City of Piney Point Village, Texas MANAGEMENT'S DISCUSSIONAND ANALYSIS, Continued December 31, 2023 are reported for some items that will only result in cash flows in future fiscal periods (e.g. uncollected Both of the government-wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to: recover all or a significant portion of their costs through user fees and charges (business- type activities). The governmental activities of the City include general government, public safety, public taxes and earned but unused vacation leave). works, culture and recreation, and community development. FUND FINANCIAL STATEMENTS Funds may be considered as operating companies of the parent corporation, which is the City of Piney Point Village. They are usually segregated for specific activities or objectives. The City uses fund accounting to ensure and demonstrate compliance with finance-related legal reporting requirements. The only category of City funds is governmental. Governmental Funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the year. Such information Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing sO, readers may better understand the long-term impact of the government's near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this The City of Piney Point Village, Texas maintains four individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances. Funds consist of major funds general fund and debt service fund as well as nonmajor funds capital projects fund and special revenue. fund. The City adopts an annual appropriated budget for its general fund and debt service fund. A budgetary comparison schedule has been provided to demonstrate compliance with the general fund may be useful in evaluating the City'snear-term financing requirements. comparison between governmental funds and governmental activities. budget. 8 DRAFT City of Piney Point Village, Texas MANAGEMENT'S DISCUSSIONAND ANALYSIS, Continued December 31, 2023 Notes tol Financial Statements The notes to the financial statements provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. The: notes are thel last section of thel basic financial statements. Other Information In addition to the basic financial statements, MD&A, and accompanying notes, this report also presents certain Required Supplementary Information (RSI). The RSI that GASB Statement No. 34 requires includes a budgetary comparison schedule for the general fund and schedule of funding progress for Texas Municipal Retirement System. The RSI can be found after thel basic financial statements. GOVEKNMENT-WIDE FINANCIAL ANALYSIS As noted previously, net position may serve over time as a useful indicator of the City's financial position. For the City, assets exceeded liabilities by $38,766,232 as of December 31, 2023, in the primary The largest portion of the City's net position, $32,696,663, reflects its investments in capital assets (e.g, land, infrastructure, and streets), less any debt used to acquire those assets that is still outstanding. The City uses these capital assets to provide services to citizens; consequently, these assets are: not available for future spending. Although the City'si investment in its capital assets is reported net of related debt, its should be noted that the resources needed to repay this debt must be provided from other sources, government. since the assets themselves cannot be used to liquidate these liabilities. 9 DRAFT City of Piney Point Village, Texas MANAGEMENT'S DISCUSSIONAND ANALYSIS, Continued December 31, 2023 Statement of Net Position: The following table reflects the condensed Statement of Net Position: Governmental Activities 2023 $ 14,421,523 $ 14,571,001 35,591,439 50,012,962 2022 Current and other assets Long-term assets Total Assets Deferred Outflows ofResources Other liabilities Long-term liabilities TotalLiabilities Deferred Inflows ofl Resources Net Position: Net investment: in capitalassets Restricted Unrestricted 34,829,092 49,400,093 109,363 1,529,614 1,948,617 3,478,231 7,877,862 37,124 2,295,788 2,860,108 5,155,896 7,519,693 32,696,663 277,914 5,791,655 30,232,245 1,078,754 5,450,629 Totall Net Position $ 38,766,232 $ 36,761,628 10 DRAFT City of Piney Point Village, Texas MANAGEMENT'S DISCUSSIONAND ANALYSIS, Continued December 31, 2023 Statement of Activities: The following table provides a summary oft the City's changes ini net position: Governmental Activities 2023 2022 Revenues Program revenues: Charges for services Grants and contributions General revenues: Property taxes Sales taxes Franchise andl local taxes Investment income Other revenues Expenses General government Police Fire Sanitation Municipal court Publicworks Interest and fiscal charges Totall Expenses Change in Net Position Beginning Net Position $ 1,190,337 $ 989,843 309,000 7,449,921 510,017 392,353 449,773 172,044 724,874 6,997,533 410,160 388,233 111,669 523,964 Total Revenues 10,473,445 10,146,276 1,538,303 2,254,593 1,969,287 559,622 29,382 2,085,229 32,425 8,468,841 2,004,604 36,761,628 34,085,110 1,448,022 2,119,750 1,698,980 536,200 19,321 1,586,124 61,361 7,469,758 2,676,518 Ending Net Position $ 38,766,232 $ 36,761,628 11 DRAFT City of Piney Point Village, Texas MANAGEMENT'S DISCUSSIONAND ANALYSIS, Continued December 31, 2023 Graphic presentations of selected data from the summary tables are displayed below to assist in the analysis of the City's activities. Governmental Activities - Revenues Sales taxes 5% Property taxes 71% Franchise and. local taxes 4% Grants and contributions 3% Investmentincome Other revenues 4% 2% Charges for services 11% For the year ended December 31, 2023, revenues from governmental activities totaled $10,473,445. Property tax is the City's largest revenue source at $7,449,921. Charges for services increased $200,494 or 20%, which is primarily a result of additional permit fees during the year compared to last. Grants and contributions decreased $415,874 or 135% due to some nonrecurring contributions received in the previous year from the American Rescue Plan and from Harris County. Property taxes increased by $452,388 or 6% due to the increase in appraisal values. Sales taxes increased $99,857 or 24% due to added online sales. In addition, investment income increased $338,104 primarily due to higher interest rates caused by changing market conditions and change in interest bearing account balances. Other revenues decreased by $351,920 primarily due toi nonrecurring reimbursements and recoveries received in the previous current year. All other revenues were relatively consistent with the previous year. 12 DRAFT City of Piney Point Village, Texas MANAGEMENT'S DISCUSSIONAND ANALYSIS, Continued December 31, 2023 This graph shows the governmental function expenses of the City: Governmental Activities -1 Expenses Fire 23% Sanitation 7% Police 27% Public works 25% General government 18% For the year ended December 31, 2023, expenses for governmental activities totaled $8,468,841. This represents an increase of $999,083 from the prior year. The City's largest functional expense is police in the amount of $2,254,593, which increased by $134,843 or 6% from the previous year. The increase is primarily due to an increase in personnel costs and purchase of needed equipment at the Memorial Village Police Department during the current year. General government expenses increased $90,281 or 6%] primarily due to the a combination of change in city personnel, a rise inj professional costs, and non- recurring information and technology services. Fire expenses increased by $270,307 or 16% primarily due to added personnel costs and related equipment purchases. Municipal court expenses increased $10,061 due to additional court dates and higher utilization of judge services during the year. Public workse expenses increased by $499,105 or 31% primarily due to an increase ini non-capital related repairs and maintenance costs throughout the City in the current year. Interest and fiscal charges decreased by $28,936 or 47%, consistent with the debt service terms of preexisting long term debt. All other expenses remained relatively stable when compared to the previous year. FINANCIAL. ANALYSIS OF THE CITY'S FUNDS As noted earlier, fund accounting is used to demonstrate and ensure compliance with finance-related Governmental Funds - The focus of the City's governmental funds is to provide information of near- term inflows, outflows and balances of spendable resources. Such information is useful in assessing the City's financing requirements. In particular, unreserved fund balance may serve as a useful measure of As of the end of the year the general fund reflected a total unassigned fund balance of $5,594,228. The general fund increased by $1,006,649 primarily due to revenues exceeded the budgeted revenues and legal requirements. the City's net resources available for spending at the end of the year. capital expenditures staying below budget. 13 DRAFT City of Piney Point Village, Texas MANAGEMENT'S DISCUSSIONAND ANALYSIS, Continued December 31, 2023 The debt service fund reflected ai total balance of $197,293, an increase of $80,298. The change was due There was an increase in governmental fund balance of $242,885 from the prior year. The change is primarily attributable to a conservative budget, as expenditures stayed under budget and revenues exceeding budgeted expectations. The total of all governmental funds reflected a total fund balance of $5,873,327. Of this, $80,621 is restricted for municipal court and $197,293 is restricted for debt service. to revenues exceeding the cost of service debt. GENERAL FUND BUDGETARY HIGHLIGHTS There was a total positive budget variance of $2,809,551 in the general fund. This is a combination of a positive revenue variance of $1,197,666 and a positive expenditures variance of $764,466. Expenditures exceeded appropriations for general government by $16,837, fire by $519, sanitation by $9,517 and public works by $95,867. CAPITAL ASSETS As of the end of the year, the City's governmental activities funds had invested $35,591,439 in a variety of capital assets and infrastructure, net of accumulated depreciation. Depreciation is included with the Major capital asset events during the current year include the additions of construction in progress over road and drainage construction totaling $1,943,898, $115,289 in infrastructure, and $10,749 in equipment. More detailed information about the City's capital assets is presented in note IV. Ct to the governmental capital assets as required by GASB Statement No. 34. financial statements. LONG-TERM DEBT At the end of the current year, the City had total bonds outstanding of $2,520,000 and lease balance of $114,2562. During the year, the City made principal payments totaling $906,386. More detailed information about the City's long-term liabilities is presented in note IV. D. to the financial statements. ECONOMIC: FACTORS AND NEXT YEAR'S BUDGET While the City is an entirely residential community, it has continued to maintain new growth as an attractive destination for Houston-based families. The City's appraised values continue to grow and The City adopted a budget similar to last year's budget for 2024, retaining the same tax rate with no increases. Since the City's largest revenue source is] property taxes, iti isi important to: note that the City's collection rate is near 100%. The City's 2024 budget will continue to provide necessary services. Long- this has allowed the City to retain its 2023 tax rate: for 2024. 14 DRAFT City of Piney Point Village, Texas MANAGEMENT'S DISCUSSIONAND ANALYSIS, Continued December 31, 2023 term funds, including new debt funds that will be used to continue improving drainage and maintaining streets while holding tax rates level. CONTACTING THE CITY'S FINANCIAL MANAGEMENT This financial report is designed to provide a general overview of the City's finances for all those with an interest in the City's finances. Questions concerning this report or requests for additional financial information should be directed to the City Finance Director, City of Piney Point Village, 7676 Woodway, Suite 300, Houston, Texas 77063. 15 DRAFT (This page intentionally left blank.) 16 DRAFT FINANCIAL STATEMENTS 17 DRAFT City of Piney Point Village, Texas STATEMENT OFNET POSITION (Page 1of2) December 31, 2023 Primary Government Governmental Activities $ 8,926,502 5,493,836 1,185 14,421,523 1,799,910 33,791,529 35,591,439 50,012,962 105,583 3,780 109,363 Assets Current assets: Cash and cash equivalents Receivables, net Prepaid item Capital assets: Non-depreciable Net depreciable capital assets Total Current Assets Total Noncurrent Assets Total Assets Deferred Outflows of Resources Deferred outflows pension Deferred outflows-OPEB Total Deferred Outflows of] Resources $ 18 DRAFT City of Piney Point Village, Texas STATEMENT OFNET POSITION (Page 2 of2) December 31, 2023 Liabilities Current liabilities: Accounts payable and accrued liabilities Customer deposits Accrued interest payable Unearned revenues $ 294,204 227,485 28,556 22,702 22,411 934,256 1,529,614 2,490 1,826,024 87,823 32,280 1,948,617 3,478,231 6,285 10,345 7,861,232 7,877,862 32,696,663 80,621 197,293 5,791,655 Compensated absences due within one year Long-term debt due within one year Noncurrent liabilities: Net pension liability OPEBI liability Total Current Liabilities Compensated absences duei in more than one year Long-term debt due in more than one year Total Noncurrent Liabilities Total Liabilities Deferred Inflows of Resources Deferred inflows pension Deferred inflows OPEB Unavailable revenue- property taxes Total Deferred Inflows of Resources Netl Position Neti investment in capital assets Restricted for: Municipal court Debt service Unrestricted Total Net Position $ 38,766,232 See Notes tol Financial Statements. 19 DRAFT (This page intentionally left blank.) 20 DRAFT City of Piney Point Village, Texas STATEMENT OFA ACTIVITIES For the Year Ended December 31, 2023 Net (Expense) Revenue and Changes in Net Position Primary Government Activities Program Revenues Charges for Services Operating Contributions Grantsa and Governmental Functions/Programs Primary Government Governmental Activities General government Police Fire Sanitation Municipal court Public works Interest and fiscal charges Expenses $ 1,538,303 $ 2,254,593 1,969,287 559,622 29,382 2,085,229 32,425 8,468,841 $ 173,000 $ (1,365,303) (2,254,593) (1,969,287) (559,622) 107,296 (895,570) (32,425) (6,969,504) 136,678 1,053,659 1,190,337 Taxes Property taxes Sales taxes Franchise and local taxes Investment income Other revenues 136,000 309,000 Total Governmental Activities General Revenues: 7,449,921 510,017 392,353 449,773 172,044 8,974,108 2,004,604 36,761,628 Total General Revenues Change in Net Position Beginning Net Position Ending Net Position $ 38,766,232 Seel Notes tol Financial Statements. 21 DRAFT City of Piney Point Village, Texas BALANCE SHEET GOVERNMENTAL FUNDS December 31, 2023 Nonmajor Capital Projects Nonmajor Special Revenue Total Governmental Funds 593,222 5,493,836 38,946 1,185 Debt Service 66,574 599,054 General 526,648 4,894,782 38,946 1,185 Assets Cash and cash equivalents Cash withf fiscal agent Receivables, net Due from other funds Prepaid items Liabilities Accounts payable and accrued liabilities Customer deposits Duet to other funds Unearned revenue- franchise Deferred Inflows of Resources Unavailable: revenue- property taxes Total Deferred. Inflows of Resources 7,778,027 $ 474,632 $ 80,621 $ 8,333,280 Total Assets $ 13,239,588 $ 1,140,260 $ 80,621 $ 14,460,469 $ 294,204 $ 227,485 22,702 544,391 7,099,784 7,099,784 $ 294,204 227,485 38,946 22,702 583,337 8,003,805 8,003,805 38,946 38,946 904,021 904,021 Total Liabilities Fund Balances Nonspendable: Prepaid items Restricted: Municipal court Debt service Unassigned: 1,185 1,185 80,621 197,293 5,594,228 5,873,327 80,621 80,621 197,293 197,293 5,594,228 5,595,413 Totall Fund Balances Total Liabilities, Deferred Inflows of Seel Notes tol Financial Statements. Resources, and Fund Balances $ 13,239,588 $ 1,140,260 $ 80,621 $ 14,460,469 22 DRAFT City of Piney Point Village, Texas RECONCILIATION OF THE. BALANCE SHEET TO THE STATEMENT OF NET POSITION COVERMMENTAL FUNDS December 31, 2023 Fund Balances- Total Governmental Funds Adjustments for the Statement of Net Position: $ 5,873,327 Capital assets and other long-term assets used in governmental activities are not current financial resources and, therefore, not reported in the governmental funds. Capital assets non-depreciable Capital assets net depreciable 1,799,910 33,791,529 Other long-term assets are not available toj pay for current-period expenditures and, therefore, are deferred ini the governmental funds. Property tax receivables 142,573 Deferred outflows (inflows) ofi resources, represent a consumption of net position that applies applies toa a future period(s) andi isi not recognized as an outflow of resources (expense/ expenditure) until then. Pension contributions Pension difference in earnings Pension difference in experience OPEB contributions OPEB difference: in experience OPEB changei in assumptions 44,486 61,097 (6,285) 818 2,962 (10,345) Some liabilities, including bonds payable and deferred charges, are: not reported as liabilities in the governmental funds. Accrued interest Compensated absences Bond premium Long-term debt Net pension asset OPEB liability (28,556) (24,901) (126,024) (2,634,256) (87,823) (32,280) 38,766,232 Net Position of Governmental. Activities Seel Notes to Financial Statements. 23 DRAFT City of Piney Point Village, Texas STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE GOVERMMENTAL, FUNDS For the Year Ended December 31, 2023 Nonmajor Capital Projects Nonmajor Special Revenue Total Governmental Funds $ 7,455,231 510,017 392,353 1,053,659 136,000 136,678 449,773 345,044 10,478,755 1,395,726 2,254,593 1,969,287 559,622 29,382 622,617 2,401,418 906,386 96,839 10,235,870 242,885 847,419 (847,419) 242,885 5,630,442 Debt Service General 6,544,370 $ 910,861 $ 510,017 392,353 1,053,659 136,000 132,817 402,386 345,044 9,516,646 1,395,726 2,254,593 1,969,287 559,622 28,878 622,617 2,401,418 116,386 8,889 9,357,416 159,230 847,419 847,419 1,006,649 4,588,764 Revenues Property tax Sales tax Franchise and local taxes License and permits Intergovernmental Fines and forfeitures Investment: income Other revenue Expenditures Current: General government Police Fire Sanitation Municipal court Public works Capital outlay Debt Service: Principal Interest and fiscal charges Totall Expenditures Excess of Revenues Over (Under) Expenditures Other Financing Sources (Uses) Transfersin Transfers (out) Total Other Financing Sources (Uses Net Change inl Fund Balances Beginning fundl balances Seel Notes to Financial Statements. 3,861 3,861 47,387 958,248 Totall Revenues 504 790,000 87,950 877,950 80,298 504 3,357 (847,419) (847,419) (847,419) 3,357 847,419 77,264 $ 80,621 $ 5,873,327 80,298 116,995 Endingl Fund Balances $ 5,595,413 $ 197,293 24 DRAFT City of Piney Point Village, Texas RECONCILIATION OF7 THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES For the Year Ended December 31, 2023 Amounts reported for governmental activities in the statement of activities are different because: Net changes in fund balances total governmental funds $ 242,885 Governmental funds report capital outlays as expenditures. However, ini the statement of activities the cost of those assets is allocated over their estimated usefull lives and reported as depreciation expense. Capital outlay Depreciation expense 2,069,936 (1,251,185) Revenues in the statement of activities that doi not provide current financial Some expenses reported in the statement of activities doi not require the use of current financial resources and, therefore, are not reported as expenditures resources are not reported as revenues: in the funds. (5,310) ing governmental funds. Compensated absences Accrued interest 2,790 9,455 The issuance ofl long-term debt (e.g., bonds, leases, certificates of obligation) provides current financial resources to governmental funds, while the repayment of the principal of long-term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net position. Also, governmental funds report the effect ofj premiums, discounts, and similari items when they are: first issued; whereas, these amounts are deferred and amortized in the statement of activities.This amount is the net effect of these differences in the treatment of long-term debt and related: items. Amortization of premium Principal payments Pension expense OPEB expense 54,959 906,386 (25,716) 404 Change in Net Position of Governmental Activities $ 2,004,604 Seel Notes to Financial Statements. 25 DRAFT (This page intentionally left blank.) 26 DRAFT City of Piney Point Village, Texas NOTES TO. FINANCIAL STATEMENTS For the Year Ended December 31, 2023 I.S SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. Description of Government-Wide Financial Statements The government-wide financial statements (i.e., the statement of net position and the statement of activities) report information on all of the nonfiduciary activities of the primary government and its component units. Governmental activities, which normally are supported by taxes, intergovemmental revenues, and other nonexchange transactions, are reported separately from business-type activities, which rely to a significant extent on fees and charges to external customers for support. Likewise, the primary government is reported separately from certain legally separate component units for which the primary government is financially accountable. B. Reporting Entity The City of Piney Point Village, Texas (the "City") was organized in 1954 to provide municipal services such as police; fire; code enforcement; public works; street repair and The City is an independent political subdivision of the State of Texas governed by an elected five member council and a mayor and is considered a primary government. As required by generally accepted accounting principles, these basic financial statements have been prepared based on considerations regarding the potential for inclusion of other entities, organizations, or functions as part of the City's financial reporting entity. No other entities have been included in the City's reporting entity. Additionally, as the City is considered a primary government for financial reporting purposes, its activities are: not considered a part Considerations regarding the potential for inclusion of other entities, organizations or functions in the City's financial reporting entity arel based on criteria prescribed by generally accepted accounting principles. These same criteria are evaluated in considering whether the City is a part of any other governmental or other type of reporting entity. The overriding elements associated with prescribed criteria considered in determining that the City's financial reporting entity status is that of a primary government are that it has a separately elected governing body; it is legally separate; and is fiscally independent of other state and local governments. Additionally prescribed criteria under generally accepted accounting principles include considerations pertaining to organizations for which the primary government is financially accountable, and considerations pertaining to organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity's financial statements to be misleading maintenance; and general administrative services. ofany other governmental or other type of reporting entity. orincomplete. 27 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 Joint Venture Joint Ventures are legal entities or other organizations that result from a contractual arrangement that are owned, operated, or governed by two or more participants as a separate and specific activity subject to joint control. The participants retain either an ongoing financial interest or an ongoing financial responsibility. The City's two joint ventures are described as follows: Village Fire Department Village Fire Department ("VFD") was created in 1978 as part of an agreement between multiple contracting cities joined into an interlocal cooperation agreement to establish a common municipal fire department, chartered as the Village Fire Department. The City does not have an equity interest and has no significant influence over VFD's administration or operation. Memorial Villages Police Department The Memorial Villages Police Department ("MVPD") was created in 1977 as part of an agreement between multiple contracting cities joined into an interlocal cooperation agreement to furnish all police services and law enforcement activities to the participating cities. The City does not have an equity interest and has no significant influence over MVPDsadministration or operation. E Basis of] Presentation Government-Wide and Fund Financial Statements While separate government-wide and fund financial statements are presented, they are interrelated. The governmental activities column incorporates data from governmental As a general rule, the effect of interfund activity has been eliminated from the government- wide financial statements. Exceptions to this general rule are payments inl lieu of taxes where the amounts are reasonably equivalent in value to the interfund services provided and other charges between various other functions of the City. Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. The fund financial statements provide information about the government's funds. Separate statements for each fund category, governmental are presented. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column. funds. Separate financial statements are provided for governmental funds. 28 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 The government reports the following governmental funds: Governmental Funds typically financed. General Fund Governmental funds are those funds through which most governmental functions are The general fund is used to account for all financial transactions not properly includable in other funds. The principal sources of revenues include local property taxes, sales and franchise taxes, licenses and permits, fines and forfeitures, and charges for services. Expenditures include general government, municipal court, public safety, public works, and code enforcement. The general service fund is considered a major fund for reporting purposes. Debt Service Fund The debt service fund is used to account for the payment of interest and principal on all general obligation bonds and other long-term debt of governmental funds. The primary source of revenue for debt service is local property taxes. The debt service fund is considered a major fund for reporting purposes. Capital Projects Funds The capital project funds are used to account for the expenditures of resources accumulated from general obligation bonds, taxi notes, related interest earnings, and other sources for capital improvement projects. The capital projects fund is ai nonmajor fund for reporting purposes. Special Revenue Fund The special revenue fund is used to account for the proceeds of specific revenue sources (other than expendable trusts and major capital projects) that are legally restricted, committed, or assigned for specified activities. The special revenue fund is a nonmajor During the course of operations the government has activity between funds for various purposes. Any residual balances outstanding at year end are reported as due from/to other funds and advances to/from other funds. While these balances are: reported ini fund financial statements, certain eliminations are made in the preparation of the government-wide financial statements. Balances between the funds included in governmental activities (i.e., fund for reporting purposes. 