Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Monday, August 13,2018 6:001 P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  DeAnna C. Jackson, Vice- Mayor J.I Hassel Kegley, Council Member A. Doyle Fields, Council Member Kevin B. Ferguson, Council Member Scott. J. Gilmer, Council Member Mary J. Stanley, Council Member Mark A. Mitchell, Town ManagerChiefofPolice A. Diane Nunley, Clerk of Council Kevin D. Tiller, Town Attorney  StaffN Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance Edit for items not on the agenda:  Mayor Dodi requested to add under Other Business, Old Mill park for discussion.  Upon motion made by Mr. Kegley, seconded by Ms. Stanley, the agenda with amended item was unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Edit and approve minutes from the 07/09/18 regular council meeting, 07/23/18 reconvened Mr. Gilmer requested to change the minutes from the 07/09/18 regular council meeting, item VII Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the minutes from the 07/09/18 regular council meeting and 07/23/18 reconvened council meeting with amended item were unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr.  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.  V.  council meeting.  paragraph 4 change the wording from beer garden to event.  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye. Approve accounts payable and capital assets for the month of July:  VI.  Upon motion made by Mr. Gilmer, seconded by Mr. Fields, the accounts payable and capital asset purchases for the month of. July were unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms.  Stanley, Aye.    VII.  Public Hearing to consider:  An application submitted by Conley Greg Fields and Pamela Sue Campbell Combs fora Conditional Use Permit fora al Mobile Home on an individual lot located at Conley Street in al R-2  Dwelling District.  Planning Commission Members Present: Donald Ramey, Chairman J.S. Easterly,Jr., Clerk Stephen Quillen, Member R.D. Snead, Member DeAnna C.. Jackson, Member Mark A. Mitchell, Member Planning Commission Members Absent Tim Coleman, Vice-Chairman  A. The Town Council recessed from regular session, 6:02 P.M. B. Mr. Ramey, Chairman opened the public hearing, 6:02 P.M.  C. R.D. Snead spoke on behalf ofthe application for Conley Greg Fields and Pamela Sue Campbell about the location oft the mobile home. By the property being located next to the Trailer Park on Fields Avenue this would not add any deprecating value to the  adjacent property.  D.  Pamela Sue Campbell Combs spoke about her plans to purchase a new Mobile Home and place on the property. She further stated that she would make sure that the Mobile Home  was underpinned plus install a drive way and landscaping.  E. Randy Lester spoke to oppose the application, stating that he is an adjacent property owner and that placing a Mobile Home on the lot would decrease the value ofhis property plus all the property owners that live on Conley Street. Hej presented a list of  property owners and signatures that oppose the application.  F. Mr. Easterly, Planning Commission Clerk, spoke to oppose the application because he feels that placing a Mobile Home within the Town can decrease the value for other homes and land. He spoke about all the nice homes located on Conley Street. G. Mr. Quillen, Planning Commission Member, spoke to oppose the application because if this application was approved more property owners could sell their land and place Mobile Homes which in return decreased the value of homes in subdivisions.    Upon motion made by Mr. Easterly, seconded by Mr. Quillen, the Planning Commission voted to deny the application submitted for Conley Greg Fields and Pamela Sue Campbell Combs fora Conditional Use Permit for thej property located on Conley Street. The vote was as follows: Mr. Ramey, Aye; Mr. Easterly, Aye; Mr. Quillen, Aye; Ms. Jackson, Aye; Mr. Mitchell, Aye; Mr.  Snead, Abstain.  VIII. Mr. Ramey closed the public hearing, 6:32 P.M.  IX. X.  The Town Council returned to regular session, 6:321 P.M.  