Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Monday, September 10, 2018 6:00P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor DeAnna C.. Jackson, Vice- Mayor J.E Hassel Kegley, Council Member A. Doyle Fields, Council Member Kevin B. Ferguson, Council Member Scott. J. Gilmer, Council Member Mary J. Stanley, Council Member Mark A. Mitchell, Town Manager/ChiefofPolice A. Diane Nunley, Clerk ofCouncil Kevin D. Tiller, Town Attorney  Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Ms. Jackson, seconded by Mr. Kegley, the agenda was unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Edit and approve minutes from the 08/13/18 regular council meeting, 08/13/18 special council meeting, 08/20/18 reconvened council meeting and 08/21/18 emergency council meeting. Upon motion made by Mr. Fields, seconded by Ms. Stanley, the minutes from the 08/13/18 regular council meeting, 08/13/18 special council meeting, 08/20/18 reconvened council meeting and 08/21/18 emergency council meeting were unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms.  Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.  V.  Stanley, Aye.  VI.  Approve accounts payable and capital assets for the month of August  Upon motion made by Mr. Gilmer, seconded by Mr. Fields, the accounts payable for the month of August were unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.  VII.  Resolutions:    A. Constitution Week Proclamation  Ms. Pat Gray requested that the Council declare September 17-23, 2018 as Constitution Week. Upon motion made by Mr. Kegley, seconded by Ms. Jackson, the Town Council unanimously approved toj proclaim September 17-23, 2018 as Constitution Week. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye;  Ms. Stanley, Aye.  B. Jacob Jackson Recognition saving the life ofanother.  Mayor Dodi and the' Town Council recognized William "Jacob" Jackson, Jr. for actions taken  VIII. Public Request:  Mike Sims expressed his concerns concerning the burnt home located in Lebanon Manor, what an eye sore it was to their community and the danger for kids that might wander on the property. Mr. Mitchell assured Mr. Sims he would send a derelict building letter to the property owner the  next day.  A. Bicentennial Updates-Heather Powers 1. Amy Amburgery  Ms. Amburgery presented three different bicentennial logos. The council requested for Ms. Amburgery to change the color on #3 to hunter green. The Town Council agreed for Ms. Amburgery to start working on a bicentennial  brochure. Sarah Stoots  2.  Ms. Stoots updated the council concerning the upcoming bicentennial drama play. Ms. Stoots requested the dates for the drama May 9, 10,11,2019. The council  agreed with presenting the drama for those dates.  3.  Morgan Gilbert  Ms. Gilbert wasn'ta able to attend the meeting therefore Ms. Stanley presented her ideas to paint a mural either on the wall at Get Fancy, Chafin Law office or the  building on the corner ofl Main Street and Church Avenue.  IX. Town ManagersCheforPolice Report:  Mr. Mitchell requested the council provide the materials for a GaGa Pit the price should run around $750 and the Boy Scouts would build the GaGa Pit near the volleyball court. The  council agreed to table the request until the September 24 meeting.    Mr. Mitchell presented the bid for light poles for the Old Mill Park. Mr. Gilmer requested to table the request until the Town received notification concerning the Downtown Revitalization Mr. Mitchell presented the bid for paving the parking lot near the Middle School by WL Construction in the amount of $52,000. He feels the complete project cost should be around Upon motion made by Mr. Gilmer, seconded by Ms. Stanley, the Town Council unanimously voted toj proceed with the development oft the parking lot design project provided by 3B Consulting. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Grant.  $75,000.  Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye. Mr. Mitchell presented an RFP for renovation oft the Pool.  Upon motion made by Ms. Jackson, seconded by Mr. Kegley, the Town Council unanimously voted for Mr. Mitchell to proceed with the RFP for the pool renovation. The vote was as follows; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Mr. Mitchell presented the bid from Appalachian Ironworks for a Arch at the Old Mill Park. Mr. Mitchell presented the four bids from eVa website for trash cans, he recommended purchasing ten trash cans from the lowest bidder Dixon Investments at $443 each. Mayor Dodi requested to table the bid until the Town receives notification concerning the Downtown  Aye; Ms. Stanley, Aye.  Mayor Dodi requested to discuss the Arch at the September 24 meeting.  Revitalization Grant. Town Attorney Report:  X.  Mr. Tiller requested to speak with the council in closed session.  XI. XII.  Recess: 7:27P.M. Resume: 7:37P.M.  XIII. Enter closed session: 7:37P.M.  A. Upon motion made by Mr. Fields, seconded by Mr. Gilmer, the Town Council  unanimously voted to go into closed session under Code Section 2.2-3711(A)0)5)7 for the purpose ofdiscussing personnel, prospective business ori industry and legal issues. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.  B. Upon motion made by Mr. Kegley, seconded by Mr. Ferguson, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms.  Stanley.    C. A. Diane Nunley, Clerk of Council, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (I)ani (2), shall SO state prior to the vote, indicating the substance oft the departure that, in their The roll call vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye; Mr. Tiller, Aye; Mr. Mitchell,  judgment, has taken place.  Aye.  XIV. Adjourn closed session: 8:17P.M. XV. New Business: None  XVI. Committee Reports and Recommendations: None  XVII. Bicentennial Update:  Heather Powers presented several ideas for al Beach Party for August 3, 2019.  Upon motion made by Mr. Ferguson, seconded by Ms. Stanley, the Town Council unanimously voted to accept the offer for The Entertainers for the August 3, 20191 beach party event for a total amount of $4,000. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields,  Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  XVIII. Adjourn: 8:35P.M.  Upon motion made by Mr. Fields, seconded by Mr. Gilmer, the Council unanimously voted to adjourn to reconvene on Monday September 24, 2018, at 6:00P.M. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms.  Stanley, Aye.  gri AGiane  Nekon "Tony" PHSY  A.I Diane Nunley, Clerk of  heey  Minutes recorded by: A. Diane Nunley, Clerk of Council Minutes prepared by: A. Diane Nunley, Clerk of Council