29 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 the governmental and internal service funds) are eliminated sO that only the net amount is Further, certain activity occurs during the year involving transfers of resources between funds. In fund financial statements these amounts are reported at gross amounts as transfers in/out. While reported in fund financial statements, certain eliminations are made in the preparation of the government-wide financial statements. Transfers between the funds included in governmental activities are eliminated sO that only thei net amount isi included as included as internal balances ini the governmental activities column. transfers in the governmental activities column. D. Measurement Focus and Basis of Accounting The accounting and financial reporting treatment is determined by the applicable measurement focus and basis of accounting. Measurement focus indicates the type of resources being measured such as current financial resources or economic resources. The basis of accounting indicates the timing of transactions or events for recognition in the financial The government-wide financial statements are reported using the economic resources measurement, focus and the accrual basis ofaccounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements The governmental fund financial statements are: reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are: recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences, and claims and judgments, are recorded only when payment is due. General capital asset acquisitions are reported as expenditures in governmental funds. Issuance of long-term debt and acquisitions under capital leases are reported as other financing sources. Property taxes, sales taxes, franchise taxes, licenses, and interest associated with the current fiscal period are all considered to be susceptible to accrual and sO have been recognized as revenues of the current fiscal period. Entitlements are recorded as revenues when all eligibility requirements are met, including any time requirements, and the amount is received during the period or within the availability period for this revenue source (within 60 days of year end). Expenditure-driven grants are recognized as revenue when the statements. imposed by the provider have been met. 30 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 qualifying expenditures have been incurred and all other eligibility requirements have been met, and the amount is received during the period or within the availability period for this revenue source (within 60 days of year end). All other revenue items are considered to be measurable and available only when cashi is received by the government. E. Assets, Liabilities, Deferred Outflows/Inflows of Resources and Net Position/Fund Balance 1. Deposits and Investments The City's cash and cash equivalents are considered to be cash on hand, demand deposits and short term investments with original maturities of three months or less from the date of acquisition. For the purpose of the statement of cash flows, the proprietary fund types consider temporary investments with maturity of three months or less when purchased tol be In accordance with GASB Statement No. 31, Accounting and Reporting. for Certain Investments and External Investment Pools, the City reports alli investments at fair value, except for "money market investments" and "2a7-like pools." Money market investments, which are short-term highly liquid debt instruments that may include U.S. Treasury and agency obligations, are reported at amortized costs. Investment positions in external investment pools that are operated in a manner consistent with the SEC's Rule 2a7 of the Investment Company Act of The City has adopted a written investment policy regarding the investment of its funds as defined in the Public Funds Investment Act, Chapter 2256, of the Texas Governmental Code. cash equivalents. 1940, such as TexPool, are reported using the pools' share price. Ins summary, the City is authorized to invest in the following: Direct obligations of the U.S. Government Statewide investment pools 2. Fair Value Measurement Fully collateralized certificates of deposit and money market accounts The City has applied Governmental Accounting Standards Board ("GASB") Statement No. 72, Fair Value Measurement and Application. GASB Statement No. 72 provides guidance for determining a fair value measurement for reporting purposes and applying fair value to certain investments and disclosures related to all fair value measurements. 3. Receivables and Interfund Transactions Transactions between funds that are representative of lending/borrowing arrangements outstanding at the end of the year are referred to as either 'interfund recelvablespayables 31 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 (i.e., the current portion of interfund loans) or "advances to/from other funds" (i.e., the non- current portion of interfund loans). All other outstanding balances between funds are reported as "due to/from other funds" in the fund financial statements. If the transactions are between the primary government and its component unit, these receivables and payables are Advances between funds are offset by a fund balance reserve account in the applicable governmental fund to indicate they are not available for appropriation and are not classified as "due to/from component unit/primary government." expendable available financial resources. All trade: receivables are shown net of any allowance for uncollectible amounts. 4. Property Taxes Property taxes are levied by October 1 on the assessed value listed as of the prior January 1 for all real and business personal property in conformity with Subtitle E, Texas Property Tax Code. Taxes are due on receipt of the tax bill and are delinquent if not paid before February 1 of the year following the year in which imposed. Penalties are calculated after February 1 up to the date collected by the government at the rate of 6% for the first month and increased 1% per month up to a total of 12%. Interest is calculated after February 1 at the rate of 1% per month up to the date collected by the government. Under state law, property taxes levied on real property constitute al lien on the real property which cannot be forgiven without specific approval of the State Legislature. The lien expires at the end of twenty years. Taxes levied on personal property can be deemed uncollectible by the City. 5. Inventories and Prepaid Items The costs of governmental fund type inventories are recorded as expenditures when the related liability is incurred (i.e., the purchase method). Certain payments to vendors reflect costs applicable to the future accounting period (prepaid expenditures) are recognized as expenditures when utilized. 6. Capital Assets Capital assets, which include property, plant, equipment, and infrastructure assets (e.g., roads, bridges, sidewalks, and similar items) are reported in the applicable governmental activities columns in the government-wide financial statements. Capital assets are defined by the government, as assets with an initial individual cost of more than $5,000 and an estimated useful life in excess of one year. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. Major outlays for capital assets and improvements are capitalized as projects are constructed. 32 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 The costs of normal maintenance and repairs that do not add to the value of the asset or Property, plant, and equipment of the primary government, as well as the component units, are depreciated using the straight-line method over the following estimated useful years. materially extend assets' lives are: not capitalized. Estimated UsefulLife 5to1 10 years 20 to 65 years Asset Description Furniture and equipment Infrastructure 7. Deferred Outflows/Inflows of Resources In addition to assets, the statement of financial position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred outflows of resources, represents a consumption of net position that applies to a future period(s) and sO will not be recognized as an outflow of resources (expense/ expenditure) until then. An example is a deferred charge on: refunding reported ini the government-wide statement of net position. A deferred charge on refunding results from the difference in the carrying value of refunded debt and its reacquisition price. This amount is deferred and In addition tol liabilities, the statement of financial position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows ofi resources, represents an acquisition of net position that applies to a future period(s) and sO will not be recognized as an inflow of resources (revenue) until that time. The government has only one type of item, which arises only under a modified accrual basis of accounting, that qualifies for reporting in this category. Accordingly, the item, unavailable revenue, is reported only in the governmental funds balance sheet. The governmental funds report unavailable revenues from one source: property taxes. This amount is deferred and recognized as an inflow of resources in the period that the amounts become available. amortized over the shorter of thel life of the refunded or refunding debt. 8. Net Position Flow Assumption Sometimes the government will fund outlays for a particular purpose from both restricted (e.g. restricted bond or grant proceeds) and unrestricted resources. In order to calculate the amounts to report as restricted - net position and unrestricted = net position in the government-wide and proprietary fund financial statements, a flow assumption must be Itis the government's policy to consider restricted - net position to have been depleted made about the order in which the resources are considered tol be applied. before unrestricted - net position is applied. 33 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 9. Fund Balance Flow Assumptions Sometimes the government will fund outlays for a particular purpose from both restricted and unrestricted resources (the total of committed, assigned, and unassigned fund balance). Inc order to calculate the amounts to report as restricted, committed, assigned, and unassigned fund balance in the governmental fund financial statements a flow assumption must be made about the order in which the resources are considered tol be applied. It is the government's policy to consider restricted fund balance to have been depleted before using any of the components of unrestricted fund balance. Further, when the components of unrestricted fund balance can be used for the same purpose, committed fund balance is depleted first, followed by assigned fund balance. Unassigned fund balance is applied last. 10. Fund Balance Policies Fund balance of governmental funds is reported in various categories based on the nature of any limitations requiring the use of resources for specific purposes. The government itself can establish limitations on the use of resources through either a commitment (committed The committed fund balance classification includes amounts that can be used only for the specific purposes determined by a formal action of the government's highest level of decision-making authority. The governing council is the highest level of decision-making authority for the government that can, by adoption of an ordinance prior to the end of the fiscal year, commit fund balance. Once adopted, the limitation imposed by the ordinance remains in place until a similar action is taken (the adoption of anothero ordinance) to remove Amounts in the assigned fund balance classification are intended to be used by the government for specific purposes but do not meet the criteria to be classified as committed. The governing body (council) has by resolution authorized the finance director to assign fund balance. The council may also assign fund balance as it does when appropriating fund balance to cover a gap between estimated revenue and appropriations in the subsequent year's appropriated budget. Unlike commitments, assignments generally only exist temporarily. In other words, an additional action does not normally have to be taken for the removal of an assignment. Conversely, as discussed above, an additional action is essential fund balance) or an assignment (assigned fund balance). orr revise the limitation. toe either remove or revise a commitment. 11. Pensions For purposes of measuring the net pension liability (asset), deferred outflows of resources and deferred inflows of resources related to pensions, and pension expense, information about the Fiduciary Net Position of the Texas Municipal Retirement System (TMRS) and additions to/deductions from TMRS's Fiduciary Net Position have been determined on the 34 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 same basis as they are reported by TMRS. For this purpose, plan contributions are recognized in the period that compensation is reported for the employee, which is when contributions are legally due. Benefit payments and refunds are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. 12. Other Postemployment Benefits ("OPEB") The City has implemented GASB Statement No. 75, Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions. This statement applies to the individual employers (TMRS cities) in the TMRS Supplemental Death Benefits (SDB) plan, with retiree coverage. The TMRS SDBF covers both active and retiree benefits with no segregation of assets, and therefore doesn't meet the definition of a trust under GASB No. 75 (i.e., no assets are accumulated for OPEB) as such the SDBF is considered to be an unfunded OPEB plan. Forj purposes of reporting under GASB 75, the retiree portion of the SDBF is not considered a cost sharing plan and is instead considered a single employer, defined benefit OPEB plan. The death benefit for active employees provides a lump-sum payment approximately equal to the employee's annual salary, calculated based on the employee's actual earnings on which TMRS deposits are made, for the 12-month period preceding the month of death. The death benefit amount for retirees is $7,500. GASB No. 75 requires the liability of employers and nonemployer contributing entities to employees for defined benefit OPEB (net OPEB liability) tol be measured as the portion of the present value of projected benefit payments to be provided to current active and inactive employees that is attributed to those employees' past periods of service (total OPEB liability), less the amount of the OPEB plan's fiduciary net position. 13. Compensated Absences Iti is the City's policy to permit regular full-time employees to accumulate earned but unused vacation up to a maximum of 20 days. Vacation amounts accumulated may be paid to employees upon termination of employment or at retirement. New employees are ineligible for vacation benefits during the first six months of employment and vacation amounts will not be paid upon separation during this period. The estimated amount of compensation for services provided that is expected to be liquidated with expendable, available financial resources is reported as an expenditure and a fund liability of the governmental fund that will pay it when it becomes due. Amounts of vested or accumulated vacation leave that are not expected to be liquidated with expendable, available financial resources are maintained separately and represent a reconciling item between the fund and government-wide presentations. 14. Long-Term Obligations In the government-wide financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities Statement of 35 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 Net Position. Bond premiums and discounts are deferred and amortized over the life of the bonds using the effective interest method, if material. Bonds payable are reported net of the In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds The property tax rate is allocated each year between the general and debt service funds. The full amount estimated to be required for debt service on general obligation debt is provided Assets acquired under the terms of capital leases are recorded as liabilities and capitalized in the government-wide financial statements at the present value of net minimum lease payments at inception of the lease. In the year of acquisition, capital lease transactions are recorded as other financing sources and as capital outlay expenditures in the general fund. Lease payments representing both principal and interest are recorded as expenditures in the general fund upon payment with an appropriate reduction of principal recorded in the applicable bond premium or discount. received, are reported as debt service expenditures. by the tax along with the interest earned ini the debt service: fund. government-wide financial statements. 15. Estimates The preparation of financial statements, in conformity with generally accepted accounting principles, requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. 16. Leases Lessee: The City is a lessee for a noncancellable lease. The City recognizes a lease liability and an intangible right-to-use lease asset (lease asset) in the government-wide financial statements. The City recognizes lease liabilities with an initial, individual value of $5,000 or At the commencement of a lease, the City initially measures the lease liability at the present value of payments expected to be made during the lease term. Subsequently, the lease liability is reduced by the principal portion of lease payments made. The lease asset is initially measured as the initial amount of the lease liability, adjusted for lease payments more. 36 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 made at or before the lease commencement date, plus certain initial direct costs. Subsequently, thel lease asset is amortized on a straight-line basis overi its useful life. Key estimates and judgments related to leases include how the City determines (1) the discount rate it uses to discount the expected lease payments to present value, (2) lease term, The City uses the interest rate charged by the lessor as the discount rate. When the interest rate charged by the lessor is not provided, the City generally uses its estimated The lease term includes the noncancellable period of the lease. Lease payments included in the measurement of the lease liability are composed of fixed payments and purchase The City monitors changes in circumstances that would require ai remeasurement ofi its lease and will remeasure the lease asset and liability if certain changes occur that are expected to Lease assets are reported with other capital assets and lease liabilities are reported with long- and (3) lease payments. incremental borrowing rate as the discount rate for leases. option price that the City is reasonably certain to exercise. significantly affect the amount of the lease liability. term debt on the statement of net position. II. RECONCIIATION OF GOVEKNMENT-WIDE AND FUNDFINANCIALSTATEMENTS A. Explanation of certain differences between the governmental fund balance sheet and the government-wide statement of net position. The governmental fund balance sheet includes reconciliation between fund balance-total governmental funds and net postion-gocermmenta. activities as reported in the government-wide statement of net position. One element of that reconciliation explains that long-term liabilities, including bonds, are not due and payable in the current period and, therefore, are B. Explanation of certain differences between the governmental fund statement of revenues, expenditures, and changes in fund balances and the government-wide statement of The governmental fund statement of revenues, expenditures, and changes in fund balances includes a reconciliation between net changes in fund balances - total governmental funds and changes in net position of governmental states that, "the issuance of] long-term debt (e.g., bonds) provides current financial resources to governmental funds, while the repayment of the principal of long-term debt consumes the current financial resources of governmental funds. Also, governmental funds report the effect of premiums, discounts, and similar items not reported in the funds. activities. 37 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 when debt is first issued, whereas these amounts are deferred and amortized in the statement of activities." III. STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY Annual budgets are adopted on a basis consistent with generally accepted accounting principles except for the capital projects funds, which appropriated on a project-length basis. The legal level of control as defined by the City Charter is the function level. No funds can be transferred or added to al budgeted item without Council approval. Appropriations lapse at the end of the year. No supplemental budget appropriations were made during the year. For the year ended December 31, 2023, expenditures exceeded appropriations at thel legal level of control within the general fund for general government by $16,837, fire by $519, sanitation by $9,517, and public works $95,867. IV. DETAILED NOTES ON ALL FUNDS A. Deposits and Investments As ofl December 31, 2023, the primary government had the following investments: Weighted Average Maturity (Years) 0.12 0.12 Investment Type Carrying Value $ 8,231,834 8,231,834 External investment pools Total carrying value Portfolio weighted average maturity Interest rate risk - In accordance with its investment policy, the City manages its exposure to declines in fair values by limiting the weighted average of maturity not to exceed five years; structuring the investment portfolio sO that securities mature to meet cash requirements for ongoing operations; monitoring credit ratings of portfolio position to assure compliance with rating requirements imposed by the Public Funds Investment Act; and invest operating funds primarily in short-term securities or similar government investment pools. Credit risk - The City's investment policy limits investments to obligations of the United States, State of Texas, or their agencies and instrumentalities with an investment quality rating of not less than "A" or its equivalent, by a nationally recognized investment rating firm. Other obligations must be unconditionally guaranteed (either express or implied) by the full faith and credit of the United States Government or the issuing U.S. agency and investment pools with an investment quality notl less than AAA or AAA-m, or equivalent, by atl least one nationally recognized rating service. 38 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 Custodial credit risk - deposits: In the case of deposits, this is the risk that in the event of a bank failure, the City's deposits may not be returned toi it. State statutes require that all deposits in financial institutions be insured or fully collateralized by U.S. government obligations or its agencies and instrumentalities or direct obligations of Texas or its agencies and instrumentalities that have a market value of not less than the principal amount of the deposits. As of December 31, 2023, the market values of pledged securities and FDIC Custodial credit risk - investments: For an investment, this is the risk that, in the event of the failure of the counterparty, the City will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. The City's investment policy requires that it will seek to safekeeping securities at financial institutions, avoiding physical possession. Further, all trades, where applicable, are executed by delivery versus payment to ensure that securities are deposited in the City's safekeeping account prior to the exceeded bank balances. release of funds. TexPool TexPool was established as a trust company with the Treasurer of the State of Texas as trustee, segregated from all other trustees, investments, and activities of the trust company. The State Comptroller of Public Accounts exercises oversight responsibility over TexPool. Oversight includes the ability to significantly influence operations, designation of management, and accountability for fiscal matters. Additionally, the State Comptroller has established an advisory board composed of both participants in TexPool and other persons who do not have a business relationship with TexPool. The advisory board members review the investment policy and management fee structure. Finally, Standard & Poor's rate TexPool "AAAm". As a requirement to maintain the rating, weekly portfolio information must be submitted to Standard & Poor's, as well as the office of the Comptroller of Public TexPool operates in ai manner consistent with the SEC's Rule 2a7 of thel Investment Company Act of 1940. TexPool uses amortized cost rather than market value to report net position to compute share prices. Accordingly, the fair value of the position in TexPool is the same as the value of TexPool shares. There were: no. limitations or restrictions on withdrawals. Accounts for review. Texas CLASS Texas CLASS (Texas Cooperative Liquid Assets Securities System Trust) was established in 1996, and was created as ani investment pool for its Participants pursuant to Section 2256.016 of the Public Funds Investment Act, Texas Government Code. According to State Code, entities may pool any of their funds, or funds under their control, in order to preserve principal, to maintain the liquidity of the funds, and to maximize yield. The Texas CLASS Trust Agreement is an agreement of indefinite term regarding the investment, reinvestment 39 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 and withdrawal of local government funds. The parties to the Trust Agreement are Texas local government entities that choose to participate in the Trust (the Participants"),: Public Trust Advisors LLC (PTA) as Program Administrator, and Wells Fargo Bank Texas, N.A. as Custodian.Texas CLASS invests only in securities allowed by the Texas Public Funds Investment Act. The pool is governed by a board of trustees, elected annually by its participants. Texas CLASS is rated 'AAAm' by Standard and Poor's Ratings Services. The City's fair value position is stated at the value of the position upon withdrawal. There were no limitations or restrictions on withdrawals. B. Receivables The following comprise receivable balances oft thej primary government at year end: General 4,687,282 $ 43,377 54,840 107,000 2,283 $ 4,894,782 $ Debt Service Total 43,377 54,840 107,000 2,283 Property taxes Sales tax Franchise & local taxes Kinkaid Other 599,054 $ 5,286,336 599,054 $ 5,493,836 40 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 C.Capital Assets follows: A summary of changes in governmental activities capital assets for the year end was as Beginning Balances $ Decreases/ Reclassifications Ending Balances 1,799,910 45,045,677 101,123 340,337 45,487,137 11,379,178 83,054 233,376 11,695,608 33,791,529 35,591,439 Increases 1,943,898 115,289 10,749 126,038 1,131,130 3,367 116,688 1,251,185 (1,125,147) 818,751 $ Capital assets, not being depreciated: Construction: in progress Total capital assets not being depreciated Capital assets, being depreciated: Infrastructure Equipment Right of Use Asset Total capital assets being depreciated Less accumulated depreciation Infrastructure Equipment Right of Use Asset Total accumulated depreciation Net capital assets being depreciated 958,454 $ 1,943,898 $ (1,102,442) $ 1,799,910 958,454 43,827,946 90,374 340,337 44,258,657 10,248,048 79,687 116,688 10,444,423 33,814,234 34,772,688 $ (1,102,442) 1,102,442 1,102,442 1,102,442 Total Capital Assets Depreciation was charged to governmental functions as follows: General government Public works 120,055 1,131,130 1,251,185 Total Governmental Activities Depreciation Expense 41 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 D. Long-term Debt The following is a summary of changes in the City's total governmental long-term liabilities for the year ended. In general, the City uses the debts service fund to liquidate governmental long-term liabilities. Amounts Due within One Year Beginning Balance Ending Balance Additions Reductions Governmental. Activities: Bonds, notes and other payables: General Obligation Bonds Premium Lease $ 3,310,000 $ 180,983 230,642 $ (790,000) $ 2,520,000 $ 820,000 114,256 934,256 (54,959) (116,386) (961,345) 126,024 114,256 2,760,280 e 1,826,024 Total Governmental. Activities $ 3,721,625 $ Long-term liabilities due in more than one year Long-term liabilities applicable to the City's governmental activities are not due and payable in the current period and accordingly, are not reported as fund liabilities in the governmental funds. Interest on long-term debt is not accrued in governmental funds, but rather is recognized as an expenditure when due. Long-term debt at year end was comprised of the following debt issues: General Obligation Bonds: $3,910,000 General Obligation Bond, Series 2015, duei in installments through 2025, interest of 2-2.5% $3,735,000 General Obligation Bond, Series 2017, duei in installments through 2027, interest of 2-4% $ 850,000 1,670,000 2,520,000 126,024 114,256 240,280 2,760,280 Total General Obligation bonds $ Premiums $ Leases, duei in monthly installments through 2024, interest of 5% Total Deferred Amounts $ Total Debt $ 42 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 The annual requirements to amortize debt issues outstanding at year ending were: as follows: Year ending December: 31, 2024 2025 2026 2027 Total General Obligation Bonds Principal p 820,000 $ 840,000 425,000 435,000 2,520,000 $ Interest 61,050 37,325 19,425 6,525 124,325 $ General obligation bonds are direct obligations of the City for which its full faith and credit are pledged. Repayment of general obligation bonds are from taxes levied on all taxable property located within the City. The City is not obligated in any manner for special assessment debt. Year ending December: 31, 2024 Total Lease Principal $ 114,256 $ $ 114,256 Interest 2,876 2,876 The City's lease liability is for the use of office space to house City Hall. Lease payments are payable monthly in advance commencing on the commencement date of August 1, 2007 and continuing throughout the term and shall be accompanied by all applicable state and local sales or use taxes. Payments are payable on the first day of each month beginning on the first day of the second full calendar month of the term. The contract expired August 1, 2017 and was renewed to November 30, 2024. The City paid principal of $116,386 and interest of $8,889, totaling $125,275 in lease expenses during the year. 43 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 E.OtherLong-term Liabilities The following summarizes the changes in the compensated absences balances of the primary government during the year. In general, the City uses the general fund to liquidate compensated absences. Amounts Due within One Year 22,411 22,411 Beginning Balance $ 27,691 $ 27,691 $ Ending Balance 24,901 $ 24,901 $ 2,490 Additions Reductions Governmental Activities: Compensated absences 26,813 $ (29,603) $ 26,813 $ (29,603) $ Total Governmental Activities $ Other long-term liabilities due in more than one year F. Customer Deposits The City had customer deposits of $227,485 in the general fund as of year-end. This consists of the City's required $25,000 temporary certification of occupancy and $2,000 gas meter deposit for all new home building permits. This amount will be refunded upon completion of the project and' by meeting certain criteria set by the City. G.1 Interfund Transactions The composition of internal balances as of the year ended December 31, 2023: is as follows: Due from: Debt Service Due to: General Fund $ Total $ Total 38,946 $ 38,946 38,946 $ 38,946 Transfers from the capital projects fund to the general fund were for capital project expenditures paid for out of the general fund. Transfer Out Capital Projects Transfer In: General Fund $ Total $ Total 847,419 $ 847,419 847,419 $ 847,419 44 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 H. Fund Equity The City records fund balance restrictions on the fund level to indicate that a portion of the fund balance is legally restricted for a specific future use or to indicate that a portion of the fund balance is not available fore expenditures. The following is a list of fund balances restricted/committed by the City: Restricted Fund Balance $ 80,621 197,293 Total $ 277,914 Municipal court Debt service *Restricted by enabling legislation. V. OTHER INFORMATION A. Risk Management The City is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets, errors and omissions; and natural disasters for which the City participates along with over 2,800 other entities in the Texas Municipal League Intergovernmental Risk Pools. The Pool purchases commercial insurance at group rates for participants in the Pool. The City has no additional risk or responsibility to the Pool outside of the payment of insurance premiums. The City has not significantly reduced insurance coverage or had settlements which exceeded coverage amounts for the past three years. B. Contingent Liabilities Amounts received or receivable from granting agencies are subject to audit and adjustment by grantor agencies, principally the federal government. