Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Wednesday, July 3, 2019 6:001 P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor DeAnna C. Jackson, Vice- Mayor J. Hassel Kegley, Council Member A. Doyle Fields, Council Member Kevin B. Ferguson, Council Member Scott J. Gilmer, Council Member Mary J. Stanley, Council Member Mark A. Mitchell, Town Manager/ChiefofPolice: A. Diane Nunley, Clerk of Council Kevin D. Tiller, Town Attorney  Staffl Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Ms. Jackson, seconded by Mr. Kegley, the agenda was unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Edit and approve minutes from the 06/10/19: regular council meeting, 06/14/19 reconvened Upon motion made by Mr. Kegley, seconded by Mr. Fields, the minutes from the 06/10/19 regular council meeting, 06/14/19 reconvened meeting, 06/28/19 reconvened meeting was unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr.  Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye. meeting, 06/28/19 reconvened meeting.  V.  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye. Approve accounts payable and capital assets for the month of. June  VI.  Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the accounts payable for the month ofJune was unanimously approved. The vote was as follows: Mr. Kegley Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.    VII. Public Request:  A.  Bob Huff-1 Lebanon Little League  Mr. Huff requested the council revaluate their decision for the return oft the $10,000 donation to the Little League Museum. He advised that he was waiting on additional Shane Farmer presented an update on the Downtown Revitalization project. Hei is planning a management meeting for. July 30 during the day. Mr. Farmer advised that the streetscapes lighting bid was not advertised correctly, the proper documents was not listed ini the bid specs therefore the labor cannot be paid from the grant funds.  donations to complete the work on1 the Little League Museum.  VIII. Town Managers Report  Mr. Mitchell advised that some purchase orders will need to be paid before the August meeting, he requested the council's pleasure. The council agreed for Mr. Mitchell to notify them  concerning any purchase orders over $5,000.  Mr. Mitchell presented the quote in the amount of $1,345 from Appalachian Ironworks to change the lettering from negative cut out into letters that would stand off3 dimensional on each side for Mr. Mitchell advised that he spoke with HAPCO, they feel the existing Gateway Poles can be certified. Upon recommendation from AEP, Mr. Mitchell advised he made a change in the Mr. Mitchell discussed the Employee picnic, he will check dates with the pool to make a decision. Mr. Mitchell requested to speak with the council in closed session regarding aj personnel issue.  the. Arch at the Old Mill Park. The council agreed on the change.  for the new light poles from 141 feet to 16 feet.  height  IX. Town Attorney Report  Mr. Tiller requested to speak with the council in closed session  X.  New Business - None  XI. Enter closed session: 7:06P.M.  A. Upon motion made by Mr. Fields, seconded by Ms. Jackson, the Town Council  unanimously voted to go into closed session under Code Section 2.2-3711CA)dX7for thej purpose of discussing personnel and legal issues. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye;  Ms. Stanley, Aye.  B. Upon motion made by Mr. Ferguson, seconded by Mr. Kegley, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms.  Stanley, Aye.    C. A. Diane Nunley, Clerk ofCouncil, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best ofy your knowledge, (I) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified ini the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (1) and (2), shall SO state prior to the vote, indicating the substance oft the departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye; Mr. Tiller,  judgment, has taken place.  Aye; Mr. Mitchell, Aye. Adjourn closed session: 7:55P.M.  XII.  XIII. Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Town Council unanimously  voted to adjust the salaries as discussed in closed session. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley,  Aye.  XIV. Mr. Gilmer requested Mr. Mitchell move forward in changing the poles for all signs in the  downtown area to match the new light poles.  XV.  Adjourn: 8:06P.M.  Upon motion made by Mr. Ferguson, seconded by Ms. Stanley, the Council unanimously voted toa adjourn. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley,Aye.  Chygnt aSw  Nelson. A. "Tony" Dodi, Mayor  A.1 Diane Nunley, Clerk ofC Council  Minutes recorded by: A. Diane Nunley, Clerk ofCouncil Minutes prepared by: A. Diane Nunley, Clerk of Council