Lebanon' Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Monday, February 13,2017 6:00 P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor J.C. Boyd, Vice Mayor J. Hassel Kegley, Council Member A. Doyle Fields, Council Member DeAnna C.. Jackson, Council Member Kevin B. Ferguson, Council Member Scott J. Gilmer, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller A. Diane Nunley, Administrative Assistant Kevin D. Tiller, Town Attorney Mark A. Mitchell, ChiefofPolice  Staffl Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mark Mitchell Pledge of Allegiance Edit fori items not on the agenda:  Upon motion made by Mr. Kegley, seconded by Mr. Ferguson, the agenda was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Edit and approve minutes from the 1/9/17 regular council meeting and the 1/18/17 and 2/6/17 Upon motion made by Mr. Fields, seconded by Mr. Kegley, the minutes from the 1/9/17: regular council meeting and the 1/18/17 and 2/6/17 special council meetings were unanimously approved. The vote was as foilows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr.  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.  V.  special council meetings:  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.  VI.  Approve accounts payable and capital assets for the month of. January:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the accounts payable and capital assets for the month of. January were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr.  Gilmer, Aye.  VII. Public Hearing to consider:    An application submitted by William and Kimberly Watson for a conditional use permit for the residential use of the property located at 25 South Church Street in a C-1 Commercial District.  Planning Commission Members Present: Donald Ramey, Chairman Tim Coleman, Vice Chairman Michael L. Duty DeAnna C. Jackson RD Snead Stephen Quillen  Planning Commission Members Absent:  J.S. Easterly, Jr., Clerk  A. The Town Council recessed from regular session, 6:04P.M. B. Mr. Ramey, Chairman, opened the public hearing, 6:041 P.M.  C. Mr. William Watson was present to speak ini favor of the application and presented the Council with design plans for renovating the current office space into apartments. Mr. Duty questioned the availability of private parking. Mr. Watson confirmed that four required D. Upon motion made by Mr. Quillen, seconded by Mr. Duty, the Lebanon Planning Commission unanimously voted to recommend tot the Council that the application submitted by William and Kimberly Watson for a conditional use permit for the residential use oft the property located at 25 South Church Street be approved upon the condition that all regulations set forth by the Town ofLebanon and the Lebanon Zoning Ordinance be met and upon the condition that four private parking spaces would be available to residents oft the property. The vote was as follows: Mr. Ramey, Aye; Mr. Coleman, Aye; Mr. Duty, Aye;  private parking spaçes were available at the property.  Ms. Jackson, Aye; Mr. Snead, Aye; Mr. Quillen, Aye.  VIII. Mr. Ramey closed the public hearing, 6:11P.M.  IX. X.  The Town Council returned to regular session, 6:11 P.M.  Mr. Ramey, Lebanon Planning Commission Chairman, recommended on behalf oft the Lebanon Planning Commission that the application submitted by William and Kimberly Watson fora conditional use permit for the residential use oft the property located at 25 South Church Street be approved upon the condition that all regulations set forth by the Town ofLebanon and the Lebanon Zoning Ordinance be met and upon the condition that four private parking spaces Upon motion made by Ms. Jackson, seconded by Mr. Kegley, the Council unanimously voted to approve the application submitted by William and Kimberly Watson for a conditional use permit for the residential use oft the property located at 25 South Church Street upon the condition that all regulations set forth by the Town ofLebanon and the Lebanon Zoning Ordinance be met and  would be available to residents oft the property.  XI.    upon the condition that four private parking spaces would be available to residents oft the property. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley,Aye; Mr.  Boyd, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye.  XII.  Public Requests:  A. Mr. Reggie Childers was present to express his concern that some owners of vacant downtown properties may be unaware ofthe Lebanon Downtown Revitalization Project. Mayor Dodi assured Mr. Childers that the Town has made attempts to contact all downtown business and property owners several times through newspaper advertising, direct mail, etc. and that the Town would continue to communicate with downtown property and business owners as the project progresses. Mr. Childers again recommended that the Council install a mini golf course at the Old Mill Park. Mr. Childers also informed the Council that Chris Beam, President of Appalachian Power, would be speaking at a meeting of the Lebanon Lions Club on. June 13, 2017 at' 7:00 P.M. and requested the Council's attendance. Mr. Childers furtheri informed the Council of discussions to move this year's Russell County Rotary Christmas Tree from the Lebanon Middle School grounds to indoors at the Russell B. Ms. Kelli Stevens was present toi inform the Council ofdelinquent buildings near aj property  County Government Center due to weather concerns. that she owns and currently has for sale.  XIII. Town Manager's Report:  Mr. Duty presented the town manager'sn report for the month of. January.  A. Police Department Report:  ChiefMitchell presented the police department report for the month of. January and reported on the recent credit card scam involving card skimming as local gas stations. He advised that the  scam has spanned from Wytheville, VA to Bristol, TN.  XIV. Town Attorney Report: None. XV. Enter closed session: 6:47 P.M.  A. Upon motion made by Mr. Fields, seconded by Mr. Ferguson, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711( (1),(3),(4), (5) and (7) for the purpose of discussing personnel, acquisition or sale of property, privacy of individuals, prospective business ori industry and legal issues. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. B. Upon motion made by Mr. Fields, seconded by Mr. Boyd, the Town Council unanimously voted toi return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye. C.D Diane Nunley, Administrative Assistant, presented the Roil Call Vote:  Gilmer, Aye.    Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council ini its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified int the motion by which the closed meeting was convened were heard, discussed, or considered int the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (1) and (2), shall sO state prior to the vote, indicating the substance oft the departure that, in theirj judgment, has taken The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Mr. Tiller, Aye; Mr.  place.  Duty, Aye; Mr. Mitchell, Aye; Mr. Hubbard, Aye.  XVI. Adjourn closed session: 8:10P.M.  XVII. New Business:  A. Massage Therapist Ordinance:  Upon motion made by Mr. Fields, seconded by Mr. Ferguson, Ordinance 2017-01 - Massage Therapist, was approved. The roll call vote was as follows: Mr. Ferguson, Aye; Ms. Jackson,  Aye; Mr. Kegley, No; Mr. Boyd, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye.  XVIII. Mr. Hubbard informed the Council of the exorbitant cost to advertise employment opportunities  in the Bristol Herald Courier.  Upon motion made by Mr. Boyd, seconded by Mr. Gilmer, the Council unanimously voted to advertise employment opportunities in The Lebanon News and on the Virginia Workforce Connection website. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr.  Kegley, Aye; Mr. Boyd, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye.  XIX. Upon motion made by Mr. Boyd, seconded by Mr. Fields, the Council unanimously voted to  adjourn. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr.  Boyd, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye. Adjourn monthly meeting: 8:201 P.M.  auhh Aygy snigBiku  Melson. A. "Tony" Dodi, Mayor  Stephanie L. Burke, Clerk ofCouncil  Minutes recorded by: A. Diane Nunley, Administrative Assistant Minutes prepared by: Stephanie L. Burke, Clerk of Council Minutes approved by: Michael L. Duty, Town Manager