Lebanon Town Council Monthly Meeting Town Hall, Lebanon, VA Monday, April 13,2015 6:00P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  J.C. Boyd, Vice Mayor Bill Bolling, Council Member Hassel Kegley, Council Member A.G. Griffith, Jr., Council Member DeAnna C. Jackson, Council Member A. Doyle Fields, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller Stephanie Burke, Clerk ofCouncil Mark Mitchell, ChiefofPolice Kevin Tiller, Town Attorney  Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mayor Dodi Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Mr. Griffith, seconded by Mr. Kegley, the agenda was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye. Edit and approve minutes from the 03/09/15 council meeting:  V.  Upon motion made by Kegley, seconded by Mr. Griffith, the minutes from the 03/09/15 council meeting were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields,  Aye.  VI.  Approve accounts payable for the month of March:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the accounts payable for the month ofMarch were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields,  Aye.    VII. Jacob Rasnake Day Proclamation:  Upon motion made by Ms. Jackson, seconded by Mr. Griffith, the Jacob Rasnake Day proclamation was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.  VIII. VRS Member Contributions Resolution:  Upon motion made by Mr. Boyd, seconded by Mr. Griffith, the VRS Member Contributions resolution was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye;  Mr. Fields, Aye.  IX.  Tammy J. Lasley Retirement Resolution:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the retirement resolution for Tammy J. Lasley was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields,  Aye.  X. XI.  Public Request: None.  Town Manager's Report: Mr. Duty presented the town manager's report for the month of March and advised that final copies oft the town wide zoning, hydrant and hydraulic maps were being prepared. Mr. Duty also presented the Council with a finalized Town street Mr. Duty informed the Council that the Town was awarded the 2014 Excellence in Waterworks Operationsreriomance Award by the Virginia Office ofDrinking Water. Upon motion made by Mr. Fields, seconded by Mr. Boyd, the Council unanimously voted to recognize the accomplishments oft the Town waterworks employees by placing  paving report.  an article in the newspaper regarding the award.  XII. XIII.  Town Attorney Report: None. Old Business: None.  XIV. New Business:  A. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the proposed workplace jewelry policy was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields,  Aye.    B. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously voted to recognize Mr.. Jerry E. Lark at the May 11,2015 council meeting for his accomplishments in the newspaper industry and for his acceptance for membership into the Virginia Press Association's Golden 50 Club. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye;  Mr. Fields, Aye.  XV.  Committee Reports and Recommendations:  A. Upon motion made by Mr. Boyd, seconded by Mr. Bolling, the Council unanimously voted tol have flowers planted and maintained at all town wide sites. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms.  Jackson, Aye; Mr. Fields, Aye.  B. Mr. Duty explained his plans for downtown revitalization.  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously voted for planning to begin on downtown revitalization after the current UV disinfection project and other vital projects have been completed. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. C. Mayor Dodi updated the Council on the status of Town's combat equipment request for the veterans park. He advised that no equipment was available at this time but that the request would remain open for 3 years and that he would call every 61 months  Jackson, Aye; Mr. Fields, Aye.  to check on availability updates.  XVI. Recess: 6:421 P.M. XVII. Resume: 6:47P.M. XVII. Enter closed session: 6:47P.M  A. Upon motion made by Mr. Boyd, seconded by Mr. Fields, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711 for the purpose of discussing (1) personnel, (3) acquisition of property and (7) legal issues. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. B. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr.  Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.  Fields, Aye.  C. Stephanie Burke, Clerk of Council, presented the Roll Call Vote:    Do you certify that to the best ofy your knowledge, the Town Council ini its' closed session; only discussed business matters lawfully exempted from the public meeting requirements of the Freedom of Information Act; and that only such] public business matters as were identified in the motion by which the closed meeting was convened The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  were. heard, discussed, or considered in the meeting.  Duty, Aye; Mr. Tiller, Aye; Mr. Hubbard, Aye.  XIX. XX.  Adjourn closed session: 7:221 P.M.  Upon motion made by Mr. Griffith, seconded by Mr. Kegley, the Council unanimously voted to adjourn. The vote was as follows: Mr. Boyd, Aye; Mr. Bolling, Aye; Mr. Kegley, Aye; Mr. Griffith, Aye; Ms. Jackson, Aye; Mr. Fields, Aye.  Adjourn monthly meeting: 7:24P.M.  EANEKe Stephani Sburky  Nelson A. "Tony" Dodi, Mayor  Stephanie L. Burke, Clerk of Council  Minutes recorded by: Stephanie L. Burke, Clerk of Council Minutes prepared by: Stephanie L. Burke, Clerk of Council Minutes approved by: Michael L. Duty, Town Manager