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds. The amounts of expenditures which may be disallowed by the grantor cannot be determined at this time Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably estimated. Liabilities include an amount for claims that have been incurred but not reported. Claim liabilities are calculated considering the effects ofi inflation, recent claim settlement trends, including frequency and amount of payouts, and other although the City expects such amounts, if any, tol bei immaterial. economic and social factors. 45 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 C.A Arbitrage The Tax Reform Act of 1986 instituted certain arbitrage consisting of complex regulations with respect to issuance of tax-exempt bonds after August 31, 1986. Arbitrage regulations deal with the investment of tax-exempt bond proceeds at an interest yield greater than the interest yield paid to bondholders. Generally, all interest paid to bondholders can be retroactively rendered taxable if applicable rebates are not reported and paid to the Internal Revenue Service at least every five years for applicable bond issues. Accordingly, there is the risk thatifs such calculations are: not performed correctly, a substantial liability toi the City could result. The City does anticipate that it will have an arbitrage liability and performs annual calculations to estimate this potential liability. The City will also engage an arbitrage consultant to perform the calculations in accordance with Internal Revenue Service's rules and regulations ifi indicated. D. Pension Plans Texas Municipal Retirement System 1. Plan Description The City of Piney Point Village, Texas participates as one of 895 plans in the nontraditional, joint contributory, hybrid defined benefit pension plan administered by the Texas Municipal Retirement System (TMRS). TMRS is an agency created by the State of Texas and administered in accordance with the TMRS. Act, Subtitle G, Title 8, Texas Government Code (the TMRS. Act) as an agent multuple-employer retirement system for municipal employees in the State of Texas. The TMRS Act places the general administration and management of the System with a six-member Board of Trustees. Although the Governor, with the advice and consent of the Senate, appoints the Board, TMRS is not fiscally dependent on the State of Texas. TMRS's defined benefit pension plan is a tax-qualified plan under Section 401 (a) of the Internal Revenue Code. TMRS issues a publicly available annual comprehensive annual financial report that can be obtained at www.tmrs.com. All eligible employees of the city are required to participate in TMRS. 2. Benefits Provided TMRS provides retirement, disability, and death benefits. Benefit provisions are adopted by the governing body of the city, within the options available in the state statutes governing TMRS. At retirement, the benefit is calculated as if the sum of the employee's contributions, with interest, and the city-financed monetary credits with interest were used to purchase an annuity. Members may choose to receive their retirement benefit in one of seven payments options. Members may also choose to: receive a portion of their benefit as a Partial Lump Sum Distribution 46 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 in an amount equal to 12, 24, or 361 monthly payments, which cannot exceed 75% of the member's The plan provisions are adopted by the governing body of the City, within the options available in the state statutes governing TMRS. Plan provisions for the City were as follows: deposits and interest. Plan Year 2022 5% 2to1 5 Plan Year 2021 5% 2to1 5 Employee deposit rate Matching ratio (city to employee) Years required for vesting Service retirement eligibility (expressed as age/ years of service) Updated service credit Annuity increase (to retirees) 60/5,0/25 0% Repeating Transfers 0%ofCPI 60/5,0/25 0% Repeating Transfers 0%ofCPI Employees covered by benefit terms covered by the benefit terms: At the December 31, 2022 valuation and measurement date, the following employees were Inactive employees or beneficiaries currently receiving benefits Inactive employees entitled tol but not yet receiving benefits 9 6 5 20 Active employees Total 3. Contributions The contribution rates for employees in TMRS are either 5%, 6%, or 7% of employee gross earnings, and the City matching percentages are either 100%0, 150%, or 200%, both as adopted by the governing body of the City. Under the state law governing TMRS, the contribution rate for each city is determined annually by the actuary, using the Entry Age Normal (EAN) actuarial cost method. The actuarially determined rate is the estimated amount necessary to finance the cost of benefits earned by employees during the year, with an additional amount to finance any unfunded accrued liability. 47 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 Employees for the City of Piney Point Village, Texas were required to contribute 5% of their annual gross earnings during the fiscal year. The contribution rates for the City of Piney Point Village, Texas was 6.34% in calendar year 2021. The City's contributions to TMRS for the year ended December 31, 2023, were $34,216 and were equal to the required contributions. 4. Net Pension Liability (Asset) The City's Net Pension Liability (Asset) was measured as of December 31, 2022, and the Total Pension Liability (TPL) used to calculate the Net Pension Liability (Asset) was determined by an actuarial valuation as of that date. Actuarial assumptions The Total Pension Liability in the December 31, 2022 actuarial valuation was determined using the following actuarial assumptions: Inflation Overall payroll growth 2.5% per year 3.0% per year inflation Investment Rate of Return 6.75% net of pension plan investment expense, including Salary increases are based on a service-related table. Mortality rates for active: members arel based on the PUB(10) mortality tables with the Public Safety table used for males and the General Employee table used for females. Mortality rates for healthy retirees and beneficiaries are based on the Gender-distinct 2019 Municipal Retirees of Texas mortality tables. The rates for actives, healthy retirees and beneficiaries are projected on a fully generational basis by Scale UMP to account for future mortality improvements. For disabled annuitants, the same mortality tables for healthy retirees is used with a 4-year set-forward for males and a 3-year set-forward for females. In addition, a 3.5% and 3.0% minimum mortality rate is applied, for males and females respectively, to reflect the impairment for younger members who become disabled. The rates are projected on a fully generational basis by Scale UMP to account for future mortality The actuarial assumptions were developed primarily from the actuarial investigation of the experience of TMRS over the four-year period from December 31, 2014 to December 31, 2018. They were adopted in 2019 and first used in the December 31, 2019 actuarial valuation. The post- retirement mortality assumption for Annuity Purchase Rates (APRs) is based on the Mortality Experience Investigation Study covering 2009 through 2011 and dated December 31, 2013. Plan assets are managed on a total return basis with an emphasis on both capital appreciation as well as the production of income in order to satisfy the short-term and long-term funding needs of TMRS. Plan assets are managed on a total return basis with an emphasis on both capital appreciation as well as the production of income in order to satisfy the short-term and long-term improvements subject to the floor. funding needs of TMRS. 48 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 The long-term expected rate of return on pension plan investments was determined using a building-block method in which best estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. In determining their best estimate of a recommended investment return assumption under the various alternative asset allocation portfolios, GRS focused on the area between (1) arithmetic mean (aggressive) without an adjustment for time (conservative) and (2) the geometric mean (conservative) with an adjustment for time (aggressive). The target allocation and best estimates of real rates of return for each major asset class in fiscal year 2023 are summarized in the following table: Asset Class Target Allocation Long-Term Expected Real Rate of Return (Arithmetic) Global Public Equity Core Fixed Income Non-Core Fixed Income Other Public/Private Markets Real Estate Hedge Funds Private Equity Total Discount Rate 35.0% 6.0% 20.0% 12.0% 12.0% 5.0% 10.0% 100.0% 7.7% 4.9% 8.7% 8.1% 5.8% 6.9% 11.8% The discount rate used to measure the Total Pension Liability was 6.75%. The projection of cash flows used to determine the discount rate assumed that employee and employer contributions will be made at the rates specified in statute. Based on that assumption, the pension plan's Fiduciary Net Position was projected to be available to make all projected future benefit payments of current active and inactive employees. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the Total Pension Liability. Sensitivity of the Net Pension Liability (Asset) to Changes in the Discount Rate The following presents the net pension liability of the City, calculated using the discount rate of 6.75%, as well as what the City's net pension liability (asset) would be ifit were calculated usinga discount rate that is -percentage-point lower (5.75%) or l-percentage-point higher (7.75%) than the current rate: 1% Decrease 5.75% Current Single Rate Assumption 6.75% 49 1% Increase 7.75% (3,515) $ 195,907 $ 87,823 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 Changes in the Net Pension (Asset) Liability Net Pension (Asset) Liability (a)-(b) (56,404) 76,203 60,263 12,865 (11,416) (34,216) (26,984) 67,624 583 (695) 144,227 87,823 Total Pension Liability (a) $ Plan Fiduciary Net Position (b) Balance at 12/31/2021 Changes for the year: Service cost Interest Change in benefit terms Difference between expected and actual experience Changes of assumptions Contributions = employer Contributions - employee Net investment income Benefit payments, including refunds of emp. contributions Administrative expense Other changes Net changes Balance at 12/31/2022 867,279 $ 76,203 60,263 12,865 (11,416) 923,683 $ 34,216 26,984 (67,624) (50,934) (583) 695 (57,246) 866,437 $ (50,934) 86,981 954,260 $ $ Pension Plan Fiduciary Net Position Detailed information about the pension plan's Fiduciary Net Position is available in a separately- issued TMRS: financial report. That report may be obtained on the internet at www.tmrs.com. 5. Pension Expense and Deferred Outflows of Resources and Deferred Inflows of Resources For the year ended December 31, 2023, the City recognized pension expense of $70,200. Related tol Pensions 50 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 At December 31, 2023, the City reported deferred outflows of resources related to pensions from the following sources: Deferred Outflows of Resources Deferred (Inflows)of Resources Difference between projected. and actual earnings Differences between expected and actual economic experience Contributions subsequent tot the measurement date 61,097 $ 44,486 105,583 $ 6,285 6,285 Total $ The City reported $44,486 as deferred outflows of resources related to pensions resulting from contributions subsequent to the measurement date that will be recognized as a reduction of the net pension liability for the year ending December 31, 2024. Other amounts reported as deferred outflows and inflows of resources related to pensions will be recognized in pension expense as follows: Yearended December31: 2023 2024 2025 2026 2027 Thereafter Total $ (653) 13,541 15,931 25,993 54,812 6. Other] Postemployment Benefits The City also participates in a defined benefit group-term life insurance plan operated by the Texas Municipal Retirement System (TMRS) known as the Supplemental Death Benefits Fund (SDBF). This is a voluntary program in which participating member cities may elect, by ordinance, to provide group-term life insurance coverage for their active members, including or not including retirees. The City elected, by ordinance, to provide group-term life insurance coverage to both current and retired employees. The City may terminate coverage under and discontinue participation in the SDBF by adopting an ordinance before November 1 of any year The death benefit for active employees provides a lump-sum payment approximately equal to the employee's annual salary (calculated based on the employee's actual earnings, for the 12- month period preceding the month of death); retired employees are insured for $7,500; this coverage is an "other postemployment benefit," or OPEB. The SDBF covers both active and retiree benefits with no segregation of assets and, therefore, doesn't meet the definition of a trust under GASB No. 75, paragraph 4b, (i.e., no assets are accumulated for OPEB). As such, the SDBF tol be effective the following January 1. 51 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 is considered to be a single-employer unfunded OPEB plan (and not a cost sharing plan) with benefit payments treated as being equal to the employer's yearly contributions for retirees. The City contributes to the SDBF at a contractually required rate as determined by an annual actuarial valuation. The rate is equal to the cost of providing one-year term life insurance. The funding policy for the SDBF program is to assure that adequate resources are available to meet all death benefit payments for the upcoming year; the intent is not to pre-fund retiree term life insurance during employees' entire careers. Employees covered by benefit terms covered by thel benefit terms: At the December 31, 2022 valuation and measurement date, the following employees were Inactive employees or beneficiaries currently receiving benefits Inactive employees entitled tol but not yet receiving benefits 7 1 5 13 Active employees Total The City's contributions to the TMRS SDBF for the years ended 2023, 2022, and 2021 were $817, $452, and $201, respectively, which equaled the required contributions each year. Annual Required Contribution (Rate) 0.10% 0.10% 0.17% Actual Made (Rate) 0.10% 0.10% 0.17% Contribution Percentage of Plan/ Calendar Year 2021 2022 2023 ARC Contributed 100.0% 100.0% 100.0% Total OPEB Liability The City's Postemployment Benefits Other Than Pensions Liability (OPEB) was measured as of December 31, 2022, and the Total OPEB Liability was determined by an actuarial valuation as of that date. 52 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 Actuarial assumptions: The Total OPEB Liability in the December 31, 2022 actuarial valuation was determined using the following actuarial assumptions: Inflation Overall payroll growth Discount rate Administrative expenses 2.5% per year 4.05% 3.5% to 11.5%, including inflation per year Retirees' share of benefit-related costs $0 All administrative expenses are paid through the Pension Trust and accounted for under reporting requirements under GASB Statement No. 68 Mortality rates for active members, retirees, and beneficiaries were based on the 2019 Municipal Retirees of Texas Mortality Tables with a 4-year set-forward for males and a 3-year set-forward for females. In addition, a 3.5% and 3% minimum mortality rate will be applied to reflect the impairment for younger members whol become disabled for males and females, respectively. The rates are projected on a fully generational basis by Scale UMP to account for future mortality improvements subject to the floor. Discount Rate: The discount rate used to measure the Total OPEB Liability was 4.05%. The discount rate was based on the Fidelity Index's "20-Year Municipal GO. AA Index" rate as of December 31, 2022. Sensitivity of the Total OPEB Liability to Changes in the Discount Rate The following presents the total OPEB liability of the City, calculated using the discount rate of 4.05%, as well as what the City's total OPEB liability would be if it were calculated using a discount rate that is -percentage-point lower (3.05%) or l-percentage-point higher (5.05%) than the current rate: 1% Decrease 3.05% Current Single Rate Assumption 4.05% 1% Increase 5.05% 27,532 38,263 $ 32,280 $ 53 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 Changes in the' Total OPEB Liability: TotalOPEB Liability 42,100 2,483 793 2,868 (15,424) (540) (9,820) 32,280 Balance at12/31/2021 Changes for theyear: Service Cost Interest Changein benefit terms Difference between expected and actual experience Changes of assumptions Benefit payments Net changes Balance at12/31/2022 OPEB Expense and Deferred Outflows of Resources and Deferred Inflows of For the year ended December 31, 2023, the City recognized OPEB expense of $414. Resources Related to OPEB At September 30, 2023, the City reported deferred outflows of resources and deferred inflows of resources related to the OPEB liability from the following sources: Deferred Outflows of] Resources Deferred (Inflows) ofResources Difference between expected and actual experience Change in assumption Contributions subsequent to measurement date Total $ 2,962 $ 818 3,780 $ 10,345 10,345 $ The City reported $818 as deferred outflows of resources related to OPEB resulting from contributions subsequent to the measurement date that will be recognized as a reduction of the OPEB liability for the year ending December 31, 2024. 54 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 Other amounts reported as deferred outflows of resources related to pensions will be recognized in pension expense as follows: Yearended December31: 2022 2023 2024 2025 2026 Thereafter $ (2,742) (3,068) (1,573) (7,383) E. Related Organizations and Joint Ventures The City has entered into an interlocal agreement with the cities of Hunters Creek Village, Hedwig Village, Hilshire Village, Bunker Hill Village, and Spring Valley Village to create the Village Fire Department (VFD). The agreement automatically renews for a period of five years unless terminated by at least one of the contracting cities. Under the terms of the agreement, the City is liable for 21 percent of VFD's budget. For the year ended December 31, Consolidated financial information of the VFD extracted from the audited financial statements for the year ended December 31, 2022, on which VFD's auditors expressed an 2023, the City paid $1,969,287 to the VFD. unmodified opinion, are as follows: NetPosition $ 9,923,662 488,679 1,402,328 1,484,598 Change in Net Position 8,595,247 7,825,429 769,818 6,755,597 Total assets Total liabilities Total deferred outflows of resources Total deferred inflows of resources Total Net Position $ 7,525,415 Total revenues Total expenses Change in NetPosition Beginning net position Ending NetPosition $ 7,525,415 55 DRAFT City of Piney Point Village, Texas NOTES TO FINANCIAL STATEMENTS, Continued For the Year Ended December 31, 2023 The City has also entered into an interlocal agreement with the cities of Bunker Hill Village and Hunters Creek Village to create the Memorial Village Police Department (MVPD). Under the terms of the agreement, the City is liable for 33 1/3 percent of MVPD's budget. Separate financial statements may be obtained directly from MVPD. For the year ended Consolidated financial information of the MVPD extracted from the MVPD's audited financial statements for the year ended December 31, 2022, on which the MVPD's auditors December 31, 2023 the City paid $2,254,593 to the MVPD. expressed an unmodified opinion, are as follows: Net] Position 1,685,082 469,650 2,497,340 979,453 Total assets Total liabilities Total deferred outflows of resources Total deferred inflows of resources Total Net Position $ (1,322,061) Change in Net! Position 6,224,118 6,118,495 105,623 (1,427,684) Total revenues Total xpendituresyexpenses Beginningnet position Change in Net Position Ending Net Position $ (1,322,061) F. Subsequent Events There are no material subsequent events through May 22, 2024, the date the financial statements were issued. 56 DRAFT REQUIRED SUPPLEMENTARYINFORMATION 57 DRAFT (This page intentionally left blank.) 58 DRAFT City of Piney Point Village, Texas SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE- - BUDGET. ANDACTUAL For the Year Ended December 31, 2023 GENERAL FUND Variance with Final Budget Positive (Negative) 69,281 128,017 (37,647) 517,259 (500) 43,926 341,286 136,044 1,197,666 (16,837)* 63,485 (519).* (9,517)* 9,372 (95,867)* 814,349 Original Budget Original and Final Budget Actual Revenues Property tax Sales tax Franchise and local taxes License and permits Intergovernmental Fines and forfeitures Investment income Other revenue Expenditures Current: General government Police Fire Sanitation Municipal court Public works Capital outlay Debt Service: Principal Interest and fiscal charges $ 6,475,089 $ 6,475,089 $ 6,544,370 $ 382,000 430,000 536,400 136,500 88,891 61,100 209,000 8,318,980 1,378,889 2,318,078 1,824,868 550,105 38,250 526,750 3,215,767 116,386 8,889 9,977,982 (1,659,002) 382,000 430,000 536,400 136,500 88,891 61,100 209,000 8,318,980 1,378,889 2,318,078 1,968,768 550,105 38,250 526,750 3,215,767 116,386 8,889 10,121,882 (1,802,902) 510,017 392,353 1,053,659 136,000 132,817 402,386 345,044 9,516,646 1,395,726 2,254,593 1,969,287 559,622 28,878 622,617 2,401,418 116,386 8,889 9,357,416 159,230 847,419 847,419 1,006,649 $ 2,809,551 4,588,764 5,595,413 Total Revenues Total Expenditures Revenues Over (Under) Expenditures 764,466 1,962,132 847,419 847,419 Other] Financing! Sources (Uses) Transfer in Total Other Financing (Uses) Net Change in Fund Balance Beginning fund balance (1,659,002) $ (1,802,902) Ending Fund Balance Notes tol Required Supplementary Information 1. Annual budgets are adopted on al basis consistent with generally accepted accounting principles (GAAP). *1 Expenditures exceeded appropriations at legal level of control. 59 DRAFT DRAFT DRAFT (This page intentionally left blank.) 62 DRAFT 3 DRAFT TTENYT POTIR TEXAS DRAFT FEDERAL SINGLE. AUDIT REPORT City of Piney Point Village, Texas Fiscal Year Ended December 31, 2023 DRAFT City of Piney Point Village, Texas SINGLE. AUDIT REPORTS Year Ended September30,2023 TABLE OF CONTENTS Page REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM; REPORT ON INTERNAL CONTROL OVER COMPLIANCE; AND REPORT ON SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS REQUIRED BY THE SUMMARY SCHEDULE OF PRIOR YEAR AUDIT FINDINGS SCHEDULE OF FINDINGS AND QUESTIONED COSTS SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS GOVERNMENTAUDITING STANDARDS 1 UNIFORM GUIDANCE 3 7 8-9 10 11 NOTES1 TOSCHEDULE OF EXPENDITURES OF FEDERALAWARDS DRAFT BW&C BROOKSWATSON & CO. CERTIFIED PUBLIC ACCOUNTANTS REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE. AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED! IN ACCORDANCE WITH GOVERNMENTAUDITING STANDARDS Independent Auditor's Report Tot the Honorable Mayor and Members of the City Council City of Piney Point Village, Texas: Wehave audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the City of Piney Point Village, Texas as of and for the yeare ended December: 31, 2023, and the related notes to the financial statements, which collectively comprise City of Piney Point Village, Texas's basic financial statements, and havei issued our report thereon dated May 22, 2024. Internal Control over Financial Reporting Inj planning andj performing our audit of thei financial statements, we considered the City of] Piney Point Village, TexasCityo of Piney Point Villagesinternal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City of Piney Point Village's internal control. Accordingly, we donot express an opinion ont the effectiveness of the City of Piney Point Village's A deficiency in internal control exists when the design or operation of a control does not allow management or employees in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on ai timely basis. A material weakness is a deficiency, orad combination of deficiencies, ini internal control, such that there is a reasonable possibility that an material misstatement oft thee entity'sf financial statements will notl be prevented, or detected and corrected on at timely basis. A significant deficiencyi is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit internal control. attention by those charged with governance. 