Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Tuesday, October 10, 2017 6:00P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor J.C. Boyd, Vice Mayor J.J Hassel Kegley, Council Member A. Doyle Fields, Council Member DeAnna C. Jackson, Council Member Kevin B. Ferguson, Council Member Scott. J. Gilmer, Council Member Jackie L. Hubbard, Controller A. Diane Nunley, Administrative Assistant Mark A. Mitchell, Chief of Police Kevin D. Tiller, Town Attorney Michael L. Duty, Town Manager  Staff Members Present:  Staff Members Absent:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance Edit fori items not on the agenda:  Upon motion made by Ms. Jackson, seconded by Mr. Kegley, the agenda was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Edit and approve minutes from the 09/11/17 regular council meeting and the 09/19/17 special Upon motion made by Mr. Fields, seconded by Mr. Kegley, the minutes from the 09/11/17 regular council meeting and the 09/19/17 special council meeting were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye;  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.  V.  council meeting:  Mr. Ferguson, Aye; Mr. Gilmer, Aye.  VI.  Approve accounts payable and capital assets for the month of September:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the accounts payable for the month of September were unanimously approved but the capital assets needed further discussion. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Ferguson, Aye; Mr. Gilmer, Aye.    VII. Public Hearing to consider:  Federal Transportation Alternative Set-Aside Funding-Downtown Gateway Project A. The Town Council recessed from regular session, 6:26 P.M. B. Mayor Dodi opened the public hearing, 6:26 P.M.  :  Mayor Dodi advised that the VDOT resolution was regarding transportation alternative set-aside funding. If approved for funding, the funds could be used toward the proposed  Downtown Gateway Project.  D. No public comments.  Upon motion made by Mr. Kegley, seconded by Mr. Gilmer, the council unanimously voted to approve the VDOT resolution. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye.  VIII. Mayor Dodi closed the public hearing, 6:27 P.M.  IX. X.  The Town Council returned to regular session, 6:271 P.M.  Bid Opening: Asphalt Paving  Mayor Dodi opened the sealed bid received from Rogers Group Inc. The bid amount was $97.00 Mayor Dodi opened the sealed bid received from W-L Construction Inc. The bid amount was Upon motion made by Mr. Kegley, seconded by Mr. Fields, the council unanimously approved the bid from W-L Construction. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms.  per ton. $86.30 per ton.  Jackson, Aye; Mr. Fields, Aye: Mr. Ferguson, Aye; Mr. Gilmer, Aye. Bid Opening: Painting and Marking ofTown Streets  Mayor Dodi opened the sealed bid received from Clatterbuck Pavement Markings. The bid Upon motion made by Mr. Kegley, seconded by Ms. Jackson, the council unanimously approved the bid from Clatterbuck Pavement Markings. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye.  amount was $32.05 per foot.  XI.  Public Requests:  MaKayla Cain discussed with the council the need for all town parks to be handicap-accessible. Ms. Jackson informed her that the Lebanon Parks and Recreation Committee had discussed the  idea prior in a meeting.    Dustin Keith on behalf of the Russell County Health Coalition presented the council with a "Thank You" plaque for all their efforts in making the Farm to Table a success. He also stated that the event was scheduled for September 21,2018. Mr. Keith requested the council purchase ai nice banner to display across Main Street for the Family Health Expo dated for November 2, Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the council unanimously approved to purchase al banner for the Family Health Expo. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye, Mr. Gilmer, Aye; Mr. Ferguson, Aye.  2017, from 3:00 P.M. to 6:00 P.M. at Russell County Government Center.  XII. Resolution:  Red Ribbon Proclamation  A. Dustin Keith requested the council proclaim October 23-31,2017 as Red Ribbon Week  and encourage citizen to participate in alcohol and drug prevention.  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously approved toj proclaim October 23-31, 2017 as Red Ribbon Week. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Ferguson, Aye; Mr. Gilmer, Aye.  XII. Town Manager's Report:  Mr. Hubbard presented the Town Managers report for September and requested to speak with  Council in closed session regarding personnel. A. Police Department Report:  Mark Mitchell, Chief of] Police, presented the Police Report for the month of September. He also presented a letter recognizing officer Tyler Hart on outstanding community  service to the youth.  XIV. Town Attorney Report:  A. Kevin Tiller Town Attorney, requested to speak with the Council in closed session.  XV. New Business: Construction of] New Gymnasium.  Jim Street with. J.. A. Street & Associates presented the Council with information and ideas concerning construction on ai new Gymnasium. The cost for aj pre- construction agreement Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the council unanimously approved to enter into a pre-construction agreement for a new Gymnasium with J. A. Street and Associates. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye;  would be $4,000.00 to $5,000.00.  Mr. Gilmer, Aye; Mr. Ferguson, Aye.    XVI. Old Business: Downtown Revitalization  A. Mayor Dodi advised that the Town was not awarded the DHCD grant for the Downtowr: Revitalization Project. He suggested that the Town keep working on the Downtown Upon motion made by Ms. Jackson, seconded by Mr. Ferguson, the council unanimously voted to continue working on the Downtown Revitalization Project. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Revitalization Project and welcome new: ideas.  Gilmer, Aye; Mr. Ferguson, Aye.  XVII Recess: 7:26P.M. XVIII. Resume: 7:31P.M. XIX. Enter closed session: 7:31 P.M.  A. Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the Town Council unanimously voted to go into closed session under Code Section 22-3711(A)0)0)0) for the purpose of discussing personnel, acquisition or sale of property and legal issues. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr.  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.  B. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council  unanimously voted to return to regular session. The vote was as follows: Mr. Boyd Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer,  Aye.  C.  Diane Nunley, Administrative Assistant, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered ini the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (1)and (2), shall so state prior to the vote, indicating the substance of the departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Mr. Tiller,  judgment, has taken place.  Aye, Mr. Hubbard, Aye.  XX. Adjourn closed session: 9:05 P.M.    XXI. Upon motion made by Mr. Boyd, seconded by Mr. Gilmer, the council unanimously voted to approve construction for enclosing the show room wall at the Fire Department. The vote as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley,Aye; Mr. Boyd, Aye; Mr. Fields,  Aye; Mr. Gilmer, Aye.  XXII. Upon motion made by Mr. Boyd, seconded by Mr. Fields the council unanimously voted to  adjourn. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr.  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye. Adjourn monthly meeting: 9:09 P.M.  Dln: dnye  Nylson A. "Tony" Dodi, Mayor  A iaw A.I Diane Nunley,  Aachey  Minutes recorded by: A. Diane Nunley, Administrative Assistant Minutes prepared by: A. Diane Nunley, Administrative Assistant