Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Monday, August 12,2019 6:001 P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  DeAnna C. Jackson, Vice- Mayor J.F Hassel Kegley, Council Member A. Doyle Fields, Council Member Kevin B. Ferguson, Council Member Scott. J. Gilmer, Council Member Mary. J. Stanley, Council Member Mark A. Mitchell, Town Manager/ChiefofPalice A. Diane Nunley, Clerk of Council Kevin D. Tiller, Town Attorney  Staff Members Present:  I. II. III. IV.  Ther meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance Edit for items not on the agenda:  Mr. Mitcheli requested to add under Public Request Eddie Simeon with Fleet Enterprise. Upon motion made by Mr. Fields, seconded by Mr. Kegley, the agenda with amended was unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, changes Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye. Edit and approve minutes from the 07/03/19 regular council meeting, 07/29/19 called meeting. Upon motion made by Mr. Kegley, seconded by Ms. Stanley, the minutes from the 07/03/19 regular council meeting, 07/29/19 called meeting was unanimously approved. The follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Approve accounts payable and capital assets for the month of. July  Aye;  V.  vote wasas Aye; Mr. Gilmer,  Aye; Ms. Stanley, Aye.  VI.  Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the accounts payable for the month ofJuly was unanimously approved. The vote was as follows: Mr. Kegley Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.    VII. Public Hearing:  Resolution authorizing thei issuance oft up to $2,500,000 inj principal amount ofa  obligation bond. A. B.  general  Enteri into public hearing: 6:06P P.M.  Dan Siegel, attorney with Sands Anderson, discussed the terms and conditions concerning the resolution authorizing the issuance of up to $2,500,000  bond.  general obligation  C. D.  No public comment.  Closed public hearing: 6:12P.M.  VIII. Upon motion made by Mr. Gilmer, seconded by Ms. Stanley, the Town Council  voted to approve the resolution as presented. Ferguson, Aye; Ms. Stanley, Aye.  unanimously  Roll Call Vote: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Upon motion made by Mr. Gilmer, seconded by Mr. Fields, the Town Council unanimously voted to approve for Mr. Mitchell to withdraw $50,000 oft the bond issuance to be used for development. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  Mr. community Aye; Fields, Aye;  IX. Public Hearing:  Increase Meals & Lodging tax by 1%  A. B. C.  Enter into public hearing: 6:14P.M. No public comment.  Closed public hearing: 6:15P.M.  X.  Upon motion made by Mr. Gilmer, seconded by Mr. Ferguson, the Town Council voted to increase the meals and lodging tax from six (6) percent to seven (7) percent. unanimously Roll Call Vote: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer,  Mr. Aye;  Ferguson, Aye; Ms. Stanley, Aye.  XI. Public Request  A.  People Incorporated - Emma Buchanan    Ms. Buchanan, Community Development Specialist, presented ideas for the Russell Theater explaining how People Incorporated could provide free assistance to the Town of Lebanon to receive grants to revitalize the property. Ms. Buchanan requested a MOU between People Incorporated and the Town ofLebanon. The council agreed for  Dodi and Mr. Mitchell to meet with Ms. Buchanan. Prevention Coalition - Dustin Keith Mr. Keith was not able to attend the meeting.  Mayor  B.  XII. Recess: 6:28P.M. XIII. Resume: 6:42P.M. IX. Continue Public Request  C. D.  Kelly McBride Delph with the Russell County Library spoke concerning the Photo Scan Day,you can bring your old photos to scan and help preserve Russell County history. Eddie Simeon with Enterprise Fleet Management, highlighted how government entities and municipalities can reduce operating cost and refresh their fleets without on their current budgets. Enterprise Fleet Management's proposal is to save any the impact resources and budget dollars through a managed vehicle program. Mr. Simeon suggested locality's this program is a solution to better manage: its aging fleet because older vehicles have  higher fuel costs, maintenance costs and tend to be unreliable.  X.  