Lebanon Town Council Monthly Meeting Town Hall, Lebanon, VA Monday, February 8, 2016 6:001 P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  J.C. Boyd, Vice Mayor Hassel Kegley, Council Member A. Doyle Fields, Council Member DeAnna C. Jackson, Council Member A. G. Griffith, Jr., Council Member Scott J. Gilmer, Council Member Jackie L. Hubbard, Controller Stephanie Burke, Clerk of Council Mark Mitchell, Chief fof] Police Kevin Tiller, Town Attorney Michael L. Duty, Town Manager  Staff Members Present:  Staff Members Absent:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mark Mitchell Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Mr. Boyd, seconded by Mr. Griffith, the agenda was unanimously approved as edited to include discussion and consideration ofa donation for the 2016 Festival oft the. Arts. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye. Edit and approve minutes from the 01/11/16 council meeting:  V..  Upon motion made by Mr. Griffith, seconded by Ms. Jackson, the minutes from the 01/11/16 council meeting were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr.  Gilmer, Aye.  VI.  Approve accounts payable for the month of. January:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the accounts payable for the month ofJ January were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer,  Aye.    VII.  Retirement Resolution - Albert V. Coleman  Upon motion made by Mr. Griffith, seconded by Ms. Jackson, the resolution recognizing Albert V. Coleman for over 27 years ofs service to the' Town ofLebanon was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms.. Jackson, Aye;  Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  VIII. Resolution - Clinch River State Park  Upon motion made by Mr. Boyd, seconded by Mr. Griffith, the resolution in support of the Clinch River Valley Initiative'sefforts for the development of the Clinch River State Park was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  IX. X.  Public Requests: None. Town Manager's! Report: None. for the month of. January.  A. Police Department Report: ChiefMitchell presented the police department report Town Attorney Report: Mr. Tiller provided the Council with a status update on a current  XI.  court case.  XII. Old Business: None.  XIII. New Business: 2016 Festival of the Arts  Mayor Dodi informed the Council about upcoming Festival of the. Arts programs located Upon motion made by Ms. Jackson, seconded by Mr. Griffith, the Council unanimously  in the' Town ofLebanon and surrounding areas.  approved a $350.00 donation for the 2016 Festival oft the Arts.  XIV. Committee Reports and Recommendations: None.  XV. Enter closed session: 6:14P.M.  A. Upon motion made by Mr. Boyd, seconded by Mr. Fields, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711(1), (3) and (7) for the purpose of discussing personnel, acquisition or sale of property and legal issues. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson,  Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.    B. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr.  Gilmer, Aye.  . Stephanie Burke, Clerk ofCouncil, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1)the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (1) and (2), shall SO state prior to the vote, indicating the substance of the The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Griffith, Aye; Mr.  departure that, in his judgment, has taken place.  Tiller, Aye.  XVI. Adjourn closed session: 7:16P.M.  XVII. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council approved an employment and severance package for the Town Manager, Michael L. Duty, as described and acknowledged by the executed February 8, 2016 agreement. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, No; Mr. Fields, Aye; Mr.  Griffith, Aye; Mr. Gilmer, Aye.  XVIII. Upon motion made by Mr. Boyd, seconded by Mr. Fields, the Council unanimously  approved to accept Patrolman Jeffrey A. Tate, Jr's resignation from the Town effective February 27,2016. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  XIX. Upon motion made by Mr. Boyd, seconded by Ms. Jackson, the Council unanimously  voted to employ Mr. Matthew Travis Turner as a patrolman on a full-time basis, upon acceptance oft the employee work and officer training agreements, to include a one-year probationary period. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye. Upon motion made by Mr. Boyd, seconded by Mr. Gilmer, the Council unanimously voted to employ Mr.. Jessee A. Stiltner as a patrolman on aj part-time basis, upon acceptance oft the officer training agreement, to include a one-year probationary period. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr.  XX.  Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.    XXI. Upon motion made Mr. Gilmer, seconded by Mr. Boyd, the following were unanimously appointed as additional members oft the Lebanon Downtown Revitalization Project Management Team with the organizational meeting of the team to bel held at aj joint meeting with the Lebanon Town Council on. Monday, February 22, 2016 at 6:001 P.M. at Mr. Steve Givens, Mr. Mark Mitchell, Mr. Steve Breeding, Mr. Reed Stanley, Ms. Amanda Stanley, Mr. Justin Honaker, Mr. Randy Cross, Mr. Stephen Quillen and Mr. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr.  the Lebanon Town Hall:  Ralph Snead.  Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  XXII. Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Council unanimously voted to adjourn. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  Adjourn monthly meeting: 7:251 P.M.  TAEyB Nelson A. "Tony" Dodi, Mayor  upnnuklute Stephanie L. Burke, ClerkofCouncil  Minutes recorded by: Stephanie L. Burke, Clerk of Council Minutes prepared by: Stephanie L. Burke, Clerk of Council Minutes approved by: Michael L. Duty, Town Manager