Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Monday, October17,2016 6:00P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  J.C. Boyd, Vice Mayor J.E Hassel Kegley, Council Member A. Doyle Fields, Council Member DeAnna C. Jackson, Council Member Kevin B. Ferguson, Council Member Scott J. Gilmer, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller Stephanie L. Burke, Clerk of Council Kevin D. Tiller, Town Attorney Mark A. Mitchell, Chief ofl Police  Council Members Absent: Staff Members Present:  I. II. II. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mark Mitchell Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the agenda was unanimously approved as edited toi include: Main Street and Church Street' Traffic Light Replacement Bid Approval as Item D under Old Business, and Gilbert Sewage Pump Station Consulting and Professional Services. Agreement as Item A under New Business. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye. Edit and approve minutes from the 9/12/16 regular council meeting and the 9/26/16 and 10/3/16 Upon motion made by Mr. Fields, seconded by Mr. Boyd, the minutes from the 9/12/161 regular council meeting and the 9/26/16 and 10/3/16 reconvened council meetings were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr.  V.  reconvened council meetings:  Fields, Aye; Mr. Ferguson, Aye.  VI.  Approve accounts payable for the month of September:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the accounts payable for the month of September were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr.  Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye.    VII. Public Requests:  A. Mr. Reggie Childers was present to thank the Council for their approval ofthel Blueway Designation Resolution at the September 2016 regular meeting. Mr. Childers also advised that he was still concerned about speeding issues on Church Street. ChiefMitchell informed  Mr. Childers that officers would continue to patrol the area.  VIII. Town Manager's Report:  Mr. Duty presented the town manager's report for the month of September. Heinformed the Council that paving and fencing would be performed at the. J.S. Easterly Park tennis courts in the very near future. He further advised that negotiations with iGo Technology were complete and that another lease agreement with Russell County was being prepared for use oft the property at the Duty Water Tank allowing the county to place antennas on the property for use by the Lebanon Lifesaving Crew, the Lebanon Volunteer Fire Department and the Russell County At Mr. Duty's request, Mr. Boyd informed the Council on the status oft the VFW building construction. He advised that the outside work was complete and that work on the inside oft the Mr. Duty also advised the Council that all concrete and grade work had been completed ati the Old Mill Park. Next, he informed the Council that a water lab certification inspection had been scheduled for November 3, 2016. He advised that this certification would allow the Town toj perform bacteria sampling in-house. Mr. Duty further informed the Council that 85% oft the design work for the Highlands Drive traffic light had been completed and that construction on  Sheriff's Office.  building was progressing at a steady rate.  the traffic light would begin the next Monday. A. Police Department Report:  ChiefMitchell presented the police department report for the month of September. He informed the Council that Commonwealth Attorney, Brian Patton, was working to bring all  local agencies together to intensify the drug monitoring effort.  IX.  Town Attorney Report:  Mr. Tiller informed the Council that Judge Michael Moore had ruled in the' Town's favor on the Clawback court case; however, lawyers for the other party appealed the order. Mr. Tiller advised that Judge Moore would review the new arguments from the other lawyers and would then issue Mr. Duty requested that Mr. Tiller prepare final versions oft the Derelict Buildings and Nuisances Ordinances to include the revision made to the maximum height of weeds which was changed Upon motion made by Ms. Jackson, seconded by Mr. Ferguson, the Council unanimously voted to approve the Derelict Buildings and Nuisances Ordinances as revised. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson,  another opinion.  from 12" to 18".  Aye.    Mr. Tiller informed the Council that lawsuits for delinquent business licenses would be filed that  week. New Business:  X.  A. Gilbert Sewage Pump Station Consulting and Professional Services Agreement: Mr. Duty informed the Council of the need to replace the existing pump station and presented an agreement between the Town and Thompson & Litton, Inc. for consulting and professional services. He advised that the Town would perform most oft the engineering and installation work on the project and that Thompson & Litton would assist with final engineering plans and submittal work, as well as with the selection of the pump. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously approved a contract amount of$14,400.00 to Thompson & Litton, Inc. for consulting and professional services for the replacement of the Gilbert Sewage Pump Station. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Ferguson, Aye. Old Business:  XI.  A. Main Street and Church Street Traffic Light Replacement Bid Approval:  Upon motion made by Mr. Kegley, seconded by Mr. Boyd, the Council unanimously voted to approve the bid submitted by Richardson-Wayland Electrical Co., LLC: for $144,485.86 for the replacement of the traffic light at Main Street and Church Street. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Ferguson, Aye.  XII.  Committee Reports and Recommendations:  A. Mayor Dodi informed the Council that he received notice that the United States Army had issued a national moratorium on the release oft their obsolete military equipment. He was informed by the Richmond National Guard oft the availability ofa WWII anti-aircraft canon. He asked ift the Council would like to pursue the acquisition of this canon for placement at B. Mayor Dodi also informed the Council about al letter he received from the Lebanon High School principal requesting that the Town install a sign honoring all Lebanon High School state champion teams. Mr. Boyd informed the Council that he would work on obtaining a quote and developing a design for the sign which he would present to the C. Upon motion made by Mr. Boyd, seconded by Mr. Fields, the Council unanimously voted to approve that the Lebanon Masonic Lodge #251 be billed at a rsdenta-moncommercial utility rate. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye;  the Veterans Memorial Park. The Council all expressed their consent.  Council for approval.  Mr. Fields, Aye; Mr. Ferguson, Aye.    D. Ms. Jackson informed the Council that the Lebanon Parks & Recreation Committee had met on October 3, 2016 and had discussed parking at the Old Mill Park. She advised that the Committee had decided to: recommend that design and parking plans for the Old Mill Park not be finalized until Community Planning Partners, Inc. had presented their  recommended design plans to the Council.  XIII. Upon motion made by Mr. Boyd, seconded by Ms. Jackson, the Council unanimously voted to  adjourn. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr.  Boyd, Aye; Mr. Fields, Aye. Adjourn monthly meeting: 7:01 P.M.  ZAAyPa Stobhome &Buske  Ngison A. "Tony" Dodi, Mayor  Stephanie L. Burke, Clerk of Council  Minutes recorded by: Stephanie L. Burke, Clerk of Council Minutes prepared by: Stephanie L. Burke, Clerk of Council Minutes approved by: Michael L. Duty, Town Manager