Lebanon' Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Monday, ,June 10,2019 6:00P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  DeAnna C. Jackson, Vice- Mayor J. Hassel Kegley, Council Member A. Doyle Fields, Council Member Kevin B. Ferguson, Council Member Scott J. Gilmer, Council Member Mary. J. Stanley, Council Member Mark A. Mitchell, Town Managercmerorrolice A. Diane Nunley, Clerk of Council Kevin D. Tiller, Town Attorney  Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance Edit for items not on the agenda: month of May as item XI.  Mr. Gilmer requested to move item VI. Approve accounts payable and capital assets for the Upon motion made by Mr. Gilmer, seconded by Mr. Kegley the agenda with amended changes were unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr.  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye. Edit and approve minutes from the 05/13/19 regular council meeting.  V.  Upon motion made by Mr. Kegley, seconded by Ms. Stanley, the minutes from the 05/13/19 regular council meeting was unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.  VI.  Recognitions A.  Ruth Whitt  Ms. Whitt expressed her gratitude to the mayor and council for the remarkable difference  they are making within the Town ofLebanon.    Mayor Dodi recognized Ms. Whitt for being a dedicated member of our community who has used her talents and journalism toj preserve the history of our community. Ms. Whitt  has published many great articles for the 2019 Bicentennial Year.  B. LHS Drama Team  Mayor Dodi recognized the Lebanon High students that participated in the "Carry Me Back" Bicentennial play. The names are as follows: Sarah Stoots as director, Andy Bell, Shannon Boothe, Jacob Cordle, Mackenzie Dale, Audrey Dillon, Kieran Heintzelman, Abigail Jessee, Brianna Johnson, Elijah Joyce, Nick Kiser, Jada O'Quinn, Bailey Lowe, Riley Lowe, Raegan Middlebrook, Haley Mullins, Aaron Nelson, Todd Osborne, Jared Presley, Amanda Snead, Maliah Tilley, Mariah Tuggle, Will Whited, Laken Woods, Leann May, Ellen Sautters, Mason Stoots, Tyler Young, Abby Amos, Shyann Johnson,  Jake Dishman, and AK Smith as cast members.  VII. Public Request:  Peggy Hurley presented a slide show presentation concerning the 2020 Census. She stressed the importance for an accurate count because this number determines the number ofseats each state has in the U.S. House of Representatives to plan for roads, schools and hospitals. Ms. Hurley encouraged the Mayor and Town Council to create a committee to create awareness to local  citizens.  VIII.  Town Managers Report therefore ai new: server is ordered.  Mr. Mitchell advised that the computers was hit by a ransomware virus, the server is corrupted Mr. Mitchell advised he and several staff members meet with Southern Software to change from the current Accu Fund system. Mayor Dodi requested Mr. Mitchell present more information concerning Southern Software at the scheduled Budget meeting on June 14, at 5:00P.M. Mr. Mitchell requested to speak with the council in closed session regarding acquisition or sale of Mr. Mitchell advised that the Splash Pad was hit by lighting, waiting for a part to come in. No Mr. Mitchell advised the Kentucky Headhunter event was a great success which reflects the  property.  issues have been reported at the Town Pool. caliber oft the Town ofLebanon staff.  Mr. Mitchell requested the need for an additional Roll off] Dumpster.  Upon motion made by Mr. Kegley, seconded by Ms. Stanley, the Town Council unanimously voted toj purchase an additional Roll OffI Dumpster. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye. Mr. Mitchell advised the need for the town to consider the purchase ofa 4-wheeler side-by-sideto  use for all the bicentennial events.    IX. Approve accounts payable and capital assets for the month ofl May  Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the accounts payable for the month ofM May was unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley,Aye.  X. New Business A.  Town ofLebanon Management Policies  Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Town Council unanimously voted to approve the Town ofL Lebanon Management Policies. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr.  Ferguson, Aye; Ms. Stanley, Aye. Downtown Historical Lighting Proposal  B.  Appalachian Power Company-bid amount $366,457.00.  Upon motion made by Mr. Gilmer, seconded by Ms. Jackson, the Town Council unanimously voted to accept the bid proposal for the downtown historical lighting by Appalachian Power Company. The vote is as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  XI. Upon motion made by Mr. Fields, seconded by Mr. Gilmer, the Town Council unanimously voted to hire J.L Kegley as Accounting Assistant at the discussed salary. The vote was as follows: Mr. Kegley, Abstain; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. XII. Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Town Council unanimously voted to hire Corie Yates asl Lebanon Community Police Officer at the discussed salary. The vote is as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson,  Stanley, Aye.  Aye; Ms. Stanley, Aye. XIII. Recess: 7:30P.M. XIV. Resume: 7:40P.M. XV. Enter closed session: 7:40. P.M.  A. Upon motion made by Mr. Ferguson, seconded by Ms. Stanley, the Town Council  unanimously voted to go into closed session under Code Section 2.2-3711(A)C)0)C) for the purpose of discussing personnel, acquisition or sale of property and legal issues. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson,  Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.    B. Upon motion made by Mr. Kegley, seconded by Mr. Ferguson, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms.  Stanley, Aye.  C. A.I Diane Nunley, Clerk of Council, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (1) and (2), shall so state prior to the vote, indicating the substance of the departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye; Mr. Tiller,  judgment, has taken place.  Aye; Mr. Mitchell, Aye.  XV. Adjourn closed session: 9:01 P.M. XVI. Adjourn: 9:02P.M.  Upon motion made by Mr. Fields, seconded by Ms. Jackson, the Council unanimously voted to adjourn to reconvene on June 14, 2019 at 5:00 P.M. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  mi  QLo A.I Diane Nunley, Clerk of  Nélson "Tony" Dodi, Mayor PH  Ywyy  Minutes recorded by: A. Diane Nunley, Clerk of Council Minutes prepared by: A. Diane Nunley, Clerk of Council