14950 Heathrow! Forest Pkwy I Suite 530 I Houston, TX 77032 1 Tel: 281.907.8788 I Fax: 888.875.0587 I www.BrooksWatsonCo.com 1 DRAFT Our consideration of internal control over financial reporting was for the limited purpose described ini the first paragraph of this section and wasnot designed toi identify all deficiencies in internal control over financial reporting that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City of Piney Point Village's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of theentity'sinternal control or on compliance. This report is an: integral parto of an audit performed inaccordance with Government Auditing Standards in considering the entity'si internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Respectfully, signature added uponj finalization and issuance 149501 Heathrow Forest Pkwy IS Ste 530 BrooksWatson & Co. Houston, TX 77032 May 22, 2024 2 DRAFT BW&C BROOKSWATSON & CO. CERTIFIED PUBLIC ACCOUNTANTS ONI INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITHTHE UNIFORM GUIDANCE REPORT ON COMPLIANCE. FOR EACH MAJOR FEDERAL PROGRAM AND REPORT Independent Auditor's Report To the Honorable Mayor and Members of the City Council City of Piney Point Village, Texas: Report on Compliance for Each Major Federal Program Opinion on Each Major Federal Program Wehave audited the City of Piney Point Village, Teascomplancewith thet types of compliance requirements identified as subject to audit in the OMB Compliance Supplement that could have a direct and material effect on each of the City of Piney Point Village, Texas's major federal programs for the year ended December 31, 2023. The City of Piney Point Village, Texas's major federal programs are: identified in the summary of auditor'si results section of the accompanying In our opinion, the City of] Piney Point Village, Texas complied, in all material respects, with the compliance requirements referred to above that could have a direct and material effect on each schedule of findings and questioned costs. of its major federal programs for the year ended December 31, 2023. Basis for Opinion on Each Major Federal. Program Weconducted our audit of compliance: in accordance with auditing standards generally accepted in the United States of America (GAAS); the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States (Government Auditing Standards); and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Our responsibilities under those standards and the Uniform Guidance are further described in the Auditor's Responsibilities for the Audit of Wea are required tol bei independent oft the City of] Piney Point Village, Texas and to meet our other ethical responsibilities, in accordance with relevant ethical requirements relating to our audit. We believe that the audit evidence we. have obtained is sufficient and appropriate to provide al basis Compliance section of our report. 14950 Heathrow! Forest Pkwy I Suite 530 I Houston, TX 77032 1 Tel: 281.907.8788 I Fax: 888.875.0587 I www.BrooksWatsonCo.com 3 DRAFT forour opinion on compliance: fore eachi major federal program. Oura audit doesr not provideal legal determination of the City of Piney Point Village, Texas's compliance with the compliance requirements referred to above. Responsibilities ofl Management for Compliance Management is responsible for compliance with the requirements referred to above and for the design, implementation, and maintenance of effective internal control over compliance with the requirements of] laws, statutes, regulations, rules and provisions of contracts or grant agreements applicable to the City of Piney Point Village, Texas's federal programs. Auditor's Responsibilities for the Audit of Compliance Our objectives are to obtain reasonable assurance about whether material noncompliance with the compliance requirements referred to above occurred, whether due to fraud or error, and express an opinion on the City of Piney Point Village, Texas's compliance based on our audit. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS, Government Auditing Standards, and the Uniform Guidance will always detect material noncompliance when itexists. The risk of not detecting material noncomplance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Noncompliance with the compliance requirements referred to above is considered material, if there is a substantial likelihood that, individually or in the aggregate, it would influence the judgment made by a reasonable user of the report on compliance about the City of Piney Point Village, Texas's compliance with the In performing an audit in accordance with GAAS, Government Auditing Standards, and the requirements of each major federal program as a whole. Uniform Guidance, we: audit. Exercise professional judgment and maintain protessional skepticism throughout the Identify and assess the risks of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the City of Piney Point Village, Texas's compliance with the compliance requirements referred to above and performing such other procedures as we considered necessary in the circumstances. Obtain an understanding of the City of Piney Point Village, Texas'si internal control over compliance relevant to the audit in order to design audit procedures that are appropriate in the circumstances and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of the City of Piney Point Village, Texas's internal control over compliance. Accordingly, no such opinion is expressed. 4 DRAFT We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over compliance that we: identified during the audit. Report on Internal Control Over Compliance A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of] performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is ai reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than ai material weakness ini internal control over compliance, Our consideration of internal control over compliance was for the limited purpose described in the. Auditor's Responsibilities for the Audit of Compliance section above and was not designed toidentify all deficiencies ini internal control over compliance that might be material weaknesses or significant deficiencies in internal control over compliance. Given these limitations, during our audit we did not identify any deficiencies ini internal control over compliance that we consider to be material weaknesses, as defined above. However, material weaknesses or significant deficiencies in internal control over compliance may exist that were not identified. Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, no such opinion is expressed. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance We have audited the financial statements of the governmental activities, the business-type activities, the discretely presented component units, each major fund, and the aggregate remaining fund information of the City of Piney Point Village, Texas as of and for the yeare ended December 31,2023, and thei related notes to the financial statements, which collectively comprise the City of Piney Point Village, Texas' basic financial statements. We issued our report thereon dated May 22, 2024, which contained unmodified opinions on those financial statements. Our audit was conducted for the purpose of forming opinions on the financial statements that yet important enough to merit attention by those charged with governance. purpose. 5 DRAFT collectively comprise thel basic financial statements. The accompanying schedule ofe expenditures of federal awards is presented for purposes of additional analysis as required by the Uniform Guidance and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accountingand other records used toj prepare thel basici financial statements and certain additional procedures including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards is fairly stated in all material respects in relation to the basic This report is intended solely for the information and use of, management, governing body, others within the entity, and federal awarding agencies and pass-through entities and is not intended tol be and should not be used by anyone other than these specified parties. financial statements as a whole. Respectfully, signature added upon finalization and issuance 14950 Heathrow Forest Pkwy I Ste 530 BrooksWatson & Co. Houston, TX 77032 May 22, 2024 6 DRAFT City of Piney Point Village, Texas SUMMARY SCHEDULE OF PRIOR. AUDIT FINDINGS For the Year Ended December 31, 2023 SUMMARY OF PRIOR YEAR AUDIT FINDINGS: None. 7 DRAFT City of Piney Point Village, Texas SCHEDULE OF FINDINGS AND QUESTIONED COSTS For the Year Ended December 31, 2023 SUMMARY OF AUDITOR'S RESULTS: Financial Statements Typeofa auditor's report issued: The auditor's report on thel basic financial statements of the City expresses an unmodified opinion. Internal control over financial reporting: Are any material weaknesses identified? Are any significant deficiencies identified not considered tol be material weaknesses? Is any noncompliance: material to financial Yes Yes Yes XNo X_None Reported X_No statements noted? Federal Awards Theauditor'si report on compliance for major federal programs expresses an unmodified opinion. Internal control over major program compliance: Are any material weaknesses identified? Are any significant deficiencies identified not considered to bei material weaknesses? Any audit findings disclosed that are required to be reported in accordance with 20 CFR 200.516(a)? Yes Yes Yes X_No X None Reported XNo 8 DRAFT City of Piney Point Village, Texas SCHEDULE OF FINDINGS AND QUESTIONED COSTS For the Year Ended December: 31, 2023 Identification of major programs: CFDA Number(s) 21.027 Name of Federal Program or Cluster Coronavirus State and Local Fiscal Recovery Enter the dollar threshold used to distinguish between Type A and' Type B programs: Is the auditee qualified as al low-risk auditee? $750,000 Yes X_No II. FINANCIALSTATEMENTI FINDINGS: None. III. FEDERAL AWARDS FINDINGS: None. 9 DRAFT City of Piney Point Village, Texas SCHEDULE OF EXPENDITURES OF FEDERALAWARDS For the Year Ended December 31, 2023 Federal GrantorPass-through Agency/Program Name Program/Grant Project Federal Assistance Number Listing Number Expenditures U.S. DEPARTMENT OF TREASURY Pass-through' Texas Division of Emergency Management (COVID-19) Coronavirus State and Local Fiscal Recovery. Funds TX1234 21.027 847,419 847,419 847,419 Total U.S. Department of Treasury TOTAL PROGRAMS $ 10 DRAFT City of Piney Point Village, Texas NOTES TO SCHEDULE OF EXPENDITURES OF FEDERALAWARDS For the Year Ended December 31, 2023 Notel 1: BASIS OF ACCOUNTING The accompanying schedule of expenditures of federal awards includes the grant activity of Piney Point Village, Texas and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Cost Principles for Federal Awards (the Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of thel basic financial statements. Note 2: INDIRECT COST RATE The City has not elected to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. 11 MEMORANDUM CITY OF PINEY POINT VILLAGE TO: City Council FROM: R. Pennington, City. Administrator VIA: R. Schultz, Police Chief MEETING DATE: May 28, 2024 SUBJECT: Discuss and take possible action on Memorial Villages Police Department. Agenda Item: 5 This agenda item concerns the MVPD department's monthly report, which includes call volume, traffic stops, citations, and other public safety incidents. The attached report contains all the details. This item covers the MVPV 2023 Audit and the MVPD 2025 Budget in addition to the monthly report. The final item is a discussion of E-Bikes and possible action on an order regulating their use for safety purposes (ORD 2024.04). Action: (1)Itis recommended that the Council accept the MVPD 2023 Audited Financial Report as (2) Iti is recommended that the Council approve the MVPD 2025 Budget as presented. (3) Iti is recommended that the Council approve the E-Bicycle Ordinance as presented. presented. Attachments: MVPD Monthly Report. MVPD 2023 Financial Audit. MVPD 2025 Budget. E-Bicycle Ordinance (ORD 2024.04). Page CC-2 Page CC-21 Page CC-98 Page CC-111 MVPD Monthly Report CC-2 IEE o POLICE TX TO: FROM: REF: Memorial Villages Policel Department 11981 Memorial Drive Houston, Texas 77024 Tel.(713)365-3701 Raymond Schultz ChiefofPolice May 13,2024 MVPD Police Commissioners R. Schultz, ChiefofPolice April 2024 Monthly Report During the month of April, MVPD responded/handled a total of 5,090 calls/incidents. 3,410 House Watch checks were conducted. 863 traffic stops were initiated with 888 citations being issued for 1499 violations. (Note: 20 Assistsi inl Hedwig, 182 inl Houston, 9in Spring' Valley and Oin Hillshire) Calls/Events by Village were: Village Bunker Hill: Piney Point: Calls/YTD House Watches/YTD Accidents Citations Response Time 1664/6707 1168/4634 1201/5093 746/3030 1462/5326 CallType Ord. Violations: Information: Suspicious Situations 97 Loud Party Welfare Checks: 2 3 14 # 10 14 13 23 321/179/142 263/155/108 280/142/138 Cites/Warn/Total 45@3:46 Citations Speeding: Exp. Registration 345 No Ins Nol License Red Light Fake Plate 11@2:56 17@3:31 17Q4:30 Hunters Creek: 1997/7398 Type andj frequency of calls for service/citations include: CallType False. Alarms: Animal Calls: ALPR Hits: Assist Fire: Assist EMS: Accidents: # 137 19 35 34 38 19 # 151 190 172 42 34 This month the department generated a total of93 police reports. BH-27, PP-23, HC-36, HOU-7, HED-0, SV-0 Crimes Against of Persons Assault (DV) Crimes Against Property Burglary ofa a Habitation Felony Theft Theft ofa Vehicle ALPR Hits (valid) Accidents Warrants DWI Warrants Class 3. Arrests (1) 1 (13) 3 1 1 3 19 10 0 10 6 Fraud/ID Theft Misdemeanor 6 2 Petty/Ouality ofLife Crimes/Events (79) Weapons Charge Misc Poss ofl Marijuana Criminal Mischief Felony DWI 1 42 3 1 2 0 Arrest Summary: Individuals Arrested(18) CC-3 Budget YTD: Expense 1,902,374 445,111 2,347,485 253,098 2,600,584 Budget 6,466,610 1,110,490 7,577,100 289,700 7,866,800 % 29.4% 40.4% 31.0% 87.4% 33.0% Personnel Expense: Operating Expense: Total M&O Expenditures: Capital Expenses: Net Expenses: Follow-up on Previous Month Items/Requests from Commission Staff continued work on the 2025 budget after the most recent budget workshop. A proposed budget for FY25 will be shared with the villages at their May meetings with af final vote at their June meetings. Personnel Change/lsue/Uplares The department remains fully staffed. Major/Significant Events Detectives worked a case ofa theft from the Catholic Retreat Center in Bunker Hill. Through investigation and utilizing the ALPR system, Detective Rodriguez identified a suspect who had committed similar crimes at Catholic facilities across the country. The detective was able to locate the suspect in California via the ALPR system and notified the CA fusion center. They in turn notified area agencies. The suspect was arrested after committing a new theft there. Property stolen from Bunker Hill was located in the suspect's vehicle. KHOU did a news story featuring Detective Rodriguez and his investigation. Status Update on Major Projects The HVACsecond floor units were installed, and the AC work completed. The roof The department completed the purchase oft the 2022 Ford Explorer at the new agreed upon price negotiated by Commissioner Andrews. A new 2024 Ford Explorer was donated to the department for use by Officer Boggus for Drone Operations and has replacement will begin on May 7, 2024. been placed in service. Community Projects Remi has started work at the MVPD as the new "Support Dog". Remi was donated to the department by a citizen. Costs will be shared between the foundation and the department. Remi has a great disposition and is already a great hit with the Officers Boggus, Vasquez, and Reserve Officer Torres held a bicycle safety class at Bunker Hill Elementary School and have started work on the new. E-bike safety class The department hosted 2 community dialogue educations classes this month. One was titled "Run, Hide Fight" and the other "Crime Stoppers 101 - A discussion on Internet Safety". Both were: recorded and posted by the MVPD Facebook page. The 5th Annual Food Truck Rodeo was. held at Chapelwood. New events and activities were sponsored by the MVPF that included Axe throwing. community. curriculum that we will host this summer. V-LINC new registrations in April +40 BH - 1674(+22) PP -1 1171 (+5) HC-1 1664(+9) Out of Area-6 612 (+4) CC-4 2022 Officer Committed Time to Service Report Employee Name ALSALMANI, ALI BAKER, BRIAN C BALDWIN, BRIAN BIEHUNKO, JOHN BOGGUS, LARRY BURLESON, Jason BYRD, Rachied CANALES, RALPHE EDWARD CERNY, BLAIR C. ECKERFIELD, Dillion GONZALEZ, Jose HARWOOD, NICHOLAS JARVIS, RICHARD JOHNSON, JOHN JONES, ERIC KING, JEREMY KUKOWSKI, Andy MCELVANY, ROBERT ORTEGA, Yesenia OWENS, LANE PAVLOCK, JAMESADAM RODRIGUEZ, CHRISTOPHER RODRIGUEZ, JOSE RODRIGUEZ, REGGIE SALAZAR, Efrain SCHULTZ, RAYMOND SILLIMAN, ERIC SPRINKLE, MICHAEL TAYLOR, CRAIG VALDEZ, JUAN VASQUEZ, MONICA WHITE, TERRY Dispatch Committed Time 911 Phone Calls 3700 Phone Calls DP General Phone Calls* Radiol Transmissions This ist the minimal time as alli internal calls route through the 3700 number. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Reports Cites 42:52:14 21:30:58 37:06:28 39:40:38 1:42:24 0:00:00 0:35:27 0:00:00 18:24:30 18:59:44 28:33:24 12:32:18 29:52:43 23:36:19 16:45:56 2:46:50 17:35:09 2:23:10 2:22:51 2:00:05 15:26:34 17:28:59 23:36:15 18:09:57 16:41:02 19:39:50 28:19:05 18:59:35 11:43:19 21:55:59 12:07:49 24:49:15 8:13:37 4:59:13 6:27:38 1:32:05 28:07:09 19:02:55 24:52:06 21:17:02 25:11:16 38:38:30 42:44:53 28:18:25 23:18:34 3:07:14 17:43:56 28:44:11 38:50:40 18:16:56 20:10:21 23:20:37 23:33:58 25:28:12 17:06:23 26:43:12 0:38:31 0:20:04 0:00:00 0:44:28 25:19:16 3:26:38 8:51:33 15:09:40 17:46:52 28:55:17 26:00:53 27:31:26 9:50:58 13:31:08 15:27:23 12:42:36 17:06:45 16:36:54 25:13:15 22:16:07 0:00:00 0:00:00 0:00:00 0:00:04 18:45:35 13:47:20 4:25:06 7:20:01 10:18:14 7:50:54 8:54:16 4:38:53 19:14:42 9:18:19 35:52:06 24:27:30 21:17:14 16:39:22 21:01:10 25:15:09 5:05:08 9:09:05 19:39:29 9:20:02 0:47:13 0:35:00 0:10:09 1:27:19 22:54:37 17:51:55 13:37:07 34:21:51 10:04:21 9:13:16 15:52:47 9:22:48 11:35:43 19:13:52 14:00:25 24:44:23 20:53:02 25:56:16 30:29:02 18:24:20 6:06:52 4:05:50 4:45:31 0:31:31 16:04:09 18:55:51 33:33:09 25:22:46 69 0 26 29 26 8 4 3 13 4 56 2 10 4 30 93 888 *= Admin Total 237 243 276 305 2489 2291 2385 2429] 78:37:52 57:41:47 60:05:17 52:21:09 9871 9754 10382 10946 CC- 7591 Gaylord-Dr Denise: Dr 761 2024 Burglary Map Alarm POE No Open Garage No Rear Door Kick No RDoor No Shed No Door Kick Address 467 Jan Kelly Tamerlaine 250 emorial 8 Voss Park 900 Brogden 736 Voss Hedwig Village Aingsride Barryknol En Beinhorn Rd 10802 Beinhorn No Open Door Taylorcrest-Rd- Hunters Creek Village Boheme Dr orial- Dr SOLVED Piney-P Point-Village Bunker Hill Village SOLVED; Moricas > Ways 2024 Robber Durrette Dr lnk Rd Address Dr MemorialDr Sanfalpese Daytime Burglar Briar-ForestDr. Briargrove Nighttime Burglary Burgoyne Rd 00 4/30/24 Robbery 2024 Auto Burglary Map 758 759 Gaylord-Dr Denise Dr 760 601 Address 8333 Katy Fwy 8525 Katy Fwy 10614 Gawain 10611 Twelve Oaks 11615 Starwood morialy 10710 Marsha 11321 Green' Vale 2102S. Piney Point 750 W. Creekside 29 Windemere POE Win UNL* Win UNL UNL Win UNL UNL UNL UNL Hedwig Village SOLVED Kingsrideln Barryknoue Ln Beinhorn Rd SOLVED SOLVED TaylorcrestRd- k Hunters CreekVillage SOLVED Boheme Dri norial- Drn SOLVED Piney Point-Village Bunker Hill Village SSOEVED Monica Durrette- Dr Rd HillDr Memorial-Dr Sanfeloese Daytime, Burglary Briargrove Nighttime Burglary Burgoyne Rd Blue Entry= Actugb Location Unknown WinPunc Underlined Contractor 30/24 US90 Hedwig Mall ALPR 44'Hit's Barrykpoll Lane Gaylord Drive Lindenwood MemonatD HOA (10) Bunker Hill rthslvreRoad Longwoods HOA Smithdale Road Village. Piney Point Bunker Hill Village Claymore Road: @0G US Coins Greenbay Street Piney.Point Villager Hunters Creek Memorial Drive 0 Drse Woodway @ In Process Frequent Mobile Locations /0 San Felipe Street San Felipe Street HOA Systems-32 Briar Forest Drive Total (209) Hits 1 2024 ALPR Hits April 4/30/24 US90 Hedwig 00) Mall ALPR 44'Hits Barrykpoll Lane Gaylord Drive Lindenwood MemonatD HOA Roa Bunker Hill rthshvreRoad ntleigt Longwoods HOA Hunters Creeky Village. Smithdale Road Piney Point Village Claymore Road. US Coins Greenbay PineyPoint Villager Hunters Creek Memorial Drive U Dre woodway In Process Frequent Mobile Locations San Felipe Street San Felipe Street HOA Systems Briar Forest Drive 3) )Recovered Vehicles Recovered Plates -2 Investigative Leads 2024 ALPR Recoveries April /30/24 FIC, April 2024 ALPR ECHA VILLNCES POLIC MEMORIAL TX VILLAGES EM REPORT POLICE Total Plate Reads, Incl's multiple reads of same plate Number of Unique Plates Read - Total without repeats Number of Hits/Alerts - All 14 possible categories Number of Hits/Alerts of the 6 monitored categories Number of Sex Offender Hits (not monitored live) Summary Report Total Hits-Reads/total vehicles passed by each camera 2024 ALPR Data Report Plate Reads Summary Total Plate Reads: 4,231,573 DOWNLOADCSV Apr2-May1 Devices (38)- Search CC-11 Unique Plate Reads Summary Total Unique Plate Reads: 526,148 DOWNLOADCSV Apr2-May1 Devices (38)- Search CC-12 All Categories Hits Report 04/01/2024 Selecta adater range upto31days Total Hits: 209 To. 05/01/2024 Search DOWNLOADCSV Topics (15)- Devices (38)- CC-13 Top 7 Categories Hits Report 04/01/2024 Select adate range upt to'31days Total Hits: 111 To. 05/01/2024 Search DOWNLOADCSV Topics (7)- Devices (38)- CC-14 Sex Offenders Hits Report 04/01/2024 Select adate range upto 31days Total Hits: 66 To 05/01/2024 Search DOWNLOAD CSV Topics (1)- Apr Apr4/19 Apr 420:2024 Apr421/2024 Apr Apr4 4252024 Apr CC Summary Report Insights Dashboard Plate Reads 4,232,060 Searches 683 HotListh Hits 244 MMAM AMNM Devices Sharing Sharedwith Lewisville TXPD, Sansom Park TXPD, and: 337 others AccessLevels Search Hotlist Tool Access Device Status 34/340 Devices Online Battery 100% KPEVIOuS Device Device Name #01 Inbound, Riverview Way, EB Next Device) 16.04s CC #1 Gessner S/B at Frostwood #15 Hunters Creek Drive S/B at I-10 #29 Riverbend Main Entrance #30 Beinhorn E/B at Voss Memorial at Gessner E/B #3 NO ALPR - Future Location #16 Memorial Creekside W/B at VISA #2 #17 Memorial W/B at Voss #18 Memorial E/B at Voss #31 Memorial E/Ba at Tealwood (new) #32 Greenbay W/B at Memorial #33 Strey N/B at Memorial POLICE #4 Memorial N/B at Briar Forrest #5 Bunker Hill S/B at Taylorcrest #6 Taylorcrest W/B at Flintdale #7 Memorial E/B at Briar Forrest #8 2200 S. Piney Point N/B #19 S/B Voss at Old Voss Ln 1 #20 S/B Voss at Old Voss Ln 2 Private Systems monitored by MVPD US COINS-I I-10 Frontage Road Memorial Manor NA lindenwooa/Memoral POLICE TX #21 N/B Voss at Magnolia Bend Ln1 #22 N/B Voss at Magnolia Bend Ln 2 Greyton Lane NA Calico NA Windemere NA Kensington NA Stillforest NA Farnham Park Riverbend NA Pinewood NA Hampton Court Bridlewood West NA N Kuhlman NA Longwoods NA Memorial City Mall-22 #9 N. Piney Point N/B at Memorial #23 W/B San Felipe at Buffalo Bayou Mott Lane #10 Memorial E/B at San Felipe #24 N/B Blalock at Memorial Yellow = Bunker Hill Green = Piney Point Red = Hunters Creek Blue = MVPD Mobile #25 N/B Bunker Hill at Memorial #26 S/B Hedwig at Beinhorn #27 Mobile Unit #181 #11 Greenbay E/B Piney Point #12 Piney Point S/B at Gaylord #13 Gessner N/B at Bayou Purple = Privately Owned Systems #28 Mobile Speed Trailer/Station #14 Beinhorn W/B at Pipher CC-17 Total" 'Plate Reads' by' 'Device Name' Device Name #22- NBV Voss> Magnolial Bend (Lane2) #13NBGessnerl Rd #08: 2200SPiney! Point RdNB at CityLimit #23-WBS San Felipex! Buffalo Bayou #21- -NBV Voss xMagnolial Bend (Lane 1) #12Piney Point Dr SBa at Gaylord #20- SBVossx x2( (NEED! current equipmenti is obsolete &r nor replacement parts are Radios Capital Expenditures TOTAL 64,964.00 193,033.25 146,600.00 Pagelof8 FY2024 approved 2025 Budget Proposed FY2025 Notes Personnel Expenditures Payroll Base Pay 457 Plan Compensation Longevity Higher Class Overtime Overtime- REGULAR Overtime CPR 53full-t time employees, part- time employees. Baseis3 3.5%i increasei inp pay, possible promotionsf fromF FM1t toFM2. 2023t total was $23,120 (fromi incode report). Needt toi increase. Quick calc: $2 per paycheck, 24p paychecks pery year,if 26,600.00/all5 153€ employees receivedf fort they year, thena adds $2,496+ +(2*24)tol last year'stotal. Roundu up. 25700' *3.5% 2023t total wass $15,225.54forf 6,013.5 hours (fromi incode report). 2024$ $4,117.35for1 1,266 hours for Q1, dividedby 21,735.00# pay periodsx xresto ofy year.. 411735B-15/-5205867 75f for6,330hours. 72hr disaster (40 dispatchers +lextras shift), 1FM2 out6 6-12r months, dispatch OT assuming PTS cover 50-7 75%of 300,00000avalable hoursr needed ("1000), also considered! historical shift offt time sick8 &" "excused" ($68*6 6hours" 12classes* 2employees) 6totalE ET hours per class, 10 classp perr month, x$68 perh hour OTH hourly payr rate, fors special events: Lacrosse, Kinkaid, St. Cecilia. Financial consultant saysv wes shoulds showi income (received for 10,090.00providing service ate events)a ande expenses (located lon budget), soneedt tos show expense! here. Estimate same asCPR. (45€ employees) OT( (S68)r ratels)x2EMSt trainings 5hrse ea)+( (45e employeesx XOT( ($68)r rate(s)x1 liveb burn Fire byendof2 2024:1 employee ati intermediate: $67.50 per month, 246 employees ata advanced $105 pern month, 20 69,640.00employes: atr master $160.6 67 perr month- annual totalv w/o changes andr nol hires =$69,632.40 488, 980.00/7.6591 taxons sum ofBase Pay, 457, Longevity, Higher Class, allOT, & Professional Certification 5,542,285.00 110,845.70 22,000.00 18,540.00 206,000.00 10,085.76 0.00 45,320.00 57,000.00 454,512.98 6,466,589.44 402,809.12 1,246,876.09 34,448.94 71,651.48 46,000.00 1,801,785.63 8,268,375.06 8,528,535.00 5,789,000.0 .00Note: includes' "FM3" stipendp payf for 4employees. 115,780.00/2%ofb base pay 10,090.00/2€ employees Overtime MEDICAL STANDBYE EVENT Overtime TRAINING Professional Certification FICA Benefits Retirement TMRS Health Insurance Basic Life, ADD, &L LTDI Insurance Worker's sComp. Insurance Meal Allowance 48,960.00training: Shrse ea (couldb beu up to6 6hrs) Total Payroll 6,880,875.00 428,260.00_Basel is-calculated on2 2023 ratel letter 6.7%, 2024 rate will bed determined! June2 2024. *15%i increasef from 2024a actual (& projectede elections) fors 53Full-1 Time employees. Basec onlyi includes! health 105460.0Insurance Decision columni includes! healthi insurance and3 34,450f for helath/life scan. (34,4 450-650.00 *53) "15%r ratei increasef from 2024a actualrate & based on 20256 ending annuals salaryr rates w/o overalli increase tobase 25,200.00/salaryl (53F FT employees) REF. SALARY BASE CALC. FOR2 2025 BUDGET 93,600.00increase: 18%f from 2024 (cost difference between 2023a and2 2024) 46,000.00same: as2 2024 1,647,660.00 TotalE Benefits Personnel Expenditures TOTAL Page2of8 FY2024 approved 2025 Budget Proposed FY2025 Notes Operating Expenditures RedT Trucks&s Saving Lives Ambulance Medical Supplies IP/ Address VPN- PSI Lightwave Internet, Phones, &1 TV- Comcast Mobile Device Services CityofHouston Radio System Communications- Motorola 47&NICE Incident Records & CAD- Propheonix EMSF Protocol App- Handtevy Training Software & Vehicle Checks- Vector EMS Equipment Maintence ProCare/Stryker 70,000.00 8,820.00 19,800.00 4,066.80 19,680.00 43,000.00 24,000.00 2,300.00 7,000.00 21,000.00 60,000.00compared to 2023 expediture 8,820.00same as2 2024 19,800.00same: as 2024 (449*12months)t for AT&TF Firstnet 6,100.00 (57*12months)f for Chief Miller phone allowance 19,680.00 (492"40radios): annual cost due October 45,580.00 (43,000*1 1.06) =6 6% increasef from 2024 budgeted (69 based ona actuali increase from 2023 to2 2024) 2025: estimate 7%i increasef from 2024 estimateda actual.. .25K Amount Due: 2023 cost= $25,163.592 20240 cost 28,810.00estimate: =791 INCREASE effective September 2023 ANNUAL askJ Jason Ellisf for info (increased! #ofl licenses, willa affect annual cost)- 4398.9 98 witha a5 5% increase (Mike G. 954-579- fora annuala agreement for trainingr management: software & vehicle checks- Vectors Solutions $7,622.41 was actual 8,600.00for 2023, actualf for August 2024i is-$8,078. 71 increase 2025 by%i increasef from2 2023t to 2024 (21,000*1.07) increase 3% per quote, (Kendallr recommends! budgeting 5-79i increasep per Uniform Polos Shirts- 3*49e employee @ $200 (for 3)-$ $9,800 5.111 Tactical Uniform Pants- -3*49e employee @ $300( (for 3)=$14,700 Blauer 8675 ClassBS Shirts- 1*49e employee @ $100= $4,900 ClassA A Uniform Shirts- 1*496 employee @ $100= $4,900 Class A Uniform Pants- -1*49e employee es $100= =$4,900 5.11J Jobs Shirts- 1*49€ employee @ $100= $4,900 Uniform belts- -1*49e employee @$ $75=$3,675 ClassA Uniform Belt- 1*49€ employee @$ $75=$3,675 RainJ Jackets w/r nov winter liner- 25G @$ $150: =$3,750 55,200.00/25,000- annual cost- keep 55,000.0 00Basei isfuel cost only. 55,000for fuelf for VFD 5,000.0 .00stays same as2 2024 (1,800) NFPAS annuals subscription for FireN Marshal (50)1 TFMA association annual duesf for FireN Marshal (175) NFPAJ Journal annual subscription fors station (500) TXFire Chief Association (150*2)E EMAT for Lutz &N Miller (160*2) GovF Finance Association (550) TXEMSA Alliance $400base (150"3units) (250 Fire Chief& 150*3 Deputy Chief) Harris County Fire ChiefA Association (35) Employee Retirment Systems 4,950.00( (108) Signup genius- CPR classes 344,630.00 4,620.00/2963) with 22470.00contact/rep Uniforms Fuel Vehicle Licenses & Permits 20,000.00 48,000.00 5,000.00 (13813) IAAla association annual dues for FireN Marshal, Cody Seymour, Tommy Depaul (Firel Investigators) Dues& Subscriptions 2,439.00 295,105.80 Totall Red1 Trucks & Saving Lives Page3of8 FY2024 2025 Budget approved Proposed 7,921.0 2,500.00 200.00 10,621.05 FY2025 Notes Dispatch Dispatch Alerting System- US Designs (Samantha) Electronic Protocol Cards- Pro QA Translation Service- Languagel Line Fire Prevention- Fire Marshal's Office Public Education & Relations & Promotional Firel Investigations Law Enforcement Equipment 11,000.0 .00( (10, 866.1 15) Duei in Nov. annually -US Digital Designs (2022 and2 2023 paidi in2 20235 budget) 0.00(71,089. 