Lebanon Town Council Reconvened Monthly Meeting Town Hall, Lebanon, VA Monday, September 26, 2016 6:00P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  J.C. Boyd, Vice Mayor J.H Hassel Kegley, Council Member A. Doyle Fields, Council Member DeAnna C.. Jackson, Council Member Scott J. Gilmer, Council Member Kevin B. Ferguson, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller Stephanie L. Burke, Clerk of Council Mark A. Mitchell, Chiefo ofPolice Kevin D. Tiller, Town Attorney  Staff Members Present:  StaffMembers. Absent:  I. II. III. IV.  Thei meeting was called to order by Mayor Dodi.  Prayer: Mayor Dodi Pledge of Allegiance USDA Funding Resolutions:  Mr. Duty explained the USDA Funding Resolutions to the Council.  Upon motion made by Mr. Boyd, seconded by Mr. Fields, the Town Council unanimously voted to approve the proposed USDA Funding Resolutions and Code of Conduct. The vote wasa as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr. Boyd, Aye; Mr. Fields, Mayor Dodi informed the Council that interviews for a consulting firm for the planning stage of the Lebanon Downtown Revitalization Project would bel held on Wednesday, 9/28/16 and Friday, 9/30/16. Mayor Dodi requested that the Council reconvene on the following Monday to Upon Mr. Gilmer's request, Mr. Duty explained the Town's current procurement policy. Mr. Gilmer made a motion to advertise all future procurement bids for items or services expected to cost $30,000 or more in' The Lebanon News, the Bristol Herald Courier, and the Virginia Department of General Services's e-procurement website fori no less than 14 days before bid  Aye; Mr. Gilmer, Aye.  V.  select a firm for the project once the interviewing process was complete.  VI.  date.    The motion was seconded for discussion by Mr. Boyd. Mr. Boyd requested that Mr. Hubbard determine the cost oft the additional advertising. Mr. Boyd further requested that the Council abstain from voting until Mr. Hubbard could inform the Council oft the details and costs Mr. Gilmer requested that a roll call vote be taken. The motion passed upon the following roll call votes: Mr. Gilmer, Aye; Mr. Fields, Aye; Mr. Boyd, Abstain; Mr. Kegley, Aye; Ms. Jackson,  associated with the additional advertising.  Aye; Mr. Ferguson, Aye.  VII. Mr. Boyd made ai motion to accept the bid from Worldwide Equipment for $152,696 for the  following: (1)2017 tandem axle roil offtruck, (2) truck bed gantry and cover and (3) outside rail hoist; Mr. Fields seconded the motion. The motion failed upon the following roll call votes: Mr. Gilmer, No; Mr. Fields, Aye; Mr. Boyd, Aye; Ms. Jackson, No; Mr. Kegley, No; Mr. Ferguson,  No.  VIII. Upon motion made by Mr. Gilmer, seconded by Ms. Jackson, the Council voted to rebid, in  accordance with the newj procurement bid advertising policy, with existing bid specifications for the following: (1)20171 tandem axle roll off truck, (2) truck bed gantry and cover and (3) outside rail hoist. The vote was as follows: Mr. Gilmer, Aye; Mr. Fields, No; Mr. Boyd, No; Mr. Kegley,  Aye; Ms. Jackson, Aye; Mr. Ferguson, Aye.  IX. X. XI.  Recess: 6:35 P.M. Resume: 6:40 P.M. Enter closed session: 6:401 P.M.  A. Upon motion made by Mr. Boyd, seconded by Mr. Fields, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711 (1)and (7) for the purpose of discussing personnel and legal issues. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye. B. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye. C. Stephanie Burke, Clerk ofCouncil, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council ini its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member of the Town Council who believes that there was a departure from the requirements of clauses (1)and (2), shall so state prior to the vote, indicating the substance oft the departure that, in theirj judgment, has taken  place.    The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Mr. Duty, Aye.  XII.  Adjourn closed session: 7:19P.M.  XIII. Upon motion made by Mr. Fields, seconded by Mr. Boyd, the Council unanimously voted to  approve a donation of $1,000 to Gray's Equine Rescue and' Therapy Farm, Inc. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr. Boyd, Aye; Mr. Fields,  Aye; Mr. Gilmer, Aye.  XIV. Mayor Dodi informed the Council that he had been contacted by citizens ini regards to parking at the Old Mill Park. He requested that the Parks & Recreation Committee meet to discuss this issue before final construction plans are made. Ms. Jackson informed the Council that she would request ai meeting of the Parks & Recreation Committee in the near future to discuss this issue. XV. Upon motion made by Mr. Boyd, seconded by Mr. Gilmer, the Council unanimously voted to adjourn to reconvene on Monday, October 3, 2016 at 6:001 P.M. at the Lebanon Town Hall. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr. Boyd,  Aye; Mr. Fields, Aye; Mr. Gilmer, Aye. Adjourn to reconvene monthly meeting: 7:261 P.M.  2EHaNyg Nelson A. "Tony" Dodi, Mayor  efhami KBuku Stephanie L. Burke, Clerk ofCeuncil  Minutes recorded by: Stephanie L. Burke, Clerk ofCouncil Minutes prepared by: Stephanie L. Burke, Clerk ofCouncil Minutes approved by: Michael L. Duty, Town Manager