Lebanon Town Council Meeting Town Hall, Lebanon, VA Monday, July 14, 2014 6:00P.M.  Council Members Present: J.C.E Boyd, Vice Mayor  Bill Bolling, Council Member Hassel Kegley, Council Member A. G. Griffith, Jr., Council Member A. Doyle Fields, Council Member Nelson A. "Tony" Dodi, Mayor DeAnna C. Jackson, Council Member Michaell L. Duty, Town Manager Jackie L. Hubbard, Controller Mark Mitchell, Chief of] Police Stephanie Burke, Clerk of Council Kevin Tiller, Town Attorney  Council Members Absent: Staff Members Present:  I. II. III. IV.  The meeting was called to order by Vice Mayor Boyd.  Prayer: Mr. Mark Mitchell  Pledge of Allegiance: Mayor, Council and Staff Members  Edit fori items not on the agenda:  Upon motion made by Mr. Kegley, seconded by Mr. Griffith, the agenda was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Edit and approve minutes from the 06/09/14 council meeting, the 06/23/14 reconvened Upon motion made by Mr. Bolling, seconded by Mr. Griffith, the minutes from the 06/09/14 council meeting, the 06/23/14 reconvened meeting and the 07/01/14 organizational meeting were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Mr. Fields, Aye.  Kegley, Aye; Mr. Griffith, Aye; Mr. Fields, Aye. meeting and the 07/01/14 organizational meeting:  V.  VI.  Approve accounts payable for the month of. June:  Upon motion made by Mr. Fields, seconded by Mr. Bolling, the accounts payable for the month ofJune were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Mr. Fields, Aye.    VII. Bid Opening: HVAC Service  Total Bid Amount for Maintenance & Service: $1,490.00/year $870.00/year  Total Bid Amount for Installation & Repair: $64.50/hour $47.00/hour  Name:  Starnes Refrigeration & Air Conditioning, Inc. Thermco  Vice Mayor Boyd advised that the bids would be reviewed and discussed and that the  bidders would be notified of the Town Council's decision.  VIII. Public Request:  A. Mr. James Smith and Mrs. Kelly Smith were present to address the Town Council regarding land that they purchased within the town limits. Mr. Smith questioned why he was required to pay town taxes when the Town did: not provide him with certain public services such as road paving and maintenance and sanitation services. Mr. Duty explained that the original land owner subdivided the land into tracts that were larger than 2 acres. Mr. Duty advised that the Town is not responsible for providing these services for tracts of land that are larger than 2  acres. Mr. Smith advised that he understood.  IX.  Town Manager's Report: Mr. Duty presented the town manager's report for the month of A. Police Department Report: Mr. Mitchell presented the police department report for  June.  the month ofJune. Town Attorney Report: None.  X. XI. XII.  Committee Reports and Recommendations: None.  Upon motion made by Mr. Bolling, seconded by Mr. Kegley, the Town Council unanimously voted to hold the annual employee picnic on Tuesday, August 12, 2014 at 6:00 P.M. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Upon motion made by Mr. Kegley, seconded by Mr. Griffith, the Town Council unanimously voted to contract with Bonanza Steakhouse to cater the 2014 annual employee picnic. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr.  Mr. Griffith, Aye; Mr. Fields, Aye.  XIII.  Kegley, Aye; Mr. Griffith, Aye; Mr. Fields, Aye.    XIV. Upon motion made by Mr. Griffith, seconded by Mr. Fields, the Town Council  unanimously voted to adjourn. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling,  Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Mr. Fields, Aye.  Adjourn: 6:25P.M.  Sufanasbucu Stephanie L. Burke, Clerk ofCouncil  R  Mihutes recorded by: Stephanie L. Burke, Clerk of Council Minutes prepared by: Stephanie L. Burke, Clerk of Council Minutes approved by: Michael L. Duty, Town Manager