60) quote for Priority Dispatch software, licenses, maintenance, etc 200.00 11,200.00 Total Dispatch (5,000) hats, coloring! books, crayons, pencils, badges, stickers, etc.f for kids- Positive Promotions, department 5,000.00 950.00 2,850.00 9,000.00 5,000.0Opromotional. items 500.00 (500) renewi investigation equipment & supplies 100.00/(100)a amunition requiredf for annualg qualification 5,600.00 TotalFire Prevention Fire Station Maint onA AC units, genaerators, water heaters, & stove, kitcheni items) $18700= 10%i increase for building maintenance (lawne equipment, paint, power wash, plumber, water heater, electrical, etc.) ),$9385.44= 10%i 30,000.00for ACr maint contract, (92*16); 2024 pricef for pest control- End-o-pest 67,000.0 .00increase actual2 2023 price by7 7%r rounded up 10.00annual rentf for building/property- Spring Branchs School Building Station Supplies Public Utilities Rent opeyaCsalymaae 26,892.22 18,600.00 54,240.00 10.00 72,306.32 172,048.54 18,000.00 increase 18%f from 2024a actual (84665). addp premium for lasto quarter andi includet thisi int the2 2024 budget asv wella as 100,000.00thei increaset top prem.For thei increaseda agreed values & added costf fort tank 4kto annual (Frank) 15% Total Fire Station 215,010.00 Page4of8 FY2024 approved 2025 Budget Proposed FY2025 Notes Office Office Supplies Office Supplies VFDE Branded Stationary Postage Meter Rental- Pitney Bowes Shipping Office Software Phones- 8x8 HRIS- -UKG Workforce Ready Accounting QuickBooks Office Software & Email- Microsoft 365 Adobe Bank Service Charges Professional Services Accounting Services LegalServices TServices Health Insurance Consulting Services Medical Director Services Salary/Benefit: Survey Services* Legal Notices &A Advertising Other Professional Services paper, staples, toner,i ink, pens, pencils, folders, binders, tables, chairs, printers, Konica M. Copier 2023 $950a and 8,000.00 500.00 1,800.00 632.50 6,000.00 18,000.00 3,000.00 7,000.00 731.64 7,000.00 52,664.14 0.00 36,000.00 28,000.00 11,500.00 20,000.00 3,000.00 16,000.00 114,500.00 11,500.00shredits $2500. We haver not completedas shred days since priort 500.00nochange 1,800.0 00nochange 600.00reduction based on actual 2023 6,000. 00no change 19,260.0 00increase 20245 budgeted amount! by7 7% 3,090.0 .00increase: 20245 budgeted amount by3 3% 12,000.00backup. socolomateulagetiel 2,000.00 57,550.00 617-55uer-12month). upgrade basic (webo only) userst tos standard (fulls suite)! licensef fore emailt to work properly. 556 employees (53if no vacancies +hire 2part-t -time dispatchers)8 & Power BI( (12*2*12)2 licenses. Note 17i includes increase 20245 budgeteda amount! by3 392 2024: Adobe Acrobat Pro$ $239.8 88 pery year (stuart@villagefire). duei inA April. Total Office 16,00.00(1058'12) perr monthf for ORW accounting supervision+ 3300f for additional (YE items) (28000"1.05) IT contract (assuming 5%i increase)- Accutek, (<950)a access control( (doors) -Accutek 31,890.00 (1,540) Sonicleir (recording)forf firsty year, continuing annual $498 service contract 13,225. 00/2 2024v witha a 15%i increase estimate 25,000.0 .00needt to add5 5000f from2 2024 budgett toinclude fee 5,000.0 0012 2025 Salary Survey 27,000.0 .00annual audit possibly increasing toz 27,000 164,115.00 36,000.00nochange 10,000.00 (4*2500) newspaper posting for bids- prop/casuali insurance, workers comp, possiblyf fuel (same as 2024) TotalP Professional Services Page5of8 FY2024 approved 2025 Budget Proposed FY2025 Notes Training Training (850*6 spots) for Swift Water Rescue (upt tos 850 pers spotf for 2025) (350*10s spots) for Rope Rescue (450*6 spots) for Boat Rescue (200* 3events) for Heavy Rescue (900*3 events) forF Fire Field (livel burns) (500*3 events) for Command Simulator *(Thisi isane estimatedp price! basedo on website searches) (385*3 spots) for Blue Card (325*30) Local Training Classes/Certs:: 10/shift> 3shifts =30classes Travel Expenses- NEEDt toi include meals & miles 32,000.00 (185*3 rooms *2 days)f for Boat Rescue Hotel- 6 people, 3rooms $88.0 .00*30-2640. 00 perr newi initial certification 56.49-30-17106 exam feef for certs 7,300.00/Annual TCFP Cert Renewal ($60 per person)"50-3000 18,000.00Kendall saysl leave at 2024r number PALS-4 4950( (150*33) ACLS-4125 (125.00*33) ($20-45employees) Handtevy Certification BLS- instructor- (400'45-13500CPNAED 6,000.00TDHS State Provider Certification 6,000.00Lutz & Miller 2conferences each $1500-2conf"2emp 8,000.00 9,000.00_TCOLE CE's, etc.)for 4FT dispatchers. Fire Training Fire Certification Fees EMS Training 37,740.00 7,320.00 18,000.00 EMS Certification Fees Emergency Management Training- (TDEM) Fire Marshal Training Dispatch Training & Certification Fees Admin Training& Certification Fees 6,000.00 7,000.00 8,000.00 0.00 5,000.00 94,060.00 500*2 TCOLE certification, (need price) TCOLE CEfor2 2d dispatchers and ($8,000) needf for training (EMD, 911,CAD, TMRS training/workshops, PFIA1 training & cert, Notary $100 every2 2or 4years, HRIS conference/training &1 travel,s salt 5,000.00water openr records public recordsi increase cost due (cost oftrainingi in 2024) TotalT Training 91,300.00 Page6of8 FY2024 approved 165,000.00 36,400.00 26,000.00 15,000.00 1,200.00 900.00 244,500.00 7,580.00 25,000.00 7,000.00 20,000.00 59,580.00 2025 Budget Proposed 185,000.00 FY2025 Notes Maintenance Vehicle Maintenance Equipment & Supplies! Maintenance Bunker Gear Maintenance SCBA Maintenance Knox Contracts Fuel System Events & Other 36,400.00noi increase for replacement of axes, ladders, etc. 28,600.00Needt toi increase thec cleaning cost by1 10%f froml lasty year 2024. 15,000.00 (15000) FITt testing, maintanence, &r repairs 800.00/721.00: annuals subscription- Knox paidi in Nov. (based onr number of units, 1one everyt truck- tier pricing) 5,000.0 005,000f forr maint. andB Burns replacing (hardware) 2026- need toa addF Fuel system5 52,000 (2024 estimate) Total Maintenance 270,800.00 VFDF Fire Commission & Meeting Expenses VFDE Employee Appreciation & Events CPRS Supplies, Cards, &Equipment Emergency Contingency 7,580.00stays same as2 2024 budget 10,000.00/(510,000)- Family Day- 2025, removed employeet teamb building 3,000.00/5, 250b biannuallyr reoccurring annual cost 20,000.0 .00ask commission, possible increase- contingency for possible cost of fuela andf fuels system 40,580.00 Total Events8 & Other Operating Expenditures' TOTAL 1,052,079.53 1,200,785.00 Page7of8 FY2024 approved 193,033.25 8,268,375.06 1,052,079.53 2025 Budget Proposed 146,600.00 8,528,535.00 1,200,785.00 FY2025 Notes SUMMARY Captial Expenditures TOTAL Personnel Expenditures TOTAL Operating Expenditures TOTAL SUBTOTAL (capital, personnel, & operating) 9,513,487.84 9,875,920.00 Capital Replacement Assessment 400,000.00 200,000.00 TOTAL BUDGET TOBE ASSESSED 9,913,487.84 10,075,920.00 %changei including Captal Replacement. EMSF Revenue Contribution from2 2024t02025 1.64% 250,000.00 10,325,920.00 4.16% Total Assessments and Contributions to Village Fire Department Totaléchangefrom: 2024 budget assessedto2 2025 Total Assessment Contributions Page8of8 Capital Replacement Fund Schedule Optiontoshow $200,0000 contributionfor? 2025,t thenincreasing year beginning2 2026 Vehicles 2017 Ladder 2020 Pumper1 2008 Pumper2 2014 DeputyChiefsVehide 2019 Fire-ChiefsVehicle 2020 UtilityVehicle 2023 Medic1 2023 Medic2 2014 Medic3 2012 ReserveN Medic 2017, FireMarshal's Lifelyears) 2023 15 20 20 10 10 10 10 186,710.00 10 186,710.00 10 sell(seeb below) 10 373,420.00 2024 2025 2026 2027 2028 2029 2030 2031 4,400,000.00 1,950,635.07 150,000.00 90,000.00 75,000.00 300,000.00 300,000.00 Totaltobes spentforv Vehicles 0.00 150,000.00 0.00 75,000.00 0.00 SCBAI Equipment SCBAI Equipment Totaltobes spentfors SCBAE Equipment 2023 10 225,000.00 0.00 0.00 2024 2025 2026 2027 2028 2029 2030 2031 2032 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Balance 2032 Beginning Cash -AP PlannedB Contribution EMS Revenue Revenuef from EndingCash 220,314.00 128,969.00 200,000.00 400,000.00 3,946.00 21,959.79 36,199.18 0.00 57,000.00 0.00 0.00 (295, (4,000.00) 1,513,039.7 1,368,574.23 2,209,557.26 285,000.00 370,000.00 455,000.00 540,000.00 625,000.00 710,000.00 795,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 32,462.68 0.00 2,209,557.26 3,224,097.60 35,000.0 ,000.00 5,000.00 0.00 0.00 953,181.97 1,513,039.72 194,678.53 643,256.07 $85,000 annualir increase 2026 May 8, 2024 - Special Meeting VILLAGE FIRE DEPARTMENT SPECIAL MEETING AGENDA Thel Board of Commissioners reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed below, as authorized by Title 5, Chapter 551, of the Texas Aspecial fire commission meeting of the Village Fire Department was held on May 8, 2024, at 901 Corbindale Houston, Texas 77024. It began at 6:00 p.m. and was presided over by Matt Woodruff. Thei fire commission Government Code. secretary was present. Special Meeting Village Fire Department 1. Call1 to order. 2. - Comments from the Public (Comments are limited to 3 minutes each) 3. Discussion and possible action ont thet following related a. Roof bids acceptance or approval 4. Futuret topics. 5. Adjournment. Icertify that the agenda for the 8th of May 2024, Special Meeting was posted at the fire department this the 1std day of! May 2024,at4:00P.M. Marlol Longoria, Administrator S:Admin Folder20242024. Agenda, Minutes, and Board PackagesIVFD Special Meeting/2024 - April The facility is wheelchair-accesble and accessible parking is available. Requests for accommodations or interpretive services must be made at least forty-eight (48) hours prior to this meeting. Please contact thel Fire Chief's Office at (713) 468-7941 or longoria@vilagefireorg for further information. VFD76 Village Fire Department May 22.2024 Regular Monthly Meeting VILLAGEF FIRE DEPARTMENT REGULARMONTHLYBOARD: MEETING Wednesday, May 22,2024, 6:00P.M Noticei is hereby given ofar regular monthly meeting oft the Fire Commission oft the Villagel Firel Department, tol bel held on WEDNESDAY, May 22, 2024, at 6:001 P.M.,901 Corbindale, Hedwig' Village, Texas 77024. 1. 2. 3. 4. CALLTOORDER BADGE PINNING CEREMONY COMMENTSFROM THE PUBLIC (Comments: arel limited to3 31 minuteseach) CONSENTAGENDA- AlI Consent. Agendai itemsl listeda are considered tol be routinel by the! Board of Commissioners and willl be enacted! by one motion. There willl be no: separate discussion of thesei items unless al Board Member requests, iny whiche event thei item willl ber removed fromt the Consent Agenda: and consideredi ini itsi normals sequence ont thea agenda. A. Approval ofl Minutes Minutes- April 2024 1. April2 24, 20241 Regular Meeting 2. April2 24, 20241 Budget Workshop 3. May 8, 2024 Special Meeting 4. May 8, 2024 Budget Workshop B. Approvalo of Bills Paid- -April 2024 REPORTS A. Treasurer's Financial Reports and possible action- April 2024 Record of Calls, Projects, Response Times, etc. 2024 B. Fire Chiefs Report andj possible action- - Events of April 12024, Monthly Performance; Incidents, CONSIDERATIONI OF CONTRACIS/AGREMENIS Thel Board will discuss and consider possible action ont the 6. following: None None 7. CONSIDERATION OFI RESOLUTIONS The Board will discuss and consider possible action ont the following: 8. DISCUSSION TEMS/PRISENTATION OF SPECIAL REPORTS - The Board will discuss and consider possible action ont the following: Departmental Guidelines Clairesrecommendations for financial policies discuss and consider possible action ont the following: Allocation of the 2023 surplus per the audit, $238,054 9. DISCUSSION OF AND POSSIBLE ACTION ON THE FOLLOWING The Board will The facility is whelchair-accessible and accessible parking is available. Requests for accommodations or interpretive services must be made at least forty-eight (48) hours priort to this meeting. Please contact thel Fire Chief's Office at (713) 468-7941 or onpora@vlageire.org for further information. VILLAGE FIREI DEPARTMENTI VFD77 Village Fire Department May 22.2024 Regular Monthly Meeting 2 Proposed 2025 budget Payroll accrual action plan 10. EXECUTIVESESSION- The Board of Commissioners' will retirei intol Executive Session as authorized by Chapter 551;Texas Government Code, tos seekl legal advice related tot the following matters: a. Fire Chief- Contract discussed: inl Executive Session 11. ACTION- - CLOSED SESSION - Thel Board ofl Directors will consider and take any actions necessary oni items 12. FUTURETOPICS 13. NEXTMEETINGI DATE June 26, 2024 14. ADIOURNMENT the 15th day of! May 2024, at 4:00P.M. Marlol Longoria, Administrator Icertify that the agenda for the 22nd of May 2024, Regular Monthly Meeting was posted at the fire department this The facility is wheelchair-accesble and accessible parking is available. Requests for accommodations or interpretive services must be made at least forty-eight (48) hours priort to this meeting. Please contact thel Fire Chief's Office at (713) 468-7941 or onpora@vlageire.org for further information. VILLAGE FIREI DEPARTMENTI VFD78 4-24-2024 Village Fire Department Regular Monthly Board Meetings Minutes VILLAGE FIRE DEPARTMENT REGULARI MONTHLYBOARD MEETING Wednesday, April 24, 2024,6:00P.M. 1. CALLTOORDER Aregular fire commission meeting of the Village Fire Department was held on April 24, 2024, at 901 Corbindale Houston, Texas 77024. It began at 6:00 p.m. and was presided over by Matt Woodruff. The secretary was present. Present & Voting Were: City of Hedwig' Village City of Bunker Hill Village City of Piney Point Village City of Spring Valley' Village City of Hilshire Village Present Were: City of Hedwig' Village City of Bunker Hill Village City of Piney Point' Village City of Spring Valley' Village City of Hilshire Village Village Fire Department Randle Law Firm Belt Harris Pechacek Financial Consultant Not Present Were: City of Hunters Creek City of Hunters Creek Commissioner Matt Woodruff, Chair Commissioner Keith Brown, Vice Chair Commissioner Henry Kollenberg, Treasurer Commissioner. Allen Carpenter, Secretary Commissioner Robert (Bob) Buesinger, Member Alternate Mayor Tom. Jinks Alternate Clara Towsley Alternate. Aliza Dutt Alternate John Lisenby Alternate Mike Garofalo Fire Chief, Howard Miller Stuart Attorney Grady Randle Auditor, Robert Belt Claire Bogard Administrative: Staff, Marlol Longoria & Katherine Commissioner Rob Adams, Member Alternate Fidel Sapien Commissioner Woodruff requests that Agenda Item 81 bet taken out of order. Commissioner Brown moved and was seconded by Commissioner Carpenter Motion passed unanimously VFD79 4-24-2024 Village Fire Department Regular Monthly Board Meetings 8. Robert Belt's presentation oft the 2023 audit (article. 1)-YE( (Year-End Expenditures) Mr. Belt, CPA, presented the information for the YE audit 2023. The General Fund's total revenue came in at $9,370,218. The total YE expenditure is $9,223,204 andt the department had ar neti increase ini fund balance of $147,041. The department began the year with a fund balance of $91,041 and ended the year with al balance is $238,054. The Capital Replacement Fund's total revenue came ina at $203,946. Thei total YE expenditure is 295,291 and the department had a net reduction in fund balance of $(91,345). The department began the year with at fund balance of $220,314 and ended the year with al balancei is $128,969. The Facility Fund'st total revenue came in at $6,026. Thet total YE expenditure is $3,161 andi the department had a net increase in fund balance of $2,865. The department began the year with a fund balance of $33,006 and ended they year with al balance is $35,871.1 .The Ambulance Billing total revenue is $265,428 and thet total expenditure that was Assessments came in perfectly as planned. Nol budget variance between interest and other revenue sources, the department had an increase of unplanned revenues of $32,000 on the expenditure side, the department was in the good at $205,0001 for the year, so in total the department had a positive The department has an ending fund balance of $238,000. This is a policy decision. So, ifiti is the plan oft the commission to zero out the balance, then thati is the amount the department would have Commissioner Woodruff: statedi that the chief brought to his attention a concern that was raised with Mr. Belt stated the department went to a new payroll system on. January 1, 2024, the company requested that they provide al buffer period of about 5 days. Well, when you put that additional 5 days int there, that means that the department suddenly became obligated for that additional payment for all oft those salaries. This has no effect on you until each person's last day, in which case then you pay them an additional 5 days' worth of pay, and we did a quick calculation to see what the total impact to the department was. It was about $110,000 so in next year's YE 2024,2025 audit, we would be accruing an additional $110,000 worth of payroll that we would not have had to. Discussion continued on the subject oft the payroll accrual. Commissioner Woodruff requested the Commissioner Kollenberg made a motion to accept the 2023 Audit as presented, seconded by returned to the cities was $265,248. budget variance of $238,0001 for YE. available to give backt to the city or request a use for the balance. respect to thet transition to the new payroll system. payroll accrual be at future topic. Commissioner Buesinger. Motion carries unanimously 2. COMMENTS FROM THE PUBLIC (Comments arel limited to 3 minutes each) None 3. CONSENT AGENDA - All Consent Agenda items listed are considered to be routine by the Board of Commissioners and willl be enacted by one motion. There will be no separate discussion of these items unless al Board Member requests, in which event thei item will be removed from the Consent Agenda and considered ini its normal sequence on the agenda. VFD80 4-24-2024 Village Fire Department Regular Monthly Board Meetings Approval of Minutes- March 20, 2024 -S Special Meeting March 20, 2024- - Budget Workshop March 27, 2024 - Regular Meeting March 27, 2024-E Budget Workshop ApprovalofBillsl Paid- March 2024 Commissioner Brown made a motion to approve the items presented in the consent agenda. Seconded by Commissioner Carpenter. Motion carries unanimously 4. REPORTS and POSSIBLE ACTION 1. 2023/2024 Chairman's Report and possible action 1. Contract-F Fire Chief Commissioner Woodruff stated that after reviewing the contract for Chief Miller, there appears to beas section missing because some language references a section oft the contract that doesn't exist. He suggested that the contract be reviewed again by the counsel and scheduled as an executive session sO that the commission can discuss it with the counsel before presenting it. 2. Facility-roof Alternatel Lisenby presented thef follow-upi information ont ther roof. Hes statedi thata as site visit occurred on Api23and7contradtos: came outt to walkt thes site. Thel bids willl be opened, onA April 30,2024,at2:00pm. Commissioner Kollenberg presented the Treasurer's! Financial Report and stated thet fire commission has thei financials and the department is in good shape. 3. Treasurer'sFinancial Reports -February 2024 4. Fire Chief's Report-E Events of February 2024, Monthly Performance; Staffing, Record of Chief Miller introduced Peyton Archie, assistant constituent service director for (R-TX) Wesley Hunt. He: stated that Mr. Archie is attending several area meetings to familiarize himself with the area. Calls, Response Times, etc. 1. Staffing The captain is on light duty. He probably willl be until June. Firemedic Royster had surgery on his knee andi is receiving physical therapy. He goes back to the doctor on May 3rd. The new hire process is underway to fill two vacancies in operations. 4/12/2024 was the written test and physical agility. 4/18/2024 one applicant was interviewed. Next step -background check and medical physical The new hire process has started again tot fillt the second vacancy that was not filled during the last round. There were only three firefighter paramedics who applied for thet fvsD 81 4-24-2024 Village Fire Department Regular Monthly Board Meetings round of 2024. Part-Time Dispatcher- int the process ofl looking for a part-time dispatcher 2. Apparatus and Equipment 3/25/2024 Engine 1 preventative maintenance (PM) 4/10/024 Medic 2-F PM 4/22/2024 Engine 2-PM 3. Major incidents 4/13/2024 Al Major Accident on Katy Freeway at 3:30 in the morning resulted in one fatality and two people being transported to the hospital. One by HFD Ambulance. 17- minute response time for HFD. March 2024 Incidents Fire Incidents: 78 EMS type Incidents: 90 Service Calls Non-tmergency:17 HFD Calls:23 Totali incidents: 208 Average Response Time: 4 Minutes 38 Seconds EMS 1st response time: (Natl Standard is 6:30) Fire: (Nat! Standard is 6:50) 4. Major Projects (2024): Main Roof: Bids willl be open on Apil 30th for the redo. Hydrant Testing: Complete for 2024 Business Prefire Planningi is underway and will be an ongoing process. Harris County Multi-Hazard Plan 5-year update has begun. Working with the city administrators with the update. Must be submitted lateri this year to TDEM. Must be approved by the state by. July 2025. 4/6/2024 Food Truck Rodeo at Chappelwood UMC. Consideration items Traffic Sign/Signal, about $2,000 not installed. Department Guidelines on SharePoint. Please email the areas you would liket fort the MVPD Dispatch Location. Logistics and Cost Requirements. (Mike Hebert) Fire Commission approval. VFD82 4-24-2024 Village Fire Department Regular Monthly Board Meetings Possible Fuel Increases. Dispatch Coordinator. (Firemedic Becky Nuho) - previously a dispatcher. Improve the consistency oft the dispatch center. uniform dispatch operations and appearance. job descriptions training, guidelines Fire Chief, Miller thanked Commissioner Woodruff for his leadership as the chair oft the fire commission. on thei following: None the following: None 5. CONSIDERATION OF CONTRACTS/AGREEMENTS-The Board will discuss and consider possible action CONSIDERATION OF RESOLUTIONS- The Board will discuss and consider possible action on 7. DISCUSSION TEMS/PRESENTATION OF SPECIAL REPORTS-1 The Board will discuss and consider possible action on thet following: 1. Quarter Investment reports. Texas Class as of3-31-2024. Stellar Bank Accounts interest as of3-31-2024. Marlo Longoria presented thei information on the investment Quarterly reports. The Texas Class account was opened on March! 5, 2024, andi from March! 5, 2024, to March 31, 2024, the total interest from the start is $2,905 in interest. The current interest rate in Texas Class is 5.4% Currently, the Texas Class account has the Capital Replacement fund 001, the Facility fund 002, monthly EMS revenue -004, and the Savings -003. We moved $400,000 from: savings to Texas Class to gain interest. The bank changes will not occur due toi the amount we: still have in the Ini the stellar account General Fund gained interest int the amount of $2,087, the Savings $6,518, the capital replacement fund $802, the EMS fund is $246, and the facility is $1,280. Commissioner Woodruff stated the Fire Commission reviewed and accepted the Village Fire Stellar account. Department's quarterly reports fori the 1 qtr. 2024. 2. HR information - update Katherine Stuart presented an update toi the HR systems, Payroll running successfully int the new system since live on. January 1, 2024. Employee data uploaded (name, number, dates, job, pay rate, etc.). Earning and deductions codes created, configured, and assigned to employees. Benefit profiles created, configured, and assigned to employees. Rate tables for HC rules/Calculations built and tested. VFD83 4-24-2024 Village Fire Department Regular Monthly Board Meetings PTO balances uploaded, accrual rules configured, and running smoothly. All employees have access to their info via desktop or mobile app. View and download pay statements View benefit elections, pay rate, deductions, W-2 (when available) Update personal info (phone, email, address, emergency contacts) View and request updates to direct deposit and form W-41 tax withholding View PTO balances and request time off View company directory Currently testing the scheduling function on timesheets SO managers can easily enter time. Once perfected, we'll switch timesheets from FileMaker to UKG. 3. Bank Amendment Forms - Texas Class Commissioner Brown made a motion to authorize the linkages between accounts and execute such forms, 8. DISCUSSION OF AND POSSIBLE ACTION ON THE FOLLOWING - The Board will discussa and and Commissioner Carpenter seconded. consider possible action on the following: 1. Special Audit - Robert Belt discussed Meeting 3-27-2024. No action was taken. Commissioner Buesinger requested follow-upi information on the confirmation from one of 2. 2023 Draft Audit - Robert Belt (the motion was made to take item 8(2) out of sequence) The 2023 Draft Audit was moved and accepted at the beginning oft the meeting. 3. Retain the 2023 Possible Surplus and 2024 EMS Revenue for Capital replacement. Commissioner Brown requested that item 8(3) be discussed ini the budget workshop the Villages accepting the amendments in 2022 and 2023. following the fire commission meeting. No action was taken. 4. Dispatch-supervisor pay rate of $1,500/year. No action was taken. Fire Chief Miller stated a current Firemedic is willing to help coordinate dispatch at an FM3 VFD84 4-24-2024 Village Fire Department Regular Monthly Board Meetings 9. EXECUTIVE SESSION -The Board of Commissioners will retire into Executive Session as authorized by Chapter 551; Texas Government Code, to seek legal advice related to the following matters: None 10. ACTION-CLOSED: SESSION - The Board of Directors will reconvene in open sessiont to consider and take any actions necessary on items discussed in Executive Session None 11. ROTATION OF OFFICERS City of Bunker Hill Village City of Piney Point Village City of Spring Valley Village City of Hilshire Village City of Hedwig Village City of Bunker Hill Village City of Piney Point' Village City of Spring Valley' Village City of Hilshire Village City of Hedwig Village Commissioner Keith Brown, Vice Chair Commissioner Henry Kollenberg, Treasurer Commissioner Allen Carpenter, Secretary Commissioner Robert (Bob) Buesinger, Member Commissioner Matt Woodruff, Chair Alternate Clara Towsley Alternate. Aliza Dutt Alternate. John Lisenby Alternate Mike Garofalo Alternate Mayor Tom. Jinks Commissioner Woodruff stated that it was an honor working as a chair of the Village Fire Department'sF Fire commission and working with thei fire department for the past year. 12. FUTURETOPICS Special Audit and badge pinning 13. NEXT MEETING DATE May 22, 2024 14. ADJOURNMENT Commissioner Woodruff asked forar motion to adjourn at 7:50p p.m. Commissioner Carpenter itps/Mlagehremy.sarepontompeersona/mongona.vlagetire.or.syouts/15/stream aspx/id-962Fpersonal942Fmlongora.vilagehre.orga2FDocumentsya2FTranscriped>620Fles96 2F240112.011696EMP3areterrer-streamweDAPPXZEWeDAretererscenano-AddressBarco moved, seconded by Commissioner Buesinger. pedP2EvewA2Ec6a90050Bc4a9812-ed036b21291 VFD85 May 8, 2024 - Special Meeting VILAGEFREDEPARIMENT SPECIAL MEETING MINUTES Thel Board of Commissioners reserves the right to adjourn into Executive Session at anyt time duringt the course oft this meeting to discuss any of the matters listed! below, as authorized by Title! 