Lebanon Town Council Meeting Town Hall, Lebanon, VA Monday, April 14,2014 6:00 P.M. Nelson A. "Tony" Dodi, Mayor J.C.I Boyd, Vice Mayor Bill Bolling, Council Member Hassel Kegley, Council Member A. G. Griffith, Jr., Council Member DeAnna C. Jackson, Council Member A. Doyle Fields, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller Mark Mitchell, ChiefofPolice Stephanie Burke, Clerk of Council Kevin Tiller, Town Attorney  Council Members Present:  Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mark Mitchell  Pledge of Allegiance: Mayor, Council and Staff Members  Edit for items not on the agenda: unanimously approved.  Upon motion made by Mr. Kegley, seconded by Mr. Griffith, the agenda was The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr.  Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye. Edit and approve minutes from the 03/10/14 council meeting: 03/10/14 council meeting were unanimously approved. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye. Approve accounts payable for the month of] March:  V.  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the minutes from the The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr.  VI.  Upon motion made by Mr. Boyd, seconded by Mr. Fields, the accounts payable for the month ofMarch were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms.. Jackson, Aye; Mr. Fields,  Aye.    VII. Mayor Dodi and the Town Council presented a retirement plaque to Warren L. Mullins and commended him for 25 years of service with the Lebanon Police Department.  VIII. Public Hearing to consider:  A. An application submitted by Sykes Investments, LLC for a conditional use permit to convert a commercial building to an apartment at 845 Fincastle Road B. An application submitted by Darla Martin for a conditional use permit for a home  occupation (day care) located at 60 Brumley Circle Planning Commission Members Present: Ralph Snead, Chairman Michael L. Duty, Vice Chairman J.S. Easterly, Jr., Clerk Donald Ramey, Member Tim Coleman, Member Bill Bolling, Member  IX.  Planning Commission Members Absent: Stephen Quillen, Member  A. The Town Council recessed from regular session, 6:14P.M. B. Mr. Snead, Chairman, opened the public hearing, 6:16P.M. C. Ms. Darla Martin was present to discuss her application.  D. Upon motion made by Mr. Duty, seconded by Mr. Easterly, the Planning Commission unanimously voted to recommend to the Town Council that the application submitted by Sykes Investments, LLC be approved upon the condition that all regulations set The vote was as follows: Mr. Snead, Aye; Mr. Duty, Aye; Mr. Easterly, Aye; Mr. E. Upon motion made by Mr. Ramey, seconded by Mr. Bolling, the Planning Commission unanimously voted to recommend to the Town Council that the application submitted by Darla Martin be approved upon the condition that all regulations set forth by the Town ofLebanon Zoning Ordinance are met. The vote was as follows: Mr. Snead, Aye; Mr. Duty, Aye; Mr. Easterly, Aye; Mr.  forth by the Town ofLebanon Zoning Ordinance are met. Ramey, Aye; Mr. Coleman, Aye; Mr. Bolling, Aye.  Ramey, Aye; Mr. Coleman, Aye; Mr. Bolling, Aye. Mr. Snead closed the public hearing, 6:21 P.M.  X.    XI. XII.  The Town Council returned to regular session, 6:221 P.M.  Ralph Snead, Planning Commission Chairman, recommended on behalf of the Planning Commission that the application submitted by Sykes Investments, LLC and the application submitted by Darla Martin be approved upon the condition that all regulations  set forth by the Town of] Lebanon Zoning Ordinance are met.  XIII. Upon motion made by Mr. Bolling, seconded by Mr. Boyd, the Town Council  unanimously voted to approve the application submitted by Sykes Investments, LLC upon the condition that all regulations set forth by the Town ofLebanon Zoning The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr.  Ordinance are met.  Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.  XIV. Upon motion made by Mr. Bolling, seconded by Mr. Fields, the Town Council  unanimously voted to approve the application submitted by Darla Martin upon the condition that all regulations set forth by the Town ofLebanon Zoning Ordinance are The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr.  met.  Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.  XV.  Public Hearing to consider:  Public comments for the replacement of the existing traffic light located at the  intersection ofl Main Street and Route 71  XVI. The Town Council recessed from regular session, 6:25 P.M. XVII. Mayor Dodi opened the public hearing, 6:251 P.M.  A. Mr. Duty explained the replacement process. B. No one was present to comment.  XVIII. Mayor Dodi closed the public hearing, 6:261 P.M.  XIX.  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council unanimously voted to adopt the Main Street and Route 71 Traffic Light Replacement The roll call vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye;  resolution.  Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.  XX.  Public Request:  A. Mr. Gregory L. Hartsock, Lebanon Lifesaving Crew captain, presented a proposed resolution to the Town Council for the establishment of certain rescue emergency    services, organizations and volunteer firefighting organizations in the Town of Upon motion made by Mr. Boyd, seconded by Ms. Jackson, the Town Council unanimously voted to adopt the Establishment ofl Existing Rescue Emergency Services, Organizations and Volunteer Firefighting Organizations in the Town ofLebanon The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley,Aye; Mr.  Lebanon.  XXI.  resolution.  Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.  XXII. Town Manager's Report: Mr. Duty presented the town manager's report for the month of  March and informed the Town Council of the street paving schedule through the end of A. Police Department Report: Mr. Mitchell presented the police department report for the month ofl March and informed the Town Council that the police officers are currently participating in critical incident training (CIT) and that the police department is in the process ofl having all officers CIT certified.  the current fiscal year.  XXIII. Town Attorney Report: Mr. Tiller advised the Town Council of upcoming hearing dates.  XXIV. Committee Reports and Recommendations:  A. Ms. DeAnna C. Jackson, Parks and Recreation Committee Chair Person, thanked Mr. Duty and the town employees for their work on the landscaping and ball field.  XXV. Recess, 6:37P.M. XXVI. Resume, 6:42 P.M. XXVII. Enter closed session: 6:42P.M.  A. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711 (1) and (7) The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. B. Upon motion made by Mr. Boyd, seconded by Mr. Griffith, the Town Council The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr.  for the purpose of discussing personnel and legal issues. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye. unanimously voted to return to regular session. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.  C.S Stephanie Burke, Clerk of Council, presented the Roll Call Vote:    Do you certify that to the best of your knowledge, the Town Council in its' closed session; only discussed business matters lawfully exempted from the public meeting requirements of the Freedom ofl Information Act; and that only such public business matters as were identified in the motion by which the closed meeting was convened The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  were heard, discussed, or considered in the meeting.  Tiller, Aye; Mr. Duty, Aye; Mr. Hubbard, Aye.  XXVIII. Adjourn closed session: 7:371 P.M.  XXIX. Old Business:  A. Mayor Dodi discussed the status and details of the Downtown Revitalization Planning Grant application process. Mayor Dodi also presented a preliminary summary compiled by Shane Farmer of the Cumberland Plateau Planning District Commission. Mr. Duty informed the Town Council that this type of grant funding is very difficult to obtain and that some improvements to the appearance oft the downtown area can be  included in the upcoming budget. This issue was tabled.  XXX. New Business:  A. Upon motion made by Mr. Boyd, seconded by Mr. Griffith, the Town Council unanimously voted to adopt ai new employee leave policy vacation/sicpersonal) and ai new employee group life insurance policy administered by VRS as presented in The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. B. Upon motion made by Mr. Boyd, seconded by Mr. Bolling, the Town Council unanimously voted to adopt the annual VRS Member Contributions by Salary Reduction for Counties, Cities, Towns, and Other Political Subdivisions resolution. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. C. Upon motion made by Mr. Fields, seconded by Mr. Bolling, the Town Council unanimously voted to adopt the VRS Group Life Insurance Program resolution. Thei roll call vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley,  closed session and effective July 1,2 2014. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.  Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.  Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.    XXXI. Upon motion made by Ms. Jackson, seconded by Mr. Griffith, the Town Council  unanimously voted to adjourn. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley,A Aye; Mr. Griffith, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye.  Adjourn: 7:47P.M.  RAn ByBn: SupfmniRlikle  Nélson A. "Tony" Dodi, Mayor  Stephanie L. Burke, Clerk of Council  Minutes recorded by: Stephanie L. Burke, Clerk of Council Minutes prepared by: Stephanie L. Burke, Clerk of Council Minutes approved by: Michael L. Duty, Town Manager