Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Monday, October 21,2019 6:00P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  DeAnna C. Jackson, Vice- Mayor J.E Hassel Kegley, Council Member A. Doyle Fields, Council Member Kevin B. Ferguson, Council Member Scott J. Gilmer, Council Member Mary J. Stanley, Council Member Mark A. Mitchell, Town Mamager/ChiefofPolice A. Diane Nunley, Clerk of Council Kevin D. Tiller, Town Attorney  Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Mr. Kegley, seconded by Mr. Gilmer, the agenda was unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.  V.  Edit and approve minutes from the 09/09/19 regular council meeting.  Upon motion made by Mr. Kegley, seconded by Mr. Ferguson, the minutes from the 09/09/19 regular council meeting was unanimously approved. The vote was as follows: Mr. Kegley, Ayc; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.  VI.  Approve accounts payable and capital assets for the month of September  Upon motion made by Mr. Kegley, seconded by Mr. Gilmer, the accounts payable for the month of September was unanimously approved. The vote was as follows: Mr. Kegley Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  VII. Public Request:  Kelly McBride, with the Russell County Library, advised that she was working with Lebanon High School teachers on having the students write a Bicentennial essay; maybe have the students interview their family member for history ofLebanon. Ms. McBride advised the deadline for the completion oft the essay's would be Thanksgiving. She requested the council help with an award  for the students whom receive first, second and third place int the contest.    Upon motion made by Ms. Jackson, seconded by Ms. Stanley, the Town Council unanimously voted to purchase gift cards first place $100 gift card, second place $50 gift card and third place $25 gift card plus al bicentennial ornament to each essay winner. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms.  Stanley, Aye.  VIII. Town Managers Report  Mr. Mitchell advised that the contract with Cumberland Mountain Community Service CITAC Upon motion made by Mr. Gilmer, seconded by Mr. Ferguson, the Town Council unanimously voted to approve the Cumberland Mountain Community Service CITAC contract pending Mr. Tiller review the contract. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Mr. Mitchell discussed the Business District Revitalizaticn Streetscape improvements, he said Mr. Mitchell advised that Jeff Sykes is retiring from the Wastewater Plant sometime in November, he requested the council's pleasure regarding promoting Ben Holmes to a full-time employee. The council request to discuss the matter in closed session. Mr. Mitchell advised the Southwest Virginia Girls softball willl have some games on Saturday, Mr. Mitchell advised that the pool has been covered, the leak was due to an expansion seal; the Mr. Mitchell discussed that hel had received quotes from Cincinnati Life Insurance company. He thought maybe several employees would be interested. The council requested to discuss the Mr. Mitchell advised that in the Northrup Grumman Tax case, two oft the years that they requested to get their taxes back, the statute ofl limitations has expired.  was up for renewal with minor changes in the contract.  Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye. the arch plans have been submitted to VDOT for approval.  October 26, 2019 ifanyone is interested in attending. issue been addressed and temporary repaired.  matter in closed session.  IX. Town Attorney Report  Mr. Tiller advised that he had filed the civil cases the council had requested. The date is set for  November. New Business A.  Christmas Parade Theme    Upon motion made by Ms.. Jackson, seconded by Mr. Kegley, the Town Council unanimously voted to set the Christmas Theme as Christmas Memories. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley,Aye.  B. Employee Christmas Dinner Date & Cater  Upon motion made by Ms. Jackson, seconded by Mr. Kegley, the Town Council unanimously voted to set the Employee Christmas dinner date for December 9 at  11:30 A.M. at Bonanza Restaurant.  X. XI. XII.  Recess: 6:24P.M. Resume: 6:34P.M.  Enter closed session: 6:34P.M.  A. Upon motion made by Mr. Kegley, seconded by Ms. Jackson, the Town Council  unanimously voted to goi into closed session under Code Section 2.2-3711(A)C3)7, for the purpose of discussing personnel, acquisition or sale of property and legal issues. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson,  Aye; Mr. Gilmer, Aye; Ms. Stanley,Aye.  B. Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Town Council  unanimously voted to return to regular session. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms.  Stanley, Aye.  C. A. Diane Nunley, Clerk of Council, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified ini the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member ofthe Town Council who believes that there was a departure from the requirements of clauses (1)and (2), shall sO state prior to the vote, indicating the substance of the departure that, ini their The roll call vote was as follows: Mayor Dodi, Aye; Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye; Mr. Tiller,  judgment, has taken place.  Aye; Mr. Mitchell, Aye.  XIII. Adjourn closed session: 8:25 P.M.    XIV. Upon motion made by Mr. Gilmer, seconded by Mr. Ferguson, the Town Council unanimously  voted to purchase the Russell Theater at the discussed price. The vote was as follows: The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the Town Council unanimously voted toj purchase the vacant lot joining the Russell Theater: for the amount of$75,000 upon contingent they purchase the Russell Theater. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye. voted to the pay Lane Group in the amount of $8,900 for architecture services. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson,  Ferguson, Aye; Ms. Stanley, Aye.  XV.  XVI. Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the Town Council unanimously  Aye; Ms. Stanley, Aye.  XVII. Upon motion made by Mr. Ferguson, seconded by Mr. Gilmer, the Town Council unanimously  voted to authorize Mr. Dodi to sign the documents related to the purchase oft the Russell Theater. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer,  Aye; Mr. Ferguson, Aye; Ms. Stanley,Aye.  XVIII. Bicentennial/Event  The Town Council agreed to make an offer to Sawyer Brown for the. June 13, 2020 event.  XIV.  Adjourn: 8:52P.M.  Upon motion made by Mr. Kegley, seconded by Ms. Stanley, the Town Council unanimously voted to adjourn. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields,  Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  a. Suo A. Diane Nunley, Clerk of  PMypm Nelson A. "Tony" Dodi, Méyor  Hun  Minutes recorded by: A. Diane Nunley, Clerk of Council Minutes prepared by: A. Dianel Nunley, Clerk of Council