Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Monday, June 11,2018 6:00 P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  J.Hassel Kegley, Council Member A. Doyle Fields, Council Member DeAnna C.. Jackson, Council Member Kevin B. Ferguson, Council Member Scott.J. Gilmer, Council Member J.C. Boyd, Vice Mayor  Council Members Absent: Staff Members Present:  Jackie L. Hubbard, Controller/Interim Town Manager A. Diane Nunley, Administrative Assistant Mark A. Mitchell, Chief of Police Kevin D. Tiller, Town Attorney  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Mr. Fields, seconded by Mr. Gilmer, the agenda was unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Edit and approve minutes from the 05/21/18 emergency council meeting, 05/21/18 regular council meeting, 05/29/18 reconvened council meeting and minutes from the 06/06/18 Mr. Gilmer requested the 05/21/18 emergency council meeting be changed to called council Upon motion made by Mr. Kegley, seconded by Mr. Ferguson, the minutes from the 05/21/18 called council meeting, 05/21/18 regular council meeting, 05/29/18 reconvened council meeting and minutes from the 06/06/18 reconvened council meeting were unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye;  Ferguson, Aye; Mr. Gilmer, Aye.  V.  reconvened council meeting:  meeting.  Mr. Gilmer, Aye.    VI.  Approve accounts payable and capital assets for the month ofN May: Mr. Gilmer requested to table the capital assets purchases  Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the accounts payable and amendment to table capital assets purchases for the month ofMay were unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson,  Aye; Mr. Gilmer, Aye. Public Hearing:  VII.  Town ofLebanon 2018-2019 Budget  A. Mayor Dodi opened the public hearing, 6:04 P.M.  B. Adam Wilson, President, and David Leonard, former President, of Russell County Fair Association requested the Town ofI Lebanon in the 2018-2019 budget sponsor the Russell  County Fair Association in the amount of $5,000.  C. Mr. Gilmer requested the town council meet on Thursday, June 21, 2018 at 5:00 P.M. to  review the 2018-2019 Budget. D. No other public comments.  VIII. Mayor Dodi closed the public hearing, 6:21 P.M.  IX. X.  The Town Council returned to regular session, 6:21 P.M. Recognize Council Member. J. C. Boyd:  Mayor Dodi, on behalf oft the Town Council, presented the Resolution in Recognition ofJ.C. Upon motion made by Mr. Ferguson, seconded by Mr. Fields, the town council unanimously voted that a copy of this Resolution in! Recognition ofl Mr.J.C. Boyd be made a permanent part ofthe Town Council minutes on June 11,2018. The vote was as follows: Mr. Kegley, Aye; Ms. Mayor Dodi, on behalfof the Town Council, presented the Resolution J. C. "Jay" Boyd  Boyd.  Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye.  Municipal Building Resolution  Upon motion made by Mr. Gilmer, seconded by Mr. Fields, the town council unanimously voted that the Town Hall that currently resides, at 405 West Main Street, will from this day forward be named The. J. C. "Jay" Boyd Municipal Building and the resolution be made aj permanent part oft the recorded Town Council minutes on. June 11,2018. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye.    XI. XII.  Public Request: None Police Department Report:  ChiefMitchel! presented the monthly report for the month ofMay.  XIII. Town Manager's Report:  Mr. Hubbard requested the council purchase three AEDs to be in the vehicle oft the police officers on duty. He advised them that the VML Grant should cover the purchase of one and part Upon motion made by Ms. Jackson, seconded by Mr. Kegley, the town council unanimously voted to purchase three AEDs. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Hubbard advised the council the amount to purchase an ADA Pool Lift was $2,379.00. Upon motion madel by Mr. Kegley, seconded by Mr. Fields, the council unanimously voted to purchase the ADA Pool Lift ini the amount of $2,379.00. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye. Mr. Hubbard advised the council that the 14' high diving board at the pool needs replacing, he presented two different price amounts, one $3,100 and the other $2,100. Upon motion made by Mr. Kegley, seconded by Mr. Gilmer, the council unanimously voted to purchase the 14' high diving board for $3,100. The vote was as follows: Mr. Kegley, ,Aye; Ms. Mr. Hubbard advised the council, due to anticipated increase activity at the splash pad, the Town Upon motion made by Ms. Jackson, seconded by Mr. Gilmer, the council unanimously voted to purchase a swing set for the town park at $1,200.00. The vote was as follows: Mr. Kegley, Aye; Mr. Hubbard advised the council that the primary unit at the Wastewater Treatment Plant is down, the price he presented to replace the Bridge Mount Drive Unit was $23,160. Mayor Dodi requested Mr. Hubbard and Mr. Mitchell research the price toj purchase al Bridge Mount Drive Mr. Hubbard advised the council that Rhonda Tompa had requested money for a heat pump unit using the CDBG Housing Grant money. Ms. Tompa's mother is older and there is no cooling in Upon motion made by Mr. Fields, seconded by Mr. Gilmer, the council unanimously approved to use the grant funds to purchase al heat pump unit for Ms. Tompa. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye.  ont the second.  Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye.  Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye. Park will need an additional swing set, should cost around $1,200.  Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye.  Unit.  the home.    XIV. Town Attorney Report:  Mr. Tiller advised the council he is waiting on a court date for the Lebanon Cleaner's! lawsuit.  XV. Old Business: None XVI. New Business:  A. Discussion of Audit Report  Mr. Hubbard presented the 2017-2018 annual Audit report from Bostic, Tucker & Company,  P.C.  B. Water Treatment Plant - 2017 Gold Award  Mayor Dodi presented the letter and 2017 Excellence in Waterworks Operations Gold Award on behalf of the Lebanon Water Plant. Ms. Jackson requested that a picture oft the Water Plant  employees be placed in the local newspaper concerning their award.  C. Summer Street Employee  Ms. Jackson requested the discussion be in closed session.  XVII. Recess 6:44P.M.  XVIII. Enter closed session: 6:49 P.M.  A. Upon motion made by Ms. Jackson, seconded by Mr. Kegley, the Town Council  unanimously voted to go into closed session under Code Section 2.2-3711(A)0) for the purpose of discussing personnel. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye.  B. Upon motion made by Mr. Ferguson, seconded by Mr. Kegley, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye. C. A. Diane Nunley, Administrative Assistant, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council ini its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered ini the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (1) ani    (2), shall so state prior to the vote, indicating the substance oft the departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Mr. Tiller, Aye; Mr. Hubbard,  judgment, has taken place.  Aye; Mr. Mitchell, Aye.  XIX. Adjourn closed session: 7:09 P.M.  XX. Heather Powers updated the council on activities for the biccentennial year. She also informed the council that Kim Short was planning al Food Truck event on August 18, 2018. XXI. Mr. Gilmer requested that once the Old Mill Park is completed, the town have a small event and  dedication in memory of William "Bill" Bolling.  XXIV. Adjourn: 7:26P.M.  Upon motion made by Mr. Kegley, seconded by Mr. Fields, the Council unanimously voted to adjourn to reconvene on Monday June 25, 2018, at 6:00 P.M. to approve the 2018-2019 Budget. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer,  Aye; Mr. Ferguson, Aye.  A Pow  Dodi, Mayor  A.I Diane Nunley, Administrative. Assisfant  ludey  Baln  Minutes recorded by: A. Diane Nunley, Administrative Assistant Minutes prepared by: A. Diane Nunley, Administrative Assistant