Mr. Ramey, Lebanon Planning Commission Chairman, recommended on behalf of the Lebanon Planning Commission that the application for Conley Greg Fields and Pamela Sue Campbeil Upon motion made by Ms. Stanley, seconded by Mr. Gilmer, the Town Council unanimously voted to approve the Planning Commission's recommendation to deny the Conditional Use Permit for Conley Greg Fields and Pamela Sue Campbell. The vote was as: follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms.  Combs fora a Conditional Use Permit be denied.  Stanley, Aye. Public Request: A. J.R. Watson-VDOT  XI.  Mr. Watson spoke with the council about any request or conçerns they might need to Mayor Dodi requested information concerning the parking lot that is located near the Lebanon Middle School that the town is preparing to pave ift the town could receive any assistance with the cost from VDOT. Mr. Watson advised that ifit was a park & ride there might be funding for the project but just aj parking lot he would say no assistanre Mr. Mitchell requested information concerning the Board of Supervisors and School Board to purchase property between 71 and Lebanon High School with thej potential of placing a road. Mr. Watson advised that the Town ofLebanon would need to bea The Town Council unanimously agreed for Mr. Watson toj proceed with just the preliminary investigation on constructing a road from 71 to Lebanon High School.  address.  would be available.  participant because the land is located within the town limits.  B. KyleL Laux-Davenport & Co.  Mr. Laux advised the council that Davenport & Company's main goal would be tol help puti in the frame work and tools to think about Capital Projects, Budgets and Reserve Levels tol help the town move forward. The cost to provide a Financial Analysis is  $7,500.    Upon motion made by Mr. Gilmer, seconded by Ms. Stanley, the Town Council unanimously voted toj proceed with Davenport & Company on a preliminary Financial Analysis for the Town ofLebanon at the quoted price. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye;  Ms. Stanley, Aye.  C. Reggie Childers congratulated Mark Mitchell as Town Manager and Mary Stanley as a new Council Member. He also spoke about a Lebanon Business that reported to him they had never received an official visit from any council members. Mayor Dodi advised Mr. Childers that the Lebanon Town Council Members had delivered welcome baskets to new businesses within the town and requested he report the name of the business to Ms. Nunley. Mr. Childers requested the council think of recreation ideas that couples or  families could enjoy in Lebanon.  XII. Resolutions  A. VACO/VML Virginia Investment Pool Agreement  Mr. Mitchell requested to table the resolution until Mr. Laux presents the Financial Analysis  information.  XIII. Recess to look at the pool area: 7:15P.M.  XIV. Resume: 7:30P.M.  XV. Town ManagersChiefofPolice Report:  Mr. Mitchell advised the council concerning his idea of adding on to the pool area for a gym, the Mr. Mitchell advised the council with quotes submitted by Josh Sawyers to redesign the town website and a website maintenance retainer. Mayor Dodi requested Mr. Mitchell work with Mr. Upon motion made by Mr. Gilmer, seconded by Ms. Stanley, the Town Council unanimously voted toj proceed with. Josh Sawyers to update the Town ofLebanon's website. The vote was ar follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Mr. Mitchell advised the council that some businesses had delinquent Meals and Lodging tax, he Mr. Mitchell discussed the quote from Appalachian Ironworks for an Arch at the Old Mill Park, Mr. Mitchell updated the council on the VDOT Grant-Gateway project, a meeting is scheduled  town could save: money by completing the project in different phases.  Gilmer and Ms. Stanley concerning the website updates.  Aye; Ms. Stanley, Aye.  was working with Mr. Tiller to solve the issue.  the price was $8,000. for August 21 at 10:00 A.M.    