Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Monday, November 13,2017 6:001 P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor J.C. Boyd, Vice Mayor J.F Hassel Kegley, Council Member A. Doyle Fields, Council Member DeAnna C. Jackson, Council Member Kevin B. Ferguson, Council Member ScottJ. Gilmer, Council Member  StaffN Members Present:  Jackie L. Hubbard, Controller/Interim Town Manager A. Diane Nunley, Administrative Assistant Mark A. Mitchell, ChiefofPolice Kevin D. Tiller, Town Attorney  Staff Members Absent:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the agenda was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Edit and approve minutes from the 10/10/17 regular council meeting, the 10/25/17 special council meeting, the 10/30/17 special council meeting, the edited copy from the 07/01/16 organizational council meeting and the 11/06/17 special council meeting: Upon motion made by Mr. Kegley, seconded by Ms. Jackson, the minutes from the 10/10/17 regular council meeting, the 10/25/17 special council meeting, the 10/30/17 special council meeting, the edited copy from the 07/01/16 organizational council meeting and the 11/06/17 special council meeting were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.  V.  VI.  Approve accounts payable and capital assets for the month of October:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the accounts payable and capital assets for the month of October were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr.  Gilmer, Aye.    VII.  Public Hearing to consider:  Subdivision of Property ofIndustrial Development Authority  Planning Commission Members Present: Donald Ramey, Chairman Tim Coleman, Vice-Chairman R.D. Snead, Member DeAnna C. Jackson, Member Planning Commission Members Absent: J.S. Easterly, Jr., Clerk Stephen Quillen, Member  A. The Town Council recessed from regular session, 6:05 P.M. B. Mr. Ramey, Chairman opened the public hearing, 6:05 P.M.  C. Mr. Ernie McFadden, on behalf oft the Industrial Development Authority recommend the Planning Commission approve the Subdivision oft the property and answered questions  and concerns from members. D. No public comments.  Upon motion made by Mr. Snead, seconded by Mr. Coleman, the planning commission unanimously voted to approve the subdivision of property ofI Industrial Development Authority. The vote was as follows: Mr. Ramey, Aye; Mr. Coleman, Aye; Ms.. Jackson,  Aye; Mr. Snead, Aye.  VIII. Mr. Ramey closed the public hearing, 6:121 P.M.  IX. X.  The Town Council returned to regular session, 6:12 P.M.  Mr. Ramey, Lebanon Planning Commission Chairman, recommended on behalf of the Lebanor Planning Commission to approve the subdivision of property of Industrial Development Upon motion made by Mr. Ferguson, seconded by Ms. Jackson, the council unanimously approved the subdivision of property of Industrial Development Authority. The vote wasa as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer,  Authority.  Aye; Mr. Ferguson, Aye. Public Requests:  XI.  Mr. Reggie Childers discussed his list ofc concerns with the council, lack of support for new businesses, population decrease, continued air in his water line. However, he did praise the    Council for the Downtown Revitalization progress, traffic lights, paving, ball field, gazebo, stage  and excellent job on the LOVE sign.  XII. Town Manager's Report:  A. Police Department Report:  Mark Mitchell, Chief of Police, presented the Police Report for the month of October. He informed the council that Officer Anthony Walsh was graduating from the Police  Academy Thursday, November 16, 2017.  XIII. Town Attorney Report: XIV. New Business:  A. Christmas Parade Theme & Parade Marshal  Upon motion made by Ms. Jackson, seconded by Mr. Kegley, the council unanimously voted to use "A Storybook Christmas" as the Christmas Parade theme and to name Larry Johnston as Parade Marshal. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye.  B.  Christmas Dinner Date & Vendor  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the council unanimously voted to set the Employee Christmas Dinner date for December 11,2017 at 11:30 A.M. at Bonanza Family Restaurant. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye.  C.  2018 Holiday Schedule Approval  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the council unanimously voted to approve the 20181 Holiday Schedule as presented. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr.  Ferguson, Aye.  D. Proposed Gymnasium Floor Plan Discussion  The Council discussed that the proposed gymnasium floor plans needed changes and decided toj plan aj joint meeting with the Parks and Recreation Committee and the Finance  Committee at al later date.  XV. Old Business: None. XVI Enter closed session: 6:371 P.M.  A. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council  unanimously voted to go into closed session under Code Section 2.2-3711(A)(I) for the    purpose of discussing personnel. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye. Upon motion made by Mr. Boyd, seconded by Mr. Ferguson, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd Aye; Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer,  B.  Aye.  Diane Nunley, Administrative Assistant, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (1)and (2), shall SO state prior to the vote, indicating the substance oft the departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Mr. Hubbard,  judgment, has taken place.  Aye.  XVII. Adjourn closed session: 7:30P P.M  XVIII. Upon motion made by Mr. Boyd, seconded by Ms.. Jackson, the council unanimously voted to have aj joint meeting of the Parks and Recreation Committee and the Finance Committee on Monday, December 20, 2017 at 6:001 P.M. The vote as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr. Boyd, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye.  XIX. Upon motion made by Mr. Kegley, seconded by Ms. Jackson the council unanimously voted to adjourn. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr.  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye. Adjourn monthly meeting: 7:39P.M.  2BikBm aPame  Neison A. "Tony" Dodi, Mayor  A. Diane Nunley,  hde  Minutes recorded by: A. Diane Nunley, Administrative Assistant Minutes prepared by: A. Diane Nunley, Administrative Assistant