Lebanon Town Council Monthly Meeting Town Hall, Lebanon, VA Tuesday, October 13, 2015 6:001 P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  J.C.E Boyd, Vice Mayor Hassel Kegley, Council Member A. Doyle Fields, Council Member DeAnna C. Jackson, Council Member A. G. Griffith, Jr., Council Member Scott J. Gilmer, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller Stephanie Burke, Clerk ofCouncil Mark Mitchell, Chief ofPolice  Staff! Members Present:  Others Present: Staff Members Absent:  Linda Tiller, Attorney, Proxy for Town Attorney  Kevin Tiller, Town Attorney  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Rev. Timothy Hankins, Lebanon Memorial United Methodist Church  Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Mr. Kegley, seconded by Mr. Boyd, the agenda was unanimously approved as edited toi include the discussion ofr rescheduling the November monthly council meeting. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr.  Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye. Edit and approve minutes from the 09/14/15 council meeting:  V.  Upon motion made by Mr. Griffith, seconded by Mr. Kegley, the minutes from the 09/14/15 council meeting were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley,Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  VI.  Approve accounts payable for the month of September:  Upon motion made by Mr. Boyd, seconded by Mr. Griffith, the accounts payable for the month of September were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  VII.  Public Hearing to consider:  A. An application submitted by White Mullins for a conditional use permit toj place a mobile home on an individual lot located on Gay Street in an R-2 General Dwelling District.    VIII. Planning Commission Members Present:  Ralph Snead, Chairman Michael L. Duty, Vice Chairman Donald Ramey, Member Tim Coleman, Member  Planning Commission Members Absent:  J.S. Easterly, Jr., Clerk Stephen Quillen, Member  A. The Town Council recessed from regular session, 6:091 P.M. B. Mr. Snead, Chairman, opened the public hearing, 6:11F P.M.  C.N Ms. Heather Peck addressed the Planning Commission and detailed her plans to purchase the property from Mr. Mullins and install a mobile home ift the application is approved. D. Upon motion made by Mr. Ramey, seconded by Mr. Duty, the Planning Commission unanimously voted to recommend that the application submitted by White Mullins for a conditional use permit to place a mobile home on an individual lot on Gay Street in an R-2 General Dwelling District be approved upon the condition that all regulations set forth by the Town ofLebanon Zoning Ordinance would be met. The vote was as follows: Mr. Snead,  Aye; Mr. Duty, Aye; Mr. Ramey, Aye; Mr. Coleman, Aye.  IX. X. XI.  Mr. Snead closed the public hearing, 6:17 P.M. The Town Council returned to regular session, 6:181 P.M.  Ralph Snead, Planning Commission Chairman, recommended on behalfo oft the Planning Commission that the application submitted by White Mullins for a conditional use permit to place ai mobile home on an individual lot on Gay Street in an R-2 General Dwelling District be approved upon the condition that all regulations set forth by the Town ofLebanon Zoning Upon motion made by Mr. Kegley, seconded by Mr. Boyd, the Town Council unanimously voted to approve the application submitted by White Mullins for a conditional use permit to place ai mobile home on an individual lot on Gay Street in an R-2 General Dwelling District upon the condition that all regulations set forth by the Town ofLebanon Zoning Ordinance would be met. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields,  Ordinance would be met.  XII.  Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  XIII. Jim Baldwin and Shane Farmer oft the Cumberland Plateau Planning District Commission  addressed the Council regarding available funding grants. Mr. Baldwin informed the Council that revitalization project grants were available and that, ifa approved, up to $35,000 in funding would be allocated for use during the planning portion of the project, then, funding for engineers, architects and/or other needed professionals could be granted, and finally up to $1,000,000 could be granted to complete the infrastructure portion of the project. Mr. Baldwin expressed his willingness to work with the Town to begin the application process. Mayor Dodi inquired if Cumberland Plateau could assist with the administration oft the grant. Mr. Baldwin advised that they are able to assist with the administration and that their fees could bei included in the grant    request. Mr. Shane Farmer explained the process of submitting the grant application to the Upon motion made by Mr. Boyd, seconded by Mr. Gilmer, the Council unanimously authorized Cumberland Plateau Planning District Commission to manage and administer the Town's revitalization grant application(s). The vote was as follows: Mr. Boyd, Aye; Mr. Kegley,Aye;  Council.  Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  XIV. Public Requests: None.  XV. Town Manager's Report: Mr. Duty presented the town manager's report for the month of  September. Mr. Duty informed the Council that a new sanitation truck had been purchased and received, and provided the status of upcoming traffic light replacements. Ms. Jackson inquired about work being performed at the Veterans Memorial Park. Mr. Duty explained that the flag poles at the Veterans Memorial Park were being modified to allow for better flag lighting and to A. Police Department Report: ChiefMitchell presented the police department report for the  allow for easier raising/lowering oft the flags.  month of September.  XVI. Town Attorney Report: Ms. Tiller informed the Council that Mr. Kevin Tiller had prepared  multiple proposed property ordinances for the Council to review and that she could distribute and  discuss these with the Council during closed session.  XVII. Old Business: None. XVIII. New Business:  A. Upon motion made by Mr. Boyd, seconded by Mr. Griffith, the Council unanimously voted to appoint Ms. DeAnna C.. Jackson to fill the Lebanon Planning Commission vacancy. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; B. Upon motion made by Ms. Jackson, seconded by Mr. Boyd, the Council unanimously voted to schedule the annual Christmas parade for 6:00 P.M. on the first Monday of each December. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; C. Upon motion made by Ms. Jackson, seconded by Mr. Griffith, the Council unanimously voted to appoint Mr. Hassel Kegley as the 2015 Christmas parade marshal and to set the parade theme as "Old Time Christmas". The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  Mr. Griffith, Aye; Mr. Gilmer, Aye.  Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  XIX. Committee Reports and Recommendations: None.  XX.  Recess: 6:461 P.M.  XXI. Resume: 6:51 P.M. XXII. Enter closed session: 6:51 P.M.    A. Upon motion made by Mr. Boyd, seconded by Mr. Fields, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711 for the purpose of discussing (1) personnel, (5) prospective business and (7) legal issues. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, B. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye. . Stephanie Burke, Clerk of Council, presented the Roll Call Vote:  Aye.  Do you certify that to the best of your knowledge, the Town Council in its' closed session; only discussed business matters lawfully exempted from the public meeting requirements of the Freedom ofInformation Act; and that only such public business matters as were identified int the motion by which the closed meeting was convened were heard, discussed, or The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Duty, Aye; Mr. Gilmer, Aye; Mr. Griffith, Aye.  considered in the meeting.  XXIII. Adjourn closed session: 7:36. P.M.  XXIV. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council voted to terminate Mr.  James Settle's employment with the Town as agreed under the probationary employment period. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye;  Mr. Griffith, Aye; Mr. Gilmer, Abstain.  XXV. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously voted to employ Mr. Kevin Stallard as a street department laborer on a: full-time basis and to include a one-year probationary period. Employment will be conditional upon the acceptance oft the employee work agreement. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms.  Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  XXVI. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously voted to  reschedule the November: 2015 regular council meeting to Monday, November 16, 2015 at 6:00 P.M. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields,  Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  XXVII. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously voted to adjourn. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr.  Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye. Adjourn monthly meeting: 7:41 P.M.  Onr ugnikluh  Nelson A. "Tony" Dodi, 2A4E  Stephanie L. Burke, Clerk ofCouncil  Minutes recorded by: Stephanie L. Burke, Clerk ofCouncil Minutes prepared by: Stephanie L. Burke, Clerk ofCouncil Minutes approved by: Michael L. Duty, Town Manager