Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Monday, August 14, 2017 6:00P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  J.C.E Boyd, Vice Mayor J. Hassel Kegley, Council Member A. Doyle Fields, Council Member DeAnna C. Jackson, Council Member Kevin B. Ferguson, Council Member Scott J. Gilmer, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller A. Diane Nunley, Administrative Assistant Mark. A. Mitchell, ChiefofPolice Kevin D. Tiller, Town Attorney  Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Mr. Kegley, seconded by Mr. Ferguson, the agenda was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Edit and approve minutes from the 7/10/17: regular council meeting and the 07/19/17 reconvened Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the minutes from the 7/10/17 regular council meeting and the 07/19/17: reconvened council meeting were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.  V.  council meeting:  Ferguson, Aye; Mr. Gilmer, Aye.  VI.  Approve accounts payable and capital assets for the month ofJuly:  Upon motion made by Mr. Boyd, seconded by Mr. Fields, the accounts payable and capital assets for the month ofJ July were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer,  Aye. Public Requests:  VII.    A. Mr. Josh Kiser, asked the Council about cutting some damaged trees located at Ridge Road Upon motion made by Mr. Boyd, seconded by Mr. Gilmer, Benny Robinson, Director of B. Reggie Childers, expressed to the Council his appreciation for all the improvements within C. Matthew Castle, Director of Secor Inc., spoke with the Council regarding their facility working towards obtaining ai new contract with the Federal Bureau of Prisons to provide residential re-entry services for their offenders and advised that they have currently ran into a problem with their solicitation. He advised that the facility is currently not able to house sex offenders due to a Town Ordinance and requested that the Council consider changing the Ordinance in order to allow sex offenders in the future. He advised without this change, Secor Inc's., chances ofs securing future contracts would be significantly lowered.  and Ledge Drive in Lebanon Manor.  Public Works was authorized to handle the issue. the Town, the new paving, new curbing and ballfield.  VIII. Enter closed session: 6:24P.M.  A. Upon motion made by Mr. Ferguson, seconded by Mr. Kegley, the council unanimously voted to go into closed session under Code Section 2.2-3711 (A) for the purpose of discussing Legal issues. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer. Aye. B. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye. C.D Diane Nunley, Administrative Assistant, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member of the Town Council who believes that there was a departure from the requirements of clauses (1) and (2), shall sO state prior to the vote, indicating the substance of the departure that, in their judgment, hast taken The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Mr. Tiller, Aye;  place.  IX. X.  Adjourn closed session: 6:571 P.M. Town Manager's Report:    Mr. Duty presented the Town Manager's report for the month of July.  In reference to item #7 oft the Town Manager's report, motion was made by Mr. Boyd, and seconded byl Mr. Gilmer, to only begin work on one parking lot and wait until later to start on the  other one. No vote was taken. A. Police Department Report:  Mark Mitchell, Chief of Police, presented the Police Report for the month of. July and requested to speak with Council in closed session regarding personnel issues.  XI.  Town Attorney Report: legal issues. Bid Opening:  A. Kevin Tiller, Town Attorney, requested to speak with Council in closed session regarding  XII.  A. Traffic Light replacement and removal, Main Street and Highlands Drive  Mayor Dodi opened the sealed bid received from Richardson Wayland Electric Co. The bid Upon motion made by Mr. Kegley, seconded by Mr. Ferguson, the Council unanimously approved to accept the bid from Richardson-Wayland Electric Co. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye;  amount was $224,300.00.  Mr. Gilmer, Aye.  XIII New Business:  A. Town ofLebanon CD renewal:  Jackie Hubbard provided the Council with an update on the Town's CDs. One was up for renewal August 14, 2017 and with only a 10-day grace period. Mr. Hubbard has currently placed the CD in the Town'ss savings account. Also, the second CDs renewal date is August Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously voted to leave the one CD in savings and to renew the second one at the best rate. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  19,2017.  Ferguson, Aye; Mr. Gilmer, Aye.  XIV. Recess: 7:31P.M. XV. Resume: 7:36P.M. XVI. Enter closed session: 7:36 P.M.    A. Upon motion made by Mr. Fields, seconded by Mr. Gilmer, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711(A)(1) for the purpose of discussing personnel, acquisition or sale of property and legal issues. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. B. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye. C. Diane Nunley, Administrative Assistant, presented the Roll Call Vote:  Ferguson, Aye; Mr. Gilmer, Aye.  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered ini the meeting by the Town Council. Any member ofthe Town Council who believes that there was a departure from the requirements of clauses (1) and (2), shall sO state prior to the vote, indicating the substance of the departure that, in their) judgment, has taken The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Mr. Tiller, Aye; Mr.  place.  Mitchell, Aye.  XVII. Adjourn closed session: 8:51 P.M.  XVIII. Upon motion made by Mr. Boyd, seconded by Mr. Gilmer, the Council unanimously voted to  change the employee status for Hunter Musick from part-time to full-time. The vote as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr. Boyd, Aye; Mr. Fields, Aye; Mr.  Gilmer, Aye.  XIX. Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the Council unanimously voted to  adjourn to reconvene on August 21, 2017 at 6:001 P.M. The vote as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr. Boyd, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye.  Adjourn to reconvene monthly meeting: 8:55P.M.  AREhR Melson A. "Tony" Dodi, Mayor  ASN A.I Diane Nunley, Administrative  dy  Minutes recorded by: A. Diane Nunley, Administrative Assistant Minutes prepared by: A. Diane Nunley, Administrative Assistant