5, Chapter 551, of the Texas Government Code. As special fire commission meeting oft the Village Firel Department was held on May 8, 2024, at 901 Corbindale Houston, Texas 77024. It began at 6:00 p.m. and was presided over by Commissioner Brown. Thet fire commission secretary was present. Special Meeting Village Fire Department 1. Call to order. Present & Voting were: City of Bunker Hilll Village City of Spring Valley Village City of Piney Point Village City of Hunters Creek City of Hilshire Village City of Hedwig Village Commissioner Council Member, Keith Brown, Chair Commissioner Henry! Kollenberg, Vice Chair Commissioner Coundil Member, Allen Carpenter,Treasurer Commissioner Rob Adams, Secretary Commissioner Mayor Bob Buesinger, Member Commissioner Council Member, Matt Woodruff, Member Present Were: City of Bunker Hill Village City of Piney Point Village City of Spring' Valley' Village Village Fire Department & Administrative: Staff City of Hilshire Village City ofH Hedwig Village None Alternate Claral Towsley Alternate Mayor Aliza Dutt Alternate. Johnl Lisenby Fire Chief, Howard Miller MarloLongoria & Katherine Stuart Alternate Mike Garofalo Alternatel Mayor, Tom. Jinks Not Present 2. Comments from the Public (Comments are limited to 3 minutes each) 3. Discussion and possible action ont thef following related a. Recommendation: of Roof bid acceptance or approval (article 1) Commissioner Woodruff accepted the recommendations of Pyramid Waterproofing fromt the VFD Consultant, Mr. Schaack, seconded Commissioner Kollenberg. 4. Adjournment. Commissioner Carpenter moved to adjourn ate 6: 15 p.m. seconded by Commissioner Woodruff. S:Admin Folder20242024. Agenda, Minutes, and Board PackagesIVFD Special Meeting/2024 - April The facility is wheelchair-accesble and accessible parking is available. Requests for accommodations or interpretive services must be made at least forty-eight (48) hours prior to this meeting. Please contact thel Fire Chief's Office at (713) 468-7941 or longoria@vilagefireorg for further information. VFD86 MEMORANDUM CITY OF PINEY POINT VILLAGE TO: City Council FROM: Aliza Dutt, Mayor MEETINGI DATE: May 28, 2024 SUBJECT: Consideration and possible action on the monthly report presented by the Mayor. Agenda Item: 7 Summary: This agenda item pertains to the mayor's reports, which provide updates on city operations to the council and community. a) Emergency management of storm-related activities and cleanup. MEMORANDUM CITY OF PINEY POINT VILLAGE TO: City Council FROM: R. Pennington; City Administrator MEETINGI DATE: May 28, 2024 SUBJECT: Discuss and take possible action on the City Administrator's Monthly Report, including selected items. Agenda Item: 8 The City Administrator will provide information for the Council and the community that contains updates oni important cityi initiatives that are not generally included on a city council agenda for action. Some items listed may call: for Council approval and/or delegate authorization under the direction ofthe Council. Note the following items: A. Financial Related Items: Financial Report: This report provides an overview of financial activity as of April 2024. ii. Property Tax Report: Attached is the latest report from our tax assessor-colector regarding Please find thel latest report attached. tax collection. ii. Budget Calander. iv. Disbursements (greater than $10,000). (I) Onl Par ($79.268.27): Thet totall billing for the project represents 41.95% ofthe contract amount. As of April 30, 2024, the contract time expended was 49.33%. (2) T-Construction- ($28,200). For S. Country Squire Storm Sewer] Point Repair & CCTV. (3) TCO Reimbursement ($25,000): Recommended for approval by PPV Building Official. B. Update on Current Specific Use Permit Projects. C. Update on Phase ITraffic Signal Rebuild. Recommendation: Approve the following required items: (1) Budget Calander. (2) Disbursements. TABLE OF CONTENTS a) Financial Related Items - Financial Report-N March2024. ii. Property Tax Report. iii. Budget Calander. Page ADM-3 Page ADM-14 Page ADM-16 Page ADM-17 iv. Disbursements (greater than $10,000). b) Update on Current SUP Projects. c) Update on Phase ITraffic Signal Rebuild. EY TEXAS CITY OF PINEY POINT VILLAGE FINANCIAL REPORT APRIL 2024 FINANCIALS PRELIMINARY) This report represents a general overview of the city's financial operations through April 2024, which is the fourth month of the fiscal year 2024. Beginning balances are unaudited and subject to change until the city completes the annual 2023 audit. Apresentation of this audit iss scheduledi for May 2024. Budgeted numbers represent the original adopted for thei fiscal year. General Fund Prior YTD $7,431,869 $2,916,275 $10,158,382 $4,515,594 Prior YTD $7,352,764 $4,815,843 Budget $9,240,418 ($917,964) Budget $9,191,418 $7,695,482 $1,495,936 Month $213,292 $641,972 ($428,680) Month $211,780 $634,201 ($422,421) YTD $7,437,740 $2,931,753 $4,505,987 YTD $7,403,678 $2,786,522 $4,617,156 Total Revenues Total Expenditures Over/(Under) Operating Revenues Over/(Under) Operating Expenditures $2,536,921 1. Total revenues are: $7,437,740 or 80.5% of the budget and 0.1% more the last' YTD, mainly due to a. Property tax received to date for the M&O ori the general fund portion totals $6,724,069, or 97% of the budget. The current YTD amount collected represents 90.7% of the total general fund revenue. Property Taxi is $267,020 more than the last YTD, trending a little higher than last year's collection. The city anticipates collecting an additional $265,820 for Maintenance and Operation. The adopted rate is $0.255140, with $0.226507 designated as M&O and the remaining $0.028633 as the 1&S requirement to finance the annual bond debt. Payments of property taxes are due by January 31, 2024, and are delinquent as of February: 1, 2024. The City currently contracts with Spring Branch ISDas the tax assessor-ollector. The budget incorporates a 99% collection rate on the total the timing of property tax collection. Financial Summary-1 ADM3 taxable value. Please review the monthly tax office report for additional details and b. Sales Tax collection for April totals $174,389 or 35.9% of the total annual $485,725 projection. April represents the fourth month of collection with a decrease of $5,662 or 3.1% lower April 2023 collection of $180,051. The budget projection on sales collection Franchise tax collections are minimal due to thet timing of collections. The only collection booked at this time is $90,808 from Electric Franchise (CenterPoint). The city anticipates d. Court revenue is $48,098, 35.6% of the budget, and $6,700 higher than last year. Court fines total $44,402 and the remaining $3,696 is primarily restricted for special use, such as court security or technology. The city collected $135 thousand in court revenue for e. License and permits total $170,511, which is projected less thei target at 27.4%. Permits and inspection fees alone account for 88.4% of the category revenue. Drainage reviews Alarm registrations are $21,300, 85.2% of the annual budget projection. This represents $2,550 lower last YTD. Having an annual alarm registration is beneficial in keeping Interest revenuei is $174,503, 46.7% oft the! budget, and at as significant increase of $60,432 more than last YTD. The Federal Reserve has decided to delay the planned reduction in the Fed rate, which means that our expected revenue interest projections will remain adjustments to current taxable values. represents 5.26% of all general fund revenue. collecting over $387 thousand in franchise tax. 2023. Current trends suggest similar collections for 2024. are currently at $19,000. emergency information up-to-date fori individual properties. higher than anticipated. 2. The city allocated $7,695,485 as operating with an additional $2,462,900 as capital programing. Total expenditures are $2,931,753, 28.9% of budget and 0.5% more than last YTD. Operating expenditures are: $2,786,522 or 36.2% of the budget and 9.8% morei than thel lastYTD. 3. Divisions and categories that are currently trending higher in expenditures are as follows: a. Police Services at $1,148,942 or 43.8% due to the practice of providing two months of service payments at the beginning of the year as agreed for adequate MVPDC operational b. Fire Services at $780,687 or 37.5%. representing 1.5 months of service payments at the cash flow. beginning of the year for adequate VFD operational cashi flow. 4. Capital expenditures at $145,232 or 5.9% due to thei timing of this report. The following capital projects are scheduled for the current year. Financial Summary-2 ADM4 a. 96" Stormwater Replacement CIP -This project will be completed int the spring. b. Other projects include Willamsburg, Bothwell Way, Windermere Outfall Project, Smithdale landscape/Sidewalk, Community Beautification, and traffic signals. 5. The budget adopted the use of $917,964 in reserved cash and is supporting a portion of the $2,462,900 in capital programs. In 2023, the preiminaryunaudited revenue over expenditures was approximately $1.1 million, increasing the fund balance to nearly $5.0 million. Note that the fund balance remains unaudited, and a portion is restricted for specific uses, such as court- restricted Funds. Debt Service Fund Prior YTD $934,137 $839,075 $95,062 Budget $896,050 $885,050 $11,000 Month $8,714 $0 $8,714 YTD $862,846 $857,450 $5,396 Total Revenues Total Expenditures Over/(Under) 6. Revenues are $862,846, 96.5% of the budget, with $849,862 from property tax collections. The adopted rate designated fori interest and sinking is $0.028633 as the requirement to finance the annual bond debt. The budget incorporates a 99% collection rate based on trends from past 7. Expenditures are $857,450, 96.9% of the budget, as debt service principal payment payments are collection years. semiannual. a. Two Principal payments were disbursed, $420,000 for GO Series 2015 and $400,000 for b. Inaddition, payments ofi interest due include $9,575 for GO Series 2015 and $27,0501 for GO Series 2017. The city is obligated to pay the remaining $24,425 ini interest by August. GO Series 2017. Current debt obligations are scheduled through 2027. 8. Although revenues are over expenditures by $5,396, debt service restricts a portion of cash to support fund balance. Thel budget projects ane end-the-year reserve estimated at $205K withaf for the debt service fund. FORI MORE INFORMATION: This summary reporti is based on detailed information, generated by the City's Administration. If you have any questions or would like additional information on this report, please contact city administration at 713-230-8703. Financial Summary-3 ADM5 Piney Point Village TEXAS Statement of Revenue & Expenditures For Month Ended: April 30, 2024 GENERAL FUND SUMMARY REVENUES PROPERTYTAXES SALESTAXES FRANCHISE TAXES COURTI REVENUE PERMITS & INSPECTIONS ALARMF REGISTRATIONS GOVERMENTAL CONT. (METRO) PILOTF FEES (KINKAID) INTEREST TOTAL OPERATING OTHER NON-OPERATING PROCEEDS TOTALI NON-OPERATING TOTALI REVENUES PRIOR YTD 6,457,049 180,051 114,052 41,368 356,822 23,850 0 65,500 114,071 7,352,764 79,105 79,105 $7,431,869 $9,240,418 PRIOR YTD 1,091,573 684,513 183,241 4,978 1,964,305 89,991 91,570 327,720 9,589 53,746 572,616 $2,536,921 $7,695,482 379,354 379,354 $2,916,275 $10,158,382 4,515,594 CURRENT BUDGET 6,930,156 485,725 387,887 135,000 622,150 25,000 136,500 95,000 374,000 9,191,418 49,000 49,000 MONTHLY ACTUAL 59,734 40,782 22,702 11,734 30,035 950 0 0 45,843 211,780 1,512 1,512 YTD ACTUAL 6,724,069 97.0% 174,389 35.9% 90,808 23.4% 48,098 35.6% 170,511 27.4% 21,300 85.2% 0 0.0% 0 0.0% 174,503 46.7% 7,403,678 80.5% 34,062 69.5% 34,062 69.5% % BUDGET BUDGET BALANCE 206,087 311,336 297,079 86,902 451,639 3,700 136,500 95,000 199,497 1,787,740 15,438 15,438 $1,803,178 BUDGET BALANCE 1,473,325 1,301,145 450,707 32,730 3,257,908 351,300 206,625 850,492 28,863 213,772 1,651,052 $4,908,960 2,317,668 2,317,668 $7,226,629 $213,292 $7,437,740 80.5% CURRENT BUDGET 2,622,267 2,081,832 595,563 36,900 5,336,562 475,500 302,200 1,228,060 35,510 317,650 2,358,920 MONTHLY ACTUAL 210,475 173,486 48,285 1,421 433,667 48,186 30,410 93,797 586 27,555 200,534 YTD ACTUAL % BUDGET EXPENDITURES PUBLIC SERVICE DIVISION POLICE SERVICES FIRE: SERVICES SANITATION COLLECTION OTHER PUBLICSERVICES PUBLICSERVICE DIVISION OPERATIONS CONTRACT: SERVICES BUILDING SERVICES GENERAL GOVERNMENT MUNICIPAL COURT PUBLICWORKS OPERATION! DIVISIONS TOTALI PUBLIC & OPERATING NON-OPERATING CAPITAL PROGRAMS TOTALI NON-OPERATING TOTALI EXPENDITURES REVENUE OVER/(UNDER)! EXPENDITURES 1,148,942 43.8% 780,687 37.5% 144,856 24.3% 4,170 11.3% 2,078,654 39.0% 124,200 26.1% 95,575 31.6%6 377,568 30.7% 6,647 18.7% 103,878 32.7% 707,868 30.0% $634,201 $2,786,522 36.2% 2,462,900 2,462,900 7,772 7,772 145,232 5.9% 145,232 5.9% $641,972 $2,931,753 28.9% (917,964) (428,680) 4,505,987 CITY FINANCIAL REPORT- APR2 2024 ADM6 Piney Point Village TEXAS Statement of Revenue & Expenditures For Month Ended: April 30, 2024 GENERAL FUND REVENUES TaxCollection 10-4101 Propertyl Tax (M&O) Unearned/Adjusted Total Property Tax: 10-4150 Sales Tax Totall Tax Collection: Permits &I Inspections 10-4203 Plat Reviews 10-4205 Contractor Registration 10-4206 Drainage Reviews 10-4207 Permits & Inspection Fees 10-4208 Boardo ofA Adjustment Fees Total Permits &I Inspections: Municipal Court 10-4300 Court Fines 10-4301 Buildings Security Fund 10-4302 Truancy Prevention 10-4303 Local Municipal Tech Fund 10-4304 Local Municipal JuryF Fund Investment Income 10-4400 Interest Revenue Agencies & Alarms 10-4508 SEC-Registration Franchise Revenue 10-4602 Cable Franchise 10-4605 Power/Electricl Franchise 10-4606 Gas Franchise 10-4607 Telephone Franchise 10-4608 Wireless Franchise Donations &inLieu 10-4702 Kinkaid School Contribution 10-4703 Metro Congested Mitigation 10-4704 Intergovernmental. Revenues 10-4705 Ambulance 10-4800 Miscl Income 10-4803 CIP Cost Share 10-4804 Credit Card Fees PRIOR CURRENT MONTHLY YTD YTD BUDGET ACTUAL ACTUAL 6,457,049 6,930,156 59,734 6,724,069 97.0% 0 0 0 6,457,049 6,930,156 59,734 6,724,069 97.0% 180,051 485,725 40,782 174,389 35.9% 6,637,100 7,415,881 100,516 6,898,458 93.0% 1,750 9,750 0 0 0.0% 3,750 10,650 750 2,850 26.8% 26,350 50,000 3,300 19,000 38.0% 324,222 550,000 25,985 148,161 26.9% 750 1,750 0 500 28.6% 356,822 622,150 30,035 170,511 27.4% 37,702 126,000 10,583 44,402 35.2% 1,283 3,000 403 1,294 43.1% 1,309 3,000 411 1,320 44.0% 1,047 2,950 329 1,056 35.8% 26 50 8 26 52.8% 41,368 135,000 11,734 48,098 35.6% 114,071 374,000 45,843 174,503 46.7% 114,071 374,000 45,843 174,503 46.7% 23,850 25,000 950 21,300 85.2% 23,850 25,000 950 21,300 85.2% 21,505 85,153 0 0 0.0% 90,806 272,419 22,702 90,808 33.3% 0 25,000 0 0 0.0% 890 3,515 0 0 0.0% 850 1,800 0 0 0.0% 114,052 387,887 22,702 90,808 23.4% 65,500 95,000 0 0 0.0% 136,000 0 0 0.0% 500 0 0 0.0% 48,000 0 17,988 37.5% 55,105 1,000 0 0 0.0% 24,000 0 0 8,948 0 1,512 7,126 144,605 280,500 1,512 34,062 12.1% 7,431,869 9,240,418 0 0 0 0 $7,431,869 $9,240,418 % BUDGET BUDGET BALANCE 206,087 0 206,087 311,336 517,423 9,750 7,800 31,000 401,839 1,250 451,639 81,598 1,706 1,680 1,894 24 86,902 199,497 199,497 3,700 3,700 85,153 181,611 25,000 3,515 1,800 297,079 95,000 136,000 500 30,012 1,000 (8,948) (7,126) 246,438 1,802,678 0 $1,802,678 Total Municipal Court: Totall Investment Income: Total Agencies & Alarms: Total Franchisel Revenue: Total Donations & Inl Lieu: Total Revenue Received FY21: Unearned Adjusted TOTALI REVENUES: 213,292 7,437,740 80.5% 213,292 7,437,740 80.5% CITY FINANCIAL REPORT- APR2024 ADM7 Piney Point Village TEXAS Statement of Revenue & Expenditures For Month Ended: April 30,2 2024 GENERAL FUNDE EXPENDITURES PUBLICS SERVICE DIVISION Community Events 10-510-5001 Community' Celebrations 10-510-5002 Public Relations PoliceServices 10-510-5010 MVPD Operations 10-510-5011 MVPD Autol Replacement 10-510-5012 MVPD Capital Expenditure Miscellaneous 10-510-5020 Miscellaneous Sanitation Collection 10-510-5030 Sanitation Collection 10-510-5031 Sanitation Fuel Charge LibraryServices 10-510-5040 Spring Branch Library Street Lighting Services 10-510-5050 Street Lighting Fires Services 10-510-5060 Villages Fire! Department PRIOR YTD CURRENT BUDGET MONTHLY ACTUAL YTD ACTUAL % BUDGET BUDGET BALANCE 6,000 15,000 21,000 2,525,700 46,667 49,900 2,622,267 0 o 578,520 17,043 595,563 1,500 1,500 14,400 14,400 2,081,832 2,081,832 (74) 0 (74) 210,475 0 0 210,475 0 0 47,338 947 48,285 0 1,495 1,495 173,486 173,486 (74) 0 0 0.0% (74) -0.4% 1,052,375 41.7% 46,667 100.0% 49,900 n/a 1,148,942 43.8% 0 n/a 0 n/a 142,962 24.7% 1,894 11.1% 144,856 24.3% 0.0% 0 0.0% 4,244 29.5% 4,244 29.5% 780,687 37.5% 780,687 37.5% 5,000 15,000 15,000 1,473,325 0 0 1,473,325 0 0 435,558 15,149 450,707 1,500 1,500 10,156 10,156 1,301,145 1,301,145 $3,251,834 Community Events: 0 943,649 53,333 94,591 Police Services: 1,091,573 Total Miscellaneous: 0 180,546 2,695 183,241 0 4,978 4,978 684,513 684,513 Sanitation Collection: Library Services: Street Lighting Services: Fire Services: TOTALI PUBLIC: SERVICE: $1,964,305 $5,336,562 $433,667 $2,078,654 39.0% CITYF FINANCIAL REPORT- APR2 2024 ADM8 Piney Point Village TEXAS General Fund Expenditures -Page2 CURRENT MONTHLY BUDGET PRIOR YTD YTD ACTUAL % BUDGET n/a 0 0.0% 75,369 34.3% 17,609 17.6% 23,607 37.5% 3,420 148.7% 0 0.0% 4,195 17.5% $124,200 26.1% BUDGET BALANCE ACTUAL CONTRACTSERVICE DIVISION 10-520-5101 Grant Administration 10-520-5102 Accounting/Audit 10-520-5103 Engineering 10-520-5104 Legal 10-520-5105 Tax Appraisal-HCAD 10-520-5107 Animal Control 10-520-5108 ITI Hardware/Software! & Support 10-520-5110 Mosquito Control 0 19,399 25,891 16,113 20,159 240 3,994 4,195 $89,991 0 25,000 220,000 100,000 63,000 2,300 41,200 24,000 $475,500 0 25,000 144,631 82,392 39,393 (1,120) 41,200 19,805 $351,300 0 37,412 3,283 0 3,296 0 4,195 $48,186 TOTAL CONTRACT SERVICE DIVISION: BUILDING SERVICE DIVISION Building &I Inspection Services 10-530-5108 Information' Technology 10-530-5152 Drainage Reviews 10-530-5153 Electrical Inspections 10-530-5154 Plat Reviews 10-530-5155 Plan Reviews 10-530-5156 Plumbing Inspections 10-530-5157 Structural Inspections 10-530-5158 Urban Forester 10-530-5160 Mechanical Inspections Supplies and Office Expenditures 10-530-5204 Dues & Subscriptions 10-530-5207 Misc Supplies 10-530-5209 Office Equipment & Maintenance 10-530-5211 Meeting Supplies 10-530-5215 Travel &1 Training Insurance 10-530-5403 Credit Card Charges 0 23,668 6,210 0 16,000 7,785 12,825 12,120 3,870 82,478 0 81 81 9,011 9,011 $91,570 103,000 15,000 500 50,000 18,000 30,000 45,000 8,500 270,000 500 1,000 500 900 300 3,200 29,000 29,000 $302,200 11,582 2,025 0 4,000 2,430 2,880 5,520 900 29,337 0 0 0 0 0 0 1,073 1,073 $30,410 37,257 36.2% 5,985 39.9% 0 0.0% 12,000 24.0% 8,370 46.5% 10,890 36.3% 11,920 26.5% 2,790 32.8% 89,212 33.0% 0 0.0% 350 35.0% 0 0.0% 0 0.0% 0 0.0% 350 10.9% 6,012 20.7% 6,012 20.7% $95,575 31.6% 65,743 9,015 500 38,000 9,630 19,110 33,080 5,710 180,788 500 650 500 900 300 2,850 22,988 22,988 $206,625 Buildinga and Inspection! Services: Supplies and Office Expenditures: Insurance: TOTALI BUILDING! SERVICE DIVISION: CITYF FINANCIAL REPORT- APR2 2024 ADM9 Piney Point Village TEXAS General Fund Expenditures Page3 CURRENT MONTHLY BUDGET 22,000 0 7,200 3,000 3,600 3,000 3,500 5,000 5,000 10,000 2,000 7,500 146,000 10,000 16,000 3,000 1,500 248,300 662,745 20,809 0 50,035 138,135 4,000 875,724 88,836 10,000 4,000 102,836 1,200 0 1,200 PRIOR YTD 4,421 2,996 1,316 697 452 1,251 930 3,888 2,032 360 1,418 47,870 3,008 2,996 0 180 73,815 173,521 797 3,302 14,423 19,559 1,030 212,631 40,107 (33) 40,074 1,199 1,199 YTD ACTUAL % BUDGET BUDGET BALANCE ACTUAL GENERAL GOVERNMENTI DIVISION Administrative Expenditures 10-540-5108 Information' Technology 10-540-5201 Aamnisvasverotesonire 10-540-5202 Auto Allowance/Mileage 10-540-5203 Bank Fees 10-540-5204 Dueysemnansubcptons 10-540-5205 Elections 10-540-5206 Legal Notices 10-540-5207 Miscellaneous 10-540-5208 Citizen Communication 10-540-5209 Office Equipment & Maintenance 10-540-5210 Postage 10-540-5211 Meeting Supplies 10-540-5212 Ren/leasehold/Fumture 10-540-5213 Supplies/Storage 10-540-5214 Telecommunications 10-540-5215 Travel &1 Training 10-540-5216 Statutory Legal Notices Wages & Benefits 10-540-5301 Gross Wages 10-540-5302 Overtime/Severance 10-540-5303 Temporary Personnel 10-540-5306 FICA/Med/FUTA Payroll Tax Exp 10-540-5310 TMRS (City Responsibility) 10-540-5311 Payroll Process Exp-Paychex 10-540-5353 Employee Insurance 10-540-5354 General Liability 10-540-5356 WorkmansCompenstion 10-540-5403 Credit Card Charges (Adm) 10-540-5710 Intergovernmental. Expenditure 5,959 1,750 687 0 194 79 4,047 285 0 621 205 1,349 13,349 5,559 899 0 0 34,984 45,879 460 0 3,348 380 234 50,299 8,491 0 24 8,515 0 0 $93,797 14,108 n/a 3,905 #DIV/O! 2,821 39.2% 176 5.9% 334 9.3% 379 12.6% 4,047 115.6% 633 12.7% 4,486 89.7%6 929 9.3% 232 11.6% 1,737 23.2% 59,893 41.0% 7,934 79.3% 4,067 25.4% 0 0.0% 0 0.0% 105,681 42.6% 186,687 28.2% 1,325 6.4% 0 15,603 31.2% 27,306 19.8% 1,332 33.3% 232,253 26.5% 39,610 44.6% 0 0.0% 24 0.6% 39,634 38.5% 0 n/a 0 n/a $377,568 30.7% 7,892 (3,905) 4,379 2,824 3,266 2,621 (547) 4,367 514 9,071 1,768 5,763 86,107 2,067 11,933 3,000 1,500 142,619 476,058 19,484 0 34,432 110,829 2,668 643,471 49,226 10,000 3,976 63,202 1,200 1,200 $850,492 Administrativel Expenditures: Wages &E Benefits: Insurance Insurance: Other Intergovernmental: TOTAL GENERAL GOVERNMENT DIVISION: $327,720 $1,228,060 CITYF FINANCIAL REPORT- APR2 2024 ADM10 Piney Point Village TEXAS General Fund Expenditures -Page4 CURRENT MONTHLY BUDGET PRIOR YTD YTD ACTUAL % BUDGET 0 n/a 0 n/a 500 n/a 500 n/a n/a 0 n/a 2,347 36.1% 3,800 15.2% 6,147 19.5% $6,647 18.7% BUDGET BALANCE ACTUAL MUNICIPAL COURT DIVISION Supplies & Office Expenditures 10-550-5207 Misc Supplies 10-550-5211 Meeting Supplies 10-550-5215 Travel &1 Training Insurance 10-550-5353 Employee Insurance Court Operations 10-550-5403 Credit Card Charges 10-550-5404 vgrouo/meprter 250 2,000 1,750 4,000 0 o 6,510 25,000 31,510 $35,510 0 0 0 0 0 586 0 586 $586 250 2,000 1,250 3,500 0 4,163 21,200 25,363 $28,863 0 0 0 1,028 8,561 9,589 $9,589 Supplies and Office Expenditures: Insurance: Court Operations: TOTALI MUNICIPAL COURT DIVISION: PUBLICI WORKS MAINTENANCE DIVISION Supplies & Office Expenditures 10-560-5108 Information' Technology 10-560-5207 Misc Supplies 10-560-5213 Office Supplies 10-560-5215 Travel &1 Training Insurance 10-560-5353 Employee Insurance Maintenance &F Repair 10-560-5501 TCEQ8 & Harris COF Permits 10-560-5504 Landscaping Maintenance 10-560-5505 Gator Fuel & Maintenance 10-560-5506 Right of Way! Mowing 10-560-5507 Traffic Control 10-560-5508 Water Utilities 10-560-5509 Tree Care/Removal 10-560-5510 Road/Drainage Maintenance 10-560-5515 Community! Beautification 10-560-5516 Equipment Maintenance 10-560-5517 Street Maintenance 0 500 0 1,000 1,500 0 0 0 1,850 165,000 1,000 15,000 2,800 16,000 1,500 100,000 3,000 10,000 316,150 $317,650 0 0 0 0 0 5 13,573 129 0 0 490 680 2,760 7,577 0 2,342 27,555 $27,555 765 0 n/a n/a 0 n/a 765 n/a n/a 0 n/a 1,766 n/a 24,763 1338.5% 367 0.2% 22,380 2238.0% 11,888 79.3% 1,164 41.6% 13,740 85.9% 3,245 216.3% 18,552 18.6% 131 4.4% 5,117 51.2% 103,113 32.6% $103,878 32.7% (765) 500 0 1,000 735 0 (1,766) (22,913) 164,633 (21,380) 3,112 1,636 2,260 (1,745) 81,448 2,869 4,883 213,037 $213,772 Supplies and Office Expenditures: 0 0 100 31,900 0 0 1,573 1,215 5,325 0 12,687 946 0 53,746 $53,746 Insurance: Maintenance: and Repair: TOTALI PUBLIC WORKS DIVISION: CITYF FINANCIAL REPORT- APR2 2024 ADM11 Piney Point Village TEXAS General Fund Expenditures -Page5 CURRENT MONTHLY BUDGET PRIOR YTD YTD ACTUAL % BUDGET BUDGET BALANCE ACTUAL CAPITAL OUTLAY PROGRAMS General Capital Maintenance Programs 10-570-5602 Drainage Ditch Maintenance 10-570-5606 Road/Drainage Projects 10-570-5701 20191 Maintenancel Projects 10-570-5702 2020 Pavingl Improvements 10-570-5703 2021 Paving Improvements 10-570-5806 Drainage and Sidewalks Major Capital/Maintenancel Programs 10-570-5808 Wilding Lane 10-580-5809 96" Stormwater Replacement 10-580-5810 Tokeneke Country Squire 10-580-5811 Capital Programming 10-580-5821 Williamsburg 10-580-5822 Bothwell Way 10-580-5823 Windermere Outfall Project 10-580-5824 Smithdale Landscape/Sidewalk 10-580-5825 Greenbay Beautification 10-580-5826 Harris Co. Signal Participation 0 0 0 0 0 0 0 0 0 0 0 2,462,900 0 0 0 0 0 0 0 2,462,900 0 0 0 0 0 0 0 0 0 (4,334) n/a n/a n/a n/a n/a n/a n/a n/a 4,334 n/a 0 134,004 Surrey Oaks 0 89,224 274,650 15,480 818 0 6,954 0 7,772 $7,772 6,894 145,232 n/a $145,232 5.9% Capital Programming TOTAL CAPITAL OUTLAY PROGRAMS: TOTALI EXPENDITURES: 379,354 $379,354 $2,462,900 $2,916,275 $10,158,382 (4,334) ($4,334) $4,898,553 $641,972 $2,931,753 28.9% CITYF FINANCIAL REPORT- APR2 2024 ADM12 Piney Point Village TEXAS PRIOR YTD 896,819.97 0 896,820 37,317 934,137 $934,137 PRIOR YTD 790,000 48,325 750 839,075 $839,075 95,062 Statement of Revenue & Expenditures For Month Ended: April 30, 2024 DEBTS SERVICEFUND REVENUES PROPERTYTAXES Unearned/Adjusted Total Property Tax: INTEREST TOTALO OPERATING TOTALREVENUES CURRENT MONTHLY BUDGET 881,050 0 881,050 15,000 896,050 $896,050 CURRENT MONTHLY BUDGET 820,000 61,050 4,000 885,050 $885,050 11,000 YTD ACTUAL 849,862 0 849,862 12,984 862,846 $862,846 YTD ACTUAL 0 820,000 0 36,625 0 825 0 857,450 $0 $857,450 8,714 % BUDGET 96.5% 96.5% 96.3% 96.3% % BUDGET 100.0% 60.0% 20.6% 96.9% 96.9% BUDGET BALANCE 31,188 0 31,188 2,016 33,204 $33,204 BUDGET BALANCE 0 24,425 3,175 27,600 $27,600 ACTUAL 7,540 7,540 1,174 8,714 $8,714 ACTUAL EXPENDITURES TAXE BONDI PRINCIPAL TAXE BONDI INTEREST FISCALA AGENTF FEES OPERATINGE EXPENDITURES TOTALI EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES 5,396 CITYF FINANCIAL REPORT- -APR2024 ADM13 City of Piney Point Village Monthly Tax Office Report April 30, 2024 Prepared by: Elizabeth Ruiz, Tax Assessor/Collector A. Current Taxable Value $ 3,077,949,509 B. Summary Status of Tax Levy and Current Receivable Balance: Current 2023 Tax Year Delinquent 2022 & Prior Tax Years $ 142,575.84 (8,150.87) 134,424.97 (4,091.41) 138,516.38 Total 7,602,266.60 142,575.84 242,663.03 7,987,505.47 7,546,208.58 $ 441,296.89 Original Levy 0.25514 $ 7,602,266.60 Carryover Balance Adjustments Adjusted Levy Less Collections Y-T-D Receivable Balance 250,813.90 7,853,080.50 7,550,299.99 302,780.51 $ .C COLLECTION RECAP: Current 2023 Tax Year $ 62,685.64 3,593.48 66,279.12 Current 2023 Tax' Year 7,550,299.99 27,150.04 39.67 96.49% Delinquent 2022 & Prior Tax Years $ 730.68 263.53 123.36 1,117.57 Delinquent 2022 & Prior Tax Years $ (4,091.41) 513.35 188.15 19.65 (3,370.26) Current Month: Base Tax Penalty & Interest Attorney Fees Other Fees Total Collections Total $ 63,416.32 3,857.01 123.36 67,396.69 $ $ $ Year-To-Date: Base Tax: Penalty & Interest Attorney Fees Other Fees Total Collections Percent of Adjusted Levy Total 7,546,208.58 27,663.39 188.15 59.32 96.45% ADM14 $ 7,577,489.70 $ $ 7,574,119.44 MONTHLY TAX OFFICE REPORT Tax A/R Summary by Year April 30, 2024 ADJUSTMENTS $ (6,792.96) (899.69) (223.50) (234.72) BEGINNING BALANCE AS OF 12/31/2023 $ ENDING BALANCE ASOF 04/30/2024 YEAR COLLECTIONS 22 21 2020 19 18 17 16 15 14 13 12 11 10 09 08 07 06 05 04 03 02 34,483.77 25,589.37 16,377.43 16,339.74 10,157.48 4,616.54 4,546.52 4,154.86 3,771.63 3,443.45 2,672.50 3,180.89 3,007.68 2,737.28 2,491.47 2,455.76 2,365.71 75.13 63.95 44.68 142,575.84 $ (3,017.51) $ (615.68) (223.50) (234.72) 30,708.32 25,305.36 16,377.43 16,339.74 10,157.48 4,616.54 4,546.52 4,154.86 3,771.63 3,443.45 2,672.50 3,180.89 3,007.68 2,737.28 2,491.47 2,455.76 2,365.71 75.13 63.95 44.68 138,516.38 $ $ (8,150.87) $ (4,091.41) ee ADM15 BUDGET CALENDAR TIMELINE FISCAL YEAR 2025 Friday, July 19,2 2024 Monday, July2 22, 2024 Thursday, July 25,2 2024 July 19- Budget officert tof filep proposed budget withn municipal clerk. Regular Council Meeting July2 22-B Budget Workshop* #1. Pursuantt toS.B.2. July2 25-Chiefa appraiser musto delivero certifieda appraisalr rolloro certified estimate oftaxable valuet toa assessor. TEX. TAX CODE $26.01(a) Friday, August2 2, 2024 Monday, August5 5,2 2024 August4-T Thec designatedo officer ore employeer musts submitt the no-new-r revenuea andy voter-a approvalt taxr rates tot thec cityo council byA August 7,ora ass soont thereaftera asp practicable. TEX. TAXCODES26.041e). August2 26- Budget Workshop# #2. September1 1- Sendr notice oftaxh hearing. September 1- -Sendr notice ofbudgeth hearing. September 4-F Publishn notice oft taxr rate! hearing (thep publich hearingr may noth beh heldb beforet the5 5thd daya aftert thed datet ther noticed ofthep public hearingis isg given).1 Thec cityn musta alsop postt ther notice prominently ont the home pagec ofthec city'swebsitel fromt thed datet then noticeis isfirstp published September4 4-P Publishr notice ofk budget! hearing. TEX. LOC. GOVTO CODES 102.0 0065( (notl latert than1 10th dayl before nore earliert thant the 30th dayb before September 23- Hearingo ont budget. (hearings shallb beb beforet thed dated of thet taxle levy). Notet thatt theh hearingr must bea aftert the1 15thc daya aftert the proposedb budgeti isf filed witht thec clerk. Also, thec cityn mustt takes somes sort ofaction ont theb budgeta ato conclusiono of hearing. TEX.L LOC. GOVTO CODE $102.0 .007.T Thisa actiono couldb bet thea adoptiono ofthel budget, ore elsea avote topostpone thefi finalb budget vote.I Itisg generallya acceptedt thatt the city need nota adoptt theb budget att thee endo oft theh hearing. September 23- Adoptt theb budget. TEX.L LOC.G GOVT CODE $1 102.0 009( (city may onlyl levyt taxesi ina accordance withb budget, andb becausel levyo cannot take placel latert thans September 30(seel below), thisist thee effective deadlinef forp propertyt taxing cities). Thec cityo councilr mustt takea separate ratification votet toa adopta anyb budgett thatv willr raiset totalp propertyt tax revenue.1 TEX.L LOC. GOVTCODES $1 102.0 007(c).7 The budget must containa special coverp paget thati includes: (a)as specifics statemento ont thev whether theb budgetr raisesn more, less, ort thes same amount ofp propertyt taxr revenue comparedtot thep previousy year's! budget; (b)t ther recordv voted ofeach memberc oft thec cityo council byn namev votingont thea adoption oftheb budget; (c)the city propertyt taxr ratesf fort thep preceding ando currentf fiscaly years, includingt thea adoptedr rate, nonewrevenuet taxr rate, no-r new- -revenue maintenance: ando operations taxr rate, voter- approvalt tax rate, andd debt rate; and( (d)t thet totala amount ofcityd debto obligationss securedb byp property taxes. TEX.L LOC. GOVTO CODE $102.0 007(d).1 Thea adoptedb budget,i including thec cover page, mustb bep posted ont thec city's swebsiteit ifthed cityh haso one. September 23- Holdt taxr rateh hearing (ifa applicable) anda adopt taxr rate nola latert thant thiso date. TEX. TAXC CODE! $2 26.05 (ore 60thc daya after receipto ofth thea appraisalr roll, whicheveri isl later. Ifthec cityu usest the6 60 dayr rule, almoste everyd dateii int thisr memov wouldn needtobe recalculated)." TheH hearingr mustb beh heldo onaw weekdayt thatisnota January1- StartofFiscaly Vear untilt thep public hearing theh hearing. Saturday, August 24, 2024 Monday, August2 26, 2024 Regular Council Meeting Monday, September2 2,2024 Friday, August3 30,2 2024 Monday, September 9, 2024 Wednesday, September 4, 2024 Saturday, September 14, 2024 Thursday, September: 19,2 2024 Labor Day SNJ Monday, September 23, 2024 Regular Council Meeting Time Nott tos Scale Monday, January1, 2024 Fiscal YearE Begins ADM16 5R May 21,2 2024 Mr. Bobby Pennington City ofl Piney Point Village 7676 Woodway, Suite 300 Houston, TX 77063 Re: Williamsburg Drainage Improvements Project City of Piney Point Village HDR Jobl No. 1036166 Dear Mr. Pennington: Enclosed please find one copy oft the following items for the above referenced project: 1. Onl Par Civil Services LLC.