Lebanon Town Council Reconvened Monthly Meeting Town Hall, Lebanon, VA Monday, October 3, 2016 6:001 P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  J.C.I Boyd, Vice Mayor J. Hassel Kegley, Council Member A. Doyle Fields, Council Member DeAnna C. Jackson, Council Member Scott J. Gilmer, Council Member Kevin B. Ferguson, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller Stephanie L. Burke, Clerk of Council Kevin D. Tiller, Town Attorney R. Eric Deskins, Police Sergeant Mark. A. Mitchell, Chief ofPolice  Staff Members Present:  Staff Members Absent:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Sgt. Deskins Pledge of Allegiance Edit fori items not on the agenda:  Upon motion made by Ms. Jackson, seconded by Mr. Ferguson, the agenda was unanimously approved as edited to add discussion oflease agreement negotiations between iGo Technologies, Inc. and the Town ofLebanon as Item C under Old Business. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr. Boyd, Aye; Mr. Fields, Aye; Mr.  Gilmer, Aye.  V.  Approve accounts payable for the month of September:  Upon motion made by Mr. Boyd, seconded by Mr. Gilmer, the Council unanimously voted to approve the accounts payable for the month of September. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr. Boyd, Aye; Mr. Fields, Aye; Mr.  Gilmer,A Aye. Public Requests:  VI.  A. Gregory Hancock - Old Mill Park  Mr. Hancock was present to express his concern over parking issues at his Main Street property. He advised that hel has experienced several problems related to the unavailability    of parking spaces, and expressed his concern that these parkingi issues would increase once the Old Mill Park was reopened unless the Town created more adequate parking areas. Mr. Hancock suggested that the Town use an alternate location near the Lebanon Farmers Market for the park and develop the Main Street property as aj parking area. He Mayor Dodi informed Mr. Hancock that the Lebanon Parks and Recreation Committee discussed the parking issue earlier and decided to recommend that the consulting firm for the Lebanon Downtown Revitalization Project develop alternate design plans for the Old Mill Park, and to recommend that construction plans for the Old Mill Park not be finalized until  presented aj plat and photos to the Council to support his suggestion.  the Council reviews the alternate designs.  VII. New Business: None. VIII. Old Business:  A. Downtown Revitalization Project Consultant Selection:  Mr. Shane Farmer, CPPDC, Grant Administrator, informed the Council that three consulting firms for the Lebanon Downtown Revitalization Project had been interviewed on 9/28/16 and 9/30/16 by a review board selected by the Lebanon Downtown Revitalization Project Management Team. Mr. Farmer recommended, on behalf of the Lebanon Downtown Revitalization Project Management Team, that the Town appoint Community Planning Upon motion made by Mr. Gilmer, seconded by Mr. Ferguson, the Council unanimously voted to appoint Community Planning Partners, Inc. to serve as the consulting firm for the Lebanon Downtown Revitalization Project, and to authorize the Town Mayor to sign contract agreements with the firm. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye;  Partners, Inc. to serve as the Town's consulting firm.  Mr. Kegley, Aye; Mr. Boyd, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye.  B. Policy Approval:  Upon motion made by Mr. Boyd, seconded by Mr. Ferguson, the Council unanimously voted to approve the proposed Garbage Dumpster Usel Policy and Sanitation Truck Safety Device Personnel Policy. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr.  Kegley, Aye; Mr. Boyd, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye.  C.iGoTechmologies, Inc. Lease Agreement:  Mr. Duty informed the Council that he will meet with Mr. Steve VanDyke ofiGo Technologies, Inc. on October 5, 2016 to discuss the lease oft the Duty Water Tank property. Mr. Duty requested that Mr. Tiller prepare and provide him with al lease agreement draft. Upon motion made by Mr. Boyd, seconded by Mr. Fields, Mr. Duty was unanimously authorized to negotiate the lease agreement between the Town ofLebanon and iGo Technologies, Inc. for the use oft the Duty Water Tank property. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr. Boyd, Aye; Mr. Fields, Aye;  Mr. Gilmer, Aye.    IX. X. XI.  Recess: 6:43 P.M. Resume: 6:48 P.M. Enter closed session: 6:481 P.M.  A. Upon motion made by Mr. Gilmer, seconded by Mr. Ferguson, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711 (1),(3) and (7) for the purpose of discussing personnel, acquisition or sale of property, and legal issues. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; B. Upon motion made by Mr. Boyd, seconded by Mr. Gilmer, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye. C. Stephanie Burke, Clerk of Council, presented the Roil Call Vote:  Mr. Ferguson, Aye; Mr. Gilmer, Aye.  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were. heard, discussed, or considered in the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (1)a and (2), shall sO state prior to the vote, indicating the substance of the departure that, in their judgment, has taken The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Mr. Duty, Aye; Mr.  place.  Tiller, Aye; Mr. Hubbard, Aye. Adjourn closed session: 7:351 P.M.  XII.  XIII. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously voted to  adjourn. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr.  Boyd, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye. Adjourn monthly meeting: 7:37E P.M.  aHhaby Ppfanud Burku  Nelson. A. "Tony" Dodi, Mayor  StephanieL. Burke, Clerk ofCouncil  Minutes recorded by: Stephanie L. Burke, Clerk of Council Minutes prepared by: Stephanie L. Burke, Clerk of Council Minutes approved by: Michael L. Duty, Town Manager