Lebanon Town Council Monthly Meeting Town Hall, Lebanon, VA Monday, November 16, 2015 6:001 P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor J.C.I Boyd, Vice Mayor Hassel Kegley, Council Member A. Doyle Fields, Council Member DeAnna C.. Jackson, Council Member A.G. Griffith, Jr., Council Member Scott] J. Gilmer, Council Member Michael L. Duty, Town Manager Jackie L.J Hubbard, Controller Mark Mitchell, ChiefofPolice Kevin' Tiller, Town Attorney Stephanie Burke, Clerk ofCouncil  StaffMembers! Present:  Staff Members Absent:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mark Mitchell Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the agenda was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Griffith, Aye; Mr. Gilmer, Aye.  V.  Edit and approve minutes from the 10/5/15, 10/13/15 and 10/29/15 council meetings: Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the minutes from the 10/5/15, 10/13/15 and 10/29/15 council meetings were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  VI.  Approve accounts payable for the month of October:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the accounts payable for the month of October were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye;  Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  VII.  Public Hearing to consider:  A. An application submitted by G&1 H Maintenance, LLC fora conditional use permit for the residential use oft the former Carriage House Motel property located at 1312 E. Main Street in  aC-1 Commercial District.  VIII. Planning Commission Members Present:  Michael L. Duty, Vice Chairman Donald Ramey, Member    Tim Coleman, Member Stephen Quillen, Member DeAnna Jackson, Member  Planning Commission Members Absent: Ralph Snead, Chairman J.S. Easterly, Jr., Clerk  A. The Town Council recessed from regular session, 6:04 P.M. B. Mr. Duty, Vice Chairman, opened the public hearing, 6:05 P.M.  C. Upon motion made by Mr. Ramey, seconded by Mr. Duty, the Planning Commission voted to recommend that the application submitted by G&1 HI Maintenance, LLC for a conditional use permit for the residential use oft the property located at 13121 E. Main Street be approved upon the conditions that a property map and deed verifying ownership by G& H Maintenance, LLC bej presented to the Town within 30 days and that all regulations set forth by the Town of Lebanon Zoning Ordinance would be met. The vote was as follows: Mr. Duty, Aye; Mr. Ramey,  Aye; Mr. Coleman, Aye; Mr. Quillen, No; Ms. Jackson, Aye.  IX. X. XI.  Mr. Duty closed the public hearing, 6:10P.M. The Town Council returned to regular session, 6:11 P.M.  Mr. Duty, Planning Commission Vice Chairman, recommended on behalf ofthe Planning Commission that the application submitted by G & HI Maintenance, LLC: fora a conditional use permit for the residential use oft thej property located at. 1312 E. Main Street be approved upon the conditions that aj property map and deed verifying ownership by G&I H Maintenance, LLC be presented to the Town within 30 days and that all regulations set forth by the Town ofLebanon. Zoning Ordinance Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council unanimously voted to approve the application submitted by G&1 HI Maintenance, LLC for a conditional use permit for the residential use oft the property located at 1312 E. Main Street upon the conditions that a property map and deed verifying ownership by G&I HI Maintenance, LLC be presented to the Town within 30 days and that all regulations set forth by the Town ofLebanon Zoning Ordinance would be met. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith,  would be met.  XII.  Aye; Mr. Gilmer, Aye.  XIII. Enter closed session: 6:12 P.M.  A. Upon motion made by Mr. Boyd, seconded by Mr. Fields, the' Town Council unanimously voted to go into closed session under Code Section 2.2-3711(1) for thej purpose of discussing personnel issues. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye;  Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye. B. Mr. Mitchell left the meeting: 6:32 P.M.  C. Upon motion made by Mr. Boyd, seconded by Mr. Griffith, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye;  Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye. D. Jackie L. Hubbard, Controller, presented the Roll Call Vote:    Do you certify that to the best ofyour knowledge, the Town Council ini its' closed session; only discussed business matters lawfully exempted from the public meeting requirements oft the Freedom of Information Act; and that only such public business matters as werei identified in the motion by which the closed meeting was convened were heard, discussed, or considered ini the The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Duty, Aye; Mr. Gilmer, Aye; Mr. Griffith, Aye; Mr. Tiller,  meeting.  Aye.  XIV. Adjourn closed session: 6:36 P.M.  XV.  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously voted to employ Ms. Ashley Bise as aj patrol officer on a full-time basis and to include a one-year probationary period. Employment will be conditional upon the acceptance oft the employee work and certification agreements. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson,  Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  XVI. Division of] Property Requests:  A. 1671 and 1681 E.) Main Street  Mr. Duty discussed the proposed division of the Nunley property located at 1671 and 1681 E. Upon motion made by Mr. Boyd, seconded by Mr. Fields, thej proposed division ofthe property located at 1671 and 1681 E. Main Street was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Main Street and recommended that the division be approved.  Griffith, Aye; Mr. Gilmer, Aye.  B. 551 Monk Street  Mr. Duty discussed the proposed division oft the Clark property located at 55 Monk Street Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the proposed division oft the property located at 551 Monk Street was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr.  and recommended that the division be approved.  Gilmer, Aye.  XVII. Public Requests: None.  XVIII. Town Manager's Report: Mr. Duty presented the town manager's report for the month ofOctober. XIX. Town Attorney Report: Mr. Tiller reported that the Reynolds Wheels case had been settled.  XX.  Enter closed session: 6:45P.M.  A. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711(7): for the purpose of discussing legal issues. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye;  Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.    B. Upon motion made by) Mr. Boyd, seconded by Mr. Griffith, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye;  Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye. Jackie L. Hubbard, Controller, presented the Roll Call Vote:  Do you certify that to the best of your knowledge, the Town Council ini its' closed session; only discussed business matters lawfully exempted from the public meeting requirements oft the Freedom ofInformation Act; and that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Duty, Aye; Mr. Gilmer, Aye; Mr. Griffith, Aye; Mr. Tiller,  meeting.  Aye; Mr. Hubbard, Aye.  XXI. Adjourn closed session: 7:30 P.M. XXII. Old Business: None. XXIII. New Business:  A. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously voted to hold the December 14, 2015 employee Christmas dinner at Bonanza Steakhouse. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith,  Aye; Mr. Gilmer, Aye.  XXIV. Committee Reports and Recommendations:  A. Mr. Kegley informed the Council about a request he received for graveling a section ofRose Drive. It was Mr. Kegley'su understanding that this section of road was outside oftown limits. Mr. Duty confirmed that the area was outside oftown limits and therefore could not  be maintained by the Town.  XXV. Upon motion made by Mr. Boyd, seconded by Mr. Fields, the Council unanimously voted to adjourn. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Griffith, Aye; Mr. Gilmer, Aye. Adjourn monthly: meeting: 7:34P.M.  Bleuiy Ont Staphamiu Xbuike  Nelson A. "Tony" Dodi, Mayor  StephanieL. Burke, Clerk ofCouncil  Minutes recorded by: Stephanie L. Burke, Clerk ofCouncil Minutes prepared by: Stephanie L. Burke, Clerk ofCouncil Minutes approved by: Michael L. Duty, Town Manager