Town Manager Report  Mr. Mitchell requested the authorization from the council to waive Cumberland Plateau Regional Housing Authority's payment in lieu oft taxes for Pittston Place Apartments and Fox Meadows Upon motion made by Mr. Kegley, seconded by Mr. Ferguson, the Town Council voted to authorize Mr. Mitchell to waive Cumberland Plateau Regional Housing Authority's unanimously payment in lieu oft taxes for Pittston Place Apartments and Fox Meadows was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Apartment. Gilmer, Aye; The Mr. vote  Apartments.  Ferguson, Aye; Ms. Stanley,Aye.  Mr. Mitchell advised that he needed to speak with the council in closed session  issue.  concerning a legal  XI. Town Attorney Report  Mr. Tiller requested to speak with the council in closed session.  XII. New Business - None XIII. Recess: 7:14P.M.    XIV. Resume: 7:24P.M. XV. Enter closed session: 7:24P.M.  A. Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Town Council  unanimously voted to go into closed session under Code Section 22-3711(A)C3)7 for the purpose of discussing personnel, acquisition or sale of property and legal issues. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson,  Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.  B. Upon motion made by Mr. Ferguson, seconded by Mr. Kegley, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms.  Stanley, Aye.  C. A. Diane Nunley, Clerk of Council, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best ofy your knowledge, (I) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were. heard, discussed, or considered in the meeting by the Town Council. Any member ofthe Town Council who believes that there was a departure from the requirements of clauses (1)and (2), shall sO state prior to the vote, indicating the substance oft the departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley,Aye; Mr. Tiller,  judgment, has taken place.  Aye; Mr. Mitchell, Aye.  XVI. Adjourn closed session: 7:55P.M.  XVII. Upon motion made by Mr. Gilmer, seconded by Ms. Stanley, the' Town Council unanimously voted to amend the Town ofLebanon purchasing policy #2017-01by removing one (1)ofthe required quotes shall be from eVa website. should that item be listed from item two (2) and item three (3). The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  XVIII. Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Town Council unanimously  voted tol hire T.J. Worthington as a Lebanon Community Police Officer. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson,  Aye; Ms. Stanley, Aye.    XIX. Upon motion made by Mr. Fields, seconded by Ms. Stanley, the Town Council unanimously  voted to hire Aaron Jones as a Lebanon Community Police Officer. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye;  Ms. Stanley, Aye. Bicentennial Committee  XX.  Ms. Powers discussed the Scott Miller event and Car Show.  Ms. Powers presented the council with several groups that Ken Martin from SRO Production  suggested for the upcoming 2020 events.  XXI. Upon motion made by Mr. Gilmer, seconded by Ms. Stanley, the Town Council unanimously  voted to withdraw the CD from First Bank & Trust Bank and deposit into the general savings account at First Bank & Trust Bank until all rate opinions was checked and a decision was made. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  XXII. Upon motion made by Mr. Gilmer, seconded by Mr. Ferguson, the Town Council unanimously  voted to purchase new downtown signs from Eco Signs at the quoted price amount of$1,471.72 and new street poles with accessories from Metal Craft at the quoted price amount of$7,376.51. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer,  Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  XXIII. Upon motion made by Ms. Jackson, seconded by Mr. Ferguson, the Town Council voted to  purchase Christmas Wreaths and lights from Mosca Design at the quoted price for $22,691.30. The vote was as follows: Mr. Kegley,Aye; Ms. Jackson, Aye; Mr. Fields, Nay; Mr. Gilmer,  Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  XXIV. Adjourn: 8:46P.M.  Upon motion made by Mr. Kegley, seconded by Ms. Jackson, the Town Council unanimously voted to adjourn. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields,  Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  2h Piny B /Nelson A. "Tony" Dodi, Mayor  Qw A. Diane Nunley, Clerk  ly  Minutes recorded by: A. Diane Nunley, Clerk of Council Minutes prepared by: A. Diane Nunley, Clerk of Council