Lebanon Town Council Meeting Town Hall, Lebanon, VA Monday, September 8, 2014 6:00 P.M. Nelson A. "Tony" Dodi, Mayor J.C. Boyd, Vice Mayor Bill Bolling, Council Member Hassel Kegley, Council Member A.G. Griffith, Jr., Council Member DeAnna C. Jackson, Council Member A. Doyle Fields, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller Mark Mitchell, ChiefofE Police Stephanie Burke, Clerk of Council Kevin Tiller, Town Attorney  Council Members Present:  Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mark Mitchell Pledge of Allegiance  Proclamation: Constitution Week  Ms. Pat Gray of the Tabitha Adams Russell Chapter oft the National Society oft the Daughters of the American Revolution was present to request that the Town Council proclaim September 17, 2014 through September 23, 2014 as Constitution Week in Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council unanimously voted to approve a proclamation declaring September 17, 2014 through September 23, 2014 to be Constitution Week in Lebanon. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson,  Lebanon.  Aye; Mr. Fields, Aye. Edit for items not on the agenda:  V.  Upon motion made by Mr. Griffith, seconded by Ms. Jackson, the agenda was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye. Edit and approve minutes from the 08/11/14 council meeting:  VI.    Upon motion made by Mr. Kegley, seconded by Mr. Griffith, the minutes from the 08/11/14 council meeting were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye;  Mr. Fields, Aye.  VII. Approve accounts payable for the month of August:  Upon motion made by Mr. Boyd, seconded by Mr. Fields, the accounts payable for the month of August were unanimously approved. The vote was as follows: Mr. Boyd,Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields,  Aye.  VIII. Bid Opening: Pavement  Bid Amount per Ton of Asphalt: $78.87 $110.00  Name:  W-L Construction & Paving, Inc. C.L.I Dale Construction Services, LLC  Upon motion made by Mr. Griffith, seconded by Mr. Boyd, the Town Council unanimously voted to accept the 3-year bid made by W-L Construction & Paving, Inc. for the period of September 8, 2014 to September 8, 2017, based upon the corresponding monthly VDOT liquid asphalt index. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.  IX.  Bid Opening: Pavement Markings  Name:  Total Bid Amount: $27,052.40  Clatterbuck Pavement Markings, LLC  Upon motion made by Mr. Bolling, seconded by Mr. Boyd, the Town Council unanimously voted to accept the 3-year bid made by Clatterbuck Pavement Markings, LLC: for the period of September 8, 2014 to September 8, 2017. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson,  Aye; Mr. Fields, Aye. Public Request: None.  X. XI.  Town Manager's Report: Mr. Duty presented the town manager's report for the month of August. Mr. Duty advised the Town Council that the Town needed to: replace an existing dump truck. He distributed photos oft the proposed model that would be purchased. Mr. Duty advised that the replacement cost would be approximately $100,000 and that the  funds would come from a designated savings account.    Upon motion made by Mr. Boyd, seconded by Mr. Kegley, Mr. Duty was unanimously authorized to purchase the dump truck. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye. A. Police Department Report: Mr. Mitchell presented the police department report for the month of August. Mr. Mitchell advised the Town Council that he had been contacted by Mr. Vincent Gilmer complaining ofa deer problem at his vineyard. Mr. Gilmer had inquired if the Town would consider applying for a kill permit to allow landowners tol kill deer on their property ifthey become ai nuisance. Mr. Duty advised the Town Council that he would discuss the issue with Mr. Gilmer and find  an acceptable solution. Town Attorney Report: None.  XII. XIII.  Personnel:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council unanimously voted to accept the written resignation ofCharlie R. Collins, Jr. from his position and employment with the Town to be effective September 2, 2014. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye;  Ms. Jackson, Aye; Mr. Fields, Aye.  XIV. Old Business: None.  XV.  New Business: Veterans Park Combat Equipment Request  Upon motion made by Mr. Boyd, seconded by Mr. Fields, the Town Council unanimously voted to authorize the request for a donation of decommissioned and obsolete combat equipment to be placed at the Russell County Veterans Memorial Park and to assume all responsibility for the upkeep and safety oft the display item with the understanding that the equipment cannot be placed on privately owned property. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith,  Aye; Ms. Jackson, Aye; Mr. Fields, Aye. Committee Reports and Recommendations: None.  XVI.  XVII. Recess, 6:57 P.M. XVIII. Resume, 7:02 P.M.  XIX.  Enter closed session: 7:02 P.M.  A. Upon motion made by Mr. Boyd, seconded by Mr. Fields, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711 for the purpose of discussing (1) personnel and (7) legal. The vote was as follows:    Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, B. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr.  Aye; Mr. Fields, Aye.  Fields, Aye.  C. Stephanie Burke, Clerk of Council, presented the Roll Call Vote:  Do you certify that to the best of your knowledge, the Town Council in its' closed session; only discussed business matters lawfully exempted from the public meeting requirements of the Freedom of Information Act; and that only such public business matters as were identified in the motion by which the closed meeting was convened The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  were heard, discussed, or considered in the meeting.  Duty, Aye; Mr. Tiller, Aye. Adjourn closed session: 7:42 P.M.  XX. XXI.  Upon motion made by Mr. Kegley, seconded by Mr. Boyd, the Town Council unanimously voted to adjourn. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields,A Aye.  Adjourn: 7:43F P.M.  CeihyR Nelson A. "Tony" Dodi/Mayor  Sphani LBurku Stephanie L. Burke, Clerk of Council  Minutes recorded by: Stephanie L. Burke, Clerk ofCouncil Minutes prepared by: Stephanie L. Burke, Clerk ofCouncil Minutes approved by: Michael L. Duty, Town Manager