Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Monday, June 12,2017 6:001 P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  J.C. Boyd, Vice Mayor J.H Hassel Kegley, Council Member A. Doyle Fields, Council Member DeAnna C. Jackson, Council Member Kevin B. Ferguson, Council Member Scott J. Gilmer, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller A. Diane Nunley, Administrative Assistant Kevin D. Tiller, Town Attorney Mark A. Mitchell, Chief of Police  Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance Edit for items not on the agenda:  Upon motion made Mr. Kegley, seconded by Mr. Ferguson, the agenda was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Edit and approve minutes from the 5/8/2017: regular council meeting and the 5/31/2017 Parks & Upon motion made by Mr. Kegley, seconded by Mr. Fields, the minutes from the 5/8/2017 regular council meeting were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye. Upon motion made by Ms. Jackson, seconded by Mr. Fields, the minutes from the 5/31/2017 Parks & Recreation Committee meeting were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr.  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.  V.  Recreation Committee meeting:  Gilmer, Aye.  VI.  Approve Capital Assets and May 2017. Accounts Payable:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the capital assets and May 2017 accounts payable were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.    VII. Public Hearing: 2017-2018 Budget  A. The Town Council recessed from regular session: 6:08 P.M. B. Mayor Dodi opened the public hearing: 6:08 P.M.  C. No public comments.  VIII. Mayor Dodi closed the public hearing: 6:09 P.M.  IX.  Public Requests:  A. Boys & Girls Club of the Mountain Empire:  Mr. Dick Collins, CEO ofthe Boys & Girls Club ofthe Mountain Empire, informed the Council that the organization was considering expanding into Lebanon and other local communities. He explained that the organization's children' s programs focus on1 three main goals: academic success, healthy lifestyles, and good character & citizenship. He further advised the Council that the organization was currently performing online surveys to  determine the needs and interests in Lebanon.  X.  Resolutions:  A. Larry T. Cole Retirement Resolution:  Upon motion made by Mr. Kegley, seconded by Mr. Fields, the Council unanimously voted to approve the resolution! honoring Larry T. Cole, Chief Water Plant Operator, for 15 years of dedicated service to the Town ofLebanon. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.  B. National Nursing Home Week:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously voted to approve the resolution declaring May 14 through May 20, 2017 as National Nursing Home Week in Lebanon. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson,  Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.  XI.  Town Manager's Report:  Mr. Duty presented the Town Manager's report for the month ofMay and informed the Council  of the street paving schedule and locations. A. Police Department Report:  ChiefMitchell presented the police department report for the month ofl May. Mayor Dodi requested that Mr. Mitchell honor and recognize Ptl. Ashley Bise and Ptl. Tyler Hart for their successful completion oft the Southwest Virginia Criminal Justice Training Academy's  Law Enforcement Officer Certification Program.    XII. New Business:  A. 2016 Audit Report:  Mr. Hubbard provided the Council with the audited financial report for the Town ofLebanon for the fiscal year ending June 30, 2016. He informed the Council that the Town's independent auditors had reported no: findings once again for the tenth (10")consecutive  year.  XIII. Committee Reports and Recommendations:  A. Ms. DeAnna C. Jackson, Parks & Recreation Committee Chairwoman, provided a summary oft the May 31,2017 Parks & Recreation Committee meeting and gymnasium tour at  Lebanon Community Fellowship.  XIV. Recess: 6:42P.M. XV. Resume: 6:471 P.M. XVI. Enter closed session: 6:47P.M.  A. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711(A)(I) and (7) for the purpose of discussing personnel and legal issues. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye. B. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye. C.D Diane Nunley, Administrative Assistant, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were. heard, discussed, or considered in the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (1)and (2), shall so state prior to the vote, indicating the substance of the departure that, in their judgment, has taken The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Mr. Tiller, Aye; Mr.  place.  Duty, Aye; Mr. Mitchell, Aye; Mr. Hubbard, Aye.  XVII. Adjourn closed session: 8:17P.M.    XVIII. Mr. Gilmer made ai motion to decrease the real estate tax rate from $0.20/$100.00 to  $0.16/$100.00. The motion failed for lack ofas second. needed tol bei included in the 2017-2018 budget.  XIX. Mr. Hubbard informed the Council of (4) additional budget expenditures totaling $31,000 that XX. Upon motion made by Mr. Boyd, seconded by Mr. Ferguson, the Council unanimously voted to adjourn to reconvene on. June 21, 2017 at 9:00 A.M. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr. Boyd, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye.  Adjourn to reçonvene monthly meeting: 8:241 P.M.  plu Bnuyj Ou fonik.uke  yison A. "Tony" Dodi, Mayor 0Qan A. Diane Nunley,  Stephanie L. Burke, Clerk ofCouncil  Afsistànt  y  Minutes recorded by: A. Diane Nunley, Administrative Assistant Minutes prepared by: Stephanie L. Burke, Clerk of Council Minutes approved by: Michael L. Duty, Town Manager