Lebanon' Town Council Monthly Meeting Town Hall, Lebanon, VA Monday, January 11, 2016 6:001 P.M. Nelson A. "Tony" Dodi, Mayor J.C.E Boyd, Vice Mayor Hassel Kegley, Council Member A. Doyle Fields, Council Member DeAnna C. Jackson, Council Member A. G. Griffith, Jr., Council Member Scott. J. Gilmer, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller Stephanie Burke, Clerk ofCouncil Mark Mitchell, ChiefofPolice Kevin Tiller, Town Attorney  Council Members Present:  Staff Members Present:  I. II. III. IV.  The: meeting was called to order by Mayor Dodi.  Prayer: Mr. Mark Mitchell Pledge of Allegiance Edit for items not on1 the agenda:  Upon motion made by Mr. Kegley, seconded by Mr. Griffith, the agenda was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye. Edit and approve minutes from the 12/14/15 council meeting:  V.  Upon motion made by Mr. Kegley, seconded by Mr. Griffith, the minutes from the 12/14/15 council meeting were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr.  Gilmer, Aye.  VI.  Approve accounts payable for the month ofDecember:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the accounts payable for the month of December were unanimously approved as edited toi include the final payment to Trojan Technologies for the new wastewater plant UV disinfection system. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley,Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Griffith, Aye; Mr. Gilmer, Aye.    VII.  Shane Farmer oft the Cumberland Plateaul Planning District Commission was present to provide an update on the Downtown Revitalization Project planning grant application. Mr. Farmer advised that the application was submitted on. January 8, 2016 and expects to have ai response by February 2016. Mr. Farmer also expects $35,000 in grant funds to be provided ift the application is approved. Mr. Farmer recommended that the Council form aj project management team that would hold monthly planning meetings. Mr. Farmer  volunteered to lead the meetings.  VIII. Upon motion made by Mr. Boyd, seconded by Mr. Fields, the Council unanimously  voted to appoint Mayor Dodi, Mr. Kegley and Mr. Gilmer to the project management team, with additional members to come from within the town and county. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Griffith, Aye; Mr. Gilmer, Aye. Public Requests: None. December.  IX. X.  Town Manager's Report: Mr. Duty presented the town: manager's report for the month of A. Police Department Report: ChiefMitchell presented the police department report  for the month ofDecember. Town Attorney Report: None. Old Business: None.  XI. XII.  XIII. New Business: None.  XIV. Committee Reports and Recommendations: None.  XV.  Recess: 6:27 P.M.  XVI. Resume: 6:32. P.M. XVII. Enter closed session: 6:32. P.M.  A. Upon motion made by Mr. Griffith, seconded by Mr. Fields, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711(1) and (7) for the purpose of discussing personnel and legal issues. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; B. Upon motion made by Mr. Griffith, seconded by Mr. Kegley, the Town Council unanimously voted to: return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr.  Mr. Gilmer, Aye.  Gilmer, Aye.    C.S Stephanie Burke, Clerk of Council, presented the Roll Call Vote:  Do you certify that to the best of your knowledge, the Town Council in its' closed session; only discussed business matters lawfully exempted from the public meeting requirements ofthe Freedom ofInformation Act; and that only such public business matters as were: identified in the motion by which the closed meeting was convened The: roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Duty, Aye; Mr. Gilmer, Aye; Mr.  were heard, discussed, or considered in the meeting.  Griffith, Aye; Mr. Tiller, Aye; Mr. Hubbard, Aye.  XVIII. Adjourn closed session: 7:10P.M.  XIX. Upon motion made by Mr. Kegley, seconded by Mr. Griffith, the Council unanimously voted to adjourn. The vote was as: follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Griffith, Aye; Mr. Gilmer, Aye.  Adjourn monthly meeting: 7:10 P.M.  Bm phamikBurke  Stephanie L. Burke, Clerk ofCouncil  p4u   Minutes recorded by: Stephanie L. Burke, Clerk of Council Minutes prepared by: Stephanie L. Burke, Clerk of Council Minutes approved by: Michael! L. Duty, Town Manager