Lebanon Town Council Monthly Meeting Town Hall, Lebanon, VA Monday,June 8,2015 6:00P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  J.C. Boyd, Vice Mayor Bill Bolling, Council Member Hassel Kegley, Council Member A. G. Griffith, Jr., Council Member A. Doyle Fields, Council Member DeAnna C. Jackson, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller Stephanie Burke, Clerk of Council Mark Mitchell, ChiefofPolice Kevin Tiller, Town Attorney  Council Members Absent: Staff! Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Mr. Griffith, seconded by Mr. Kegley, the agenda was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr.  Kegley, Aye; Mr. Griffith, Aye; Mr. Fields, Aye. Edit and approve minutes from the 05/11/15 council meeting:  V.  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the minutes from the 05/11/15 council meeting were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Mr. Fields, Aye.  VI.  Approve accounts payable for the month ofMay:  Upon motion made by Mr. Boyd, seconded by Mr. Fields, the accounts payable for the month of! May were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Mr. Fields, Aye. Mr. Lonzo Lester was present to introduce himself to the Council and staff as the new Russell County Administrator. Mr. Lester also introduced Ms. Lindsay Nunley as the new. Russell County event planner coordinator and advised that the Russell County Conference Center would now be operated solely by Russell County.  VII.    VIII. Town Manager, Michael L. Duty, addressed Mr. Lester regarding the Town's 2002  partnership agreement with the Russell County Industrial Development Authority (IDA) and the Russell County Board of Supervisors. He informed Mr. Lester that the partnership agreement established IDA membership guidelines which state that those persons currently holding the positions ofTown ofLebanon Mayor, Council Committee Chairman of] Finance, and' Town Manager be appointed to the Russell County IDA. Mr. Duty also gave al letter addressed to the Russell County Board of Supervisors to Mr. Upon motion made by Mr. Bolling, seconded by Mr. Fields, the Council unanimously voted toi inform the Board of Supervisors by letter to continue the 2002 agreement that provides a partnership between the Town ofl Lebanon, the Russell County Industrial Development Authority (IDA) and the Russell County Board of Supervisors for Town- appointed memberships to the Russell County IDA, in which members shall come from the governing body oft the Town and shall be the positions ofl Mayor, Council Committee Chairman ofl Finance, and Town Manager. The vote was as follows: Mr. Boyd, Aye; Mr.  Lester regarding the aforementioned agreement.  IX.  Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Mr. Fields, Aye.  X.  Public Hearing to Consider: Proposed 2015-2016 Budget  A. The Town Council recessed from regular session, 6:15P.M. B. Mayor Dodi opened the public hearing, 6:151 P.M.  C. Mr. Boyd informed the Council that the proposed budget included pay increases for employees which will assist in offsetting the increases in health insurance premiums, required retirement contributions, cost-of-living expenses and would also include aj percentage reduction of employee premiums for health insurance.  D. No public comments.  XI. XII.  Mayor Dodi closed the public hearing, 6:17P.M. Retirement Resolution: Elmer C. Tankersley, Jr.  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the retirement resolution recognizing Mr. Elmer C. Tankersley, Jr. for over 34 years of service was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye;  Mr. Griffith, Aye; Mr. Fields, Aye.  XIII. Town Manager's Report: Mr. Duty presented the town manager's report for the month of May and explained the plans for the replacement oft the traffic light at the intersection of Main Street and Route 82 which is scheduled to begin by September 2015. Mr. Duty requested that Mr. Jackie Hubbard, Controller, present the audited financial report for the 2013-2014 fiscal year. Mr. Hubbard informed the Council that the Town    was in good financial standing and that the auditors expressed a clear, unqualified The Mayor and Council thanked Mr. Duty and Mr. Hubbard for their outstanding management ofthe Town's finances and for the preparation oft the 2015-2016 budget. A. Police Department Report: Mr. Mitchell presented the police department report for the month of May and informed the Council of] plans to begin foot patrols at the town parks due to recent incidents involving vandalism and drug activity. Mr. Mitchell also advised that the police department is considering the purchase of security cameras at these locations. Mr. Mitchell informed the Council that the purchase of a new police vehicle had been completed and that the vehicle will be delivered within one week. He advised that the vehicle will be a 2015 Ford Explorer  opinion on the financial statements.  and will replace a 2002 Chevrolet Impala.  XIV. Town Attorney Report: None.  XV. Committee Reports and Recommendations: None.  XVI. Public Requests:  A. Ms. Ruth. Johnson, trainer, and Dr. Michelle Meister, veterinarian, with Southwest Virginia Veterinary Services were present to discuss Ordinance No. 15-1, adopted May 11,2015, that requires all dogs on town property and public right-of-ways to be kept on al leash and muzzled. Ms. Johnson and Dr. Meister expressed their disapproval with the ordinance. Mayor Dodi explained the Council action in passing the ordinance and asked Ms. Johnson and Dr. Meister to make recommendations that might assist in a modification to the ordinance. Ms. Johnson and Dr. Meister both Upon motion made by Mr. Boyd, seconded by Mr. Griffith, the Council unanimously voted to temporarily suspend Ordinance No. 15-1 and to delegate the Parks and Recreation Committee to work with the Chief of] Police and Southwest Virginia Veterinary Services to develop a solution to present to the Council at the July 2015 council meeting. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Mr. Fields, Aye.  agreed to make possible recommendations.  XVII. Recess: 6:441 P.M. XVIII. Resume: 6:49P.M. XIX. Enter closed session: 6:491 P.M.  A. Upon motion made by Mr. Boyd, seconded by Mr. Griffith, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711 for the purpose of discussing (3) acquisition/sale of property and (7) legal issues. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith,  Aye; Mr. Fields, Aye.    B. Upon motion made by Mr. Fields, seconded by Mr. Boyd, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Mr. Fields, Aye. .S Stephanie Burke, Clerk of Council, presented the Roll Call Vote:  Do you certify that to the best of your knowledge, the Town Council in its' closed session; only discussed business matters lawfully exempted from the public meeting requirements oft the Freedom of] Information Act; and that only such public business matters as were identified in the motion by which the closed meeting was convened The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Mr. Fields, Aye; Mr. Duty, Aye; Mr. Tiller,  were heard, discussed, or considered in the meeting.  Aye.  XX.  Adjourn closed session: 7:12 P.M.  XXI. Upon motion made by Mr. Boyd, seconded by Mr. Fields, the Council unanimously  voted to authorize Mr. Duty to employ Mr. Adam T. Breeding as a water treatment plant operator trainee on ai full-time basis, to include a one-year probationary period, beginning June 9, 2015. Employment will be conditional upon the acceptance of the employee work agreements. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr.  Kegley, Aye; Mr. Griffith, Aye; Mr. Fields, Aye.  XXII. Upon motion made by Mr. Boyd, seconded by Mr. Griffith, the Council unanimously  voted to adjourn to reconvene on Monday, June 15, 2015 at 6:001 P.M. for the purpose of approving the 2015-2016 budget. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling,  Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Mr. Fields, Aye. Adjourn to reconvene monthly meeting: 7:15P.M.  uphonie SBucki Stephanie L. Burke, Clerk of Council  Nelson  Dodi,Mayor  pR  Minutes recorded by: Stephanie L. Burke, Clerk of Council Minutes prepared by: Stephanie L. Burke, Clerk of Council Minutes approved by: Michael L. Duty, Town Manager