- -I Pay Estimate No. 2. The amount of the Pay Estimate No. 1i is $79,268.27. The total billing for the project represents 41.95% of the contract amount. As of April 30, 2024 the contract time expended HDR Engineering, Inc. has reviewed this application and recommends payment of said was 49.33%. application. Ifyou have any questions, please call me. Sincerely, HDR ENGINEERING, INC. Em Joseph Moore, P.E., CFM Project Manager cc: Mr. Rogelio Munoz - On Par Civil Services, LLC Mr. Eddie Breedlove - On Par Civil Services, LLC hdrinc.com 4828 Loop Central Drive, Suite 800, Houston, TX 77081-2220 T(713)6 622-9264 F713.622.9265 Texas Registered Engineering FirmF F-754 ADM17 APPLICATION FOR PAYMENT NUMBER:1 PROJECT: PPV Williamsburg Drainage Improvements CONTRACTOR: Onl Par Civil Services, LLC., 1220 Blalock Blvd. Suite 300, Houston, TX 77055 OWNER: City of Piney Point, 7676 Woodway, Suite 300, Houston, Texas 77063 OWNERS PROJECT NO: ENGINEERS PROJECT NO: 10361166 PAYI PERIOD FROM: TO: ORIGINAL CONTRACT SUM: NET CHANGE BY CHANGE ORDER: CONTRACT SUMTODATE: INSTALLATIONS: LESS 10%1 RETAINAGE ON FIRST $400,000.00: LESS PREVIOUS PAYMENTS: AMOUNT DUE' THIS APPLICATION: ACCOMPANYING DOCUMENTATION: ENGINEERS CERTIFICATION: $ $ $ $ $ $ $ 210,396.00 (464.65) 209,931.35 88,075.85 8,807.59 79,268.27 Engineer's Estimate No. 1 PAYMENT OF THE. ABOVE. AMOUNT DUE THIS APPLICATION IS RECOMMENDED DATE: HDR: Engineering, Inc. Joseph Moore, P.E. Project Manager ADM18 PPVWillamsburg! Drainage Improvements City of Piney Point Village, Texas HR QUAN. TOTAL QUAN. TOTAL TOTAL TOTAL PERIOD PERIOD PERIOD PERIOD TODATE TODATE ITEM NO. GENERALITEMS ITEMI DESCRIPTION UNIT QUAN. UNIT TOTAL THIS THIS PREVIOUS PREVIOUS QUAN. AMOUNT LS. 1 $ 3,500.00 $3,500.00 0.50 $1,750.00 0.00 $0.00 0.50 LS. 1 $ 1,500.00 $1,500.00 0.50 $750.00 0.00 $0.00 0.50 PRICE Traffic Control, complete inp place, thes sum of: 2 SWP3 Plan, completei in place, thes sum of: Asphalt point repair, Type DI HMAC overlay, including tack coat, 2" Type D HMAC Overlay, andl Type AI HMAC Black Base Course placedi inr maximum of 3 4" lifts, complete inp place, the sum of: 11301 WILLIAMSBURG ITEMS $1,750.00 $750.00 $0.00 $2,500.00 $875.00 $300.00 $0.00 $5,000.00 $1.00 $4,760.00 $300.00 $600.00 $3,500.00 $45.00 $750.00 $0.00 $16,131.00 $1,400.00 S.Y. 12 $ 260.00 $3,120.00 0.00 $0.00 0.00 $0.00 0.00 General Items Total $8,120.00 $2,500.00 $0.00 Remove and dispose ofe existings storm sewer, complete inp place, thes sumof: L.F. 35 $ 25.00 $875.00 35.00 $875.00 0.00 $0.00 35.00 5 Remove culvert wingwall, complete inp place, the sumo of: EA. 1 $ 300.00 $300.00 1.00 $300.00 0.00 $0.00 1.00 6 Remove, salvage, and reinstall post mailbox, complete inj place, thes sum of: EA. 1 $ 500.00 $500.00 0.00 $0.00 0.00 $0.00 0.00 Remove andr replace 6" thick reinforced concrete driveway, including proof Trench safetyf for alls storm sewers greater than 5 deep, completei inj place, the 24" HDPE storm sewer including! bedding and backfill, complete in place, the rolling, level ups sand, and full depth saw cut, complete inj place, the sum of: S.Y. 25 $ 200.00 $5,000.00 25.00 $5,000.00 0.00 $0.00 25.00 8 sum of: 9 sum of: EA. 1 $ 1.00 $1.00 1.00 $1.00 0.00 $0.00 1.00 L.F. 45 $ 140.00 $6,300.00 34.00 $4,760.00 0.00 $0.00 34.00 10 12"F PVC for yard drain connections, all depths, completei in place, thes sum of: L.F. 25 $ 60.00 $1,500.00 5.00 $300.00 0.00 $0.00 5.00 11 Proposed connection to existingy yard drain, completei inp place, the sum of: EA. 4 $ 300.00 $1,200.00 2.00 $600.00 0.00 $0.00 2.00 Proposed Type Al Inlet, including bedding and! backfill, complete inj place, the Trench safetyf for alls storm sewers greater than 5 deep, complete inj place, the 14 Remove StoneworkRetainingl Wall, completei in place, thes sum of: 15 Clearance prune, complete inp place, the sum of: 11302 WILLIAMSBURG ITEMS 16 sum of: 12 sum of: 13 sum of: EA. 1 $ 3,500.00 $3,500.00 1.00 $3,500.00 0.00 $0.00 1.00 L.F. 45 $ 1.00 $45.00 45.00 $45.00 0.00 $0.00 45.00 L.F. 15 $ 50.00 $750.00 15.00 $750.00 0.00 $0.00 15.00 EA. 1 $ 500.00 $500.00 0.00 $0.00 0.00 $0.00 0.00 11301 Williamsburg Items Total: L.F. 10 $20,471.00 $16,131.00 $0.00 24" HDPE storm sewer including! bedding and backfill, completei in place, the $140.00 $1,400.00 10.00 $1,400.00 0.00 $0.00 10.00 ADM1 HDRI Engineering, Inc. PROJECT NUMBER 1036166 Page 1of2 PPVWillamsburg! Drainage Improvements City of Piney Point Village, Texas HR QUAN. TOTAL QUAN. TOTAL TOTAL TOTAL PERIOD PERIOD PERIOD PERIOD TODATE TODATE ITEM NO. 17 sum of: ITEMI DESCRIPTION UNIT QUAN. UNIT TOTAL THIS THIS PREVIOUS PREVIOUS QUAN. AMOUNT PRICE 18" RCP storm sewer including bedding and! backfill, complete inp place, the L.F. 10 $115.00 $1,150.00 10.00 $1,150.00 0.00 $0.00 10.00 $1,150.00 $300.00 $300.00 $3,500.00 $3,000.00 $10.00 $9,660.00 $550.00 $400.00 $3,014.75 $1,000.00 $4,200.00 $700.00 $1,000.00 $3,500.00 $0.00 $32.00 $14,396.75 $1,250.00 $0.00 $8,222.75 $1,000.00 $21,280.00 $440.00 $400.00 $3,500.00 $0.00 $160.00 $2,000.00 ADM20 18 8"F PVC for yard drain connections, all depths, complete inp place, thes sum of: L.F. 20 $ 25.00 $500.00 12.00 $300.00 0.00 $0.00 12.00 19 Proposed connection to existing yard drain, complete inp place, the sum of: EA. 2 $ 300.00 $600.00 1.00 $300.00 0.00 $0.00 1.00 Proposed Type AI Inlet, including bedding and backfill, complete inj place, the Connect proposed storm sewer to existing strom culvert with concrete collar, Trench safety for alls storm: greater than 5 deep, complete inj place, the 20 sum of: 21 complete inplace, the sum of: 22 sum of: 11303 WILLIAMSBURG ITEMS EA. 1 $ 3,500.00 $3,500.00 1.00 $3,500.00 0.00 $0.00 1.00 EA. 1 $ 3,000.00 $3,000.00 1.00 $3,000.00 0.00 $0.00 1.00 L.F. 10 $ 1.00 $10.00 10.00 $10.00 0.00 $0.00 10.00 11302 Williamburg Items Total: $10,160.00 $9,660.00 $0.00 23 Remove ando dispose of existing storm sewer, complete inp place, thes sum of: L.F. 22 $ 25.00 $550.00 22.00 $550.00 0.00 $0.00 22.00 24 Remove, salvage, and reinstall post mailbox, complete inp place, thes sum of: EA. 1 $ 400.00 $400.00 1.00 $400.00 0.00 $0.00 1.00 25 rlling, level ups sand, andf full depth saw cut, complete in place, thes sumof: S.Y. 28 $ 155.00 $4,340.00 19.45 $3,014.75 0.00 $0.00 19.45 Remove andr replace 6"t thick reinforced concrete driveway, including proof 26 Temporary driveways, completei inp place, thes sum of: 24" HDPE storm sewer including! bedding and backfill, completei in place, the EA. 1 $ 1,000.00 $1,000.00 1.00 $1,000.00 0.00 $0.00 1.00 L.F. 30 $ 140.00 $4,200.00 30.00 $4,200.00 0.00 $0.00 30.00 27 sum of: 28 12" PVC fory yard drain connections, all depths, completei in place, thes sum of: LF. 25 $ 35.00 $875.00 20.00 $700.00 0.00 $0.00 20.00 29 Proposed connection to existing yard drain, complete inp place, the sum of: EA. 2 $ 500.00 $1,000.00 2.00 $1,000.00 0.00 $0.00 2.00 Proposed Type Al Inlet,i including beddinga and! backfill, complete inj place, the 31 Remove tree 12"-29. 99", complete inp place, the sum of: Trench safetyf for alls storm sewers greater than 5 deep, complete inp place, the 30 sum of:of: 32 sum of: 11311 WILLIAMBURGI ITEMS EA. 1 $ 3,500.00 $3,500.00 1.00 $3,500.00 0.00 $0.00 1.00 EA 1 $ 2,000.00 $2,000.00 0.00 $0.00 0.00 $0.00 0.00 L.F. 30 11303 Williamburg Items Total: $1.00 $30.00 32.00 $32.00 0.00 $0.00 32.00 $17,895.00 $14,396.75 $0.00 33 Remove and dispose of existing storm sewer, completei in place, thes sumo of L.F. 50 $ 25.00 $1,250.00 50.00 $1,250.00 0.00 $0.00 50.00 34 Remove, salvage andr reinstall brick mailbox, completei inp place, thes sum of: EA. 1 $ 1,200.00 $1,200.00 0.00 $0.00 0.00 $0.00 0.00 Remove andr replace 6"1 thick reinforced concrete driveway, including proof 36 Temporary driveways, completei inp place, thes sumo of: 24" HDPE storm seweri including bedding and backfill, complete in place, the Proposed Type Al Inlet, including beddinga and! backfill, complete inj place, the Proposed Type Al Inlet, including bedding and backfill, complete inj place, the Trench safetyf for alls storm sewers greater than 5 deep, complete inj place, the 43 Remove tree 12"-29. 99", complete inp place, the sum of HDRI Engineering, Inc. PROJECT NUMBER 1036166 35 rolling, select filll level up, and full depth saw cut, complete inp place, thes sum of: S.Y. 65 $ 155.00 $10,075.00 53.05 $8,222.75 0.00 $0.00 53.05 EA. 2 $ 1,000.00 $2,000.00 1.00 $1,000.00 0.00 $0.00 1.00 L.F. 160 $ 140.00 $22,400.00 152.00 $21,280.00 0.00 $0.00 152.00 EA. 1 $ 3,500.00 $3,500.00 1.00 $3,500.00 0.00 $0.00 1.00 37 sum of: 40 sum of: 41 sum of: 42 sum of: 38 8" PVC for yard drain connections, all depths, complete inj place, thes sum of: L.F. 5 $ 55.00 $275.00 8.00 $440.00 0.00 $0.00 8.00 39 Proposed connection toe existing yard drain, complete inp place, the sum of: EA. 1 $ 400.00 $400.00 1.00 $400.00 0.00 $0.00 1.00 EA 1 $ 3,500.00 $3,500.00 0.00 $0.00 0.00 $0.00 0.00 L.F. 160 $ 1.00 $160.00 160.00 $160.00 0.00 $0.00 160.00 EA 2 $ 2,000.00 $4,000.00 1.00 $2,000.00 0.00 $0.00 1.00 Page 2of2 PPVWillamsburg! Drainage Improvements City of Piney Point Village, Texas HR QUAN. TOTAL QUAN. TOTAL TOTAL TOTAL PERIOD PERIOD PERIOD PERIOD TODATE TODATE ITEM NO. ITEMI UNIT QUAN. UNIT TOTAL THIS THIS PREVIOUS PREVIOUS QUAN. AMOUNT PRICE 44 Plant Caliper Size 3,6 65-gallon Loblolly Pine, complete inj place, the sumo of: EA 4 $ 1,000.00 $4,000.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 $0.00 $0.00 $200.00 $38,452.75 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,200.00 45 Clearance prune, completei inp place, the sum of: 46 Root pruning trench, complete inPLACE, the sum of: 47 Tree protection fence, complete inj place, the sum of: 11411 WENDOVERI ITEMS EA 2 $ 500.00 $1,000.00 0.00 L.F. 30 $ 50.00 $1,500.00 0.00 L.F. 20 $ 10.00 $200.00 20.00 $200.00 0.00 $0.00 20.00 11311 Williamsburg Items Total: $55,460.00 $38,452.75 $0.00 48 Remove and dispose of existing storm sewer, complete inp place, thes sum of: L.F. 65 $ 25.00 $1,625.00 0.00 49 rolling, level ups sand, andf full depth saw cut, complete in place, the sum of: S.Y. 25 $ 155.00 $3,875.00 0.00 Remove andr replace 6" thick reinforced concrete driveway, including proof Remove andr replace 4"1 thick reinforced concrete walkway, complete inp place, 51 Temporary driveways, completei inp place, thes sum of: 24" HDPE storm sewer including bedding and backfill, complete inp place, the Proposed Type Al Inlet, including bedding and backfill, complete inj place, the Proposed Type El Inlet, including bedding and! backfill, complete inj place, the Remove existing Type Ei inlet top and replace with Type Ai inlett top, complete 58 Tie-in proposed storm sewer into existingi inlet, complete inj place, the sum of: EA Trench safetyf for alls storm sewers greater than 5' deep, completei inj place, the 60 Remove tree 29.99" or greater, complete in place, thes sum of: 61 Clearance prune, completei inp place, thes sum of: 62 Root pruningt trench, complete inp place, thes sum of: 63 Tree protection fence, complete inp place, thes sumo of: SUPPLE EMENTAL ITEMS 50 the sum of: 52 sum of: 55 sum of: sum of: 57 inp place, thes sum of: 59 sum of: S.F. 160 $ 11.00 $1,760.00 0.00 EA. 1 $ 1,250.00 $1,250.00 0.00 L.F. 225 $ 140.00 $31,500.00 0.00 EA 2 $ 3,500.00 $7,000.00 0.00 EA 1 $ 7,500.00 $7,500.00 0.00 EA 1 $1 1,000.00 $1,000.00 0.00 L.F. 225 $ 1.00 $225.00 0.00 EA. 1 $ 2,000.00 $2,000.00 0.00 EA 5 $ 500.00 $2,500.00 0.00 L.F. 80 $ 25.00 $2,000.00 0.00 L.F. 110 $ 5.00 $550.00 0.00 53 8"F PVC for yard drain connections, all depths, completei inp place, thes sum of: L.F. 10 $ 50.00 $500.00 0.00 54 Proposed connection to existing yard drain, complete inp place, the sum of: EA. 2 $ 400.00 $800.00 0.00 $ 2,200.00 $2,200.00 1.00 $2,200.00 0.00 $0.00 1.00 11411 Wendover Items Total: $66,285.00 $2,200.00 $0.00 Asphalt point repair, Type DHMAC overlay, including tack coat, 2" Type D HMAC Overlay, and Type Al HMACE Black Base Course plaçedi inn maximum of 64 4" lifts, complete inp place, thes sum of Adjusti inlet tope elevation tor match proposed grading, complete in place, the 65 sum of: 66 Cement Stabilized Sand, completei inp place, thes sum of: 67 Install long side water service, complete inp place, the sum of: 68 Install long side sewer service, complete inp place, thes sumof: 69 Install short sidey water service, complete in place, thes sumo of: 70 Install short sides sewers service, complete inp place, the sum of 72 Extra Bank sand, complete inp place, thes sum of: Extra 1.55 sack of cement per cubIc yard addedt tot the 6" concrete driveways 73 (total of7.0 sack/cubicy yard), complete inp place, the sum of: Installation and removal of temporary plastic fencingv withs supporting T-bar posts along approximatel ROW of Williamsburg! Drive, per' "ROW PROTECTION FENCINGI DETAIL" on sheet 17, complete in place, the sum Installation andr removal of temporary plastic fencing withs supporting T-bar posts along approximate ROW of Williamsburg Drive, per" "ROW PROTECTIONI FENCINGI DETAIL" on sheet 17, completei inp place, the sum S.Y. 50 $ 50.00 $2,500.00 0.00 EA. 3 $ 10.00 $30.00 0.00 C.Y. 20 $ 10.00 $200.00 0.00 EA. 4 $ 10.00 $40.00 0.00 EA 1 $ 10.00 $10.00 0.00 EA 1 $ 10.00 $10.00 0.00 EA. 3 $ 10.00 $30.00 0.00 C.Y. 20 $ 10.00 $200.00 0.00 S.Y. 60 $ 10.00 $600.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ADM21 71 Installation andr removal of piezometers, completei in place, the sum of: EA. 2 $ 5.00 $10.00 0.00 74 8" PVC for yard drain connections, all depths, complete inp place, thes sum of: L.F. 50 $ 5.00 $250.00 0.00 75 of: 76 of: L.F. 1,240 $ 5.00 $6,200.00 0.00 L.F. 1305 $ 5.00 $6,525.00 0.00 HDRI Engineering, Inc. PROJECT NUMBER 1036166 Page 3of2 PPVWillamsburg! Drainage Improvements City of Piney Point Village, Texas HR QUAN. TOTAL QUAN. TOTAL TOTAL TOTAL PERIOD PERIOD PERIOD PERIOD TODATE TODATE $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 ITEM NO. ITEMI UNIT QUAN. UNIT TOTAL THIS THIS PREVIOUS PREVIOUS QUAN. AMOUNT PRICE 77 Well pointingf for storm sewers, complete in place, thes sum of: L.F. 50 $ 1.00 $50.00 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,735.35 $4,735.35 $2,500.00 $16,131.00 $9,660.00 $14,396.75 $38,452.75 $2,200.00 $0.00 $0.00 $4,735.35 $88,075.85 $8,807.59 $0.00 $79,268.27 78 Wet condition bedding for storm sewers, completei inj place, thes sum of: L.F. 50 $ 1.00 $50.00 0.00 Supplemental Items Total: $16,705.00 $0.00 $0.00 ALTERNATE ITEMS 24" PVC SDR: 26s storm sewer, by auger construction, at1 11411 Wendover Lane between proposedi inleta at Sta. 10+16 and proposedi inlet at Sta. 11+00, 79 complete inp place, the sum of: CHANGE ORDERNO.1 Co1-1 Bid Item No. 34- Remove, salvage, and reinstall brick mailbox, completei in place, thes sum of: CO1-2 Bid Item No. 44- Plan Caliper Size 3, 65-gallon! Loblolly Pine, complete in place, thes sum of: Convert Type AI Inlets at Sta. 6+24 ande 6+99t to confict boxi including SCH40 Co1-3 PVC casing and sanitarys sewer service pipe and grout fill invertf for positive flow, complete inp place, thes sum of: L.F. 85 $ 180.00 $15,300.00 0.00 EA. -1 $ 1,200.00 -$1,200.00 0 EA. -4 $ 1,000.00 -$4,000.00 0 $0.00 0.00 $0.00 0.00 Alternate Items Total: $15,300.00 $0.00 $0.00 $0.00 $4,735.35 $4,735.35 $0.00 0 $0.00 0.00 0 $0.00 0.00 0 $0.00 1.00 GENERAL ITEMS TOI DATE 11301 WILLIAMSBURG ITEMS TOI DATE 11302 WILLIAMSBURG ITEMS TO DATE 11303 WILLIAMSBURGI ITEMS TODATE 11311 WILLIAMBURG ITEMS TOI DATE 11411 WENDOVER ITEMS TO DATE SUPPLI EMENTAL ITEMS TO DATE ALTERNATE ITEMS TO DATE CHANGE ORDERI NO. 1ITEMS TOI DATE TOTAL INSTALLATIONS TOI DATE: 10% RETAINAGE TOD DATE: LESS PREVIOUS PAY ESTIMATES: TOTAL AMOUNT DUE PAY ESTIMATE NO. .1 L.S. Change Order No. 1 Items Total: $ 4,735.35 $4,735.35 -$464.65 ADM2 HDRI Engineering, Inc. PROJECT NUMBER 1036166 Page 4of2 APPLICATION AND CERTIFICATION FOR PAYMENT AIADOCUMENT G702 PROJECT Williamsburg Drainage Improvements Project PAGE OF Distributionto XJOWNER XJARCHITECT XJENGINEER CONTRACTOR TO Owner FROMCONTRACTOR CONTRACTFOR HDR City of Piney' Point 4828 Loop Central Drive OnPar Civil: Services. LLC 1220Blalock Road Suite 300 Hou. Tx77055 Outfall Reconstruction APPLICATIONNO APPLICATIONDATE 4/24/24 PERIODFROM PERIODTO PROJECTNO HDRJObNo. 10361166 CONTRACI DATE March25. 2024 3/25/24 4/24/24 ARCHITECT Engineer HDR CONTRACTORS APPLICATION FOR PAYMENT Application IS made for payment. as shown below. inconnection witht the Contract Continuation: Sheet AIAI Document G703 isattached ORIGINAL CONTRACT SUM Net Change by Change Orders CONTRACT SUM1 TO DATE (LINE1+2) TOTAL COMPLETED &S STORED TO DATE (Column G on G703) RETAINAGE: 100 ofCompleted Work (Column D-E on G703) 0% ofStored Materal (CoumnFonG703) Total Reta.nage (Lines 5a- 5bor Total inColum lorG703 TOTAL EARNED LESS RETAINAGE (Line 4Less1 Line5T Totail LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6from Prior Certficatel CURRENT PAYMENT DUE BALANCE TOF FINISH, INCLUDING RETAINAGE (Line 3Less Line 6) CHANGE ORDER SUMMARY Total channes approved mnprovous mosbVOane Tota aptrovedinsMort NETCHANGESBy Change Order Ine undersigned contractor certities that to tne best ort tne Contractors knowleage, intormation: and belief the Work covered by the Applicationf for Payment hast been completed in accordance with the Contract Documents. thata all amounts have been paid! by! the Contractor for Work forv which previous Certificates for Payment were issued and; payments received from the Owner, and that current payment 214.70300 shown herein IS now due (46465) 214:23835 88.07585 CONTRACTOR OnPar Civil Services. LLC 8.80759 000 880759 By Eddie GE Breedlove ProjectM Manager Statedt Texas Countyofy Subscroed ME goefore me Notary Public 79:2683/ My se Date 4/25/24 ILIANA: SANCHEZ MY COMMISSIONEPRES 05/26/2026 NOTARY ID: 12885693-2 ARCHITECT'S CERTIFICATE FOR PAYMENT 79.268.27 Mairvenzewn the Contract Documents, based on on-site observations andt the data comprising the 1Eon mer Archtect certihes tot the Owner that tot the best of the Architect's knowledge, on andt besef the Work has progressed. as indicated. the quality of the Work isina accordance eontract Documents, andthe Contractor IS entitled to payment oft the AMOUNT CERTIFIED 13497003 ADDITIONS DEDUS AMOUNT CERTIFIED. ATh explanation famount certified differs from the amount appled Intiala all figures ont this Acolcahona andonthe Continuation: Sheet thata are changed to conform with the amount certified) 5000 $000 5000 ARCHITECT $000 5000 By TOTALS Date This Certificate IS not negotiable The AMOUNT CERTIFIEDIS payable onlytot the Contractor named herein Issuance. payment and acceptancer of payment are without prejudice toa any rights of the Owner orContractor under this Contract ADM23 CONTINUATION SHEET AIA Document G702, APPLICATIONANDCERIFICATEFORI PAYMENT, containing Contractor's signed Certification is attached Int tabulations below, amounts are stated tot the nearest dollar, Use Column 1on Contracts where variable retainage forl line items may apply AIA DOCUMENT G703 PROJECT: Wiliamsburg Drainage Application No: Period Application To: Date: 04/10/24 Project No: D E WORK COMPLETED FROME PREVIOUS THIS VALUE APPLICATIONS PERIOD STORED Job 04/10/24 10361166 No. F A ITEM NO. BASE BID B DESCRIPTION OF WORK 0.00 General Bid Items C Quanity Cost SCHEDULED Per Unit G PRESENTLY MATERIALS TOTAL COMPLETED AND STORED TO DATE $ $ 1,750.00 750.00 $ 1 Traffic Control, Complete In Place 2 SWP3, Complete In Place 1.00 $3,500.00 $ 3,500.00 $ 1.00 $1,500.00 $ 1,500.00 $ 12.00 $260.00 $ 3,120.00 $ 1,750.00 $ 750.00 Asphalt Point Rewpair, Type D HMAC Overlay 3 including tack coat, 2" Type D HMAC Overlay, and Type A HMAC Black Base Course placed in maximum of 4" lifts, Complete in Place 4 Remove and Dispose of Existing Storm Swr 5 Remove Culvert Wing Wall 6 Remove, Salvage and Reinstall post mailbox, Complete in Place Remove and Replace 6" Reinforced Concrete full depth sawcut, complete in place. 8 Trench Safety for all storms great than 5 deep 9 24" HDPE Storm Swr including bedding and backfill, complete in place 10 12" PVC for yard drain connections, complete in place 11 Proposed connection to existing yard drain, complete in place, inc. 12 Proposed Type A Inlet, including bedding and backfill, complete in place 13 Trench Safety for all storm sewers greater than 5' deep, complete in place 14 Remove Stonework/Retaining Wall, Complete in place, the sum of 15 Clearance Prune, Complete in place 16 24" HDPE Storm Swr including bedding and backfill, complete in place 17 18" RCP Storm Swr including bedding and backfill, complete in place, the sum of 11301 Williamsburg Bid Items 35.00 $25.00 $ 875.00 $ 1.00 $300.00 $ 300.00 $ 1.00 $500.00 $ 500.00 $ $ 875.00 $ 300.00 $ $ 5,000.00 $ 1.00 $ 4,760.00 $ 300.00 $ 600.00 $ 3,500.00 $ 45.00 $ 750.00 $ $ $ $ $ $ $ S $ $ $ $ $ $ $ 875.00 300.00 7 Driveway, including proof rolling, level up sand and 25.00 $200.00 $ 5,000.00 $ 5,000.00 1.00 4,760.00 300.00 600.00 3,500.00 45.00 750.00 1.00 $1.00 $ 45.00 $140.00 $ 6,300.00 $ 25.00 $60.00 $ 1,500.00 $ 4.00 $300.00 $ 1,200.00 $ 1.00 $3,500.00 $ 3,500.00 $ 45.00 $1.00 $ 45.00 $ $50.00 $ 750.00 $ 1.00 $500.00 $ 500.00 $ 16.00 $140.00 $ 2,240.00 $ 10.00 $115.00 $ 1,150.00 $ 1.00 $ 15.00 11302 Williamsburg Bid Items $ 1,400.00 $ 1,150.00 1,400.00 1,150.00 ADM24 18 8" PVC for yard drain connections, all depths, complete in place 19 Proposed connection to existing yard drain, complete in place, inc. 20 Proposed Type A Inlet, including bedding and backfill, complete in place 21 Connect proposed storm sewer to existing storm cilvert with concrete collar, complete in place 22 Trench Safety for all storm sewers greater than 5' deep, complete in place 23 Remove and dispose of existing storm swr, complete in place 24 Remove, Salvage, and reinstall post mailbox, complete in place Remove and Replace 6" Reinforced Concrete full depth sawcut, complete in place. 26 Temporary driveways, complete in place 27 24" HDPE Storm Swr including bedding and backfill, complete in place 28 12" PVC for yard drain connections, complete in place 29 Remove and dispose of existing storm swr, complete in place 30 Proposed Type Al Inlet, including bedding and backfill, complete in place 31 Remove tree 12"-29.99, complete in place 32 Trench Safety for all storm sewers greater than 5' deep, complete in place 33 Remove and dispose of existing storm sewer, complete in place 34 Remove, salvage, and reinstall brick mailbox, complete in place Remove and Replace 6" Reinforced Concrete full depth sawcut, complete in place. 36 Temporary driveways, complete in place 37 24" HDPE Storm Swr including bedding and backfill, 160.00 complete in place 20.00 $25.00s 500.00 $ 2.00 $300.00 $ 600.00 $ 1.00 $3,500.00 $ 3,500.00 $ 1.00 $3,000.00 $ 3,000.00 $ 10.00 $1.00 $ 10.00 $ 22.00 $25.00 $ 550.00 $ 1.00 $400.00 $ 400.00 $ $ 300.00 $ 300.00 $ 3,500.00 $ 3,000.00 $ 10.00 $ 550.00 $ 400.00 $ $ 3,014.75 $ 1,000.00 $ 4,200.00 $ 700.00 $ $ 1,000.00 $ $ 3,500.00 $ 32.00 $ 300.00 $ 300.00 $ 3,500.00 $ 3,000.00 $ 10.00 $ 550.00 $ 400.00 S 3,014.75 S 1,000.00 $ 4,200.00 $ 700.00 $ 1,000.00 $ 3,500.00 $ $ 32.00 $ 1,250.00 $ $ $ 8,222.75 $ 1,000.00 $ 21,280.00 ADM25 11303 Williamsburg Bid Items 25 Driveway, including proof rolling, level up sand and 28.00 $155.00 $ 4,340.00 $ 1.00 $1,000.00 $ 1,000.00 $ 30.00 $140.00 $ 4,200.00 $ 25.00 $35.00 $ 875.00 $ 2.00 $25.00 $ 1.00 $500.00 $ 500.00 $ 1.00 $2,000.00 $ 2,000.00 32.00 $1.00 $ 50.00 $ 32.00 $ 11311 Williamsburg Bid Items 50.00 $25.00 $ 1,250.00 $ 1.00 $ $1,200.00 1,200.00 $ 1,250.00 35 Driveway, including proof rolling, level up sand and 65.00 $155.00 $ 10,075.00 $ $ 8,222.75 $ 1,000.00 $ 21,280.00 1.00 $1,000.00 $ 1,000.00 $ $140.00 $ 22,400.00 $ 38 8" PVC for yard drain connections, complete in place 39 Proposed connection to existing yard drain, complete in place, inc. 40 Proposed Type A Inlet, including bedding and: backfill, complete in place 41 Proposed Type Al Inlet, including bedding and backfill, complete in place 42 Trench Safety for all storm sewers greater than 5' deep, complete in place 43 Remove tree 12"-29.99, complete in place 44 Plant Caliper 3, 65-Gallon Loblolly Pine, complete in 45 Clearance Prune, Complete in place 46 Root Pruning trench, complete 47 Tree porotection fence, complete in place 48 Remove and dispose of existing storm sewer, complete in place Remove and Replace 6" Reinforced Concrete full depth sawcut, complete inj place. 