Lebanon Town Council Monthly Meeting Town Hall, Lebanon, VA Monday, March 14, 2016 6:001 P.M. Nelson A. "Tony" Dodi, Mayor J.C. Boyd, Vice Mayor J. Hassel Kegley, Council Member A. Doyle Fields, Council Member DeAnna C. Jackson, Council Member A.G. Griffith, Jr., Council Member Scott J. Gilmer, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller Stephanie Burke, Clerk of Council Christopher C. Kiser, Detective Kevin Tiller, Town Attorney Mark A. Mitchell, Chief of] Police  Council Members Present:  Staff Members Present:  Staff Members Absent:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Rev. Timothy Hankins, Lebanon Memorial United Methodist Church  Pledge of Allegiance Edit fori items not on the agenda:  Upon motion made by Mr. Boyd, seconded by Ms. Jackson, the agenda was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Upon motion made by Mr. Boyd, seconded by Ms. Jackson, Mr. Dillon Walker and Mr. Dustin Keith were unanimously appointed as members ofthe Downtown Revitalization Project Management Team. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye. Edit and approve minutes from the 02/08/16 regular council meeting and the 02/22/16 Upon motion made by Ms. Jackson, seconded by Mr. Griffith, the minutes from the 02/08/16 regular council meeting and the 02/22/16 and 03/07/16 special joint meetings were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  V.  VI.  and 03/07/16 special joint meetings:    VII.  Approve accounts payable for the month of] February:  Upon motion made by Mr. Boyd, seconded by Mr. Fields, the accounts payable for the month ofFebruary were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr.  Gilmer, Aye.  VIII. Public Requests: None.  IX.  Town Manager's Report: Mr. Duty updated the Council on the status oft the traffic light replacement projects and of plans to provide water service to residents of Fincastle A. Police Department Report: Detective Kiser presented the police department report.  Estates.  X. XI.  Town Attorney Report: None. Old Business: None. XII. New Business: None.  XIII. Committee Reports and Recommendations:  A. Mr. Gilmer updated the Council regarding the 03/07/16 Downtown Revitalization  Project visioning session.  XIV. Enter closed session: 6:141 P.M.  A. Upon motion made by Mr. Boyd, seconded by Mr. Griffith, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711(1) for the purpose of discussing personnel issues. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, B. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr.  Aye.  Gilmer, Aye.  C. Stephanie Burke, Clerk of Council, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as    were identified in the motion by which the closed meeting was convened were heard, discussed, or considered ini the meeting by the' Town Council. Any member ofthe Town Council who believes that there was a departure from the requirements of clauses (1) and (2), shall sO state prior to the vote, indicating the substance of the The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Griffith, Aye; Mr.  departure that, in his judgment, has taken place.  Tiller, Aye; Mr. Duty, Aye.  XV. Adjourn closed session: 6:241 - P.M.  XVI. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously  voted to accept the resignation of Randall V. Herndon, Jr. from his employment with the Town effective March 27,2016. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  XVII. Upon motion made by Mr. Boyd, seconded by Mr. Gilmer, the Council unanimously  voted to employ Jessee A. Stiltner as a patrolman on a: full-time basis effective April 1, 20161 upon acceptance of the employee work agreement and a one-year probationary period. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye;  Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  XVIII. Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the Council unanimously voted to adjourn to reconvene at ajoint meeting of the Lebanon Town Council and the Downtown Revitalization Project Management Team on Thursday, March 17,2016at 6:001 P.M. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms.. Jackson, Aye;  Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye. Adjourn monthly meeting: 6:261 P.M.  2Phatolny g Sphamiu SBuku  Melson A. "Tony" Dodi, Mayor  Stephanie L. Burke, Clerko ofCouncil  Minutes recorded by: Stephanie L. Burke, Clerk of Council Minutes prepared by: Stephanie L. Burke, Clerk of Council Minutes approved by: Michael L. Duty, Town Manager