Mr. Mitchell advised the council that Eddie Shelton with VML, a former OSHA employee, spoke at the Supervisors Meeting and would be coming to each department for a walk thru Mr. Mitchell advised the council concerning the Pam Tillis concert on Wednesday. Mr. Mitchell requested a Street Committee Meeting, the council agreed to meet on Monday, Mr. Mitchell advised the council that Ms. Burke has obtained all the ordnances from 2012 forward and submitted them for a quote to update the Town Code. Book. Mr. Mitchell advised the council that Revive (Lebanon Community Fellowship) had helped Donna Hale clean up around her home located on Fincastle Road to comply with Town of Mr. Mitchell presented the contract with Hungate/Strategic Solutions of Virginia. Mr. Tiller advised according to the contract the town would be able to cancel the contract at any time. Mr. Gilmer requested Mr. Mitchell present al letter to Strategic Solutions for service based on month  inspection.  August 20, 2018 at 5:00 P.M.  Lebanon Nuisance Ordinance.  tor month service. XVI. Town Attorney Report:  Mr. Tiller advised the council that he was waiting on the final cost for cleaning up Lebanon  Cleaners.  XVII. Old Business: None XVIII. New Business:  A. Peddlers & Itinerant Merchants License  Mr. Mitchell requested the council consider changing the fees for Peddlers & Itinerant  Merchants License to $50 as more people use food trucks.  B. Discuss Old Mill Park  Mayor Dodi presented the idea of using town employees to make an Arch and the price  should run around $1000.  XIX. Committee Reports and Recommendations:  Ms. Jackson presented the minutes from the Parks & Recreation Meeting on July 23, 2018.  XX.  Bicentennial Update:  The Town Council agreed on Logo #4 as the Bicentennial Logo.    Upon motion made by Ms. Stanley, seconded by Mr. Ferguson, the Town Council unanimously voted to accept the offer for Rhonda Vincent plus Nathan Stanley to open up for her for the October Bluegrass event for a total amount of $12,000. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Upon motion made by Mr. Ferguson, seconded by Ms. Stanley, the Town Council voted to accept the offer for The Scott Miller band for an August event for around $5,000 and to schedule 49 Winchester and Ben and. Andrew Gilmer as opening acts. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Abstain; Mr. Ferguson, Aye; Ms. Upon motion made by Mr. Ferguson, seconded by Mr. Fields, the Town Council unanimously voted to accept the offer for Gene Watson for a November event for the amount of$12,500. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Upon motion made by Mr. Fields, seconded by Ms. Stanley, the Town Council unanimously voted toj pursue The Cleverlys for a March event. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye. Ms. Stanley advised the council that the LHS art teacher Morgan Wallace was willing to do a  Aye.  Stanley, Aye.  Mr. Ferguson, Aye; Ms. Stanley, Aye.  wall mural for the bicentennial year.  XXI. Recess 10 minutes: 8:48 P.M. XXII. Resume: 8:58 P.M.  XXIII. Enter closed session: 8:58 P.M.  A. Upon motion made by Mr. Ferguson, seconded by Mr. Gilmer, the Town Council  unanimously voted to go into closed session under Code Section 2.2-3711(A))5)7) for the purpose of discussing personnel, prospective business or industry and legal issues. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.  B. Upon motion made by Ms.. Jackson, seconded by Mr. Kegley, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms.  Stanley.  C. A. Diane Nunley, Clerk ofCouncil, presented the Roll Call Vote:    Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were. heard, discussed, or considered in the meeting by the Town Council. Any member of the Town Council who believes that there was a departure from the requirements of clauses (I)and (2), shall sO state prior to the vote, indicating the substance ofthe departure that, in their The roll call vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye; Mr. Tiller, Aye; Mr. Mitchell,  judgment, has taken place.  Aye.  XXIV. Adjourn closed session: 10:04. - P.M. XXV. Adjourn: 10:04P.M.  Upon motion made by Mr. Kegley, seconded by Ms. Jackson, the Council unanimously voted to adjourn to reconvene on Monday August 20, 2018, at 6:00 P.M. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms.  Stanley, Aye.  ClwyOm Melson A. "Tony" Dodi, Mayor  Q. uamo A. Diane Nunley, Clerk of  uluy  Minutes recorded by: A. Diane Nunley, Clerk of Council Minutes prepared by: A. Diane Nunley, Clerk of Council