Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Monday, March 13,2017 6:001 P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  J.C.I Boyd, Vice Mayor J.H Hassel Kegley, Council Member A. Doyle Fields, Council Member DeAnna C. Jackson, Council Member Kevin B. Ferguson, Council Member Scott J. Gilmer, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller A. Diane Nunley, Administrative Assistant Kevin D. Tiller, Town Attorney Christopher C. Kiser, Police Detective Mark A. Mitchell, Chiefof Police  Staff Members Present:  StaffMembers. Absent:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mayor Dodi Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Mr. Fields, seconded by Mr. Kegley, the agenda was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Edit and approve minutes from the 2/13/17 regular council meeting and the 3/6/17 emergency Upon motion made by Ms. Jackson, seconded by Mr. Ferguson, the minutes from the 2/13/17 regular council meeting and the 3/6/17 emergency council meeting were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye;  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.  V.  council meeting:  Mr. Ferguson, Aye; Mr. Gilmer, Aye.  VI.  Approve accounts payable and capital assets for the month of February:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the accounts payable and capital assets for the month of February were unanimously approved as edited to revise the payment amount to Community Planning Partners, Inc. for Lebanon Economic and Master Planning Fees for the period 0f12/12016-2/152017 to $15,000.00. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.    VII.  Public Hearing to consider:  Public comments on the proposed Community Development Block Grant (CDBG) proposal to be submitted to the Virginia Department ofl Housing and Community Development for the Lebanon  Downtown Revitalization Project.  A. The Town Council recessed from regular session, 6:15P.M. B. Mayor Dodi opened the public hearing, 6:15P.M.  C. Shane Farmer with the Cumberland Plateau Planning District Commission discussed the CDBG Grant Program. He advised that the grant application must be submitted by March Upon motion made by Mr. Boyd, seconded by Mr. Gilmer, the Council unanimously voted to authorize Mayor Dodi to sign all pertinent documents relating to the Town's CDBG Grant application. The vote was as follows: Mr. Ferguson, Aye; Ms.. Jackson, Aye; Mr. Kegley,  29,2017.  Aye; Mr. Boyd, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye.  VIII. Mayor Dodi closed the public hearing, 6:25 P.M.  IX. X.  The Town Council returned to regular session, 6:251 P.M.  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously voted to approve the resolution honoring town employee, Chase Campbell, for his physical and moral courage demonstrated on February 14, 2017 when he administered first-aid to a child during a medical emergency. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. The Town Council recognized the following members oft the Lebanon High School Wrestling Team for their success at the 2017 VHSL Group 2A State Wrestling Championship:  Kegley, Aye; Mr. Boyd, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye.  XI.  Cole Stoots - First Place Logan Smith - Second Place Ethyn Yates- Third Place J.C. Potts - Fifth Place Public Requests:  XII.  A. Mr. John Parris was present to thank the Council for the Nuisances and Derelict Buildings Ordinances and informed the Council of other properties in Town that that were in  violation of these Ordinances.  XIII. Town Manager's Report:  Mr. Duty presented the Town Manager's report for the month of February.    Mr. Ferguson requested that Mr. Duty provide details on the street name changes throughout the town. Mr. Duty informed the Council that the suffixes of4t town streets were corrected and new street signs installed. He also advised that the affected residents, as well as the local post office, Mr. Duty also informed the Council oft the upcoming retirement of Chief Water Plant Operator,  registrar's office and e911 office, had been notified.  Larry Cole.  A. Police Department Report: None.  XIV. Town Attorney Report: None. XV. New Business:  A. RCMC Foundation Board Prescription Drug Drop Box Program:  Mayor Dodi informed the Council that the Russell County Medical Center Foundation Board had requested aj partnership with the Town ofLebanon and the Lebanon Police Department on aj prescription drug drop box program. He advised that the cost ofthe drop box as well as installation costs would be covered by the RCMC Foundation Board. The Town's responsibility would be to provide a safe, convenient location for the box with the police department being responsible for emptying the box when full and turning over medications Upon motion made by Mr. Kegley, seconded by Mr. Gilmer, the Council unanimously voted to approve the partnership with the Russell County Medical Center Foundation Board on a prescription drug drop box program. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr. Boyd, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye.  at the biannual DEA National Take-Back Events.  B. Appointment of Emergency Management Coordinator:  Upon motion made by Mr. Boyd, seconded by Mr. Ferguson, the Council unanimously appointed Mr. Mark Mitchell as the Town ofLebanon Coordinator for the Russell County Emergency Management Team. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr. Boyd, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye.  XVI. Old Business:  A. Approval of Revised Old Mill Park Design Plan:  Upon motion made by Ms. Jackson, seconded by Mr. Ferguson, the Council unanimously approved the revised design plan presented by the Town Manager for the Old Mill Park which was edited to include seven parking spaces behind the gazebo. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr. Boyd, Aye; Mr. Mr. Greg Hancock was present and thanked the Council for revising the Old Mill Park design  Fields, Aye; Mr. Gilmer, Aye. plan to include parking spaces.    XXIV. Resume: 7:15P.M. XXV. Enter closed session: 7:15 P.M.  A. Upon motion made by Mr. Gilmer, seconded by Mr. Ferguson, the' Town Council unanimously voted to go into closed session under Code Section 2.2-3711(A)(5) for the purpose of discussing prospective business or industry. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, B. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye. C.D Diane Nunley, Administrative Assistant, presented the Roll Call Vote:  Aye.  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1)t the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (1) and (2), shall SO state prior to the vote, indicating the substance oft the departure that, in theirj judgment, has taken The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Mr. Tiller, Aye; Mr.  place.  Duty, Aye.  XXVI. Adjourn closed session: 7:55 P.M.  XXVII. Mr. Boyd requested that the Council review the proposed Management Policies Handbook XXVIII. Upon motion made by Ms.. Jackson, seconded by Mr. Gilmer, the Council unanimously voted to adjourn. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr.  before the. April monthly meeting.  Boyd, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye. Adjourn monthly meeting: 8:001 P.M.  DHhEyO Saoniseeurte  Neison A. "Tony" Dodi, Mayor  Stephanie L. Burke, Clerk ofC Council  Minutes recorded by: A. Diane Nunley, Administrative Assistant Minutes prepared by: Stephanie L. Burke, Clerk of Council Minutes approved by: Michael L. Duty, Town Manager