Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Monday, January 9, 2017 6:00 P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  J.C.E Boyd, Vice Mayor J. Hassel Kegley, Council Member A. Doyle Fields, Council Member DeAnna C. Jackson, Council Member Kevin B. Ferguson, Council Member Scott J. Gilmer, Council Member Michael L. Duty, Town Manager Jackie L. Hubbard, Controller Stephanie L. Burke, Clerk ofCouncil A. Diane Nunley, Administrative Assistant Kevin D. Tiller, Town Attorney Mark. A. Mitchell, Chief of Police  Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mark Mitchell Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Ms. Jackson, seconded by Mr. Kegley, the agenda was unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr.  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.  V.  Edit and approve minutes from the 12/12/16: regular council meeting:  Upon motion made by Mr. Boyd, seconded by Mr. Fields, the minutes from the 12/12/16 regular council meeting were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.  VI.  Approve accounts payable for the month of] December:  Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the accounts payable for the month ofl December were unanimously approved. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.  VII.  Enter closed session: 6:02 P.M.  A. Upon motion made by Mr. Boyd, seconded by Mr. Ferguson, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711 (1), (3),(5) and (7) for the    purpose of discussing personnel, acquisition or sale of property, prospective business or industry and legal issues. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. B. Upon motion made by Mr. Boyd, seconded by Mr. Ferguson, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye. C. Stephanie Burke, Clerk of Council, presented the Roll Call Vote:  Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member of the Town Council who believes that there was a departure from the requirements of clauses (1) and (2), shall soO state prior to the vote, indicating the substance oft the departure that, ini theirjudgment, has taken The roll call vote was as follows: Mayor Dodi, Aye; Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Mr. Tiller, Aye; Mr.  place.  Duty, Aye; Mr. Hubbard, Aye.  VIII. Adjourn closed session: 6:58 P.M.  IX.  Public Requests:  A. Ms. Donna Meade, chairwoman oft the Russell County Health Coalition, presented the Council with ai note oft thanks for their support ofthe 2016 Russell County Health Fair. Ms. Meade also requested permission to utilize an area ofN Main Street for a Farm to Table dinner which would primarily serve as a fundraiser for the Russell County Health Coalition. Mayor Dodi requested that Ms. Meade discuss her plans with Mr. Duty and Mr. Mitchell to determine the optimal location for this event and to ensure that travel for citizens and B. Mr. Jackie Gilbert and veterans oft the VFW Post 9864 presented aj plaque to the Council in appreciation for their support and generous work on the new VFW building at the Russell Lebanon Downtown Revitalization Project - Community Planning Partners, Inc. Design Plan Mr. Craig Wilson ofCommunity Planning Partners, Inc. and Mr. Nathan Harbin ofHarvey Design Land Architects presented aj proposed downtown master plan and design ideas for the Lebanon Downtown Revitalization Project. Mr. Harbin also presented several design options for  emergency personnel is not hindered.  County Veterans Memorial.  X.  Presentation:  the Old Mill Park.    XI.  Capital Assets:  A. Upon motion made by Mr. Boyd, seconded by Mr. Kegley, the Council unanimously voted to approve the purchase of three (3),20171 Ford Utility AWD Police Interceptors from Sheehy Auto Stores, at a cost of$31,570.00 per vehicle, in accordance with the USDA Rural Development Grant from which the Town will be reimbursed $50,000.00. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Ferguson, Aye; Mr. Gilmer, Aye.  B. Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Council unanimously voted to approve the purchase ofa 2016 Pierce Freightliner Pumper Fire Truck from Atlantic Emergency Solutions, Inc. for $299,898.00 pursuant to the' Texas Interlocal Cooperative Act contract for cooperative state purchasing. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye. C. Upon motion made by Mr. Gilmer, seconded by Mr. Ferguson, the Council unanimously voted to approve the purchase ofaj pump station control panel from Winschel Environmental, LLC for $16,330.00 and the purchase ofs submersible pumps, to include startup service fees, from Winschel Environmental for $20,125.00. The vote was as follows: Mr. Boyd, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye. Upon motion made by Mr. Gilmer, seconded by Mr. Ferguson, the Council unanimously voted to adjourn. The vote was as follows: Mr. Ferguson, Aye; Ms. Jackson, Aye; Mr. Kegley, Aye; Mr.  XII.  Boyd, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye. Adjourn monthly meeting: 8:181 P.M. Fle x hygnt Nélson A. "Tony" Dodi, Mayor  hanikBle Stephanle L. Burke, Clerk ofCouncil  Minutes recorded by: Stephanie L. Burke, Clerk ofCouncil Minutes prepared by: Stephanie L. Burke, Clerk of Council Minutes approved by: Michael L. Duty, Town Manager