Joint Public Hearing and Special Meeting ofthel Lebanon Town Council Town Hall, Lebanon, VA Thursday, October 29, 2015 6:00P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  J.C. Boyd, Vice Mayor Hassel Kegley, Council Member A. Doyle Fields, Council Member DeAnna C.. Jackson, Council Member A.G. Griffith, Jr., Council Member Scott J. Gilmer, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller Stephanie Burke, Clerk of Council Kevin Tiller, Town Attorney Mark Mitchell, ChiefofPolice  Staff] Members Present:  Staff Members Absent:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mayor Dodi Pledge of Allegiance Public Hearing to consider:  Public comments on downtown streetscape projects A. The Town Council recessed from regular session, 6:021 P.M. B. Mayor Dodi opened the public hearing, 6:021 P.M.  C. Mayor Dodi explained the crosswalksidewalk enhancement project for the downtown area that was being considered for VDOTI MAP-21 funding, advising that the project would span from the Russell County Courthouse to the Calvert Corner building. Mayor Dodi explained that, ifthe Town's funding application was approved, no funds would be received until the D. Mr. Duty explained that the application for the crosswalksidewakx enhancement project had been completed but that a complete crosswalk and sidewalk replacement would be a difficult and expensive undertaking given that the grant terms are 80/20, with the Town being E. Mr. Duty proposed that, instead of using MAP-21 funding, the Town allocate a portion of their existing VDOT: maintenance funds for the project. He explained that, by using these existing funds, work could begin on the project much sooner and the project would be as cost-effective since more economical materials/methods could be used as opposed to those  following October.  responsible for 20% of the total project cost.    required by the MAP-21 program of which 20% of the project cost would be the Town's F. Mayor Dodi expressed that he would like for work to begin on the project as soon as possible so that it could be used asl leverage when applying for downtown revitalization grants since  responsibility.  ani initiative toward downtown revitalization would be seen. G.P Public attendance: Steve Givens; Shane Farmer Mayor Dodi closed the public hearing, 6:25 P.M. The Town Council returned to regular session, 6:25 P.M.  V. VI.  VII. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously voted to table the VDOTI MAP-21 funding application and to authorize Mr. Duty toj proceed with the crosswalksidewalk enhancements project and a streetlight enhancement project utilizing existing VDOT maintenance funds, with sidewalk work to be completed by the Town and crosswalk work to be completed by a contractor. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  VIII. Recess: 6:301 P.M.  IX. X.  Resume: 6:35 P.M. Enter closed session: 6:351 P.M.  A. Upon motion made by Mr. Boyd, seconded by Mr. Gilmer, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711 for the purpose of discussing (7) legal issues. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye;  Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  B. Upon motion made by Mr. Griffith, seconded by Ms. Jackson, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd,Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  C.S Stephanie Burke, Clerk ofCouncil, presented the Roll Call Vote:  Do you certify that to the best of your knowledge, the Town Council in its' closed session; only discussed business matters lawfully exempted from the public meeting requirements of the Freedom of] Information Act; and that only such public business matters as were identified ini the motion by which the closed meeting was convened were. heard, discussed, or The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Hubbard, Aye; Mr. Gilmer, Aye; Mr. Griffith, Aye; Mr.  considered in the meeting.  Tiller, Aye.  XI. XII.  Adjourn closed session: 7:25 P.M.  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously voted to authorize Mr. Tiller to settle the lawsuit brought by Reynolds Wheels International Virginia, Inc. (RWIV) on the terms set forth in the settlement letter received from RWIV'sattorney, contingent    upon Russell County's agreement to do the same. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye. XIII. Upon motion made by Ms. Jackson, seconded by Mr. Kegley, the Council unanimously voted to adjourn. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr.  Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye. Adjourn special meeting: 7:27 P.M. Nelson "Tony" Dodi, Méyor Hsltgaa  uhonikBuk Stephanie L. Burke, Clerk of Council  Minutes recorded by: Stephanie L. Burke, Clerk ofCouncil Minutes prepared by: Stephanie L. Burke, Clerk ofCouncil Minutes approved by: Michael L. Duty, Town Manager