Lebanon Town Council Meeting Town Hall, Lebanon, VA Monday, August 11,2014 6:00P.M. Nelson A. "Tony" Dodi, Mayor J.C.I Boyd, Vice Mayor Bill Bolling, Council Member Hassel Kegley, Council Member A.G. Griffith, Jr., Council Member DeAnna C. Jackson, Council Member A. Doyle Fields, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller Mark Mitchell, ChiefofPolice Stephanie Burke, Clerk ofCouncil Kevin Tiller, Town Attorney  Council Members Present:  Staff Membérs Present:  Staff Members Absent:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mark Mitchell  Pledge of Allegiance: Mayor, Council and Staff Members  Edit for items not on the agenda:  Upon motion made by Mr. Griffith, seconded by Mr. Kegley, the agenda was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye. Edit and approve minutes from the 07/14/14 council meeting:  V.  Upon motion made by Ms. Jackson, seconded by Mr. Griffith, the minutes from the 07/14/14 council meeting were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye;  Mr. Fields, Aye.  VI.  Approve accounts payable for the month of. July:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the accounts payable for the month ofJuly were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields,  Aye.    VII. Public Hearing to consider:  A. An application submitted by Snyder Signs, Inc. on behalf of Wellmont Urgent Care fora conditional use permit to place a 199.5 sq. ft. sign on the property located at 344  Overlook Drive.  VIII. Planning Commission Members Present:  Ralph Snead, Chairman Michael L. Duty, Vice Chairman Donald Ramey, Member Stephen Quillen, Member Billl Bolling, Member  Planning Commission Members Absent: J.S. Easterly, Jr., Clerk Tim Coleman, Member  A. The Town Council recessed from regular session, 6:03 P.M. B. Mr. Snead, Chairman, opened the public hearing, 6:051 P.M.  C. Mr. David Brash of Wellmont Urgent Care was present to discuss the application. D. Upon motion made by Mr. Bolling, seconded by Mr. Ramey, the Planning Commission unanimously voted to recommend to the Town Council that the application submitted by Snyder Signs, Inc. on behalf of Wellmont Urgent Care fora conditional use permit for the placement ofa 199.5 sq. ft. sign be approved upon the conditions that the sign will be ai non-flashing, continuously illuminated sign and that all regulations set forth by the Town ofLebanon Zoning Ordinance are met. The vote was as follows: Mr. Snead, Aye; Mr. Duty, Aye; Mr. Ramey, Aye; Mr. Quillen, Aye;  Mr. Bolling, Aye.  IX. X. XI.  Mr. Snead closed the public hearing, 6:09 P.M. The Town Council returned to regular session, 6:10P.M.  Ralph Snead, Planning Commission Chairman, recommended on behalfof the Planning Commission that the application submitted by Snyder Signs, Inc. on behalf of Wellmont Urgent Care for a conditional use permit for the placement ofa 199.5 sq. ft. sign be approved upon the conditions that the sign will be a non-flashing, continuously illuminated sign and that all regulations set forth by the Town ofLebanon Zoning  Ordinance are met.    XII. Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Town Council  unanimously voted to approve the application submitted by Snyder Signs, Inc. on behalf of Wellmont Urgent Care for a conditional use permit for the placement ofa 199.5 sq. ft. sign upon the conditions that the sign will be a non-flashing, continuously illuminated sign and that all regulations set forth by the Town ofLebanon Zoning Ordinance are met. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr.  Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.  XIII. Upon motion made by Mr. Boyd, seconded by Ms. Jackson, the Town Council  unanimously voted to approve ai resolution commending the 2014 Lebanon Little League 10-11 girls softball team for becoming the 2014 Virginia Little League 10-11 girls softball state champion. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.  XIV. Mayor Dodi presented a plaque to the 2014 Lebanon Little League 10-11 girls softball team and presented copies ofthe above resolution to each team member as follows: Charlee Long, Abby Lampkin, Amelyah Martin, Adrienne Morrison, Kara Long, Madison Mullins, Cassandra Ray, Haley Finney, Autumn Boothe, Maggie Lampkin, Wendy Boothe (coach), Brandon Lampkin (coach) and Nathan Finney (coach). Mr. Steve Givens, Assistant Vice President of Russell County Medical Center, presented ar report to the Town Council on the operations and strategies of RCMC.  XV. XVI.  Public Request: None.  XVII. Town Manager's Report: Mr. Duty presented the town manager's report for the month of July. Mr. Duty gave status updates on the traffic light replacement project, the UV A. Police Department Report: Mr. Mitchell presented the police department report for the month ofJ July and gave an update on ai recent arson investigation.  disinfection project and the Veterans Memorial Park.  XVIII. Town Attorney Report: None.  XIX. XX. XXI.  Recess, 6:461 P.M. Resume, 6:51F P.M. Enter closed session: 6:51 P.M.  A. Upon motion made by Mr. Boyd, seconded by Mr. Fields, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711 for the purpose of discussing (1) personnel and (3) acquisition/sale of property. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith,  Aye; Ms. Jackson, Aye; Mr. Fields, Aye.    B. Upon motion made by Mr. Boyd, seconded by Mr. Fields, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr.  Fields, Aye.  C. Stephanie Burke, Clerk of Council, presented the Roll Call Vote:  Do you certify that to the best of your knowledge, the Town Council in its' closed session; only discussed business matters lawfully exempted from the public meeting requirements of the Freedom ofInformation Act; and that only such public business matters as were identified in the motion by which the closed meeting was convened The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  were heard, discussed, or considered in the meeting.  Duty, Aye.  XXII. Adjourn closed session: 7:25P.M.  XXIII. Upon motion made by Mr. Boyd, seconded by Mr. Fields, Mr. Duty was authorized to  employ Mr. David Reynolds as a street department laborer, upon accepting the employee work agreement and placed upon a one-year probationary period. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms.  Jackson, Aye; Mr. Fields, Aye.  XXIV. Committee Reports and Recommendations:  Mayor Dodi informed the Town Council that it had been recommended to him by Mr. Bruce Warner that a farmer be appointed to the Farmers Market Committee. Mayor Dodi reported that, at this time, William Monk has indicated his willingness to serve on the  committee.  XXV. Mr. Hubbard presented the Town Council with a proposed updated license rate sheet for XXVI. Upon motion made by Mr. Boyd, seconded by Mr. Fields, Mr. Hubbard was authorized toi implement the new license rates for peddlers and vendors as edited to change the minimum daily permit rate for for-profit vendors to $25. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye;  peddlers and vendors.  Mr. Fields, Aye.    XXVII. Upon motion made by Mr. Boyd, seconded by Mr. Fields, the Town Council  unanimously voted to adjourn. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.  Adjourn: 7:39P.M.  SeaniBurky Stephanie L. Burke, Clerk of Council  Dodi, Mayor  Pst-  Minutes recorded by: Stephanie L. Burke, Clerk of Council Minutes prepared by: Stephanie L. Burke, Clerk of Council Minutes approved by: Michael L. Duty, Town Manager