Lebanon Town Council Meeting Town Hall, Lebanon, VA Monday, November 10, 2014 6:00P.M. Nelson A. "Tony" Dodi, Mayor J.C. Boyd, Vice Mayor Bill Bolling, Council Member Hassel Kegley, Council Member A.G. Griffith, Jr., Council Member DeAnna C. Jackson, Council Member A. Doyle Fields, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller Stephanie Burke, Clerk of Council Mark Mitchell, Chiefof Police Kevin Tiller, Town Attorney  Council Members Present:  Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mark Mitchell Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Ms. Jackson, seconded by Mr. Griffith, the agenda was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye. Edit and approve minutes from the 10/14/14 council meeting:  V.  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the minutes from the 10/14/14 council meeting were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye;  Mr. Fields, Aye.  VI.  Approve accounts payable for the month ofOctober:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the accounts payable for the month of October were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley,Aye; Mr. Griffith, Aye; Ms.. Jackson, Aye; Mr. Fields,  Aye.    VII.  Public Request:  A. Mr. Ryan Whitt, store manager of thel Lebanon Food City, was present to present a$ $1000.00 donation to the Town for the Russell County Veterans Memorial Park. B. Mr. Dennis Jones was present and addressed the Council regarding property he owns within Town. Mr. Jones presented a deed and plats oft the property to the Council and inquired as to the exact location of! his] property lines. Mr. Jones was concerned that he had encroached on the Town's! property and wanted to verify that this would not be an issue with the Town. Mr. Tiller advised that, in order to resolve the issue, a deed of exchange could be executed between the Town and Mr. Jones to swap the Upon motion made by Mr. Boyd, seconded by Mr. Bolling, the Council unanimously voted tol have Mr. Tiller draft a deed of exchange between the Town and Mr. Jones regarding the property as discussed. The vote was as: follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields,  portion of property in question.  Aye.  C. Ms. Susan Breeding was present to address the Council regarding her concerns about several unkempt properties in' Town. She advised that she is concerned that these properties are a detriment to the Town and its citizens ini regards to property values, tourism and prospective businesses. She inquired if the Town had the authority to require the property owners to correct these issues. Mr. Tiller advised Ms. Breeding that the Town Code requires the repair or removal ofa any type ofs structure which might endanger the public health or safety of other residents oft the Town. Ms. Breeding requested that the Council establish a more stringent ordinance on this issue. The Council advised Ms. Breeding that they would review their options  on this issue with the Town Attorney.  VIII. Town Manager's Report: Mr. Duty presented the town manager's report for the month of  October. Mr. Duty updated the Council on the request made at the previous council meeting by Mr. Phillip McGlothlin for a sewer line to be installed at his property. Mr. Duty advised that it would not be economically feasible or operable for the Town to install a sewer line at the requested location. Mr. Duty also advised that he did provide Mr. McGlothlin with suggestions on how to maintain his existing sewer system and that Mr. McGlothlin understood and was satisfied with this resolution. Mr. Duty also informed the Council oft the status oft the UV project construction and setup. Mr. Duty and the Council complemented the Town employees for the quality of work being done Mr. Kegley asked Mr. Duty ifai map showing the location of the Town's fire hydrants was available. Mr. Duty advised that the Town does not have this type of map available at this time but that hei is working to develop a new: zoning map that will include this information. Mr. Duty advised that the map is expected tol be completed in  on this project.  approximately 1 year.    A. Police Department Report: Mr. Mitchell presented the police department report for  the month of October. Town Attorney Report: None. Old Business: None. New Business:  IX. X. XI.  Mayor Dodi advised that the 2014 Lebanon Christmas Parade would be held on Upon motion made by Mr. Fields, seconded by Mr. Boyd, Mr. Hassel Kegley was unanimously appointed as parade marshal. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley,Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.  December 1, 2014 at 6:001 P.M.  XII.  Committee Reports and Recommendations:  Mr. Boyd informed the Council that Mr. Steven Fields had been employed by the Town on 11/03/14 to fill a vacancy ini the water/sewer department. Mr. Boyd reported that he Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously voted to offer Mr. Steven Fields full-time employment as an equipment operator, upon accepting the employee work agreement and placed upon a one-year probationary period. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr.  and Mr. Fields's supervisors were very satisfied with his work.  Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.  XIII. XIV. XV.  Recess: 7:01 P.M. Resume: 7:061 P.M. Enter closed session: 7:061 P.M.  A. Upon motion made by Mr. Boyd, seconded by Mr. Fields, the Council unanimously voted to go into closed session under Code Section 2.2-3711 for the purpose of discussing (I)personnel and (7) legal issues. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. B. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields,  Fields, Aye.  Aye.    C. Stephanie Burke, Clerk of Council, presented the Roll Call Vote:  Do you certify that to the best of your knowledge, the' Town Council in its' closed session; only discussed business matters lawfully exempted from the public meeting requirements oft the Freedom of Information Act; and that only such public business matters as were identified in the motion by which the closed meeting was convened The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  were heard, discussed, or considered in the meeting.  Duty, Aye; Mr. Tiller, Aye; Mr. Mitchell, Aye.  XVI.  Adjourn closed session: 7:481 P.M.  XVII. Upon motion made by Mr. Boyd, seconded by Mr. Bolling, the Council unanimously voted to adjourn. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.  Adjourn: 7:501 P.M.  SDnk  SpfanuBuku Stephanfe L. Burke, Clerk ofCouncil  eison "Tony" Dodi, Mayor 244  Minutes recorded by: Stephanie L. Burke, Clerk of Council Minutes prepared by: Stephanie L. Burke, Clerk of Council Minutes approved by: Michael L. Duty, Town Manager