50 Remove and Replace 4" thick reinforced concrete walkway, complete in place 51 Temporary driveways, complete in place 52 24" HDPE Storm Swr including bedding and backfill, complete in place 53 8" PVC for yard drain connections, all depths, complete in place 54 Proposed connection to existing yard drain, complete in place, inc. 55 Proposed Type Al Inlet, including bedding and backfill, complete in place 56 Prosed Type E Inlet, including bedding and backfill, complete in place 57 Remove existing Type E inlet top and replace Type A inlet top, complete in place 58 Tie-In proposed storm sewer into existing inlet, complete 59 Trench Safety for all storm sewers greater than 5' deep, complete in place 60 Remove tree 12"-29.99, complete in place 38.00 $55.00 $ 2,090.00 $ 1.00 $400.00 $ 400.00 $ 1.00 $3,500.00 $ 3,500.00 $ 1.00 $3,500.00 $ 3,500.00 $ 160.00 $1.00 $ 160.00 $ 2.00 $2,000.00 $ 4,000.00 4.00 $1,000.00 $ 4,000.00 2.00 $500.00 $ 1,000.00 $ 30.00 $50.00 $ 1,500.00 $ 20.00 $10.00 $ 200.00 $ 65.00 $25.00 $ 1,625.00 $ 440.00 $ $ 400.00 $ $ 3,500.00 $ $ 160.00 $ 2,000.00 $ $ $ $ $ $ $ $ $ 160.00 $ 2,000.00 $ $ $ $ $ $ 200.00 $ $ $ $ $ $ $ $ $ $ 440.00 400.00 3,500.00 place 200.00 114111 Wendover Bid Items 49 Driveway, including proof rolling, level up sand and 25.00 $155.00 $ 3,875.00 160.00 $11.00 $ 1,760.00 1.00 $1,250.00 $ 1,250.00 225.00 $140.00 $ 31,500.00 $ 10.00 $50.00 $ 500.00 $ 2.00 $400.00 $ 800.00 2.00 $3,500.00 $ 7,000.00 1.00 $7,500.00 $ 7,500.00 1.00 $1,000.00 $ 1,000.00 4.00 $2,200.00 $ 8,800.00 $ 225.00 $1.00 $ 225.00 $ 1.00 $2,000.00 $ 2,000.00 $ $ $ $ $ $ $ $ s $ 2,200.00 $ 2,200.00 ADM261 61 Clearance Prune, Complete in place 62 Root pruning trench, complete 63 Tree Protection fence, complete in place Asphalt Point Rewpair, Type D HMAC Overlay including tack coat, 2" Type D HMAC Overlay, and 64 Type Al HMAC Black Base Course placed in maximum of 4" lifts, Complete in Place Adjust inlet top elevation to match proposed grading, complete in place 66 Cement Stabilized Sand, Complete in place 67 Install long side water service, complete in place 68 Install long side sewer service, complete in place 69 Install short side service, complete in place 70 Install short side service, complete in place Installation and removal of piezometers, complete in 72 Extra Bank Sand, complete in place Extra 1.5 sack of cement per cubic yard added to the 6" concrete driveways (total of 7.0 sack/CY) 8" PVC for yard drain connections, all depths, complete in place Installation and Removal of temporary plastic fencing with supporting T-Bar posts along PROTECTION FENCING DETAIL on Sheet 17, Installation and Removal of temporary plastic fencing with supporting T-Bar posts along PROTECTION FENCING DETAIL on Sheet 17, 77 Well Pointing for storm sewers, complete in place Wet Conditions bedding for storm sewer, complete 24" PVC SDR: 26 storm sewer, by auger construction, at 11411 Wednover Lane between Sta, 11+00, complete in place 5.00] $500.00 $ 2,500.00 $ 80.00 $25.00 $ 2,000.00 $ 110.00 $5.00 $ 550.00 $ $ $ $ $ $ $ Supplemental Items 50.00 $50.00 $ 2,500.00 3.00 $10.00 $ 30.00 20.00 $10.00 $ 200.00 4.00 $10.00 $ 40.00 1.00 $10.00 $ 1.00 $10.00 $ 3.00 $10.00 $ 2.00 $5.00 $ 20.00 $10.00s 200.00 60.00 $10.00 $ 600.00 50.00 $5.00 $ 250.00 $ $ $ $ $ $ $ $ $ $ $ S $ $ $ 65 10.00 $ 10.00 $ 30.00 10.00 71 place 73 74 75 appoximate ROW of Williamsburg Drive, per ROW 1,240.00 $5.00s 6,200.00 $ $ complete in place 76 appoximate ROW of Williamsburg Drive, per ROW 1,305.00 $5.00 $ 6,525.00 $ $ $ $ $ $ complete in place 78 inj place 50.00 $1.00 $ 50.00 $ 50.00 $1.00 $ 50.00 $ ALTRENATE BID ITEMS 79 proposed inlet at Sta. 10+16 and proposed inlet at 85.00 $180.00 $ 15,300.00 $ $ $ $0.00 $ $ ADM27 $ 214,703.00 $ $ 83,340.50 $ $ 4,735.35 $ $ $ $ 4,735.35 $ $ 88,075.85 $ $ 83,340.50 $ 4,735.35 $ S $ $ $ $ 88,075.85 4,735.35 Change Orders Sanitary Swr Casing (2 EA) 1.00 4735.35 $ 4,735.35 -1.00 1200.00 $ (1,200.00) $ -4.00 1000.00 $ (4,000.00)! $ CO1-1 DIU IEIII INU J4- nEuvE, saivaye, anuieusian C01-2 $ Sub Total Change Orders $ (464.65) $ $214,238.35 $ GRAND TOTAL Change Orders Pending 1 2 3 4 5 $ Total Change Orders Pending ADM28 5R May 17,2024 Mr. Bobby Pennington City ofPiney Point Village 7676 Woodway, Suite 300 Houston, Texas 77063 Re: Request for Payment-S. Country Squire Storm Sewer Point Repair & CCTV City of] Piney Point Village HDR. Job No. 10391487 Dear Mr. Pennington: Please find the attached invoices for payment for the above referenced project from T Construction, LLC. We have reviewed the invoice numbered 2024-006-02 and recommend payment in the amount of $28,200.00. Sincerely, HDR Engineering, Inc. Em Joseph Moore, P.E., CFM City Engineer Enclosures hdrinc.com 4828 Loop Central Drive, Suite 800, Houston, TX77081-2220 T(713) 622-9264F F7 713.622.9265 Texas Registered Engineering Firm F-754 ADM29 TConstruction, LLC Houston, TX 77015 Invoice Invoice # 2024-006-02 Date 5/8/2024 Billl To CITY OF PINEY POINT-HDR 4828 LOOP CENTRALI DRIVESUITE 800 HOUSTON, TX 77081 P.O.No. Terms Due on receipt Project 2024-006 S. COUNTRY S... Quantity Description U/M EA. LF LS Rate 25.00 8,000.00 150.00 3,200.00 Amount 15,500.00 8,000.00 1,500.00 3,200.00 620 Clean and" Televise 24-inch storm sewer linci including removal LF and disposal ofc debris. Storm Sewer Pointl Repair for Obstruction Removal by Excavtion as directed by! Engineer. 10 Extra Lenght of Storm Sewer Point Repair Concrete Driveway Replacement Thank you for your business. Keep us inj mind for future construction needs. Total $28,200.00 ADM30 Check Refund Request (Temporary Certificate of Occupancy) Date Request: 05/21/2024 Original Check Date: 02/20/2024 Permit #: Incode; P#1 19156 Builder Contact Name and Address: Schacht MCCollum Custom: Homes Check Request Amount: $25,000.00 02/21/2024 Applicant Name: Resident: Chris & KariSezonov Original Resident Address: Trans Code: Incode Original Check Processed Date: Property Address: 11311 Piney Point Circle (New Single Family) Contact Phone Number: *Notes: The resident paid the deposit for the temporary certificate of occupancy. The builder's deadline was April 8",2024Final: as Built Topo was approved byh HDR Engineering on Builder Phone & E-Mail; Schacht MCCollum Custom Resident Name Original Permit Number: P# 19156 Homes Original Receipt Transaction Receipt: #00026941 Trans: # 110.0000 Term: 998 Ref: Check Date: 02/21/2024 Time: 09:38 a.m. Notes; Make Check Payable: Clarity Glass Wholesalers See the attached copy of all Chris Sezonov supporting documents. Pending city council approval. Check Number: Notes: Approved By: Check Refund Amount $25,000.00 Temp Certificate of Occupancy Deposit Requested by: Annette Recommend approval, Last Updated,02.07.2014 A ADM31 eleoded ejes ojo4d woeg uos CITY OF PINEY POINT VILLAGE 713-782-0275 REC#: OPER: AA TERM: 998 REF#: 52358 00026941 2/21/2024 9:38 AM. TRAN: 110.0000 GAS METER DEPOSIT TEMP C ref; 11311 Piney Point CLARITY GLASS WHOLESALES 25,000.00CR Gas Meter Deposit JÉNDERED: 25,000.00 CHECK: APPLIED: 25,000.00- CHANGE: Payments can be made onltne M.cipufpireypoint.cu 0.00 ADM: City of Piney Point Village 7676 WOODWAY DR.SUITE 300 OUSTON,IA/7061-1523 TELEHONE (713)782-0271 FAX(713,782.0281 Thursday, February 22"d 2024 McCollum Custom Homes RE: Temporary Certificate of Occupancy Ref: 11311 Piney Point Circle, Texas 77024 (City of Piney Point Village) The City of Piney Point Village is issuing a Temporary Certificate of Occupancy, authorizing your occupancy of 11311 Piney Point Circle before the completion oft the final City checklist. Your signature below: indicates that you have agreed to complete all City requirements within the next (45) days. Specifically, you agree that the $25,000 fiscal security posted to the city will serve asasecurity to the city that the following items willl be completed no later than the end oft the day, Mondav.April-.20/4 Drainage Final Final As Buill Topo: Failure to comply with or complete any item onJ the City'so checklist for occupancy by the agreed upon such time, will result in the city revoking the Temporary Certificate of Occupâncy and levying a fine of $2,000 Bys signing below, you are acknowledging that you have requested and been given a Temporary Certificate ofOccupancy and failure to perform as agreed will result in the revocation of the Temporary Certifiçate of per day, to be taken from the posted security. Occupancy. Sincerely, RL6 EA Robert Pennington City Administrator/City of Piney Point Village Agreed: (Builder) Schacht V. McCollum Agreed: (Resident) Chris Sezonov, M ADM33 h3 April11,2024 Mr, Karl Breckon BEC Engineers and Consultants Re: On-Going Services As-Built Review of11311 Piney Point Circle - Second Submittal Piney Point Village, Texas HDR Job No. 10391488 Dear Mr. Breckon, We are in receipt of the As-Built Drainage Plan for the above referenced address, dated 4/3/2024. Based on the submitted elevations, as well as your review and statement that the plan conforms to the approved drainage plan, the City interposes no objection to the as- built drainage plan. Please note, this does not necessarily mean that the entire plans, including all supporting data and elevations, have been completely checked and verified.. However, the plan is signed, dated, and sealed by both a Professional Land Surveyor and aF Professional Engineer, both of which are registered to practice in the State of Texas, which therefore conveys their professional responsibility and accountability. Please contact Ms. Annette Arriaga with the City of Piney Point Village at 713-782- nd. on Pipe 3/4" Sontrol jnument 0271 to obtain your approved As-Built plan. Sincerely, HDR Engineering, Inc. Aaron Croley, P.E., CFM Project Engineer Cc: Annette Arriaga - City of Piney Point Village I 4828 Loopo Central Drive; Suite 800 Houston, TX 77081-2220 T(713) 622-9264 F(713)622-9265 Texas ReglsteredEngheering FirmF-754 ADM34 City of Piney Point Village 7676 WOODWAY DR., SUITE 300 OUSTON,TA7061-1523 ELPONEA378202A FAX(713,782.0281 CITY OF PINEY POINT VILLAGE Certificate of Occupancy THIS FORM WASE PRINTEDON 5/15/2024 11311 PINEY POINT CIRCLE This Certificate issued pursuant to the requirements oft the Standard Building Code certifying that at the time ofis issuance, this structure was in compliance with the various ordinances of the Jurisdiction regulating building construction or use. PROJECT#: 19156 OCCUPATION: TYPE: NEW SINGLE FAMILY PROPERTY OWNER: CHRIS & KARI SEZONOV BUILDER/CONTRACTOR NAME: MCCOLLUM CUSTOM HOMES PROJECT COMPLETION DATE: April11",2024 Subject to: Issuance of the generator permit and passing all required inspections.. (APPROVED! BY) Annette Arriaga (DATE) 055my City Building Official/Director of Planning, Development & Permits ADM35 MEMORANDUM CITY OF PINEY POINT VILLAGE TO: City Council FROM: R. Pennington; City Administrator MEETINGI DATE: May 28, 2024 SUBJECT: Consideration and possible action on resolutions authorizing changes in depository and investment account signatories for the city. Agenda Item: 9 Financial institutions typically require all account holders to sign a signature card when opening a new depository account or making changes to the account. This is done to keep an updated record of the authorized signatures for that account. Certain transactions may require more than one signature based on Our recommendation is to maintain authorization for financial operations for the City Administrator and the Finance Director. We also suggest that two members of the council, including Herminghaus, who has been fulfilling this duty, and the newly elected: mayor bei included as the primary authorized signatories. the account requirements specified on the signature card. Recommendation: Approve the following required items: (1) Approve certain persons to be authorized to act as signatories on depository accounts at Amegy (2) Approve certain persons to be authorized to act as signatories on investment accounts at TexPool (3) Approve certain persons to be authorized to act as signatories on investment accounts at Texas Bank (RES 05.2024-E). (RES 05.2024-F). Class (RES 05.2024-G). RESOLUTION NO. 05.2024-E A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE, TEXAS, APPROVING CERTAIN PERSONS TO BE AUTHORIZED TO ACT AS SIGNATORIES ON CITY ACCOUNTS AT AMEGY BANK, THE CITY'S BANKING DEPOSITORY. * WHEREAS, the official depository for City funds is Amegy Bank; and WHEREAS, pursuant to: its depository contract with Amegy Bank, the governing body of the City shall designate persons authorized to act as signatories for checks or other instruments that provide for withdrawals from the various accounts ofthe City at such bank; now therefore; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE, TEXAS: Section 1. Mayor Aliza Dutt, Councilmember Michael Herminghaus, City Administrator Robert Pennington, and Finance Director Michelle Yi are hereby authorized to act as signatories on the various accounts ofthe City in accordance with the terms and conditions of Section 2. The City Secretary is hereby authorized and directed to cause a true and the depository contract. correct copy ofthis Resolution to be served upon Amegy Bank PASSED, APPROVED, and RESOLVED this 28th day of May_, 2024. Aliza Dutt Mayor ATTEST Robert Pennington City Administrator/City Secretary RESOLUTION NO. 05.2024-F A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE, TEXAS, APPROVING CERTAIN PERSONS TO BE AUTHORIZED TO ACT AS SIGNATORIES ON CITY ACCOUNTS AT TEXPOOL, A LOCAL GOVERNMENT INVESTMENT POOL. * * WHEREAS, the City of Piney Point Village is a local government of the State of Texas and is empowered to delegate to aj public funds investment pool the authority to invest funds and to act as custodian ofinvestments purchased with local investment funds; and WHEREAST TexPool is aj public funds investment pool created on behalfofentities whose investment objective is the preservation and safety ofprincipal, liquidity, and yield consistent with BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT the Public Funds Investment Act. VILLAGE, TEXAS: Section 1. Mayor Aliza Dutt, Councilmember Michael Herminghaus, City Administrator Robert Pennington, and Finance Director Michelle Yi are authorized to act as signatories on the TexPool public funds investment pool, in accordance with the terms and Section 2. The City Secretary is hereby authorized and directed to cause a true and conditions of the agreement. correct copy ofthis Resolution to be served upon TexPool. PASSED, APPROVED, and RESOLVED this 28th day of May_, 2024. Aliza Dutt Mayor ATTEST Robert Pennington City Administrator/City Secretary RESOLUTION NO. 05.2024-G A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE, TEXAS, APPROVING CERTAIN PERSONS TO BE AUTHORIZED TO ACT AS SIGNATORIES ON CITY ACCOUNTS AT TEXAS CLASS, ALOCAL GOVERNMENTINTINVESTMENT POOL. * * WHEREAS, the City of Piney Point Village is a local government of the State of Texas and is empowered to delegate to aj public funds investment pool the authority to invest funds and to act as custodian ofinvestments purchased with local investment funds; and WHEREAS, Texas Class is a public funds investment pool created for entities seeking to preserveprincipal, ensure safety, and achieve consistent yield in accordance with the Public Funds BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT Investment Act. VILLAGE, TEXAS: Section 1. Mayor Aliza Dutt, Councilmember Michael Herminghaus, City Administrator Robert Pennington, and Finance Director Michelle Yi are authorized to act as signatories on the Texas Class public funds investment pool, in accordance with the terms and Section 2. The City Secretary is hereby authorized and directed to cause a true and conditions of the agreement. correct copy ofthis Resolution to be served upon Texas Class. PASSED, APPROVED, and RESOLVED this 28th day of May_,2024. Aliza Dutt Mayor ATTEST Robert Pennington City Administrator/City Secretary MEMORANDUM CITY OF PINEY POINT VILLAGE TO: City Council FROM: R. Pennington, City Administrator MEETINGI DATE: May 28, 2024 SUBJECT: Consideration and possible action on a reduction of fee permits related to storm damage from June 17,2024. Agenda Item: 10 Informational Summary As severe thunderstorm complex with hurricane-force winds tore through the Houston metro area on May 17, causing significant destruction, flooding, power outages, and fatalities. The city of Piney Point Village is considering reducing permit fees related to the storm. While some nearby. jurisdictions, such as Harris County, waived permit fees to aid rebuilding efforts after Hurricane Harvey's flooding, the City ofHouston seems tol have kept its standard permitting costs Further search confirms that Harris County provided free residential permits related to Hurricane Harvey. However, it's not explicitly mentioned whether this also extended to reducing or waiving fees for commercial properties or other types of disaster permits. Harris County's main focus appears to be on facilitating the residential recovery and rebuilding process by removing permit costs for homeowners affected by flooding. There is limited detail on the fee reductions for the and processes. county's permitting overall during the past disaster period. The following is the proposed detail: Fence Repairs: For storm-related fence repairs, a permit or city inspections are not required ift the It should bei installed along the same line and not exceed eight feet in height above ground level. -Ifthe original fence was wood, the finished exterior side must facet the street with no visible posts Residents are requested to submit photographs ofstorm-damaged fences and any inquiries to the Tree Replacement: Piney Point Village upholds a tree density requirement, mandating that each property maintains a specified minimum number of qualified trees based on lot size. In the event of tree loss during a storm, property owners are encouraged to verify compliance with the replacement fence adheres to the following specifications: The new: fence should closely resemble the original in materials and design. orrails. Building Official for review and guidance. minimum tree threshold. House Repairs: The Building Department will expedite any required permits or insurance Home Generator: Residents considering installing a home generator on their property should familiarize themselves with the City's permitting and plan submission requirements, available on the City's website. Approval for specific site conditions and preferred locations can be complex documentation for storm-related house repairs. and lengthy. Recommendation The Administration is seeking guidance from the council regarding specific details, including the timeline and cessation of relief for permit work. Attachment: Original Details. Fences Storm-related repairs of existing fences can be completed WITHOUT a permit or City inspections if they meet the following ordinance requirements: The fence is replaced with like materials and construction -SO as to be as identical as The new fence is along the same footprint as the one being replaced; The fence is to a height equal to or less than the height oft the fence being replaced, not to exceed a total height of eight feet above the surrounding natural grade; If the fence to be replaced. is a wooden fence, the finished exterior side must face the adjacent. street with no posts or rails visible from the adjacent street. reasonably possible to the fence being replaced; Please submit photos of storm damaged fences (if possible), along with any questions to Annette Arriaga at! Dogoncalepneyptorg Electrical Service Repairs Any storm-related electrical service permits needed to make repairs from the service pole to a residence will be expedited by the Building Department. Please contact Annette Arriaga at Dogolicalepneyptorg fori further information. Tree Replacement Piney Point Village prides itself in having a tree density requirement -each property has to maintain a required minimum number of qualified trees based on lot size. If your property lost trees during the storm and you are concerned as to whether your property now falls under the minimum tree threshold, please contact Cary Moran at cary@pineypt.org for further information and guidance. House Repairs Any permits or insurance documentation needed to begin storm-related house repairs will be expedited by the Building Department. Please contact Annette Arriaga at idgolic.alephneyptorg fori further information. Installing A New Home Generator Residents interested ini installing a home generator on their property should review the City's permitting and plan submission requirements HERE or on the City's website. Given specific site conditions and preferred location(s), approval can be a complex and lengthy process. Please contact Annette Arriaga at Didgoficalepineyptorg for further information. MEMORANDUM CITY OF PINEY POINT VILLAGE TO: The Honorable Mayor and Members of the City Council FROM: R. Pennington, City Administrator MEETING DATE: May 28, 2024 SUBJECT: Consideration and possible action regarding a resolution (RES 2024.05-H), the appointment toi the Planning and Zoning Commission. Agenda Item: 11 The Planning and Zoning Commission is comprised of eight members, each of whom must be a resident citizen, qualified voter, and property owner of the city both at the time of their appointment and throughout their tenure on the commission. The mayor appoints the commission members, and the city council must approve their appointments. The mayor can remove any member oft the commission subject to the city council's agreement. Currently there are three (3) positions that remain open on the Planning & Zoning Commission. Ina addition, the Council should appoint the existing or new members to the Commission for the next term, beginning June 1. The Council did suggest Don. Jones as the chairperson at the May 14 meeting. The Commission will need to take action to qualify the request. The following are the existing members and vacancies: Bill Burney Buck Ballas Dana Gompers Don Jones William Ogden Position #6-Vacant Position #7 -Vacant Position #8 - Vacant Recommendation: It_is recommended that the five existing members remain on the commission to provide experience and continuity, if willing to serve. It would be ideal if new member had experience in development or understanding of planning and development practices. Attachment: Resolution No. 2024.05-H (Draft) RESOLUTION NO. 2024.05-H ARESOLUTION. AND ORDER OF THE CITY COUNCIL OF THE CITY OF PINEY POINTI VILLAGE, TEXAS, TO APPOINT MEMBERSHIP TO THE PLANNING AND ZONING COMMISSION. WHEREAS, TheTexasLocal Government Code's Chapter 211, "Municipal Zoning Authority, allows municipalities in Texas to regulate land use through zoning ordinances to better public health, safety, morals, or general welfare. This also includes the preservation of places and areas of historical, cultural, or architectural importance and significance. WHEREAS, the governing body of a general-law municipality can appoint az zoning commissioner. By City Ordinance, the planning and zoning commission must be composed of eight members, each of whom must be a resident citizen, qualified voter, and property owner of the city. WHEREAS, the commission members must be appointed by the mayor, subject to approval from the city council. Any member of the commission may be removed at the mayor's will, subject to the NOW, THEREFORE, BE IT RESOLVED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT concurrence of the city council. VILLAGE, TEXAS: Section 1. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made ap part of this resolution for all purposes and are adopted as a part oft the Section 2. The City Council hereby finds that the qualified citizens are appointed to serve on the judgment and findings oft the City Council. City of Piney Point Village Planning and Zoning Commission as follows: Position 1: Position 2: Position 3: Position 4: Position 5: Position 6: Position 7: Position 8: Section 3. It is hereby officially found and determined that the meeting at which this resolutioni is passed is open to the public and that publici notice of thet time, place, and purpose of said meeting Section 4. This resolution shall be in force and effect from and afteri its final passage, and it iss SO was given as required by law. resolved. PASSED AND APPROVED THIS 28TH DAY OF MAY2 2024. Aliza Dutt Mayor Attest: Robert Pennington City Administrator/C City Secretary MEMORANDUM CITY OF PINEY POINT VILLAGE TO: City Council FROM: Joe Moore, City Engineer; R: Pennington, City Administrator MEETINGI DATE: May 28, 2024 SUBJECT: Consideration and possible action on the Engineer's Report. Agenda Item: 12 Summary The City has requested that updates to current projects be summarized in an Engineer's Report. The Engineer's Report for this month includes updates to the 96-inch CMP Replacement Project, Windermere, Williamsburg, School Zones, 7 Smithdale Estates, other various maintenance a) SCHOOL ZONE: In addition to the report, HDR is reviewing the MDE school zone. If b) FENCE REQUEST: 11303 Summerland Way is requesting a fence replacement adjacent projects, and future projects. time is available, HDR can provide additional information. tos Soldiers Creek. Attachments: Engineer. Report. School Zone Review (Possible Handout) E2 Engineer's Status Report City of Piney Point Village HDR Engineering, Inc. City Council Meeting Date: May 28, 2024 Submit to City: May 21,2024 CURRENT PROJECTS: 1. Wilamsburgcndover Drainage improvements Williamsburg: The Contractor has completed the project on the south side of Williamsburg. A final walkthrough will be performed to identify any last items that should be addressed by the Contractor prior to project closeout. Eric Estopinal (11310 Williamsburg - 3rd house on north side) contacted HDR about updating the original Opinion of Probable Construction Cost (OPCC) for the north side in hopes of getting commitment from the resident at 11318 Williamsburg (Ist house on north side). Per Council direction, updated OPCCs were provided to the residents and a deadline given to respond by the end of May. The OPCCS were higher than originally provided in 2022. The improvements on the north side of Williamsburg can be included in the 2023 Paving Improvements Project ifa 50/50 cost share agreement is reached. Wendover: The Contractor has completed the storm sewer bore underneath the sidewalk at 11411 Wendover and has begun constructing the storm sewer extension at this location. Itis anticipated that this work is completed by the end oft the month. A final walkthrough will be North Country Squire: City Council previously approved the addition of concrete point repairs near 11125 North Country Squire to be included in the Williamsburg project by change order. HDR has requested change order pricing from the Contractor for this work and is waiting for Per discussion at the April Engineering Meeting, HDR will hold on advertising this project for bidding until a decision is reach on the possible inclusion of drainage on the north side of Williamsburg into the project. Also as discussed, a storm sewer point repair on Blalock at Green Oaks and aj pavement widening on Magnolia circle will also be added into this project. The residents on the north side of Williamsburg have been provided with an end of month performed upon completion. their price. 2. 2023 Paving Improvement Project deadline for response. 3. COH Windermere Outfall Repair Project At the April Engineering Meeting, City Council asked HDR to do preliminary, conceptual level, engineering to prepare a budgetary Opinion of Probable Construction Cost (OPCC) based on the City ifthe City pursuing the repair and bank stabilization around the Windermere 24-inch outfall as a standalone project. HDR anticipates providing this OPCC and holding further discussion at the. June Engineering Meeting. E2 4. School Zones Improvements City Council approved a quote from CTCTraffic fori installation ofi flashing school zone signs, removal of all out-of-compliant school zone signs, and replacement with new, TXMUTCD compliant signs. HDR is working with the Contractor to clarify a few items provided in their proposal. We are also continuing to coordinate with SBISD on the proposed signage and reduction of the school zone limits for Memorial Drive Elementary. Al Notice to Proceed will bei issued as soon as these items are: resolved. 5. 7Smithdale Estates Council previously requested that HDR prepare a design and obtain a quote to modify the Smithdale Estates Bypass intake structure to remove the vertical bars and to revise the spacing on the horizontal bars to 8"C-C( (5" gap between bars). HDR is currently obtaining quotes to 2,4,5,7,8, & 9 Chuckanut Lanel have all agreed toj participate in the 50/50 cost share project for storm sewer improvements on Chuckanut Lane. 1 Chuckanut Lane has provided a preliminary agreement to participate however has requested to meet with HDR to get a better understanding of the proposed project. This meeting was postponed due to the recent storm. present to City Council for approval at the. June City Council Meeting. 6. Chuckanut Lane Drainage improvements Chuckutln Tealin Dr Chuckan Ln CHUCKANUT N SCHUCKANUTI LN 251P PINEYE POINT RD 240 PINEYP POINT RD CHUCKANUTIN EDHUCKANUTLN 247F PINEY POINT RD SCHUCKANUTI LN LN 243F PINEYF POINT RD 113331 IRISLEELN TCHUCKANUT LN PMICKANUTI LN 239F PINEY POINT RD As discussed in the May Engineering meeting, City Council requested that HDR include the reconstruction ofthe pavement in the project. The current Opinion of] Probable Construction Cost (OPCC) for the project is as follows: OPCC Storm Sewer Improvements: $519,590.00 OPCC Paving Improvements: $157.190.00 Total OPCC: $676,780.00 E2 Resident Contribution by cost share: $169,280.00 Total OPCC for City portion: $507,500.00 2 Chuckanut and 2391 Piney Point Road have approached the City about a cost share option to install storm sewer toi replace the ditch that currently drains the subdivision in a drainage easement. The project limits are highlighted in purple on the above exhibit. The OPCC: for each property is as follows: 2Chuckanut: $79,560.00 239 Piney Point Road: $73,050.00 Total OPCC: $152,610.00 50/50 Cost Chare Amount: $76,305.00 FUTURE PROJECTS FOR CONSIDERATION: 7. Memorial Drive (Greenbay to San Felipe) Roadway Reconstruction 8. Soldiers Creek Sidewalk (Holidan Way to White Pillars) 9. Shadow Way Drainage Improvements 10. List of Potential Storm Sewer Cost Share Projects Innisfree Jamestown Wendover Piney Point Circle (ifmade public)